AGM Information • Apr 15, 2016
AGM Information
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If you are in any doubt as to what action you should take, you should consult your stockbroker, solicitor, accountant or other independent adviser authorised under the Financial Service and Markets Act 2000 if you are resident in the United Kingdom or, if not, another appropriately authorised independent financial adviser.
If you have sold or otherwise transferred all of your shares of 6.5p each in the capital of Hiscox Ltd ('Ordinary Shares'), please forward this document (together with the accompanying Form of Direction or Form of Proxy) to the purchaser or transferee or to the bank, stockbroker or other agent through whom the sale or transfer was effected for delivery to the purchaser as soon as possible.
This document contains an explanatory letter from the Company Secretary on behalf of the Board of Hiscox Ltd and the Notice of Annual General Meeting. Accompanying this document is a Form of Direction or Form of Proxy which should be completed and returned in accordance with the instructions thereon. To be valid, the appropriate form should be sent to Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent BR3 4ZF, United Kingdom to be received no later than 11.00 am (3.00 pm (BST)) on 16 May 2016 for a Form of Direction or 11.00 am (3.00 pm (BST)) on 17 May 2016 for a Form of Proxy.
| Latest time for receipt | 11.00 am (3.00 pm (BST)) | |
|---|---|---|
| of a Form of Direction | 16 May 2016 | |
| Latest time for receipt | 11.00 am (3.00 pm (BST)) | |
| of a Form of Proxy | 17 May 2016 | |
Annual General Meeting 11.00 am (3.00 pm (BST)) 19 May 2016
The Hiscox 2015 Report and Accounts is now available online at www.hiscoxgroup.com
If you are a Shareholder of Hiscox Ltd and wish to receive paper copies of Shareholder documents by post, please write to:
FREEPOST RLYX-GZTU-KRRG Capita Asset Services Shareholder Administration Support 34 Beckenham Road Beckenham Kent BR3 9ZA
A copy of this Notice can be found at: www.hiscoxgroup.com
14 April 2016
I am writing on behalf of the Board to provide an explanation of the business to be considered at the forthcoming Annual General Meeting ('AGM') of Hiscox Ltd (the 'Company'). The formal notice convening this meeting is set out at the end of this letter.
The AGM will be held at the Elbow Beach Hotel, 60 South Shore Road, Paget PG 04, Bermuda on 19 May 2016 at 11.00 am. For the convenience of our European Shareholders, they may attend the AGM via a video link at the Group's London office, 1 Great St Helen's, London EC3A 6HX on 19 May 2016 at 3.00 pm (BST).
The following business will be proposed at the AGM:
The Directors of the Company (the 'Directors') present to Shareholders the Report and Accounts for the year ended 31 December 2015.
The Directors seek approval of the Annual report on remuneration for the year ended 31 December 2015 which can be found on pages 64 to 72 of the Report and Accounts. This vote is advisory.
The Bye-Laws require that a Director shall retire from office if he has been appointed by the Board since the previous AGM or it is the third AGM following that at which he was last re-appointed. However, in accordance with the UK Corporate Governance Code, all of the Directors will, being eligible, offer themselves for re-appointment at the AGM. Biographical details of each Director can be found at pages 42 to 43 of the Report and Accounts. The Chairman and the Board have considered the individual skills, experience and attributes of each Director. The Board considers that the composition of the Board is well balanced and therefore recommends the re-appointment of each Director at the AGM. Colin Keogh was appointed to the Board as Senior Independent Director in November 2015 and is standing for re-appoinment by Shareholders for the first time. Colin has spent his career in financial services, principally at Close Brothers Group plc, where he was CEO from 2002 until 2009. The Board believes that Colin's skills, experience and knowledge as described in his biography on page 43 of the Report and Accounts, are of great benefit to the Board and the Company. Following formal performance evaluation, the Chairman has confirmed in respect of all Directors offering themselves for re-appointment at the AGM that their performance continues to be effective and to demonstrate commitment to the role.
As explained at page 52 of the Report and Accounts, following the conclusion of a formal tender process for its statutory audit, the Audit Committee has recommended, and the Board has approved, the proposed appointment of PricewaterhouseCoopers Ltd as the Company's new statutory auditors, subject to approval by Shareholders at the AGM. In view of the length of their tenure as the Company's auditors, KPMG Audit Limited agreed not to
take part in the tender process and will therefore step down at the conclusion of the AGM. Resolution 13 asks Shareholders to confirm PricewaterhouseCoopers Ltd's appointment from the conclusion of the AGM. In accordance with regulatory requirements, KPMG Audit Limited has notified the Bermuda Monetary Authority that it is aware of the Company's intention not to reappoint KPMG Audit Limited for the reason set out above.
This resolution gives the Audit Committee authority to determine the auditors' remuneration for the 2016 financial year.
The Company's current Performance Share Plan was adopted in December 2006 with a ten-year term. During 2015 the Remuneration Committee undertook a review of the design, structure and rules of the current Plan, taking account of business strategy, investor views and market practice.
Following a programme of engagement with major shareholders, the Remuneration Committee has decided to recommend that the current long-term incentive arrangements are largely maintained, as they continue to be a highly effective means of driving both performance and behaviours consistent with the Company's strategic goals. Resolution 15 proposes what would in effect be a renewal of the existing plan on similar terms. A summary of the terms of the proposed new plan (the 2016 Plan) is attached as Appendix I. The key terms of the proposed new plan are similar to the existing plan, however changes have been made, principally to align the 2016 Plan rules with the Remuneration Policy adopted in 2014 and the restrictions that have since been applied to that Policy, as well as certain technical updates to reflect evolving market and best practice.
For Executive Directors the Committee intends to continue granting conditional awards subject to performance. Maximum award levels will remain unchanged. The 2016 Plan Rules enable awards to be granted subject to an additional holding period following vesting. The Company currently imposes an additional two-year holding period (net of tax) for the Executive Directors and this is reflected in a restriction to the Company's Remuneration Policy which is described on page 55 of the Report and Accounts.
The current performance condition is based on return on equity (ROE) and is described on page 66 of the Report and Accounts. For 2016 awards, no vesting shall occur unless the average posttax ROE over three years is 7% (or 5% over the current annual hurdle rate of 2%). Maximum vesting requires the average post-tax ROE to exceed 14.5% (or 12.5% over the current hurdle rate of 2%).
The rules of the 2016 Plan, have also been updated to incorporate malus and clawback provisions which are not in the current 2006 plan. The new rules explicitly provide that in certain circumstances, the Remuneration Committee can determine that an award made to an Executive Director can be reduced prior to vesting (malus), or that an Executive Director may be required to return previously vested awards (clawback). These changes reflect restrictions to the Remuneration Policy adopted by the Company for its Executive Directors in 2014 and 2015.
The 2006 Plan Rules also provided that in the event of a change of control, awards would vest to the extent that the performance condition is achieved but did not provide for any pro-rating of the awards based on the proportion of the vesting period which had elapsed. In line with investor expectations the 2016 Plan Rules provide for vesting in these circumstances to take into account both the performance condition and the time elapsed.
The Company's existing Sharesave Schemes (UK and International) expire in 2016. The Remuneration Committee has decided to renew both Schemes on substantially the same terms, taking account of market practice. The Company is therefore seeking Shareholder approval for new schemes to replace those that now exist. A summary of the principal terms of the Sharesave Schemes is provided in Appendix II to the Notice.
The Directors are proposing that the Company continues to offer an optional scrip dividend alternative. This allows Shareholders and Depositary Interests Holders to elect to receive new Ordinary Shares (credited as fully paid) or new Depositary Interests in the capital of the Company instead of future cash dividends. Subject to approval of the Shareholders, the scrip dividend alternative will run for three years ending on the earlier of 19 May 2019 and the beginning of the third AGM of the Company following 19 May 2016 and during that period will be offered at the discretion of the Directors. Shareholders and Depositary Interests Holders who elect to take new Ordinary Shares or new Depositary Interests in the Company under the scrip dividend alternative will increase their holding or interest in the Company in a simple manner without incurring any dealing costs. The number of new Ordinary Shares and new Depositary Interests that Shareholders and Depositary Interests Holders will receive for each dividend will depend on the amount of the cash dividend, the number of Ordinary Shares or Depositary Interests (as the case may be) held, the scrip reference share price to be used in calculating Shareholders' and Depositary Interests Holders' entitlements and, for Shareholders only, any residual cash balance brought forward from the last scrip dividend. A separate circular, including the full terms and conditions of the Company's new scrip dividend scheme, is enclosed.
In accordance with the Bye-Laws, approval is also sought to capitalise sums standing to the credit of the reserves of the Company. This would enable the Directors to apply such sums in paying up in full the nominal amounts of new Ordinary Shares and new Depositary Interests allotted to Shareholders pursuant to elections under the scrip dividend alternative.
Authority was granted to the Directors at the Annual General Meeting held on 20 May 2015 in accordance with Bye-Law 5(b) of the Company's Bye-Laws to allot relevant securities without the prior consent of Shareholders up to a maximum nominal amount of £6,086,623 and an additional nominal amount of £6,086,623 in connection with a Rights Issue for a period expiring at the conclusion of the next Annual General Meeting or, if earlier, on 1 July 2016.
The Directors consider it appropriate to renew this authority at the forthcoming AGM. In accordance with the institutional guidelines issued by the Investment Association, the proposed new authority will allow the Directors to allot relevant securities equal to an amount of up to one third of the Company's existing ordinary issued share capital plus, in the case of a fully pre-emptive Rights Issue only, a further amount of up to an additional one third of the Company's existing issued ordinary share capital (in each case excluding any shares held in treasury).
The proposed new authority will expire at the conclusion of the 2017 Annual General Meeting of the Company or, if earlier, on 1 July 2017. It is the current intention to renew this authority annually. The Directors have no present intention to allot shares other than in connection with employee share schemes and the scrip dividend alternative. However, if they do exercise the authority, the Directors intend to follow emerging best practice as regards its use, as recommended by the Investment Association.
The nominal amount of securities to which the new authority will relate represents approximately one third (33.33%), or up to two thirds (66.66%) in the case of a fully pre-emptive Rights Issue only, of the Company's issued ordinary share capital (excluding shares held in treasury) as at 8 April 2016 (being the latest practicable date prior to publication of this circular). As at 8 April 2016, the Company's issued ordinary share capital amounted to £19,031,288 comprising 292,789,047 ordinary shares and the Company held 7,523,190 ordinary shares in treasury, representing 2.57% of the Company's issued ordinary share capital as at 8 April 2016.
Resolution 20 is proposed as a special resolution in accordance with Bye-Law 7(a) of the Company's Bye-Laws to authorise the Directors to allot equity securities for cash without first being required to offer such shares to existing Shareholders. This authority will expire at the conclusion of the next Annual General Meeting or, if earlier, on 1 July 2017, although it is the Directors' current intention to seek renewal of this authority annually.
The £927,114 nominal amount of equity securities to which this authority relates represents approximately 5% of the nominal amount of the issued ordinary share capital of the Company (excluding treasury shares) as at 8 April 2016 (being the latest practicable date prior to publication of this circular). The Directors have no current intention of exercising this authority. The Directors do not intend to issue more than 7.5% of the issued ordinary share capital of the Company for cash, on a non pre-emptive basis, in any rolling three-year period without prior consultation with Shareholders, the Investment Association and the Pension and Lifetime Savings Association.
Resolution 21 is proposed as a special resolution in accordance with Bye-Law 9(a) of the Company's Bye-Laws to give the Company a general authority to make market purchases of its own shares. The maximum number of shares that the Company may purchase under this authority will be 28,526,586 Ordinary Shares representing approximately 10% of the nominal amount of the issued ordinary capital of the Company (excluding shares held in treasury) on 8 April 2016. The resolution also sets out the maximum and minimum price which the Company may pay for those shares. In relation to the maximum price, the Directors note that Article 5(1) of the Buy-Back and Stabilisation Regulation 2003 will be superseded, and it is expected that the Listing Rules will be amended, when Article 5 of the Market Abuse Regulation (EU) No.596/2014 comes into force on 3 July 2016. Any share buy-backs on or after 3 July 2016 would comply with the terms of resolution 21 and with the Listing Rules in force at the relevant time. Any shares purchased under this authority will be cancelled or held in treasury.
The total number of shares over which an option under an employee share scheme exists as at 8 April 2016 (being the latest practicable date prior to the publication of this circular) is 14,190,075 representing 4.97% of the Company's issued ordinary share capital (excluding shares held in treasury). Although the authority being sought at the AGM is in place of that granted at the previous AGM if, for the purposes of Listing Rule 13.7.1(1) (f), the authority given by this resolution and that granted at the previous AGM were aggregated and fully utilised, these shares would represent 19.96% of the Company's issued ordinary share capital (excluding shares held in treasury) at that date.
This authority will expire at the conclusion of the next Annual General Meeting of the Company or, if earlier, on 1 July 2017 although it is the Directors' current intention to seek renewal of this authority annually. The power given by the resolution will only be exercised if the Directors are satisfied that any purchase will increase the earnings per share of the ordinary share capital in issue after the purchase and, accordingly, that the purchase is in the interests of Shareholders. The Directors will also give careful
consideration to gearing levels of the Company and its general financial position.
The Board believes that the proposed resolutions as set out in the Notice of AGM are in the best interests of the Company and the Shareholders as a whole and the Board recommends that the Shareholders vote in favour of the resolutions. Each Director who holds shares in the Company intends to vote in favour of the resolutions.
A Form of Proxy for use by Shareholders at the AGM or at any adjournment thereof is enclosed. Whether or not Shareholders propose to attend the AGM they are requested to complete, sign and return the Form of Proxy to Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent BR3 4ZF, United Kingdom as soon as possible and in any event so as to be received no later than 11.00 am (3.00 pm (BST)) on 17 May 2016. The completion and return of the Form of Proxy will not preclude Shareholders from attending the AGM and voting in person should they wish to do so.
Any Depositary Interests Holder wishing to instruct Capita IRG Trustees Limited to vote in respect of the holder's interest should use the enclosed Form of Direction. The completed Form of Direction must be returned to Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent BR3 4ZF, United Kingdom so as to be received no later than 11.00 am (3.00 pm (BST)) on 16 May 2016. Depositary Interests Holders wishing to attend the meeting should contact the Depositary at Capita IRG Trustees Limited, The Registry, 34 Beckenham Road, Beckenham, Kent BR3 4ZF, United Kingdom or email to [email protected] in order to request a letter of representation by no later than 3.00 pm (BST) on 16 May 2016.
Yours faithfully
Jeremy Pinchin Company Secretary
Notice is hereby given that the Annual General Meeting of Hiscox Ltd will be held at Elbow Beach Hotel, 60 South Shore Road, Paget PG 04, Bermuda and via video link at 1 Great St Helen's, London EC3A 6HX on 19 May 2016 at 11.00 am (3.00 pm (BST)) for the following purposes:
as fully paid) or new Depositary Interests instead of cash, in respect of all (or some part to be determined by the Directors) of any dividend (unless the offer is to a Depositary Interest Holder acting on behalf of more than one beneficial holder (that is through a nominee depositary interest holding held in CREST) and therefore requiring the option to elect in respect of a lesser number of Depositary Interests) which are declared or paid in the period starting on the date of this resolution and ending on the earlier of 19 May 2019 or the beginning of the third AGM of the Company following the date of this resolution and the Directors shall be permitted to do all acts and things permitted to be done in Bye-Law 116 in connection herewith and for the avoidance of doubt the value of the new Ordinary Shares or new Depositary Interests shall be calculated in such manner and by reference to such period as the Directors may from time to time determine.
For the purposes of this Resolution 19:
problems under the laws of, or the requirements of any relevant regulatory body or stock exchange in, any territory or any matter whatsoever.
That:
a) subject to the passing of Resolution 19 above, in accordance with Bye-Law 7(a) of the Company's Bye-Laws the Directors be given power to allot for cash Equity Securities (as defined in Bye-Law 6(g)(i) of the Company's Bye-Laws) pursuant to the general authority conferred on them by the resolution passed under Bye-Law 5 (Resolution 19 above) as if Bye-Law 6 of those Bye-Laws did not apply to the allotment but this power shall be limited:
b) the maximum price which may be paid for any Ordinary Share purchased under this authority (exclusive of expenses payable by the Company in connection with the purchase) shall not be more than the higher of an amount equal to 105% of the average of the middle market of the prices shown in the quotations for the Ordinary Shares on the London Stock Exchange Daily Official List for the five business days immediately preceding the day on which that Ordinary Share is purchased and the amount stipulated by Article 5(1) of the Buy-back and Stabilisation Regulation 2003 and subject to the minimum price. The minimum price which may be paid shall be the nominal value of that Ordinary Share (exclusive of expenses payable by the Company in connection with the purchase);
c) this authority shall expire at the conclusion of the next Annual General Meeting of the Company after the passing of this resolution, or, if earlier, on 1 July 2017, unless renewed before that time;
By order of the Board Jeremy Pinchin Company Secretary 14 April 2016
CREST Manual. CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf. In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a CREST Proxy Instruction) must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications, and must contain the information required for such instruction, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA10) by 11.00 am (3.00 pm (BST)) on 16 May 2016 (or, if the meeting is adjourned, 72 hours before the time fixed for the adjourned meeting). For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means. CREST members and, where applicable, their CREST sponsors, or voting service providers should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular message. Normal system timings and limitations will, therefore, apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member, or sponsored member, or has appointed a voting service provider, to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting system providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings. The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
attorney or other authority (if any) under which it is signed, or a notarially or otherwise certified copy of such power or authority, to Capita Asset Services, PXS 1, 34 Beckenham Road, Beckenham, Kent BR3 4ZF United Kingdom not later than 72 hours before the time appointed for holding the meeting.
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iii. Place of tax residence and domicile: UK
The particulars required to be included in the register of Directors and Officers are included here.
Following the vesting of an Award granted to a Director of the Company, some or all of the shares subject to the Award may be subject to a holding period, determined by the Committee at the time of grant, during which they may not be transferred, assigned or disposed of.
This value may be exceeded if the employee commenced employment with the Group within the previous 12 months or the Committee thinks that there are special circumstances pertaining to the employee. It is intended that this flexibility would only be used in relatively limited circumstances (e.g. to facilitate a buy-out award on recruitment). In any event, any such awards to an Executive Director would need to be consistent with the terms of the Directors' Remuneration Policy adopted by the Company from time-to-time.
It is expected that where an Award is granted under the Plan to an Executive Director on recruitment to compensate for arrangements forfeited on joining the Company (i.e. a 'buyout'), the Remuneration Committee will consider whether performance conditions should be applied to the Award taking into account the nature of the arrangements forfeited. The terms of any such Award to an Executive Director, would be limited by the recruitment policy set out within the Directors' Remuneration Policy approved by the Company's Shareholders from time-to-time.
A performance condition may be amended if circumstances or events are such that the Committee considers that it would be appropriate to do so. Any amended performance condition or other condition would be comparable and no less difficult to satisfy.
The Committee may adjust the number and/or type of shares comprised in any Award and, if appropriate, the exercise price of an option, to take account of any variation in the share capital of the Company, demerger or special dividend so that the underlying economic value of the Award remains unchanged.
No Awards can be granted under the Plan more than ten years after it is adopted by the Company.
The Committee may amend the rules of the Plan, provided that no amendment to the advantage of participants or employees may be made to the provisions relating to who is eligible to participate in the Plan, the limit on the number of shares that can be issued or transferred from treasury under the Plan, the maximum entitlement for any one participant, the basis for determining a participant's entitlement to acquire shares and the terms on which they can be acquired or to the share capital variation adjustment provision, without the prior approval of the Shareholders of the Company in general meeting, unless the amendment is minor and made to benefit the administration of the Plan, or to take account of a change in legislation or to obtain or maintain favourable tax, exchange control or regulatory treatment.
The Committee may establish additional schedules of the Plan to operate the Plan outside the UK. A schedule may vary the rules of the Plan to take account of any securities, exchange control or taxation laws or regulations in an overseas jurisdiction. However, no schedule may increase the individual limit on the size of an Award and any shares made available under any schedules will count towards the overall limit on the number of shares which may be used under the Plan. The Committee may amend the form or structure of an award for an employee who transfers overseas and would otherwise suffer a tax disadvantage or faces restrictions arising from securities laws or exchange controls.
The Hiscox Ltd Sharesave Scheme (Sharesave) (comprising the UK tax advantaged Sharesave and the International Sharesave) will replace the existing Sharesave Scheme. The terms of the Sharesave are summarised below.
The Board will determine whether the shares required for the Sharesave will be newly issued, Treasury shares or market purchased. Benefits under the Sharesave are not pensionable, are personal to the participant and may not be transferred, assigned, charged or otherwise encumbered except that, on the death of a participant, an option may be transmitted to the participant's personal representatives.
Exercise of options: an option must normally be exercised (in whole or in part) within six months after the completion of the related savings contract, provided the participant remains a Director or employee of a participating company, and may only be exercised once. Shares must be issued or transferred to the participant within 30 days of the date of exercise.
An option may be exercised early if a participant ceases employment with the Company or a participating company due to death, retirement, injury, disability, redundancy, a relevant transfer under the Transfer of Undertaking (Protection of Employment) Regulations 2006 or the sale of the participant's employing company or part of a business out of the Company's Group. On death, an option may be exercised by the participant's personal representatives. Options may also be exercised early in the event of a voluntary winding-up of the Company. On cessation of employment for other reasons or if a participant ceases to pay contributions under the related savings contract, options will normally lapse. An option may only be exercised to the extent of the savings in the related savings contract at the date of exercise.
In the event of a Company reorganisation or merger, where the Shareholders of the acquiring company are substantially the same as the Company Shareholders immediately before the change of control, options will not be exercisable but will be exchanged for equivalent rights.
The principal terms of the International Sharesave are the same as those of the UK Sharesave, save as set out below.
Invitations will normally be made within 42 days of an announcement of Company results, or within any other period the Board determines that is appropriate to grant options. The Board may apply different invitation periods to eligible employees of participating companies in different jurisdictions.
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