AGM Information • May 9, 2016
AGM Information
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Société anonyme
Rue de la Régence 58
The Board of Directors of IMMOBEL (the "Company") is pleased to invite you to the Extraordinary Shareholders' Meeting of IMMOBEL that will be held at the registered office of IMMOBEL (rue de la Régence, 58, 1000 Brussels at 10 a.m. (CET), with the agenda and proposed resolutions set out below. In order for the Extraordinary Shareholders' Meeting to be validly constituted to consider and vote upon the proposed resolutions, Shareholders representing at least half of the registered capital of the Company must be present or represented at the meeting. If this attendance quorum is not reached and the Shareholders' Meeting can therefore not validly deliberate on June 10th , 2016, a new Extraordinary Shareholders' Meeting will be convened for June 29th , 2016 at 10 a.m. (CET) at Cercle de Lorraine - Club Van Lotharingen (Place Poelaert 6, 1000 Brussels), with the same agenda and proposed resolutions. This second Extraordinary Shareholders' Meeting will be able to validly deliberate irrespective of the number of shares represented.
ii. the written and detailed report drawn up by the Board of Directors of the Absorbing Company in accordance with Article 694 of the Belgian Companies Code;
iii. the written report relating to the merger proposal drawn up by the auditor of the Absorbing Company in accordance with Article 695 of the Belgian Companies Code.
Proposed resolution: approval of the delegation of powers to:
ii. any current director of the Company, as well as to Ms. Joëlle Micha and Ms. Sophie Grulois, acting individually and with the power to sub-delegate, to sign any rectifying notarial deeds regarding any material errors or omissions with respect to the real property or immovable rights in rem of the Absorbed Company, as the case may be;
iii. any current director of the Company, as well as to Ms. Joëlle Micha and Ms. Sophie Grulois, acting individually and with the power to sub-delegate, to implement the decisions taken by the Extraordinary Shareholders' Meeting and to carry out all necessary or useful formalities to that effect; and
In order to be admitted to and entitled to vote at the Shareholders' Meeting, the holders of securities issued by the Company must comply with Article 536 of the Companies Code and Article 28 of the articles of association:
This notice must be received by the Company no later than Saturday June 4 th , 2016. A model of this notice is available at the Company's registered office and on the Company's website (www.immobel.be) under the section titled "General Meetings".
This certificate must be received by the Company no later than Saturday June 4 th , 2016. Only persons who are Shareholders of the Company on the Record Date (i.e Friday May 27th , 2016) and who have communicated their intention to participate in the Shareholders' Meeting no later than Saturday June 4 th , 2016 as set out above will be admitted to the Shareholders' Meeting.
In accordance with Article 533ter of the Companies Code, one or more Shareholders holding (together) at least 3% of the share capital of the Company may have new items added to the agenda of the Shareholders' Meeting and may submit resolution proposals in relation to existing or new agenda items.
The additional agenda items and/or resolution proposals must be received by the Company no later than May 19th , 2016. They must be sent to the Company by mail to the Company's registered office (attn. Ms. Joëlle Micha, IMMOBEL, rue de la Régence 58, 1000 Brussels) or by e-mail to [email protected].
If such requests are received by the Company, it will publish on the Company's website (www.immobel), at the latest on May 26th , 2016, a modified agenda of the Shareholders' Meeting, completed on the basis of any requests validly submitted.
In accordance with Article 540 of the Companies Code, a time for questions is provided during the Shareholders' Meeting during which directors will respond to questions addressed to them with respect to their report or the agenda items and the auditor will respond to questions with respect to his/her/its report.
Shareholders may ask questions orally during the Shareholders' Meeting or may submit written questions in advance of the meeting.
Written questions will only be answered if the Shareholder asking them has complied with the above admission conditions in accordance with Article 536 of the Companies Code and if the written questions have been received by the Company at the latest on Saturday June 4 th , 2016. Written questions may be sent to the Company by mail to the Company's registered office (attn. Ms. Joëlle Micha, rue de la Régence 58, 1000 Brussels) or by e-mail to [email protected].
In accordance with Article 547bis of the Companies Code and Article 29 of the articles of association, Shareholders may be represented at the Shareholders' meeting by a proxy holder who does not need to be a Shareholder. Except in cases provided for in the law, a shareholder may designate only one person as proxy holder for a particular Shareholder's Meeting. Any appointment of a proxy holder must comply with the applicable Belgian legislation, notably in terms of conflicting interests and keeping a register with voting instructions. The appointment of a proxy holder by a Shareholder is to be made in writing and must be signed by the Shareholder, as the case may be with an electronic signature in accordance with the applicable legal requirements. Shareholders who wish to be represented by proxy are invited to use the model of proxy form (with voting instructions) that is available at the Company's registered office or, on the Company's website (www.immobel.be). Signed original proxies must be received by the Company (attn. Ms. Joëlle Micha, rue de la Régence 58, 1000 Brussels) at the latest on Saturday June 4 th , 2016.
In accordance with Article 537 of the Companies Code, the holders of bonds[, subscription rights or certificates issued with the cooperation of the Company may attend the Shareholder's Meeting in an advisory capacity. In order to do so, they must comply with the above registration and confirmation procedure.
In accordance with Article 535 of the Companies Code, Shareholders, holders of bonds, subscription rights or certificates issued with the cooperation of the Company, can upon presentation of their security or of a certificate issued by a recognised account holder of a settlement institution certifying the number of dematerialised shares recorded in the name of the Shareholder, obtain at the Company's registered office, i.e. rue de la Régence 58, 1000 Brussels on business days and during normal office hours as from the date of publication of this convening notice, free of charge, copies of the documents and reports that relate to this meeting and that must be made available to them pursuant to law.
These documents and reports are also available on the Company's website (www.immobel.be).
In order to be admitted to the Shareholders' Meeting, security holders and proxy holders must be able to prove their identity by means of an identity card or passport. Representatives of legal entities must provide copies of documents establishing their identity and their powers to represent such entities.
Please contact Ms. Joëlle Micha on the following telephone number + 32 2 422 53 57 or e-mail address [email protected] for more information. Correspondence may be sent to IMMOBEL for the attention of Ms. Joëlle Micha, rue de la Régence 58, 1000 Brussels.
The Board of Directors, represented:
By
Name: AHO Consulting BVBA/SPRL, represented by Mr Alexander Hodac Title: Managing Director
By
Name: A³ Management BVBA/SPRL, represented by Mr Marnix Galle Title: Chairman of the Board
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