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ILUKA RESOURCES LIMITED Governance Information 2018

Feb 26, 2018

65116_rns_2018-02-26_ffee1434-5ab7-415e-8080-269ad23a5349.pdf

Governance Information

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Australian Securities Exchange Notice

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27 February 2018

ILUKA RESOURCES LIMITED (ILU) APPENDIX 4G AND 2017 CORPORATE GOVERNANCE STATEMENT

Please find attached the Appendix 4G and 2017 Corporate Governance Statement in accordance with Listing Rules 4.7.3, 4.7.4 and 4.10.3.

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Sue Wilson Company Secretary

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Iluka Resources Limited • ABN 34 008 675 018 • Level 23 140 St Georges Terrace Perth WA 6000 GPO Box U1988 Perth WA 6845 • T +61 8 9360 4700 • F +61 8 9360 4777 • www.iluka.com

Rules 4.7.3 and 4.10.3[1]

Appendix 4G

Key to Disclosures Corporate Governance Council Principles and Recommendations

Name of entity

Iluka Resources Limited

ABN/ARBN ABN/ARBN Financialyear ended
34 008 675 018 31 December 2017

Our corporate governance statement[2] for the above period above can be found at:[3]

these pages of our annual report: _________ this URL on our website: http://www.iluka.com/about-iluka/governance

The Corporate Governance Statement is accurate and up to date as at 26 February 2018 and has been approved by the board.

The annexure includes a key to where our corporate governance disclosures can be located.

Date here: 27 February 2018 Sign here: _______ Company Secretary Print name: Sue Wilson

1 Under Listing Rule 4.7.3, an entity must lodge with ASX a completed Appendix 4G at the same time as it lodges its annual report with ASX.

Listing Rule 4.10.3 requires an entity that is included in the official list as an ASX Listing to include in its annual report either a corporate governance statement that meets the requirements of that rule or the URL of the page on its website where such a statement is located. The corporate governance statement must disclose the extent to which the entity has followed the recommendations set by the ASX Corporate Governance Council during the reporting period. If the entity has not followed a recommendation for any part of the reporting period, its corporate governance statement must separately identify that recommendation and the period during which it was not followed and state its reasons for not following the recommendation and what (if any) alternative governance practices it adopted in lieu of the recommendation during that period.

Under Listing Rule 4.7.4, if an entity chooses to include its corporate governance statement on its website rather than in its annual report, it must lodge a copy of the corporate governance statement with ASX at the same time as it lodges its annual report with ASX. The corporate governance statement must be current as at the effective date specified in that statement for the purposes of rule 4.10.3.

2 “Corporate governance statement” is defined in Listing Rule 19.12 to mean the statement referred to in Listing Rule 4.10.3 which discloses the extent to which an entity has followed the recommendations set by the ASX Corporate Governance Council during a particular reporting period.

3 Mark whichever option is correct and then complete the page number(s) of the annual report, or the URL of the web page, where the entity’s corporate governance statement can be found.

1

ANNEXURE – KEY TO CORPORATE GOVERNANCE DISCLOSURES

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
PRINCIPLE 1– LAY SOLID FOUNDATIONS FOR MANAGEMENT AND OVERSIGHT
1.1 A listed entity should disclose:
(a) the respective roles and responsibilities of its
board and management; and
(b) those matters expressly reserved to the board and
those delegated to management.
… the fact that we follow this recommendation:
in section 2.1 (‘Role of the Board’) of our Corporate
Governance StatementOR
at this location:
_________
Insert location here
… and information about the respective roles and
responsibilities of our board and management (including
those matters expressly reserved to the board and those
delegated to management):
in section 2.1 (‘Role of the Board’) of our Corporate
Governance StatementAND
at this location:
Board Charter
http://www.iluka.com/about-iluka/governance
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable
1.2 A listed entity should:
(a) undertake appropriate checks before appointing a
person, or putting forward to security holders a
candidate for election, as a director; and
(b) provide security holders with all material
information in its possession relevant to a
decision on whether or not to elect or re-elect a
director.
… the fact that we follow this recommendation:
in sections 2.8 (‘Director selection and succession
planning’) of our Corporate Governance Statement
AND
at this location:
2017 Notice of Meeting and 2018 Notice of Meeting
(when released)
http://iluka.com/investors-media/asx-
disclosures/asx-releases
Annual Report 2017 > Directors’ Report on pages 45
to 47
http://iluka.com/investors-media/asx-
disclosures/annual-reports
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable

2

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
1.3 A listed entity should have a written agreement with
each director and senior executive setting out the
terms of their appointment.
… the fact that we follow this recommendation:
in sections 2.7 (‘Director appointment, election and
re-election’) and 4.2 (‘Director and executive
remuneration’) of our Corporate Governance
StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable
1.4 The company secretary of a listed entity should be
accountable directly to the board, through the chair,
on all matters to do with the proper functioning of
the board.
… the fact that we follow this recommendation:
in section 2.2 (‘Role of the Company Secretary’) of our
Corporate Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable

3

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
1.5 A listed entity should:
(a) have
a
diversity
policy
which
includes
requirements for the board or a relevant
committee of the board to set measurable
objectives for achieving gender diversity and to
assess annually both the objectives and the
entity’s progress in achieving them;
(b) disclose that policy or a summary of it; and
(c) disclose as at the end of each reporting period the
measurable objectives for achieving gender
diversity set by the board or a relevant committee
of the board in accordance with the entity’s
diversity policy and its progress towards achieving
them and either:
(1) the respective proportions of men and women
on the board, in senior executive positions
and across the whole organisation (including
how the entity has defined “senior executive”
for these purposes); or
(2) if the entity is a “relevant employer” under the
Workplace Gender Equality Act, the entity’s
most recent “Gender Equality Indicators”, as
defined in and published under that Act.
… the fact that we have a diversity policy that complies
with paragraph (a):
in section 6.2 (‘Diversity’) of our Corporate
Governance StatementOR
at this location:
_________
Insert location here
… and a copy of our diversity policy or a summary of it:
at this location:
Diversity Standard
http://www.iluka.com/people/diversity
… the measurable objectives for achieving gender diversity
set by the board or a relevant committee of the board in
accordance with our diversity policy and our progress
towards achieving them:
in section 6.2 (‘Diversity’) of our Corporate
Governance StatementAND
at this location:
… and the information referred to in paragraphs (c)(1) or
(2):
in section 6.2 (‘Diversity’) of our Corporate
Governance StatementAND
at this location:
2016-17 Workplace Gender Equity Agency Report,
which is cross-referred to in section 6.2 (‘Diversity’)
of our Corporate Governance Statement
http://www.iluka.com/people/diversity
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable

4

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
1.6 A listed entity should:
(a) have and disclose a process for periodically
evaluating the performance of the board, its
committees and individual directors; and
(b) disclose, in relation to each reporting period,
whether
a
performance
evaluation
was
undertaken in the reporting period in accordance
with that process.
… the evaluation process referred to in paragraph (a):
in section 4.1 (‘Performance evaluation’) of our
Corporate Governance StatementOR
at this location:
______
Insert location here_
… and the information referred to in paragraph (b):
in section 4.1 (‘Performance evaluation’) of our
Corporate Governance StatementOR
at this location:
______
_Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable
1.7 A listed entity should:
(a) have and disclose a process for periodically
evaluating
the
performance
of
its
senior
executives; and
(b) disclose, in relation to each reporting period,
whether
a
performance
evaluation
was
undertaken in the reporting period in accordance
with that process.
… the evaluation process referred to in paragraph (a):
in section 4.1 (‘Performance evaluation’) of our
Corporate Governance StatementAND
at this location:
Annual Report 2017 > Remuneration Report on pages
58 to 59, which is cross-referred to in section 4.1
(‘Performance evaluation’) of our Corporate
Governance Statement
http://iluka.com/investors-media/asx-
disclosures/annual-reports
… and the information referred to in paragraph (b):
in section 4.1 (‘Performance evaluation’) of our
Corporate Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable

5

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
PRINCIPLE 2- STRUCTURE THE BOARD TO ADD VALUE
2.1 The board of a listed entity should:
(a) have a nomination committee which:
(1) has at least three members, a majority of
whom are independent directors; and
(2) is chaired by an independent director,
and disclose:
(3) the charter of the committee;
(4) the members of the committee; and
(5) as at the end of each reporting period, the
number
of
times
the
committee
met
throughout the period and the individual
attendances
of
the
members
at
those
meetings;OR
(b) if it does not have a nomination committee,
disclose that fact and the processes it employs to
address board succession issues and to ensure
that the board has the appropriate balance of
skills, knowledge, experience, independence and
diversity to enable it to discharge its duties and
responsibilities effectively.
… the fact that we have a nomination committee that
complies with paragraphs (1) and (2):
in sections 3 (‘Board committees’) and 3.2
(‘Nominations and Governance Committee’) of our
Corporate Governance StatementOR
at this location:
______
Insert location here_
… and a copy of the charter of the committee:
at this location:
Nominations and Governance Committee Charter
http://www.iluka.com/about-iluka/governance
… and the information referred to in paragraphs (4) and
(5):
in sections 2.10 (‘Board meetings’) and 3.2
(‘Nominations and Governance Committee’) of our
Corporate Governance StatementOR
at this location:
______
_Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable
2.2 A listed entity should have and disclose a board skills
matrix setting out the mix of skills and diversity that
the board currently has or is looking to achieve in its
membership.
… our board skills matrix:
in section 2.3 (‘Composition and skills of the Board’)
of our Corporate Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable

6

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
2.3 A listed entity should disclose:
(a) the names of the directors considered by the
board to be independent directors;
(b) if a director has an interest, position, association
or relationship of the type described in Box 2.3
but the board is of the opinion that it does not
compromise the independence of the director,
the nature of the interest, position, association or
relationship in question and an explanation of
why the board is of that opinion; and
(c) the length of service of each director.
… the names of the directors considered by the board to be
independent directors:
in section 2.3 (‘Composition and skills of the Board’)
of our Corporate Governance StatementOR
at this location:
… where applicable, the information referred to in
paragraph (b):
in our Corporate Governance StatementOR
at this location:
_________
Insert location here
… the length of service of each director:
in our Corporate Governance StatementOR
at this location:
Annual Report 2017 > Directors’ Report on pages 45
to 47, which is cross-referred to in section 2.3
(‘Composition and skills of the Board’) of our
Corporate Governance Statement
http://iluka.com/investors-media/asx-
disclosures/annual-reports
an explanation why that is so in our Corporate
Governance Statement
2.4 A majority of the board of a listed entity should be
independent directors.
… the fact that we follow this recommendation:
in section 2.3 (‘Composition and skills of the Board’)
of our Corporate Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable

7

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
2.5 The chair of the board of a listed entity should be an
independent director and, in particular, should not
be the same person as the CEO of the entity.
… the fact that we follow this recommendation:
in section 2.3 (‘Composition and skills of the Board’)
of our Corporate Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable
2.6 A listed entity should have a program for inducting
new directors and provide appropriate professional
development opportunities for directors to develop
and maintain the skills and knowledge needed to
perform their role as directors effectively.
… the fact that we follow this recommendation:
in section 2.9 (‘Director induction and continuing
education) of our Corporate Governance Statement
OR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable
PRINCIPLE 3– ACT ETHICALLY AND RESPONSIBLY
3.1 A listed entity should:
(a) have a code of conduct for its directors, senior
executives and employees; and
(b) disclose that code or a summary of it.
… our code of conduct or a summary of it:
in section 6.1.1 (‘Code of Conduct’) of our Corporate
Governance StatementAND
at this location:
Code of Conduct & Directors’ Code of Conduct
http://www.iluka.com/about-iluka/governance
an explanation why that is so in our Corporate
Governance Statement

8

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
PRINCIPLE 4– SAFEGUARD INTEGRITY IN CORPORATE REPORTING
4.1 The board of a listed entity should:
(a) have an audit committee which:
(1) has at least three members, all of whom are
non-executive directors and a majority of
whom are independent directors; and
(2) is chaired by an independent director, who is
not the chair of the board,
and disclose:
(3) the charter of the committee;
(4) the relevant qualifications and experience of
the members of the committee; and
(5) in relation to each reporting period, the
number
of
times
the
committee
met
throughout the period and the individual
attendances
of
the
members
at
those
meetings;OR
(b) if it does not have an audit committee, disclose
that fact and the processes it employs that
independently verify and safeguard the integrity
of its corporate reporting, including the processes
for the appointment and removal of the external
auditor and the rotation of the audit engagement
partner.
… the fact that we have an audit committee that complies
with paragraphs (1) and (2):
in sections 3 (‘Board committees’) and 3.1 (‘Audit and
Risk Committee’) of our Corporate Governance
StatementOR
at this location:
_________
Insert location here
… and a copy of the charter of the committee:
at this location:
Audit and Risk Committee Charter
http://www.iluka.com/about-iluka/governance
… and the information referred to in paragraphs (4) and
(5):
in sections 2.10 (‘Board meetings’) and 3.1 (‘Audit and
Risk Committee’) of our Corporate Governance
StatementAND
at this location:
Annual Report 2017 > Directors’ Report on pages 45
to 47, which is cross-referred to in section 3.1 (‘Audit
and Risk Committee’) of our Corporate Governance
Statement
http://iluka.com/investors-media/asx-
disclosures/annual-reports
an explanation why that is so in our Corporate
Governance Statement

9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
4.2 The board of a listed entity should, before it approves
the entity’s financial statements for a financial period,
receive from its CEO and CFO a declaration that, in
their opinion, the financial records of the entity have
been properly maintained and that the financial
statements comply with the appropriate accounting
standards and give a true and fair view of the
financial position and performance of the entity and
that the opinion has been formed on the basis of a
sound system of risk management and internal
control which is operating effectively.
… the fact that we follow this recommendation:
in section 5.4 (‘Managing Director and CFO
certifications’) of our Corporate Governance
StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance Statement
4.3 A listed entity that has an AGM should ensure that its
external auditor attends its AGM and is available to
answer questions from security holders relevant to
the audit.
… the fact that we follow this recommendation:
in section 6.3 (‘Continuous disclosure and
communications with shareholders’) of our Corporate
Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity that does not
hold an annual general meeting and this
recommendation is therefore not applicable
PRINCIPLE 5– MAKE TIMELY AND BALANCED DISCLOSURE
5.1 A listed entity should:
(a) have a written policy for complying with its
continuous disclosure obligations under the
Listing Rules; and
(b) disclose that policy or a summary of it.
… our continuous disclosure compliance policy or a
summary of it:
in section 6.3 (‘Continuous disclosure and
communications with shareholders’) of our Corporate
Governance StatementAND
at this location:
Continuous Disclosure and Market Communications
Policy
http://www.iluka.com/about-iluka/governance
an explanation why that is so in our Corporate
Governance Statement

10

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
PRINCIPLE 6– RESPECT THE RIGHTS OF SECURITY HOLDERS
6.1 A listed entity should provide information about
itself and its governance to investors via its website.
… information about us and our governance on our
website:
at this location:
http://www.iluka.com/
http://www.iluka.com/about-iluka/governance
an explanation why that is so in our Corporate
Governance Statement
6.2 A listed entity should design and implement an
investor relations program to facilitate effective two-
way communication with investors.
… the fact that we follow this recommendation:
in section 6.3 (‘Continuous disclosure and
communications with shareholders’) of our
Corporate Governance StatementAND
at this location:
http://www.iluka.com/investors-media/shareholder-
enquiries
an explanation why that is so in our Corporate
Governance Statement
6.3 A listed entity should disclose the policies and
processes it has in place to facilitate and encourage
participation at meetings of security holders.
… our policies and processes for facilitating and
encouraging participation at meetings of security holders:
in section 6.3 (‘Continuous disclosure and
communications with shareholders’) of our Corporate
Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity that does not
hold periodic meetings of security holders and this
recommendation is therefore not applicable
6.4 A listed entity should give security holders the option
to receive communications from, and send
communications to, the entity and its security
registry electronically.
… the fact that we follow this recommendation:
in section 6.3 (‘Continuous disclosure and
communications with shareholders’) of our Corporate
Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance Statement

11

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
PRINCIPLE 7– RECOGNISE AND MANAGE RISK
7.1 The board of a listed entity should:
(a) have a committee or committees to oversee risk,
each of which:
(1) has at least three members, a majority of
whom are independent directors; and
(2) is chaired by an independent director,
and disclose:
(3) the charter of the committee;
(4) the members of the committee; and
(5) as at the end of each reporting period, the
number
of
times
the
committee
met
throughout the period and the individual
attendances
of
the
members
at
those
meetings;OR
(b) if it does not have a risk committee or committees
that satisfy (a) above, disclose that fact and the
processes it employs for overseeing the entity’s
risk management framework.
… the fact that we have a committee or committees to
oversee risk that comply with paragraphs (1) and (2):
in sections 3 (‘Board committees’) and 3.1 (‘Audit and
Risk Committee’) of our Corporate Governance
StatementOR
at this location:
______
Insert location here_
… and a copy of the charter of the committee:
at this location:
Audit and Risk Committee Charter
http://www.iluka.com/about-iluka/governance

… and the information referred to in paragraphs (4) and
(5):
in sections 2.10 (‘Board meetings’) and 3.1 (‘Audit and
Risk Committee’) of our Corporate Governance
StatementOR
at this location:
______
_Insert location here
an explanation why that is so in our Corporate
Governance Statement
7.2 The board or a committee of the board should:
(a) review the entity’s risk management framework at
least annually to satisfy itself that it continues to
be sound; and
(b) disclose, in relation to each reporting period,
whether such a review has taken place.
… the fact that we follow this recommendation:
in sections 3.1 (‘Audit and Risk Committee’) and 5.1
(‘Risk management’) of our Corporate Governance
StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance Statement

12

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
7.3 A listed entity should disclose:
(a) if it has an internal audit function, how the
function is structured and what role it performs;
OR
(b) if it does not have an internal audit function, that
fact and the processes it employs for evaluating
and continually improving the effectiveness of its
risk management and internal control processes.
… how our internal audit function is structured and what
role it performs:
in section 5.2 (‘Internal audit’) of our Corporate
Governance StatementOR
at this location:
_________
Insert location here
an explanation why that is so in our Corporate
Governance Statement
7.4 A listed entity should disclose whether it has any
material exposure to economic, environmental and
social sustainability risks and, if it does, how it
manages or intends to manage those risks.
… whether we have any material exposure to economic,
environmental and social sustainability risks and, if we do,
how we manage or intend to manage those risks:
in our Corporate Governance StatementOR
at this location:
Annual Report 2017 > Operating and Financial
Review on pages 40 to 41, which is cross-referred to in
section 5.3 (‘Material exposure to risks) of our
Corporate Governance Statement
http://iluka.com/investors-media/asx-
disclosures/annual-reports
an explanation why that is so in our Corporate
Governance Statement

13

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
PRINCIPLE 8– REMUNERATE FAIRLY AND RESPONSIBLY
8.1 The board of a listed entity should:
(a) have a remuneration committee which:
(1) has at least three members, a majority of
whom are independent directors; and
(2) is chaired by an independent director,
and disclose:
(3) the charter of the committee;
(4) the members of the committee; and
(5) as at the end of each reporting period, the
number
of
times
the
committee
met
throughout the period and the individual
attendances
of
the
members
at
those
meetings;OR
(b) if it does not have a remuneration committee,
disclose that fact and the processes it employs for
setting the level and composition of remuneration
for directors and senior executives and ensuring
that such remuneration is appropriate and not
excessive.
… the fact that we have a remuneration committee that
complies with paragraphs (1) and (2):
in sections 3 (‘Board committees’) and 3.3 (‘People
and Performance Committee’) of our Corporate
Governance StatementOR
at this location:
______
Insert location here_
… and a copy of the charter of the committee:
at this location:
People and Performance Committee Charter
http://www.iluka.com/about-iluka/governance
… and the information referred to in paragraphs (4) and
(5):
in sections 2.10 (‘Board meetings’) and 3.3 (‘People
and Performance Committee’) of our Corporate
Governance StatementOR
at this location:
______
_Insert location here
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable

14

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the
whole of the period above. We have disclosed …
We haveNOTfollowed the recommendation in full
for the whole of the period above. We have disclosed
8.2 A listed entity should separately disclose its policies
and practices regarding the remuneration of non-
executive directors and the remuneration of
executive directors and other senior executives.
… separately our remuneration policies and practices
regarding the remuneration of non-executive directors and
the remuneration of executive directors and other senior
executives:
in our Corporate Governance StatementOR
at this location:
Annual Report 2017 > Remuneration Report on pages
53 to 73, which is cross-referred to in section 4.2
(‘Director and executive remuneration’) of our
Corporate Governance Statement
http://iluka.com/investors-media/asx-
disclosures/annual-reports
an explanation why that is so in our Corporate
Governance StatementOR
we are an externally managed entity and this
recommendation is therefore not applicable
8.3 A
listed
entity
which
has
an
equity-based
remuneration scheme should:
(a) have a policy on whether participants are
permitted to enter into transactions (whether
through the use of derivatives or otherwise)
which limit the economic risk of participating in
the scheme; and
(b) disclose that policy or a summary of it.
… our policy on this issue or a summary of it:
in section 6.4 (‘Dealing in shares’) of our Corporate
Governance StatementAND
at this location:
Annual Report 2017 > Remuneration Report on page
57
http://iluka.com/investors-media/asx-
disclosures/annual-reports
Securities Trading Policy
http://www.iluka.com/about-iluka/governance
an explanation why that is so in our Corporate
Governance StatementOR
we do not have an equity-based remuneration
scheme and this recommendation is therefore not
applicableOR
we are an externally managed entity and this
recommendation is therefore not applicable

15

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STATEMENT 2017

This statement is current as at 26 February 2018 and has been approved by the Board of Iluka Resources Limited

CORPORATE GOVERNANCE STATEMENT 2017

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CONTENTS

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Introduction ................................................................................................. 3 Introduction ................................................................................................. 3
The Board of directors ................................................................................ 3
2.1 Role of the Board ........................................................................................ 4
2.2 Role of the Company Secretary................................................................... 4
2.3 Composition and skills of the Board ............................................................ 5
2.4 Independence of directors ........................................................................... 7
2.5 Access to independent advice ..................................................................... 8
2.6 Access to Board materials and information ................................................. 8
2.7 Director appointment, election and re-election............................................. 8
2.8 Director selection and succession planning ................................................. 8
2.9 Director induction and continuing education ................................................ 9
2.10 Board meetings ......................................................................................... 10
Board committees ..................................................................................... 10
3.1 Audit and Risk Committee ......................................................................... 11
3.2 Nominations and Governance Committee ................................................. 12
3.3 People and Performance Committee ......................................................... 13
Performance evaluation and remuneration ............................................ 14
4.1 Performance evaluation ............................................................................ 14
4.2 Director and executive remuneration ......................................................... 15
Risk management and internal controls ................................................. 15
5.1 Risk management ..................................................................................... 15
5.2 Internal audit ............................................................................................. 17
5.3 Material exposure to risks.......................................................................... 17
5.4 Managing Director and Chief Financial Officer certifications ...................... 17
Governance documents ........................................................................... 18
6.1 Ethics and conduct .................................................................................... 18
6.1.1
Code of Conduct ................................................................................ 18
6.1.2
Anti-bribery and corruption ................................................................. 18
6.1.3
Whistleblowing ................................................................................... 19
6.2 Diversity .................................................................................................... 19
6.3 Continuous disclosure and communications with shareholders ................. 21
6.4 Dealing in shares ...................................................................................... 22

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Introduction

The Board of Iluka Resources Limited ( Board ) is committed to conducting Iluka’s business in accordance with the highest standards of corporate governance to create and deliver value for Iluka’s shareholders. The Board has established a corporate governance framework, including corporate governance policies, procedures, charters and codes to support this commitment. The framework is reviewed regularly and revised in response to changes in law, developments in corporate governance and changes to Iluka’s business. Copies of these policies, procedures, charters and codes are available on the governance page of Iluka’s website, www.iluka.com, and are signposted throughout this document where relevant.

As a listed entity, Iluka must comply with Australian laws including the Corporations Act 2001 (Cth) ( Corporations Act ) and the Australian Securities Exchange Listing Rules ( ASX Listing Rules ), and is required to report against the 3[rd] edition of the ASX Corporate Governance Council’s Principles and Recommendations ( ASX Principles ). The Board considers that throughout 2017 it complied with the ASX Principles and this Corporate Governance Statement ( Statement ) reports on the corporate governance framework and practices adopted by Iluka.

The Board has a commitment to ongoing improvement of its governance practices. This year, a range of improvements to the Board’s work and effectiveness were implemented, including:

  • restructuring agendas to ensure that the Board’s attention is primarily focussed on strategic matters impacting Iluka’s business;

  • renaming the Nominations Committee as the Nominations and Governance Committee and enhancing its charter to expressly include governance responsibilities;

  • reviewing and updating all Board and Committee Charters, including developing a formal Director Conflicts of Interest Policy (annexed to the Board Charter); and

  • approving a Non-executive Director Minimum Shareholding Policy.

The Board also commissioned an external review of the performance of the Board, Board committees and individual directors. The review concluded that overall the Iluka Board continued to perform its role well and contained a number of recommendations to take effectiveness to the next level. These will be implemented in 2018.

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The Board of directors

Relevant policies and charters: Relevant policies and charters:
Company Constitution
Board Charter
Audit and Risk Committee Charter
Nominations and Governance Committee Charter
People and Performance Committee Charter

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2.1 Role of the Board

The Board Charter sets out the Board’s role, powers and duties and establishes the functions reserved for the Board and those, which are delegated to management. The Board is responsible for the overall corporate governance of Iluka including approving and overseeing Iluka’s strategic direction, strategies and financial objectives, assessing the performance of management and reporting on Iluka’s performance. The Board delegates to the Managing Director and senior management matters involving the implementation of corporate strategy and management of Iluka’s day-to-day activities.

The following table sets out the matters, which are expressly reserved, to the Board and those, which are delegated to management under the Board Charter.

The Board is responsible for:

  • appointing and removing the Managing Director, determining his or her remuneration and terms and conditions of employment, and assessing the performance of the Managing Director and the executive management group;

  • approving the policies, strategic direction, strategies and financial objectives of Iluka and ensuring appropriate resources are available;

  • monitoring the implementation of those policies and strategies and the achievement of those financial objectives;

  • reporting to shareholders and the investment community on the performance and state of Iluka; and

  • monitoring and guiding the culture, reputation and standards of conduct of Iluka.

Responsibilities delegated by the Board to management:

  • managing Iluka;

  • recommending policy and strategic direction for Board approval; and

  • conducting the day-to-day operations of Iluka.

2.2 Role of the Company Secretary

The Company Secretary is accountable directly to the Board through the Chairman on all matters to do with the proper functioning of the Board. The Board Charter confirms that all directors have direct access to the Company Secretary. The Company Secretary is responsible for:

  • advising the Board on corporate governance matters;

  • managing the company secretarial function;

  • attending all Board and Board committee meetings and taking minutes; and

  • communicating with the ASX.

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CORPORATE GOVERNANCE STATEMENT 2017

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2.3 Composition and skills of the Board

The Board comprises five independent, non-executive directors and the Managing Director. The Board, together with the Nominations and Governance Committee, determines the size and composition of the Board in accordance with Iluka’s Constitution and Board Charter, which provides that the Board must comprise a minimum of three and a maximum of 10 directors. The Board comprises a majority of independent directors with a range of skills, expertise and experiences from a diverse range of backgrounds. The Chairman is an independent nonexecutive director and is not the same person as the Managing Director of Iluka.

The Board considers that the current directors have the appropriate set of skills, diversity and experience to discharge their responsibilities and for the effective governance, oversight and strategic leadership of Iluka as a publicly listed global resources company.

The collective skills and experience to be held by the Board are set out below.

Board skills and experience summary

Skills / experience Description
Corporate leadership Successful career at senior executive level
International experience Senior management or equivalent experience or exposure to
multiple
cultural,
political,
regulatory
and
business
environments
Industry experience Senior executive or long term board experience in a medium to
large mining and exploration organisation with strong
operational experience
Strategy and risk Developing and overseeing the implementation of successful
strategy over the long term that remains resilient to systemic
risk
(including
appropriately
probing
and
challenging
management on the delivery of agreed strategic objectives)
Financial acumen Senior executive or equivalent experience in financial
accounting, reporting and forecasting, corporate finance and
internal financial controls (including ability to probe the
adequacy of financial and risk controls)
Capital projects Experience in the delivery of large-scale capital projects and
longer term investment horizons
Governance Commitment to high standards and systems of governance
and compliance and an ability to assess the effectiveness of
senior management
Health, safety and
environment
Experience related to workplace health and safety and with
environmental and community issues in a large organisation

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Skills / experience Description
Marketing Senior executive experience in trading or marketing of
resources, including detailed knowledge of Iluka’s markets and
competitors
Remuneration Board or management level experience in relation to
remuneration, including incentive programs and pensions /
superannuation
Stakeholder Relations Experience in regulatory policy, government and stakeholder
relations and in managing how organisations adapt and
respond to changing public policy settings

The current skills and experience of the Board are illustrated below.

Board skills / experience matrix

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100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
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The Board’s vision for diversity considers the broadest definition of diversity, including gender, ethnicity, disability, age, thought, education, experience, family responsibilities and sexuality. Our current Board represents different nationalities and backgrounds and currently includes two female directors. The average age of directors is approximately 60 years, with the age of directors on the Board ranging between 54 and 69 years. Further details regarding director experience and tenure are set out on pages 45 to 47 of the Annual Report.

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The Board and Nominations and Governance Committee will continue to monitor the skills and experience of the Board to identify opportunities for director training and development and to identify skills gaps that may be addressed through future Board appointments.

2.4 Independence of directors

The Board recognises the importance of ensuring that directors are free from interests and relationships that might, or might reasonably be perceived to, materially influence a director’s capacity to bring an independent judgement to bear on issues before the Board and to act in the best interests of Iluka and its shareholders generally.

Accordingly, the Board has adopted guidelines, set out in the Board Charter, which are used to determine the independence of directors and which reflect the definition of independence listed in Box 2.3 of the ASX Principles.

In accordance with these guidelines, the Board generally considers a director to be independent if he or she is not a member of management and:

  • is not a substantial shareholder of Iluka or an officer of, or otherwise associated with, a substantial shareholder of Iluka;

  • is not employed, or been previously employed, in an executive capacity by Iluka or another Group member, or where they were previously employed in such a capacity, there has been a period of at least three years between ceasing such employment and serving on the Board;

  • is not, and has not been within the last three years a partner, director or senior employee of a provider of material professional services to Iluka or another Group member;

  • is not, and has not been within the last three years, in a material business relationship (e.g. as a supplier or customer) with Iluka or another Group member, or an officer of or otherwise associated with someone with such a relationship;

  • has no material contractual relationship with Iluka or another Group member other than as a director of Iluka;

  • does not have close family times with any person who falls within any of the categories described above;

  • has not served on the Board for a period that his or her independence may have been compromised; and

  • is free from any interest, position, association or relationship that might influence, or reasonably be perceived to influence, in a material respect his or her capacity to bring an independent judgement to bear on issues before the Board and to act in the best interests of Iluka and its shareholders generally.

The Board considers the materiality of a director’s interests, position, association or relationship on a case-by-case basis, having regard to both quantitative and qualitative principles. Having considered all relevant relationships currently existing, the Board has determined that there are no relationships which fall into this category.

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The Board also has regard to length of tenure when assessing whether a director is, or continues to be, independent. The Board is satisfied that the length of tenure of its current directors does not call into question their independence.

Directors also have an ongoing responsibility to disclose any actual or potential transactions or interests that may create a conflict of interest. They may also be required to take steps to remove any conflict of interest. If a director cannot or will not remove a conflict of interest, then the director must be absent from the room when discussion and/or voting occurs on matters to which the conflict relates.

The Board has reviewed the independence of its directors and considers that the Chairman and each non-executive director are independent.

2.5 Access to independent advice

Under the Board Charter, directors may seek independent professional advice at Iluka’s expense on any matter connected with the discharge of their responsibilities with the prior written approval of the Chairman.

2.6 Access to Board materials and information

Under the Deed of Indemnity, Insurance and Access, directors have access to inspect the Company’s records which have been prepared during or relate to the director’s tenure or discharge of duties as a director in respect of the Company.

2.7 Director appointment, election and re-election

All new non-executive directors are required to sign a letter of appointment that sets out the terms and conditions of their appointment, including: role and responsibilities; time commitments envisaged; disclosure of interests; dealing in Iluka’s securities; and the requirement to participate in a performance evaluation process.

Under Iluka’s Constitution, with the exception of the Managing Director, directors may not hold office without re-election beyond the third Annual General Meeting following their election or most recent re-election.

When a director candidate stands for election or re-election at a meeting of shareholders, Iluka provides shareholders with all material information in its possession relevant to a decision on whether or not to elect or re-elect that director in the relevant Notice of Meeting.

2.8 Director selection and succession planning

The Board renewal process is overseen by the Nominations and Governance Committee and involves regularly reviewing the composition of the Board to ensure that the directors have an appropriate mix of skills, expertise, experience and backgrounds relevant to the management of Iluka.

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The Board Charter sets out the overarching principles regarding director selection and succession planning. The Nominations and Governance Committee Charter sets out the key nomination planning principles of the committee, which is responsible for leading the process of Board appointments. The diagram below demonstrates the director selection and succession planning principles and responsibilities.

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----- Start of picture text -----

Board Charter Nominations and Governance Committee Charter
Director selection principles Director selection responsibilities
 The Nominations and Governance Committee leads the process for  Reviewing and recommending to the Board the size and
Board appointments and makes recommendations composition of the Board and potential director
to the Board appointments
 Appointments to the Board are based on merit  Making recommendations for the re-election of directors
against objective criteria  Assisting the Board as required to identify individuals
 The Board should comprise a majority of who are qualified to become Board members (including
independent directors with a broad range of in respect of executive directors)
skills, expertise and experience from a diverse range of backgrounds  Undertaking appropriate checks before appointing a
director or putting forward to shareholders a candidate for
 Non-executive directors are engaged through election as a director, including checks as to the person s
a letter of appointment that sets out the key character, experience, education, criminal record and
terms and conditions related to their appointment Director bankruptcy history
Selection and
Succession
Planning
Director succession principles Director succession responsibilities
 The preferred limit on service by a director is 10 years, Reviewing Board succession plans and the succession of the
unless otherwise requested by the Board to continue Chairman and Managing Director, having regard to the
 A director s term of office will at all times be subject to objective that the Board comprise directors with a broad range
their election and re-election by shareholders as and of skills, expertise and experience from a diverse range of
when required by the Constitution, applicable law or ASX backgrounds.
Listing Rules
----- End of picture text -----

2.9 Director induction and continuing education

The Nominations and Governance Committee is responsible for ensuring that new directors are provided with a comprehensive induction programme (including business briefings by management and site visits).

The Board encourages directors to continue their education and maintain the skills required to discharge their duties effectively by providing professional development opportunities. Iluka meets reasonable costs of continuing director education.

As part of Board professional development, in conjunction with Board and committee meetings, the Board participated in a number of briefings during 2017, which provided an overview of:

  • the organisation or a specific function;

  • the market environment in which Iluka operates;

  • risks and opportunities for Iluka; and

  • regulatory updates.

During the year, the Chairman and Managing Director visited Iluka’s operations in Sierra Leone. It is proposed that other directors will visit these operations in 2018. A site visit to the new mine at Cataby is also planned for 2018.

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2.10 Board meetings

In 2017, the Board met on 11 occasions, of which six were scheduled meetings. In addition to these formal meetings, the Board spent a day dedicated primarily to strategic planning. The Chairman chaired all the meetings. In addition, the non-executive directors periodically meet independent of management to discuss relevant issues.

Directors’ attendance at Board and committee meetings during 2017 is detailed below.

Meetings of directors - 2017

People and
Director Audit and Risk Nominations
Board Performance
Committee Committee(3)
Committee
(1) (2) Held Attended Held Attended Held Attended Held Attended
Total meetings 11 5 3 3
Executive
T O'Leary 11 11 5 3 3
Non-executive
G Martin 11 11 5 5 3 3 3 3
M Bastos(4) 11 10 5 5 3 3 3
X Liu 11 11 5 5 3 3 3
J Ranck 11 11 5 5 3 3 3 3
J Seabrook 11 11 5 5 3 3 3 3
**Legend: ** **Notes: **
Chairman
Member
(1) “Held” indicates the number of meetings held during the period of each director’s tenure.
Where a director is not a member but attended meetings during the period, only the number
of meetings attended is shown.
(2) “Attended” indicates the number of meetings attended by each director.
(3) The Nominations Committee was renamed as the Nominations and Governance Committee
following its last meeting held in 2017.
(4) In relation to the meeting Mr Bastos missed, it was an unscheduled meeting and Mr Bastos
received the papers and provided his comments to the Managing Director before the meeting.

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Board committees

Relevant policies and charters:

 Audit and Risk Committee Charter  Nominations and Governance Committee Charter  People and Performance Committee Charter

The Board has three committees: Audit and Risk Committee; Nominations and Governance Committee; and People and Performance Committee, to assist with the effective discharge of its duties. Each committee operates under a specific charter approved by the Board, which details their respective roles, duties and membership requirements.

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Each committee comprise only independent, non-executive directors. In addition, the Audit and Risk Committee and People and Performance Committee have an independent chairman who is not the Chairman of the Board.

The primary role of the committees is to make recommendations to the Board on matters set out in their respective charters. Their structure and membership are reviewed periodically.

3.1 Audit and Risk Committee

The purpose of the Audit and Risk Committee is to assist the Board to protect the interests of Iluka’s shareholders and stakeholders by overseeing on behalf of the Board:

  • the integrity of financial reporting;

  • the adequacy of the control environment and the processes for identifying and managing risk;

  • the internal and external audit functions;

  • treasury and taxation practices; and

  • compliance with applicable legal and regulatory requirements and internal codes of conduct, as requested by the Board.

During the year, the Audit and Risk Committee conducted reviews of the effectiveness of the Group’s systems of risk management and internal controls in accordance with the ASX Principles. These reviews included internal audits and risk reviews, and covered a range of areas including financial processes, operational activity, compliance controls and risk assessments. The Board also requested that Iluka’s key risk register (management’s assessment of the material business risks facing the Company) be elevated from the Audit and Risk Committee for consideration by the Board. The key risk register includes a summary of the controls and actions relating to those risks.

Committee membership during 2017

Director Status
Jenny Seabrook (Chairman) Member for whole period
Marcelo Bastos Member for whole period
Xiaoling Liu Member for whole period
Greg Martin Member for whole period
James (Hutch) Ranck Member for whole period

All members of the Audit and Risk Committee (of which there must be at least three) are independent non-executive directors and are required to be financially literate. Between them, the members must have accounting and financial expertise, operational and technical knowledge, and a sufficient understanding of the industry in which Iluka operates to be able to discharge the committee’s mandate effectively.

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Jenny Seabrook (committee Chairman) is a Chartered Accountant (FCA) who throughout her career has worked at senior levels in chartered accounting, capital markets and investment banking businesses. Further details regarding director qualifications and experience are set out on pages 45 to 47 of the Annual Report.

The Chairman of the Audit and Risk Committee must be an independent director and cannot be the Chairman of the Board.

Details of directors’ attendance at Audit and Risk Committee meetings held during 2017 are set out in section 2.10 of this report.

3.2 Nominations and Governance Committee

On 12 December 2017, the Board resolved to rename the Nominations Committee as the Nominations and Governance Committee and enhanced its charter to expressly include governance responsibilities.

The purpose of the Nominations and Governance Committee is to assist the Board in fulfilling

its responsibilities by:

  • ensuring the best possible directors are selected, appointed, and retained;

  • planning and advising on appointment and succession for the Managing Director; and

  • advising on the most suitable governance practices and processes to enable Iluka to operate to a high standard, and in an efficient way.

The committee will also make decisions on behalf of the Board where such authority has been expressly delegated by the Board.

During the year, the key area of focus for the Nominations and Governance Committee was ensuring the Board and each committee had the appropriate number of directors, skills and experience to ensure they fulfil their responsibilities.

Committee membership during 2017

Director Status
Greg Martin (Chairman) Member for whole period
Marcelo Bastos Member for whole period
Xiaoling Liu Member for whole period
James (Hutch) Ranck Member for whole period
Jenny Seabrook Member for whole period

All members of the Nominations and Governance Committee (of which there must be at least three) are independent non-executive directors.

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The Chairman of the Nominations and Governance Committee must be an independent director.

Details of directors’ attendance at the Nominations Committee meetings held during 2017 are set out in section 2.10 of this report.

3.3 People and Performance Committee

The purpose of the People and Performance Committee is to assist the Board in fulfilling its responsibilities in overseeing the:

  • overall remuneration strategy of Iluka and its specific application to the Managing Director and direct reports, and the remuneration of non-executive directors; and

  • advising the Board about the performance of the Managing Director; and

  • culture and capability, diversity, employment strategy, policy and practices of Iluka.

The committee will also make decisions on behalf of the Board where such authority has been expressly delegated by the Board.

During the year, key areas of focus for the People and Performance Committee included recommendations to the Board on:

  • changes to the incentive strategy and structure, and

  • a Non-executive Director Minimum Shareholding Policy,

  • as well as:

  • outcomes and awards for the Managing Director and his direct reports;

  • appropriate short and long term incentive metrics;

  • a review of talent and development across the Company; and

  • oversight of the people related aspects of the integration of Sierra Rutile.

Further details including any key changes to remuneration are set out on page 54 of the Annual Report.

Comprehensive details of the processes and principles underlying the work of the People and Performance Committee are discussed on pages 56 and 57 of the Annual Report.

Committee membership during 2017

Director Status
James (Hutch) Ranck (Chairman) Member for whole period
Greg Martin Member for whole period
Jenny Seabrook Member for whole period

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All members of the People and Performance Committee (of which there must be at least three) are independent non-executive directors.

The Chairman of the People and Performance Committee must be an independent director.

Details of directors' attendance at People and Performance Committee meetings held during 2017 are set out in section 2.10 of this report.

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Performance evaluation and remuneration

Relevant policies and charters:

  • Board Charter

  • Nominations and Governance Committee Charter

  • People and Performance Committee Charter

4.1 Performance evaluation

Each year, performance evaluations of the Board, its committees and individual directors are undertaken. The Nominations and Governance Committee assists the Board in relation to the conduct of performance evaluations and development and implementation of plans for identifying, assessing and enhancing director competencies. External facilitators may be engaged to assist with the review of the Board, its committees and individual directors.

The Board, Audit and Risk Committee and People and Performance Committee also conduct an annual self-assessment of their performance, which serves to identify strengths, weaknesses and areas for improvement. The completed assessments are taken into account by the Board and each respective committee in determining performance improvements for the following year.

In accordance with this process, the Board, through the assistance of an external facilitator, evaluated the performance of its directors, itself and each committee in late 2017.

The People and Performance Committee also assists the Board with evaluating the performance of the Managing Director. The People and Performance Committee provides feedback regarding the Managing Director’s performance in relation to key performance measures to the Chairman of the Board, who is responsible for conducting the Managing Director’s performance review.

Twice yearly, the Managing Director undertakes a review of the performance of each senior executive against individual objectives and deliverables linked to the corporate plan that were agreed at the beginning of the performance period. These personal objectives relate to key areas of performance over which the individual has accountability and influence. The process for conducting these reviews is covered on pages 58 to 59 of the Annual Report. The performance reviews of the Managing Director and senior executives were conducted in August and at the end of the performance period in accordance with this process.

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4.2 Director and executive remuneration

The People and Performance Committee obtain independent remuneration benchmarking information for comparative purposes. Salary reviews and short-term incentives are determined by assessing performance against both individual performance and profitability and sustainability performance targets. Long-term incentives vest subject to Return on Equity and Total Shareholder Return performance compared with that of an industry peer group. In 2017, the People and Performance Committee conducted those reviews in accordance with disclosed processes.

All senior executives are employed by Iluka under written employment contracts.

Further details about the remuneration structure, remuneration policies and remuneration paid to the directors and senior executives during the reporting period, as well as details of the contractual arrangements with senior executives, are set out on pages 53 to 73 of the Annual Report.

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Risk management and internal controls

Relevant policies and charters:

  • Board Charter

  • Audit and Risk Committee Charter

  • Risk Management Policy

5.1 Risk management

The Board recognises that that the identification and management of risk is fundamental to achieving Iluka’s objective: to create and deliver value for shareholders.

Iluka has a Risk Management Policy which sets out the objectives and performance expectations to managing risk in a proactive and effective manner, and supporting guidance including a Risk Management Framework that defines a ‘whole of business’ approach to the management of risks which allows both opportunities and threats to be identified and managed effectively.

Through the policy and framework, Iluka seeks to:

  • apply a structured and systematic risk management process across the group;

  • embed risk management into our business activities and processes;

  • ensure specific risks are identified, assessed and managed;

  • ensure significant risks are elevated appropriately, through all levels of management to the Board;

  • understand our exposure to risk and apply this to our decision making;

  • enable prudent risk taking in line with business objectives and strategies;

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  • establish and monitor appropriate controls in line with agreed risk tolerances;

  • implement appropriate insurance strategies; and

  • assess regularly the effectiveness of the risk management process and risk controls.

The diagram below sets out the risk hierarchy where risk identification, assessment and reporting are undertaken at all levels of the business:

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The Board has overall responsibility for reviewing, approving and overseeing systems of risk management and internal control. This includes reviewing processes to identify the main risks associated with the Company and reviewing processes and systems in place to manage these risks.

The Audit and Risk Committee assists the Board with regard to oversight of Iluka’s risk management practices by:

  • developing an understanding of key risk areas and the consequences of major risk events;

  • gaining assurance as to the adequacy of Iluka’s policies and processes for integrating risk management into its operations;

  • reviewing and making recommendations to the Board in relation to any incident involving fraud or other material break down of Iluka’s internal controls;

  • reviewing and reporting to the Board that the Audit and Risk Committee has, at least annually, reviewed Iluka’s risk management framework to satisfy itself that it continues to be sound and effectively identifies areas of material potential risk; and

  • reviewing the insurance strategy and determining the extent to which it aligns with the risk tolerance of Iluka.

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In line with the ASX Principles, Iluka’s Risk Management Framework is reviewed annually by the Audit and Risk Committee to satisfy itself and the Board that the framework continues to be sound. The review conducted during the reporting period included a consideration of its structure, procedure for risk identification and assessment, and the current approach towards risk appetite.

A copy of the Risk Management Policy can be found in the Governance section of Iluka’s website. Further information outlining Iluka’s approach to the management of risks is set out pages 40 to 41 of the Annual Report.

5.2 Internal audit

Iluka has an internal audit function that assists the Board by undertaking an objective evaluation of Iluka’s internal control framework. The Business Risk Manager is jointly accountable to the Chief Financial Officer ( CFO ) and the Audit and Risk Committee, attends Audit and Risk Committee meetings, presents internal audit activities and meets privately with the Audit and Risk Committee on a regular basis to ensure a degree of independence and objectivity to the role.

The Audit and Risk Committee provides oversight to the internal audit function through:

  • reviewing the performance of the internal audit function and approving the annual audit plan;

  • reviewing significant internal audit findings and action taken by management to address these; and

  • facilitating a direct line of communication from the risk manager and the internal auditor which is independent of management.

When requested by the Board, the Audit and Risk Committee also reviews the processes and internal controls that management have put in place to ensure compliance with laws, regulations and Iluka’s policies and internal codes of conduct.

5.3 Material exposure to risks

Disclosure of Iluka’s material exposure to, and management of, risks (including economic, environmental and social sustainability risks) and the systems Iluka has in place to manage these risks is included on pages 40 to 41 of the Annual Report.

5.4 Managing Director and Chief Financial Officer certifications

Prior to approving the financial statements in respect of each half and full year financial period, the Managing Director and the CFO give a declaration to the Board that:

  • in their opinion, Iluka’s financial records have been properly maintained and the financial reports comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of Iluka; and

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  • that their opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively.

The Managing Director and the CFO gave this declaration to the Board for the half year ended 30 June 2017, and the full year ended 31 December 2017.

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Governance documents

Relevant governance documents:

  • Code of Conduct

  • Directors’ Code of Conduct

  • Anti-bribery and Corruption Policy

  • Whistleblower Procedure

  • Diversity Statement

  • Continuous Disclosure and Market Communications Policy

  • Securities Trading Policy

6.1 Ethics and conduct

6.1.1 Code of Conduct

Iluka is committed to practising the highest standards of conduct and has adopted a Code of Conduct that identifies the standard of ethical conduct expected of all Iluka employees and contractors. The Code of Conduct is underpinned by Iluka’s values of Commitment, Integrity and Responsibility, and describes Iluka’s objectives, values and standards of behaviour that employees and contractors must apply to all business practices. In addition, the Board has specifically adopted a Directors’ Code of Conduct which establishes standards for appropriate ethical and professional behaviour for directors.

Iluka treats actual or suspected breaches of its Codes of Conduct and policies seriously and has adopted mechanisms to ensure that suspected breaches are reported and acted upon fairly and effectively. The Codes of Conduct are supported by Iluka’s Anti-bribery and Corruption Policy and Whistleblower Procedure.

Copies of the Code of Conduct and Directors’ Code of Conduct can be found in the Governance section of Iluka’s website.

6.1.2 Anti-bribery and corruption

Iluka has a zero tolerance for bribery or corruption in its business. The Anti-bribery and Corruption Policy, supported by the Anti-bribery and Corruption Procedure sets out the standards and behaviour Iluka expects of its directors, officers, employees, agents, contractors and representatives, and links with the Whistleblower Procedure for the reporting of any actual or suspected breaches of the policy.

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Iluka also maintains a Gift Register which management are required to complete and retain as a record for the receipt of entertainment or gifts.

Any policy breaches or material incidents are reported to management and the Audit and Risk Committee.

The Anti-bribery and Corruption Policy and Procedure has been communicated to key Australian and international personnel (excluding Sierra Leone) via direct and on-line training.

Sierra Rutile Limited has adopted its own Anti-bribery and Corruption Policy, which is tailored to reflect operating conditions and local laws in Sierra Leone. This policy contains the key elements of Iluka’s Policy including zero tolerance for bribery and corruption.

A copy of Iluka’s Anti-bribery and Corruption Policy can be found in the Governance section of Iluka’s website.

6.1.3 Whistleblowing

Iluka encourages all employees, directors, contractors and consultants to raise concerns regarding any misconduct that they believe constitutes a breach of the Code of Conduct, Iluka’s policies or the law. Iluka’s Whistleblower Procedure sets out the mechanism by which staff can confidently, and anonymously if they wish, raise concerns in a responsible manner without fear of discriminatory treatment, recrimination or reprisal, and Iluka’s commitment to properly investigate any issues.

A copy of the Whistleblower Procedure can be found in the Governance section of Iluka’s website.

6.2 Diversity

Iluka respects and encourages workplace diversity and strives to create a flexible and inclusive workplace environment. Iluka seeks to attract and retain the best people while building and maintaining a diverse, sustainable and high achieving workforce. To achieve the objective, Iluka is committed to:

  • promoting awareness of diversity within Iluka;

  • integrating workplace diversity principles into company activities;

  • supporting skills development, aligned to the needs of Iluka, in communities in which Iluka operates;

  • attracting, developing and retaining more employees across various age ranges, people with disability, women and indigenous people; and

  • creating a flexible workplace culture which assists employees to balance their responsibilities.

To meet these objectives, Iluka has established a diversity framework under its Diversity Standard, as described in the diagram below:

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----- Start of picture text -----

Diversity plan People and Performance Committee
Iluka's diversity plan sets out: Iluka's People and Performance Committee is
 the programs and deliverables to achieve agreed responsible for setting measurable diversity objectives
and for assessing annually both the objectives and
objectives;
Iluka's progress toward achieving them.
 the approach to monitoring, reviewing and
reporting diversity achievements; and
 how objectives, initiatives and achievements
will be communicated to stakeholders.
Diversity
Framework
(under the
Executive Committee Standard)Diversity Management
Iluka's Executive Committee, chaired by the Management will provide a progress report on
Managing Director, is responsible for: diversity initiatives at quarterly regional and
 advocating the benefits of diversity; functional review meetings.
 communicating and sharing diversity ideas A submission is made to the People and
and issues; and Performance Committee at each meeting to provide
 raising awareness to increase employees an update on progress toward the achievement of
defined diversity objectives with any recommended
confidence and acceptance of diversity in Iluka
changes to objectives as required.
workplaces.
----- End of picture text -----

Iluka will continue to develop and implement programmes, which foster workforce and Board diversity.

The measurable objectives that applied to the Australian workforce throughout 2017 are set out in the following table:

Measurable objective Status of the objective at
31 December 2017
30 per cent female diversity by 2018 27 per cent
8 per cent indigenous employment by 2018 5 per cent

The table below highlights gender diversity across the Iluka Group as at 31 December 2017:

Level Proportion of
female (per cent)

Proportion of
male (per cent)
Board 33 67
Executives / General Managers(1) 23 77
Other management levels 14 86
Total Iluka Group (excluding SRL(2)) 27 73
Total SRL(2) 7 93
Total Iluka Group 12 88

Further information outlining Iluka’s approach and its progress towards achieving its measurable objectives will be set out in Iluka’s Sustainability Report to be released later in 2018.

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A copy of Iluka’s Diversity Standard, as well as other diversity-related documents (including Iluka’s most recent Workplace Gender Equality Agency Report) is available on Iluka’s website at the following link: www.iluka.com/people/diversity.


  • (1) Excludes the Managing Director.

  • (2) Sierra Rutile Limited.

6.3 Continuous disclosure and communications with shareholders

Iluka is committed to ensuring that shareholders and the market are kept fully and regularly informed of information and major developments concerning Iluka. To achieve this, Iluka has developed a Continuous Disclosure and Market Communications Policy, which establishes procedures to ensure that directors and management fulfil their obligations under the Corporations Act and the ASX Listing Rules in relation to the timely disclosure of pricesensitive information.

The policy establishes and outlines the role of Disclosure Officers who report to the Managing Director on continuous disclosure matters, being the Company Secretary, CFO and the General Manager Investor Relations.

The Disclosure Officers are responsible for ensuring that there is an adequate system in place for receiving and considering any potentially market sensitive information which is reported to them, and advising the Managing Director in relation to the disclosure of that information to the ASX where necessary.

Iluka communicates with shareholders through releases to the ASX, Iluka’s website, information distributed direct to shareholders and the general meetings of shareholders. To ensure that security holders have the opportunity to participate at meetings of members:

  • at the Annual General Meeting, shareholders elect the directors and have the opportunity to express their views, ask questions about company business and vote on items of business for resolution by shareholders; and

  • PricewaterhouseCoopers, Iluka’s external auditor, attends each Annual General Meeting and is available to answer shareholder questions about the conduct of the audit and the preparation and content of the audit report.

Iluka has also established an investor relations programme to facilitate effective two-way communication with investors. In addition to providing information on the Iluka website about Iluka and its governance, this programme includes an “Investor Relations Guide”, and comprehensive information (including briefing papers and presentations on Iluka’s website) which is designed for those wishing to gain an understanding of the main elements of Iluka, its assets, industry context and basis for shareholder value generation. In particular, information available includes:

  • Iluka’s investment proposition, company and shareholder alignment and capital management framework;

  • company outline, resource base and operations;

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  • mineral sands industry overview;

  • Iluka’s sales and marketing strategy and customer base;

  • historical financials and company presentations;

  • latest ASX releases; and

  • calendar of events.

Shareholders are also able to send and receive communications to/from Iluka and its share registry, Computershare Investor Services Pty Limited electronically. Shareholders can elect to receive email notifications of major disclosures by advising Computershare. In addition, Iluka has webcast/teleconference facilities associated with full and half year results and any major business presentations. Transcripts of results presentations and major business presentations are placed on the ASX announcements platform and on the Iluka website as soon as practicable after the conclusion of such events.

6.4 Dealing in shares

The Board believes it is in the best interests of shareholders for directors and employees to own shares in Iluka, subject to strict controls and guidelines on share trading.

Iluka has in place a Securities Trading Policy that applies to Iluka’s directors and employees (and their “connected persons”). The policy prohibits directors and employees from trading in Iluka’s securities if they are in possession of price-sensitive information that is not generally available to the market. It also prohibits dealings by directors and certain employees during defined “closed periods” except where clearance has been granted for exceptional circumstances or the dealing falls within an excluded category under the policy.

Closed periods under the policy include:

  • the end of the financial year; and

  • the end of a half financial year,

to the time when two business days have elapsed after the release of the annual or half yearly results respectively. Outside of these closed periods and prior to any proposed trade, directors and certain employees must seek approval prior to trading in Iluka’s securities.

Directors and employees are also restricted from engaging in short-term trading of Iluka’s securities and from hedging their securities unless those securities have fully vested and are no longer subject to restrictions. Key management personnel must not at any time enter into a transaction that involves using Iluka’s securities as collateral in any financial transaction, including margin lending arrangements.


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