Hindustan Construction Co. Ltd. — AGM Information 2020

Dec 24, 2020

December 24,2020

BSE Limited	National Stock Exchange of India Ltd
I* The Corporate Relationship Dept,	Exchange Plaza,
Floor, Phiroze Jeejeebhoy Towers,	Bandra-Kurla Complex,
Dalal Street.	Bandra (East).
~umbai-400 001.	~umbai:400 051.
Scrip Code: 500185	Scrip Code: HCC

Dear Sir,

Sub: Proceedinas of 94Ih Annual General Meeting of the Company held on December 24,2020 throuah Video Conferencinq ("VCn)I Other Audio Visual Means V'OAVM")

Pursuant to Regulation 30 of the SEBl (Listing Obligations and Disclosure Requirements) Regulations, 2015, we hereby intimate that the 94Ih Annual General Meeting (AGM) of the Members of the Company was held on Thursday, December 24,2020 at 11 .OO a.m. through Video Conferencing("VC")IOther Audio Visual Means ("OAVM"). As mentioned in the Notice, the proceedings of the AGM have deemed to be conducted at the Registered Office of the Company which shall be considered as the deemed Venue of the AGM.

As per the attendance registered for the meeting, 87 members were present through VC including representative of Bodies Corporates. Pursuant to Circular No. 1412020 issued by the Ministw of Corporate Affairs (MCA), the facility for appointment of proxy for the AGM was not provided to the members. Accordingly, there was no proxy present at the meeting. The quorum was present throughout the meeting.

Mr. Ajit Gulabchand, Chairman and Managing Director, chaired the meeting.

The Chairman called the meeting to order as requisite quorum was present and welcomed the directors, members and invitees present. He informed the members that the AGM was being conducted through VC I OAVM through Nat~onal Securltles Deposltorles Llmlted ('NSDL') in accordance with the circulars issued by Ministry of Corporate Affairs and Securities and Exchange Board of lndia. The Chairman requested the directorslsenior executives to introduce themselves.

The Chairman informed the members that Mr. Sharad M Kulkarni, Independent Director of the Company after being associated with the Company for almost two decades was retiring on the conclusion of the 94" AGM and thanked Mr. Kulkarni for his immense contribution and guidance to the Company during his tenure.

The Report of the Board of Directors, the Accounts for the financial year ended March 31, 2020 and the Notice convening the 941h AGM were taken as read as the same had already been circulated to the members.

The Chairman informed the members that the Statutory Registers as maintained under the Companies Act, 2013 and other documents mentioned in the AGM Notice were open for inspection electronically.

On the request of the Chairman, the qualifications/emphasis of matter in the Audit Report were read by the Company Secretary.

The Chairman further informed the members that the Company had provided remote e-voting facility through NSDL to its members holding equity shares as of the cut-off date i.e. December 17, 2020 for voting electronically on the AGM resolutions. The e-Voting period was kept open from Sunday, December20,2020 (from 9.00A.M. IST) To Wednesday, December 23,2020 (upto 300 P.M. IST). The e-voting facility was also made available at the venue of the meeting for members who had not cast their vote through remote e-voting.

The Chairman further informed the members that the Company had appointed Mr. B. Narasimhan, Proprietor, B. N & Associates, Practicing Company Secretary as the Scrutinizer for scrutinizing the remote e-voting as well as e-voting at the AGM.

The Chairman further informed the Members that since this AGM was being held through Video Conferencing and the resolutions mentioned in the Notice of the 94'h AGM had already been put to vote through remote e-voting, therefore, there was no need to propose or second the resolutions.

S. N.	Agenda Item I	I Type of Resolution
Ordinary Business
1	I Adoption of the Audited Standalone and Consolidated I Ordlnary Resolutlon Financial Statements of the Company for the financial year ended March 31, 2020 together with the Reports of the Board of Directors and Auditors
2	Appointment of Mr. N. R. Acharyulu (DIN: 02010249), who	Special Resolution
	retires by rotation and being eligible, offers himself for re
	appointment as a Director
Special Business
3	1 Appointment of Dr. Mita Dixit (DIN: 08198165) as an 1 Ordinary Resolution independent Woman Director of the Company
4	Ratification of remuneration of Cost Auditor for FY 201 9-20	Ordinary Resolution
5	Issue of Securities of the Company	Special Resolution

The Chairman addressed the Members and the summary of the resolutions as contained in the AGM Notice were as under:

The Chairman then invited queries from the members, who had registered themselves as speaker. The Chairman responded to the queries of the Members and provided clarifications.

Thereafter, the Chairman announced for voting to be taken electronically (e-voting) and requested Mr. 0. Narasimhan, Practicing Company Secretary, the Scrutinizer for the orderly conduct of the voting.

The Chairman announced that the e-voting results along with the consolidated Scrutinizer's Report would be submitted to Stock Exchanges and same would also be placed on the website of the Company, NSDL and Stock Exchanges and all the resolutions would deemed to be passed at the 94mAGM.

The Chairman thanked the members for attending the 94m AGM of the Company and declared the meeting as concluded at 12.48 p.m. after being open for 15 minutes for e-voting to be completed.

The scrutinizers' report was received on December 24, 2020 and accordingly all the resolutions as set out in the notice of AGM dated November 24, 2020, were passed with requisite majority.

Thanking you,

Construction Company Limited

Vithal P p lkarni

Company Secretary