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IMEXHS LIMITED — Proxy Solicitation & Information Statement 2011
Oct 31, 2011
65120_rns_2011-10-31_d7d98344-5db1-471a-9bf4-25de7067e269.pdf
Proxy Solicitation & Information Statement
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SWW ENERGY LIMITED
ACN 096 687 839
NOTICE OF GENERAL MEETING
TIME : 10:00am (WST) DATE : 9 December 2011 PLACE : Heritage Boardroom The Melbourne Hotel 942 Hay Street Perth WA 6000
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (+61 8) 9486 4036.
CONTENTS PAGE
| Business of the Meeting (setting out the proposed resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed resolutions) | 4 |
| Glossary | 5 |
| Schedule 1 – Nomination to Appoint Auditor | 6 |
| Proxy Form | 7 |
| IMPORTANT INFORMATION |
TIME AND PLACE OF MEETING
Notice is given that the general meeting of the Shareholders to which this Notice of Meeting relates will be held at 10:00am on 9 December 2011 at:
Heritage Boardroom The Melbourne Hotel 942 Hay Street Perth WA 6000
YOUR VOTE IS IMPORTANT
The business of the General Meeting affects your shareholding and your vote is important.
VOTING ELIGIBILITY
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the General Meeting are those who are registered Shareholders at 5:00 pm on 7 December 2011.
VOTING IN PERSON
To vote in person, attend the General Meeting at the time, date and place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
New sections 250BB and 250BC of the Corporations Act came into effect on 1 August 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this General Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes is set out below.
Proxy vote if appointment specifies way to vote
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Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
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BUSINESS OF THE MEETING
AGENDA
ORDINARY BUSINESS
1. RESOLUTION 1 - CHANGE OF AUDIT FIRM
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, subject to the resignation of the current auditor of the Company, for the purposes of Section 327B of the Corporations Act, BDO Audit (WA) Pty Ltd, having consented to act as the Company's auditor, be appointed as auditor of the Company with effect from the later of the passing of this Resolution, or such other date specified by ASIC.”
DATED 1 NOVEMBER 2011
BY ORDER OF THE BOARD
MATTHEW FOY DIRECTOR/COMPANY SECRETARY
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions which are the subject of the business of the Meeting.
1. RESOLUTION 1 – CHANGE OF AUDIT FIRM
The Directors put the audit of the Company up for review. Following the completion of the review and the nomination of BDO Audit (WA) Pty Ltd ( BDO ) by a Shareholder (see Schedule 1 to this Explanatory Memorandum), it is proposed that BDO will be appointed as the new auditor of the Company.
The Directors understand that the Company’s current auditor, Grant Thornton NSW, will give notice to ASIC of their intention to resign as auditor of the Company (under section 329(5) of the Corporations Act), and upon receipt of the consent of ASIC, will resign as auditor of the Company. The Company’s expectation is that ASIC’s consent will be forthcoming prior to the date of the General Meeting.
Subject to ASIC consenting to the resignation of Grant Thornton NSW, it is proposed that the Company by this Resolution 1 appoint BDO Audit (WA) Pty Ltd as auditor of the Company with effect from the passing of this Resolution.
2. ENQUIRIES
Shareholders are requested to contact Matthew Foy, the Company Secretary, on (+ 61 8) 9486 4036 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
$ means Australian dollars.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Company means SWW Energy Limited (ACN 096 687 839).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice.
General Meeting or Meeting means the meeting convened by the Notice.
Notice or Notice of Meeting means this notice of general meeting including the Explanatory Statement and the Proxy Form.
Proxy Form means the proxy form accompanying the Notice.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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SCHEDULE 1 – NOMINATION TO APPOINT AUDITOR
Letter of Nomination to Appoint Auditor
1 November 2011
The Directors SWW Energy Limited Level 8 225 St Georges Terrace Perth WA 6000
Dear Board,
I, Matthew Foy hereby nominate BDO Audit (WA) Pty Ltd to be appointed as auditors of SWW Energy Limited at the forthcoming General Meeting of SWW Energy Limited.
Yours faithfully
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Matthew Foy
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PROXY FORM
APPOINTMENT OF PROXY SWW ENERGY LIMITED ACN 096 687 839
GENERAL MEETING
I/We of
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being a member of SWW Energy Limited entitled to attend and vote at the General Meeting, hereby Appoint Name of proxy OR the Chair of the General Meeting as your proxy
or failing the person so named or, if no person is named, the Chair of the General Meeting, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit, at the General Meeting to be held at 10:00am (WST), on 9 December 2011 at the Heritage Boardroom, The Melbourne Hotel 942 Hay Street, Perth WA 6000 and at any adjournment thereof.
If no directions are given, the Chair will vote all undirected proxies in favour of Resolution 1.
OR
Voting on Business of the General Meeting
FOR AGAINST ABSTAIN
Resolution 1 – Change of Audit Firm
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not to be counted in computing the required majority on a poll.
If two proxies are being appointed, the proportion of voting rights this proxy represents is
Signature of Member(s): Date: ____ Individual or Member 1 Member 2 Member 3 Sole Director/Company Secretary Director Director/Company Secretary
Contact Name: _____ Contact Ph (daytime): _________
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SWW ENERGY LIMITED ACN 096 687 839
Instructions for Completing ‘Appointment of Proxy’ Form
1.
( Appointing a Proxy ): A member entitled to attend and vote at a General Meeting is entitled to appoint not more than two proxies to attend and vote on a poll on their behalf. The appointment of a second proxy must be done on a separate copy of the Proxy Form. Where more than one proxy is appointed, such proxy must be allocated a proportion of the member’s voting rights. If a member appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes. A duly appointed proxy need not be a member of the Company.
- ( Direction to Vote ): A member may direct a proxy how to vote by marking one of the boxes opposite each item of business. Where a box is not marked the proxy may vote as they choose. Where more than one box is marked on an item the vote will be invalid on that item.
3. ( Signing Instructions ):
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( Individual ): Where the holding is in one name, the member must sign.
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( Joint Holding ): Where the holding is in more than one name, all of the members should sign.
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( Power of Attorney ): If you have not already provided the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to Section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held.
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( Attending the Meeting ): Completion of a Proxy Form will not prevent individual members from attending the General Meeting in person if they wish. Where a member completes and lodges a valid Proxy Form and attends the General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the member is present at the General Meeting.
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( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to SWW Energy Limited, PO Box 7653 Cloister Square, Perth WA 6850;
or
- (b) facsimile to the Company on facsimile number +61 8 9486 4799;or
so that it is received not less than 48 hours prior to commencement of the Meeting.
Proxy forms received later than this time will be invalid.
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