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HOLISTA COLLTECH LIMITED — AGM Information 2013
Oct 24, 2013
65044_rns_2013-10-24_2ccd5b4f-fb8b-460d-aeb4-171b091b1639.pdf
AGM Information
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HOLISTA COLLTECH LIMITED ACN 094 515 992
NOTICE OF ANNUAL GENERAL MEETING
TIME : 2:00 pm DATE : 27 November 2013 PLACE : Kings Hotel Perth 525 Hay Street PERTH WA 6000
An electronic copy of the Holista Colltech Limited 2013 Annual Report can be found at www.holistaco.com.
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Annual General Meeting please do not hesitate to contact the Company Secretary on +61 (0) 8 6141 3500.
CONTENTS PAGE
| Business of the Meeting | 3 | |
|---|---|---|
| Explanatory Statement | 5 | |
| Glossary | 9 | |
| Schedule 1 | 10 | |
| Schedule 2 | 12 | |
| Proxy Form | 13 | |
| IMPORTANT INFORMATION |
TIME AND PLACE OF MEETING
Notice is given that the annual general meeting of the Shareholders to which this Notice of Annual General Meeting relates will be held on 27 November 2013 at 2:00pm, at Kings Hotel Perth, 525 Hay Street, Perth WA 6000.
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING ELIGIBILITY
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the annual general meeting are those who are registered Shareholders at 2:00pm on 25 November 2013.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting at the time, date and place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, members are advised that:
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each member has a right to appoint a proxy;
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the proxy need not be a member of Holista Colltech Limited; and
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a member who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints 2 proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
New sections 250BB and 250BC of the Corporations Act came into effect on 1 August 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this General Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes is set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of Holista Colltech Limited members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
DEFINED TERMS
Capitalised terms in this Notice of Annual General Meeting and Explanatory Statement are defined either in the “Glossary” Section or where the relevant term is first used.
ASIC AND ASX
A final copy of this Notice of Annual General Meeting and Explanatory Statement has been lodged with ASIC and ASX. Neither ASIC, ASX nor any of their respective officers takes any responsibility for the contents of this document.
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BUSINESS OF THE MEETING
AGENDA
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2013.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person (the voter ) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on the Resolution; or
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(b) the voter is the Chair and the appointment of the Chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the Chair to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company, or if the Company is part of a consolidated entity, for the entity.
2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR DANIEL O’CONNOR
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution and for all other purposes, Mr Daniel O’Connor, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR CHAN HENG FAI
To consider and, if thought fit, to pass, with or without amendment, the following Resolution as an ordinary resolution:
“That, for the purpose of clause 13.5 of the Constitution and for all other purposes, Mr Chan Heng Fai, a Director, retires, and being eligible, is re-elected as a Director.”
4. RESOLUTION 4 - ISSUE OF SHARES AND DIRECTOR WARRANTS TO RELATED PARTY – MR CHAN HENG FAI
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of Sections 195(4) and 208 of the Corporations Act, ASX Listing Rule 10.11 and for all other purposes, approval is given for the Company to issue up to 12,000,000 Shares and 24,000,000 Warrants to Mr Chan Heng Fai (or his nominee) under a Company share placement, on the terms and conditions set out in the Explanatory Statement.”
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Voting Exclusion Statement:
The Company will disregard any votes cast on this Resolution by Mr Chan Heng Fai (and his nominee) and any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Dated: 25 October 2013
By Order of the Board
Mr Jay Stephenson COMPANY SECRETARY
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions which are the subject of the business of the Meeting.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
1.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Directors or the Company.
The remuneration report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The remuneration report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2013.
A reasonable opportunity will be provided for discussion of the remuneration report at the Annual General Meeting.
1.2 Voting consequences
Under recent changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report in two consecutive annual general meetings, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of directors of the Company ( Spill Resolution ) at the second annual general meeting.
If more than 50% of shareholders vote in favour of the Spill Resolution, the company must convene the extraordinary general meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the directors of the company who were in office when the directors' report (as included in the Company’s annual financial report for the financial year ended immediately before the second annual general meeting) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
1.3 Proxy Restrictions
Shareholders appointing a proxy for Resolution 1 should note the following:
If you appoint a member of the Key Management Personnel as your proxy
If you elect to appoint a member of Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of that member, you must direct the proxy how they are to vote . Undirected proxies granted to these persons will not be included in any vote on Resolution 1.
If you appoint the Chair as your proxy
If you elect to appoint the Chair as your proxy, you do not need to direct the Chair how you wish them to exercise your vote on Resolution 1 , however if you do not direct the Chair how to vote, you must tick the acknowledgement on the proxy form to acknowledge that the Chair may exercise their discretion in
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exercising your proxy even though Resolution 1 is connected directly or indirectly with the remuneration of Key Management Personnel .
If you appoint any other person as your proxy
You do not need to direct your proxy how to vote, and you do not need to tick any further acknowledgement on the proxy form.
2. RESOLUTIONS 2 & 3 – RE-ELECTION OF DIRECTORS
Clause 13.2 of the Constitution requires that at the annual general meeting, one third of the Directors for the time being, or if their number is not a whole number, the whole number nearest to a third, shall retire from office, provided always that no director except a Managing Director shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting themselves for re-election. A retiring director is not eligible for re-election.
Mr Daniel O’Connor retires in accordance with clause 13.2 of the Constitution and, being eligible, seeks reelection.
Clause 13.5 of the Constitution states that the Directors may at any time appoint a person to be a Director, either to fill a casual vacancy or as an addition to the existing Directors, but so that the total number of Directors does not at any time exceed the maximum number specified in the Constitution. Any Director so appointed holds office only until the next annual general meeting and is then eligible for re-election but shall not be taken into account in determining the Directors who are to retire by rotation at that meeting.
Mr Chan Heng Fai retires in accordance with clause 13.5 of the Constitution and, being eligible, seeks reelection.
3. RESOLUTION 4 – ISSUE OF SHARES AND WARRENTS TO RELATED PARTY –MR CHAN HENG FAI
3.1 General
Mr Chan Heng Fai wishes to participate in a Placement to the Company. The funds raised in the Placement will be used for marketing activities in the USA, Japan and China.
Resolution 4 seeks Shareholder approval for the in the issue of up to 12,000,000 Shares ( Placement Shares ) and 24,000,000 Warrants ( Warrants ) to Mr Chan Heng Fai (or his nominee) through participation in a Placement.
3.2 Chapter 2E of the Corporations Act
For a public company, or an entity that the public company controls, to give a financial benefit to a related party of the public company, the public company or entity must:
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(a) obtain the approval of the public company’s members in the manner set out in sections 217 to 227 of the Corporations Act; and
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(b) give the benefit within 15 months following such approval,
unless the giving of the financial benefit falls within an exception set out in sections 210 to 216 of the Corporations Act.
The Participation will result in the issue of Shares, which constitutes giving a financial benefit and Mr Chan Heng Fai is a related party of the Company by virtue of being a Director.
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3.3 ASX Listing Rule 10.11
ASX Listing Rule 10.11 also requires shareholder approval to be obtained where an entity issues, or agrees to issue, securities to a related party, or a person whose relationship with the entity or a related party is, in ASX’s opinion, such that approval should be obtained unless an exception in ASX Listing Rule 10.12 applies.
Resolution 4 involves the issue of Shares to a related party of the Company, accordingly, Shareholder approval pursuant to ASX Listing Rule 10.11 is required, unless an exception applies. Accordingly, Shareholder approval is sought to issue 12,000,000 Placement Shares and 24,000,000 Warrants under Resolution 4 to Mr Chan Heng Fai.
3.4 Technical Information required by ASX Listing Rule 10.13
Approval pursuant to ASX Listing Rule 7.1 is not required for the Participation as approval is being obtained under ASX Listing Rule 10.11. Accordingly, the issue of Placement Shares and Warrants to Mr Chan Heng Fai (or his nominees) will not be included in the use of the Company’s 15% annual placement capacity pursuant to ASX Listing Rule 7.1.
3.5 Shareholder Approval (Chapter 2E of the Corporations Act and Listing Rule 10.11)
Pursuant to and in accordance with the requirements of section 219 of the Corporations Act and ASX Listing Rule 10.13, the following information is provided in relation to Resolution 4:
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(a) the related is Mr Chan Heng Fai and he is a related party by virtue of being a Director;
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(b) the maximum number of Placement Shares to be issued to Mr Chan Heng Fair (or his nominee) is 12,000,000;
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(c) the maximum number of Warrants to be issued to Mr Chan Heng Fair (or his nominee) is 24,000,000;
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(d) the Placement Shares and Warrants will be issued no later than 1 month after the date of the Meeting (or such later date to the extent permitted by any ASX waiver or modification of the ASX Listing Rules).
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(e) the Placement Shares will be issued at a price of $0.06 per Share;
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(f) the value of the Placement Shares is set out below:
| the value of the Placement Shares | is set out below: | |
|---|---|---|
| Related Party | Shares | Value |
| Mr Chan Heng Fai | 12,000,000 | $720,000 |
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(g) The Warrants will be issued on the terms and conditions set out in Schedule 1 and the valuation of the Warrants is set out in Schedule 2;
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(h) the Company intends to use the funds raised from the issue of the Placement Shares for marketing activities in the USA via its newly incorporated subsidiary, Lite Food Inc, Japan and China;
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(i) the Placement Shares will be fully paid ordinary shares in the capital of the Company issued on the same terms and conditions as the Company’s existing Shares;
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(j) Mr Chan Heng Fai currently has no securities of the Company;
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(k) the remuneration and emoluments from the Company to Mr Chan Heng Fai current financial year is $36,000;
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(l) if the Placement Shares and Warrants were issued to Mr Chan Heng Fai and the Warrants were exercised a total of 36,000,000 additional Shares would be issued. This will increase the number of Shares on issue from 129,603,281 to 165,603,281 (assuming that no other Warrants are exercised and no Shares are issued) with the effect that the shareholding of existing Shareholders would be diluted by an aggregate of 21.8%;
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(m) the market price for Shares during the term of the Warrants would normally determine whether or not the Warrants are exercised. If, at any time any of the Warrants are exercised and the Shares are trading on ASX at a price that is higher than the exercise price of the Warrants, there may be a perceived cost to the Company;
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(n) the trading history of the Shares on ASX in the 12 months before the date of this Notice is set out below:
| perceived cost to the Company; the trading history of the Shares below: |
on ASX in the 12 months before | the date of this Notice is set out |
|---|---|---|
| Price | Date | |
| Highest | 9.4 cents | 14 October 2013 |
| Lowest | 5.3 cents | 16 May 2013 |
| Last | 9.4 cents | 14 October 2013 |
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(o) the Board acknowledges the grant of Warrants to Mr Chan Heng Fai is contrary to Recommendation 8.3 of The Corporate Governance Principles and Recommendations with 2010 Amendments (2nd Edition) as published by The ASX Corporate Governance Council. However, the Board considers the grant of the Warrants to Mr Chan Heng Fai reasonable in the circumstances for the reason set out in paragraph (q);
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(p) the grant of the Placement Shares and Warrants to Mr Chan Heng Fai is pursuant to his participation the Placement;
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(q) Mr Chan Heng Fai declines to make a recommendation to Shareholders in relation to Resolution 4 due to his material personal interest in the outcome of the Resolution on the basis that he is a related party to the Company;
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(r) with the exception of Mr Chan Heng Fai, no other Director has a personal interest in the outcome of Resolution 4;
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(s) in forming their recommendations, each Director considered the terms of the Placement and the current market practices when determining the number of Placement Shares and Warrants to be granted as well as the exercise price and expiry date of those Warrants; and
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(t) the Board is not aware of any other information that would be reasonably required by Shareholders to allow them to make a decision whether it is in the best interests of the Company to pass Resolution 4.
4. ENQUIRIES
Shareholders are requested to contact Mr Jay Stephenson on (+ 61 8) 6141 3500 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
$ means Australian dollars.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of Holista Colltech Limited.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth).
Company means Holista Colltech Limited (ACN 094 515 992).
Constitution means Holista Colltech Limited constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors mean the current directors of Holista Colltech Limited.
Explanatory Statement means the explanatory statement accompanying the Notice.
General Meeting or Meeting means the meeting convened by the Notice.
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Notice or Notice of Annual General Meeting or Notice of General Meeting means this notice of general meeting including the Explanatory Statement and the Proxy Form.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2013.
Resolutions means the resolutions set out in the Notice of Annual General Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of Holista Colltech Limited.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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SCHEDULE 1 – WARRANT TERMS AND CONDITIONS
(a) Entitlement
Each Warrant entitles the holder to subscribe for one Share upon exercise of the Warrant.
(b) Exercise Price
Subject to paragraph (j), the amount payable upon exercise of each Warrant will be $0.06 ( Exercise Price )
(c) Expiry Date
Each Warrant will expire at 5.00pm (WST) on that date that is five years from the date of issue ( Expiry Date ). A Warrant not exercised before the Expiry Date will automatically lapse on the Expiry Date.
(d)
Exercise Period
The Warrants are exercisable at any time on or prior to the Expiry Date ( Exercise Period ).
(e) Notice of Exercise
The Warrants may be exercised during the Exercise Period by notice in writing to the Company in the manner specified on the Warrant certificate ( Notice of Exercise ) and payment of the Exercise Price for each Warrant being exercised in Australian currency by electronic funds transfer or other means of payment acceptable to the Company.
(f) Exercise Date
A Notice of Exercise is only effective on and from the later of the date of receipt of the Notice of Exercise and the date of receipt of the payment of the Exercise Price for each Warrant being exercised in cleared funds ( Exercise Date ).
(g) Timing of issue of Shares on exercise
Within 15 Business Days after the later of the following:
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(i) the Exercise Date; and
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(ii) when excluded information in respect to the Company (as defined in section 708A(7) of the Corporations Act) (if any) ceases to be excluded information,
but in any case no later than 20 Business Days after the Exercise Date, the Company will:
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(iii) issue the number of Shares required under these terms and conditions in respect of the number of Warrants specified in the Notice of Exercise and for which cleared funds have been received by the Company;
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(iv) if required, give ASX a notice that complies with section 708A(5)(e) of the Corporations Act, or, if the Company is unable to issue such a notice, lodge with ASIC a prospectus prepared in accordance with the Corporations Act and do all such things necessary to satisfy section 708A(11) of the Corporations Act to ensure that an offer for sale of the Shares does not require disclosure to investors; and
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(v) if admitted to the official list of ASX at the time, apply for official quotation on ASX of Shares issued pursuant to the exercise of the Warrants.
If a notice delivered under (g)(iv) for any reason is not effective to ensure that an offer for sale of the Shares does not require disclosure to investors, the Company must, no later than 20 Business Days after becoming aware of such notice being ineffective, lodge with ASIC a prospectus prepared in accordance with the Corporations Act and do all such things necessary to satisfy section 708A(11) of the Corporations Act to ensure that an offer for sale of the Shares does not require disclosure to investors.
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(h) Shares issued on exercise
Shares issued on exercise of the Warrants rank equally with the then issued shares of the Company.
(i) Quotation of Shares issued on exercise
If admitted to the official list of ASX at the time, application will be made by the Company to ASX for quotation of the Shares issued upon the exercise of the Warrants.
(j) Reconstruction of capital
If at any time the issued capital of the Company is reconstructed, all rights of an Warrant Holder are to be changed in a manner consistent with the Corporations Act and the ASX Listing Rules at the time of the reconstruction.
(k) Participation in new issues
There are no participation rights or entitlements inherent in the Warrants and holders will not be entitled to participate in new issues of capital offered to Shareholders during the currency of the Warrants without exercising the Warrants.
(l) Change in exercise price
A Warrant does not confer the right to a change in Exercise Price or a change in the number of underlying securities over which the Warrant can be exercised.
(m) Transferability
The Warrants are transferable subject to any restriction or escrow arrangements imposed by ASX or under applicable Australian securities laws.
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SCHEDULE 2 – VALUATION OF WARRANTS ISSUED TO RELATED PARTY
The Warrants to be issued to the Related Party pursuant to Resolution 4 has been valued by internal management .
Using the Black & Scholes option model and based on the assumptions set out below, the Related Party Warrants were ascribed the following value:
Assumptions:
Valuation date 16 October 2013 Market price of Shares 9.4 cents Exercise price 6 cents Expiry date (length of time from issue) 5 years Risk free interest rate 3.43% Volatility (discount) 89.37% Indicative Value of Warrants 7.265 cents Value of Warrants $1,743,600
Note: The valuation noted above is not necessarily the market price that the Related Party Warrants could be traded at and is not automatically the market price for taxation purposes.
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PROXY FORM
APPOINTMENT OF PROXY HOLISTA COLLTECH LIMITED ACN 094 515 992
ANNUAL GENERAL MEETING
| ACN 094 515 | 992 | ANNUAL GENERAL MEETING |
|---|---|---|
| I/We | ||
| of | ||
| being a member of Holista Colltech Limited entitled to attend and vote at the Annua General Meeting, hereby | ||
| Appoint | ||
| Name | of proxy | |
| OR | the Chair of the Annual General Meeting as your proxy |
or failing the person so named or, if no person is named, the Chair of the Annual General Meeting, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit, at the Annual General Meeting to be held at 2:00pm WST, on 27 November 2013 at Kings Hotel Perth, 525 Hay Street, Perth WA 6000, and at any adjournment thereof.
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote.
Voting on Business of the Annual General Meeting
FOR AGAINST ABSTAIN
Resolution 1 – Adoption of Remuneration Report Resolution 2 – Re-election of Director – Mr Daniel O’Connor Resolution 3 – Re-election of Director – Mr Chan Heng Fai Resolution 4 – Issue of Shares and Warrents to Related Party – Mr Chan Heng Fai
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not to be counted in computing the required majority on a poll.
Important for Resolution 1
If a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report or Closely Related Party of such a member is your proxy you must direct your proxy how to vote on Resolution 1 unless that person is also the Chair in which case you must, in the absence of a direction how to vote, expressly authorise the Chair to exercise the proxy by marking the box below.
I/we direct the Chair to vote in accordance with his voting intentions on Resolution 1 (except where I/we have indicated a different voting intention above) and acknowledge that the Chair may exercise my/our proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
If you do not mark this box, and you have not directed your proxy how to vote, the Chair will not cast your votes on Resolution 1 and your votes will not be counted in calculating the required majority if a poll is called on Resolution 1 .
| If two proxies are being appointed, the proportion of voting rights this proxy represents is Signature of Member(s): Individual or Member 1 Member 2 Sole Director/Company Secretary Director |
Date: ____ Member 3 |
% ______ |
|---|---|---|
| Director/Company Secretary |
Contact Name: _____ Contact Ph (daytime): _________
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HOLISTA COLLTECH LIMITED
ACN 094 515 992
INSTRUCTIONS FOR COMPLETING ‘APPOINTMENT OF PROXY’ FORM
1.
3.
( Appointing a Proxy ): A member entitled to attend and cast a vote at an Annual General Meeting is entitled to appoint a proxy to attend and vote on their behalf at the meeting. If the member is entitled to cast 2 or more votes at the meeting, the member may appoint a second proxy to attend and vote on their behalf at the meeting. However, where both proxies attend the meeting, voting may only be exercised on a poll. The appointment of a second proxy must be done on a separate copy of the Proxy Form. A member who appoints 2 proxies may specify the proportion or number of votes each proxy is appointed to exercise. If a member appoints 2 proxies and the appointments do not specify the proportion or number of the member’s votes each proxy is appointed to exercise, each proxy may exercise one-half of the votes. Any fractions of votes resulting from the application of these principles will be disregarded. A duly appointed proxy need not be a member of the Company.
( Direction to Vote ): A member may direct a proxy how to vote by marking one of the boxes opposite each item of business. Where a box is not marked the proxy may vote as they choose. Where more than one box is marked on an item the vote will be invalid on that item.
( Signing Instructions ):
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( Individual ): Where the holding is in one name, the member must sign.
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( Joint Holding ): Where the holding is in more than one name, all of the members should sign.
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( Power of Attorney ): If you have not already provided the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to Section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held.
( Attending the Meeting ): Completion of a Proxy Form will not prevent individual members from attending the Annual General Meeting in person if they wish. Where a member completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the member is present at the Annual General Meeting.
( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to Holista Colltech Limited, Level 4, 66 Kings Park Road, West Perth WA 6005; or
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(b) facsimile to the Company on facsimile number +61 8 6141 3599;
so that it is received not less than 48 hours prior to commencement of the Meeting.
Proxy forms received later than this time will be invalid.
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