AGM Information • Apr 20, 2012
AGM Information
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IMMOBEL Joint stock company, (listed on Euronext Brussels)
Rue de la Régence 58 - 1000 Brussels Register of Corporate Bodies - Brussels VAT BE n° 0405.966.675
The Shareholders as well as the Bondholders are invited to attend the Ordinary General Meeting to be held on Thursday 24 th May 2012 at 10.30 a.m. at the NH Hôtel du Grand Sablon, rue Bodenbroek 2/4, 1000 Brussels.
In order to facilitate the establishment of the attendance list, we urge Shareholders as well as Bondholders to arrive at least 30 minutes before the start of the meeting, that is at 10 a.m.
4. Discharge the Directors for the year 2011: Proposal to give a discharge to the Directors for the accounting year closing at 31st December 2011.
5. Statutory appointments :
Seen the independence criteria set out in the Corporate Governance Charter, proposal to confirm Baron BUYSSE in his capacity of independent Director in the means of article 524 and 526ter Belgian Companies Code. The aforementioned Director meets all of the criteria of independence adopted by the Board of Directors.
In order to exercise their rights at this Ordinary General Meeting the Shareholders and Bondholders must comply with the following rules:
Record date
In accordance with Article 28 of the Articles of Association, the right to participate in a General Meeting and exercise voting rights is subject to the registration of the shares on behalf of the Shareholder the fourteenth day before the General Meeting at 24:00 hours (Belgian time), i.e. on Thursday 10 May 2012, either by their inscription on the register of Shareholders of the Company, either by being placed in the accounts of an authorized account holder or a settlement body, either by production of bearer shares to a financial intermediary, without taking into account the number of shares held by the Shareholder on the day of the General Meeting.
Notification
Furthermore, Shareholders and Bondholders wishing to attend this General Meeting are invited:
The owners of registered shares who are unable to attend the Ordinary General Meeting in person but want to vote by proxy must complete the power of attorney form joined at their individual notice and notify the form to the Company no later than Friday 18 May 2012.
The owners of dematerialized shares who are unable to attend the Ordinary General Meeting in person but want to vote by proxy must complete a copy of the power of attorney form available on the website and notify the form, together with their certificate, to one of the above-mentioned banking institutions no later than Friday 18 May 2012.
A sample of proxy may be obtained upon request at the registered office of the Company and may also be downloaded on www.immobel.be, under "Investor Relations" followed by the heading "General Meetings".
The appointment of a proxy holder is to be made in writing and must be signed by the Shareholder. Shareholders who wish to be represented by a proxy holder must in addition comply with the above registration and notification procedure.
Right to add Agenda items and file resolution proposals
One or more shareholders holding together at least 3% of the share capital of the Company may add items to the Agenda of the Ordinary General Meeting and may file resolution proposals relating to items already on or to be added on the Agenda, by notifying the Company in writing no later than Wednesday 2 May 2012.
In any such case the Company will publish a revised Agenda no later than Wednesday 9 May 2012.
Right to ask questions
Shareholders may ask written questions to the Board of Directors ahead of the Ordinary General Meeting by notifying such questions to the Company no later than Friday 18 May 2012.
Questions validly addressed to the Company will be raised during question time. Written questions of a Shareholder will only be considered if the Shareholder has complied with the registration and notification procedure as indicated above.
All notifications referred to in the present notice must be addressed to one of the following addresses:
Immobel SA Att. Joëlle Micha Rue de la Régence 58, BE-1000 Brussels Belgium
Fax : +32 2 422 53 01 e-mail : [email protected]
All documents and other information required for purpose of the Ordinary General Meeting are available on the website www.immobel.be
The Board of Directors
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