Pre-Annual General Meeting Information • Apr 3, 2025
Pre-Annual General Meeting Information
Open in ViewerOpens in native device viewer

The Ordinary General Assembly Meeting of our Company for the 2024 activity year will be held on 25.03.2025, Tuesday, at 10.00 a.m., at "Reşitpaşa Mah. Katar Cad. No: 4/1 Arı Teknokent 2 İç Kapı No:601 34469 Maslak/ Sarıyer/İSTANBUL" at the Company's head office address.
The shareholders of our Company may attend the Ordinary General Assembly Meeting physically or electronically in person or through their representatives. Attendance to the meeting electronically is possible with the secure electronic signatures of the shareholders or their representatives. For this reason, the shareholders or their representatives who will perform transactions in the electronic general assembly system (elektronik genel kurul sistemi) must have secure electronic signatures and must be registered in the "e-Investor Information Centre" of the Central Registry Agency (Merkezi Kayıt Kuruluşu).
In addition, shareholders or their representatives who wish to attend the meeting electronically are required to fulfil their obligations in accordance with the provisions of the "Regulation On General Assemblies Of Joint Stock Companies To Be Held Electronically" published in the Official Gazette dated 28 August 2012 and numbered 28395 and the "Communiqué on the Electronic General Assembly System to be applied in the General Assemblies of Joint Stock Companies" published in the Official Gazette dated 29 August 2012 and numbered 28396.
Shareholders who are unable to attend the meeting in person, physically or electronically, are required to arrange their proxies in accordance with the sample below by fulfilling the matters stipulated in the Capital Markets Board's "Communiqué on Voting by Proxy and Proxy Solicitation" numbered II-30.1, either by having their signature notarised or by attaching the signature statement issued before a notary public to the signed proxy form. The sample power of attorney form can also be obtained from the Company Head Office and the Company's website at www.hititcs.com. Shareholders who wish to attend the General Assembly in person will be able to exercise their rights regarding their shares registered in the "Shareholders List" in the Central Registry Agency (Merkezi Kayıt Kuruluşu) system by presenting their identity cards. Power of attorneys that are not in compliance with the power of attorney sample attached hereto and required by the Communiqué in question will not be accepted.
Our shareholders who will attend the general assembly electronically through the Electronic General Assembly System may obtain information about the procedures and principles regarding participation, appointment of representatives, making proposals, expressing opinions and voting from the website of the Central Registry Agency at https://www.mkk.com.tr.
Our Company's Consolidated Financial Statements for the year 2024, the Annual Report of the Board of Directors, the Independent Audit Report, the Dividend Distribution Proposal of the Board of Directors and the General Assembly Information Document will be made available for the review of the shareholders at the Company headquarters and on the Company's website at www.hititcs.com and on the Electronic General Assembly system of the Central Registry Agency at least three weeks before the General Assembly Meeting within the legal period.
Pursuant to the Capital Markets Law, for registered shares that are traded on the stock exchange, the Shareholders will not be notified by registered letter.
Kindly submitted for the information of honourable shareholders.
Sincerely,

I hereby appoint .............................................................................................., who is introduced in detail below, as my representative to be authorised to represent me, to vote, to make proposals and to sign the necessary documents in line with the opinions I have stated below, at the Ordinary General Assembly Meeting of 2024 to be held at the headquarters of the company, at Reşitpaşa Mah. Katar Cad. No: 4/1 Arı Teknokent 2 İç Kapı No:601 34469 Maslak/Sarıyer/İSTANBUL on 25.03.2025 Tuesday, at 10.00 a.m.
(*) For foreign representatives, it is obligatory to submit the equivalent of the aforementioned information, if any.
The scope of the authorisation of representation should be determined by selecting one of the options (a), (b) or (c) for the sections 1 and 2 below.
If option (c) is selected by the shareholder, the instructions specific to the agenda item shall be given by ticking one of the options (acceptance or rejection) given opposite the relevant general assembly agenda item and, if the rejection option is selected, by indicating the dissenting opinion, if any, requested to be written in the minutes of the general assembly meeting.
| Agenda items (*) | Acceptance | Rejection | Dissenting Opinion |
|---|---|---|---|
| 1. Opening and form of the Presidency; |
|||
| 2. Reading and discussing the Annual Report of the Board of |
|||
| Directors for the 2024 activity year | |||
| 3. Reading the Independent Audit Company Report for the 2024 |
|||
| activity year | |||
| 4. Reading, discussing and approving the consolidated financial |
|||
| statements for the 2024 activity year | |||
| 5. Releasing the Members of the Board of Directors for their |
|||
| activities and transactions for the 2024 activity year | |||
| 6. Reviewing and approval of the Board of Directors' proposal |
|||
| for the utilization of the 2024 profit | |||
| 7. Approving the legal permits for increasing the registered |
|||
| capital ceiling and extending the registered capital ceiling | |||
| period, and the discussion and decision on the amendment of | |||
| Article 6 of the Articles of Association for this purpose | |||
| 8. Discussing and resolving the remuneration of the members of |
|||
| the Board of Directors for the 2025 activity year | |||
| 9. Discussing and resolving the proposal of the Board of |
|||
| Directors regarding the election of an independent external | |||
| auditing company for the audit of the accounts and | |||
| transactions for the year 2025 in accordance with the Turkish | |||
| Commercial Code and the Capital Markets Law |
| 10. Informing the shareholders about the donations made in the 2024 activity year and discussing and deciding on the donation limit for the 01.01.2025 - 31.12.2025 activity year |
||
|---|---|---|
| 11. Within the framework of the regulations of the Capital |
||
| Markets Board, to inform the shareholders about the | ||
| guarantees, pledges, mortgages and sureties given by the | ||
| Company in favour of third parties in 2024 and the income or | ||
| benefits derived therefrom | ||
| 12. The closing. |
If the minority has a separate draft resolution, this is also indicated separately in order to ensure proxy voting.
Special instructions to be given to the representative by the shareholder, if any, are stated here.
| a) Type and Series (*) |
: | ||
|---|---|---|---|
| b) Number / Group(**) | : | ||
| c) Quantity Nominal value | : | ||
| ç) Whether there is a privilege in voting | : | ||
| d) Bearer or registered share(*) |
: | ||
| e) Proportion of total shares / voting rights held by the shareholder : |
(*) This information is not requested for dematerialised shares.
(**) For dematerialised shares, information regarding the group, if any, will be given instead of the number.
(*) For foreign shareholders, the equivalent of the aforementioned information, if any, must be submitted.
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.