Proxy Solicitation & Information Statement • Mar 18, 2022
Proxy Solicitation & Information Statement
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If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from your stockbroker, solicitor, accountant, or other professional adviser who, if you are taking advice in the United Kingdom, is duly authorised under the Financial Services and Markets Act 2000, as amended.
If you have sold or otherwise transferred all of your Ordinary Shares in the Company, please pass this document together with the accompanying documents to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
18 March 2022
Dear Shareholder,
As you may be aware, the Company publishes its Annual Report and Accounts, Half Year Financial Report, notices of all general meeting and other statutory documents on its website at www.ibstockplc.co.uk. This includes copies of all historic documents.
The Company's Articles of Incorporation permit the Company to communicate electronically with shareholders and, accordingly, in the interests of reducing costs, reducing the environmental impact of unnecessarily printing and distributing hard copies of such material and allowing faster access to Company material, the Board intends to use the Company's website as its default method of publication. Accordingly, the purpose of this letter is to express the Company's wish to minimise printed communication and to provide shareholders with an opportunity to confirm their preferences in this regard.
Assuming you do not object to website publication, you will be notified each time that the Company places a statutory communication on this website. This notification will be sent to you by post.
Please note that personalised communications from the Company (such as dividend elections and tax vouchers) will continue to be posted to you regardless of which option you choose below.
As a result of the proposed change in our communications policy, the Board is inviting you to let us know if you would NOT like us to communicate with you in this way.
If you do not update your communication preferences via the Share Portal by 29 April 2022, you will be deemed to have consented to website publication of shareholder communications and you will be notified by post when shareholder communications have been placed on the website.
You may amend your communication preference or request hard copy documents at any time after the above date, either via the share portal or by contacting shareholder services, details of which are shown at the end of this letter.
You can register online to view your holding using the Share Portal, a service offered by Link Group at www.signalshares.com. You will require your investor code which can be found at the top of this letter, on your share certificate or recent dividend confirmation.
The Share Portal is an online service enabling you to quickly and easily access and maintain your shareholding online, reducing the need for paperwork and providing 24-hour access for your convenience. Through your Share Portal you may:
In the event that you do require a paper proxy, you do not know your investor code or you have any other queries in relation to your shareholding please contact our registrar, Link Group, by:
Telephone: 0371 664 0300 (calling from the UK), or, +44 (0) 371 664 0300 (calling from overseas). Calls are charged at the standard geographical rate and will vary by provider. Calls from outside the United Kingdom will be charged at the applicable international rate. Lines are open between 09:00 – 17:30 UK Time, Monday to Friday excluding public holidays in England and Wales.
Email: [email protected]
Post: Link Group, 10th Floor, Central Square, 29 Wellington Street, Leeds LS1 4DL.
Yours faithfully
Company Secretary
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