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Hindustan Composites Ltd AGM Information 2018

Aug 31, 2018

60983_rns_2018-08-31_06d52035-69bc-48f0-8838-223eaad6611c.pdf

AGM Information

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HINDUSTAN COMPOSITES LTD.

Peninsula Business Park, Tower "A", 8th Floor, senapatl Bapat Marg, Lower Parel, Mumbai - 400 013. Tel. (91) (22) 6688 0100 •Fax: (91) (22) 6688 0105 E-mail : [email protected] VVebslte: www.hindcompo.com CIN No. L29120MH1964PLC012955

31st August, 2018

To, The Manager - CRD BSE Limited Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001 Scrip Code: 509635

The Manager - Listing National Stock Exchange of India Ltd Exchange Plaza, 5th Floor, 'G' Block Bandra Kurla Complex Sandra (East), Mumbai - 400 051 SYMBOL: HINDCOMPOS

Dear Sir,

Sub.: Disclosure under Regulations 30 and 44(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 for 54th Annual General Meeting (AGM) held on Thursday, the 30th day of August, 2018.

Pursuant to the Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we hereby furnish the proceedings of the 54th Annual General Meeting of the Company held on Thursday, 30th August, 2018 at 11.30 a.m. at Hall of Harmony, Nehru Centre, Or. Annie Besant Road, Worli, Mumbai - 400 018.

Pursuant to the provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended and the Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company provided remote e-voting facility to its members to vote on the matters to be transacted at the 5410 Annual General Meeting. Further, to facilitate the voting at AGM to the members present thereat and did not cast their votes earlier through remote e-voting, the Company provided polling papers to enable them to vote in respect of items of business as set out in the Notice of 54th Annual General Meeting. CS Manish Baldeva, Proprietor M/s. M Baldeva Associates, Company Secretaries, Thane was appointed as Scrutinizer for the remote E-voting process and conducting the Poll by way of Polling Papers.

The result of e-voting on each resolution was determined considering the aggregate of votes cast by the members on each resolution, both through e-voting as well as poll on which Scrutinizer issued Consolidated Scrutinizer's Report.

The Annual General Meeting was attended by requisite quorum and the following businesses were transacted:

1. APPROVAL OF FINANCIAL STATEMENTS:

The members received, considered and adopted the Audited Standalone and Consolidated Financial Statements of the Company for the financial year ended 31st March, 2018, together with Reports of Directors' and Auditors' thereon by passing Ordinary Resolutions with requisite majority.

Regional Sales Offices

East 29, Ganelh Chandra Avenue, BanOo House, Room No. 207, 2nd Floor, Kolkata - 700 013. • Tel.: 91-33-2236078 • Fax: 91-33-22360788
1st Fl,.,,, p B Marg v-Jor1i Mumbai. 400 013. • Tel.: 91-22-24951355 •Fax. 91-22 2495 7365••""'.n om.west . B-11, ParagonCondomi I
North. 401 Rohil House 3. Tolstoy Marg, New Delhi. 110 001 • Tel,: 91-11-2331 3845 •Fax: 91-11-23313846
South New No 931 Old No �78. �amaniyam C�I Aparlment. 2nd Floor. Poonamallee HiOh Road. Arumbali:kam. Chef1n34 • 600 106 • Tel 91-44-2363 3722

2. DECLARATION OF DIVIDEND:

The members approved the payment of Dividend of Re. 0.50 per equity share of Rs. 5/- each i.e. 10% of the paid-up equity capital of the Company for the year ended 31st March, 2018 by passing Ordinary Resolution with requisite majority.

3. RE-APPOINTMENT OF MRS. SAKSHI MODY:

The members re-appointed Mrs. Sakshi Mody (DIN: 06518139) as a Director of the Company, who retired by rotation and being eligible offered herself for re-appointment by passing Ordinary Resolution with requisite majority.

4. RE-APPOINTMENT OF MR. A. 8. VAIDYA {DIN: 00246208) AS AN INDEPENDENT NON -EXECUTIVE DIRECTOR OF THE COMPANY FOR A SECOND TERM OF FIVE CONSECUTIVE YEARS W.E.F. 1 sr APRIL, 2019 TO 315T MARCH, 2024:

The Members approved the re-appointment of Mr. A. B. Vaidya (DIN: 00246208) as an Independent Non- Executive Director of the Company for a second term of five consecutive years w.e.f. 1 stApril, 2019 to 31st March, 2024 who shall not be liable to retire by rotation, by passing Special Resolution with requisite majority.

5. RE-APPOINTMENT OF LT. GEN. (RETD.) K. S. BRAR (DIN: 01146720) AS AN INDEPENDENT NON -EXECUTIVE DIRECTOR OF THE COMPANY FOR A SECOND TERM OF FIVE CONSECUTIVE YEARS W.E.F. 1 5 TAPRIL, 2019 TO 315r MARCH, 2024:

The Members approved the re-appointment of Lt. Gen. (Retd.) K. S. Brar (DIN: 01146720) as an Independent Non- Executive Director of the Company for a second term of five consecutive years w.e.f. p tApril, 2019 to 3l51March, 2024 who shall not be liable to retire by rotation, by passing Special Resolution with requisite majority.

6. REVISION IN REMUNERATION PAYABLE TO MR. RAGHU MODY, EXECUTIVE CHAIRMAN AND WHOLE TIME DIRECTOR:

The Members approved the revision in remuneration payable to Mr. Raghu Mody (DIN: 00053329), Executive Chairman and Whole Time Director w.e.f. 1 st April, 2018 for the remaining period of his tenure by passing Ordinary Resolution with requisite majority .

7. REVISION IN REMUNERATION PAYABLE TO MR. P. K. CHOUDHARY, MANAGING DIRECTOR:

The members approved the revision in remuneration payable to Mr. P. K. Choudhary (DIN: 00535670), Managing Director w.e.f. 1 st April, 2018 for the remaining period of his tenure by passing Ordinary Resolution with requisite majority.

8. REVISION IN REMUNERATION PAYABLE TO MR. VARUNN MODY, PRESIDENT - TREASURY AND STRATEGY OF THE COMPANY:

9. PAYMENT OF COMMISSION TO ALL INDEPENDENT DIRECTORS OF THE COMPANY FOR THE FINANCIAL YEAR ENDED 31ST MARCH, 2018:

The Members approved the payment of commission to all Independent Directors of the Company for the financial year ended 31st March, 2018 by passing Ordinary Resolution with requisite majority.

The copy of the Consolidated Scrutinizers' Report and Voting Results are enclosed herewith for your reference.

Please take the same on your records.

Thanking you,

Yours faithfully,

For HINDUSTAN COMPOSITES LIMITED

Vikram Soni Company Secretary & Compliance Officer Membership No: A36705

Encl.: As above

Date of the AGM·----------+-30.08 . 20� ---'
Total number of shareholders on record date 16746
No. of shareholders present in the meeting eitherin person or through proxy:Promoters andPromoter Group:Public: 1223
No. of Shareholders attended the meetingthrough Video ConferencingPromoters andPromoter Group:Public NoneNoneI
Mode of voting<br>'- _______________ lRemote e-voting and through poll papers aJ__ l tli�filll@I GeMri!l Meeting _____ J

Resolution No. 1:

Public-Non <br>Institutions<br><br>11 Total E·ng�'!.!!-lti.11P0Postal1---TotalE·\ VotingPoll1IPostal I�I-BallotTotal1 I12162lBal_lo__t ___ l ____ +-----+------+----+----+----+---112162<br>I3683808368380814769000 ______ --___ __ -1-1·----i<br>IN.A.•-----+-----.------+----+-----+------+------.694-�Q__ _0.0076N.A.97411074004 N.A.·I0.0188_N.A.0.026474.9814 - ·-----1---· -IN.A.II·681280--N.A-.-__ , ______96111073991 ·--N.A.I-I130N.A. --1313 1 _ _ _ _-----N.A.·98.1268100.0000-N.A. -98.665399.9999 ·----IN.A.1i-1.8732I__II0.00N.A�-____ �1.3347I0.000_j 1
I Public-II nstit I utions
I ____ -��:'���_ 11073__ 0_ 301107 3__ 03__!0 o_o_ .o oo2,o __1_073 03__0 _ o 2.o_o.0 _ 000�.00 _-i 02
I group Postal N.A. N.A. N.A. N.A. N.A. N.A.
IPromoter Poll 11073030 110__7_303__0_ __ 1_00_.0_00__0 __ 1_107__30__30_ 01 10_0_. __o_o oo �.ooooJ
and Voting
Promoter E I 1polled
IWhethergroup are interested in the agenda/ resolution?Category <br>ModeIofVoting promoter/promoterNo. ofSharesheld\ _NoNo. ofvotespolled the Auditors' thereon.%ofVotesPolled on\ outstanding shares No. ofvotes - infavour\ INo. ofI votes- _____________% ofIvotes inagainst I favour on<br><br>votespolled -I% ofVotesIagainst Ionvotes
I Resolution Required:\ (Ordinary/Special)II ·IOrdinary Resolutions for adoption of -(a)Standalone Audited Financial Statements of the Company for thefinancial year ended 31 st March, 2018 together with Reports ofthe Directors' and of the Auditors' thereon; and1IConsolidated Audited Financial Statements of the Company for <br>(b)the financial year ended 31 st March, 2018 together with Report of \

nvalid I votes - Public Non-Institutions= 15

Resolution No.2:

Resolution Required:(Ordinary/Special)--------------�--------Whether promoter/promoter groupareinterestedinthe agenda/resolution? Ordinary Resolution for declaration of dividend on the Equity Shares ofRs. 5/- each for the financial year ended 31st March, 2018.
---------------�No
CategoryI ModeofVotingI\ No. ofSharesIheldI No. ofvotespolled %ofVotesPolled onoutstanding shares No. ofvotes- infavour No.<br>ofIvotes-against % of votesin favourIon votesIpolled % ofVotesagainstlIonvotesIpolled
I Promoter E-Voting 11073030 - - - - - -
and --·-Poll 11073030 100.0000 - 11073030 --0 ----100.0000 -0.0000 - -
Promotergroup PostalBallot N.A.-----·----·- N.A. N.A.--------- N.A.-- N.A.---- N.A.J-
Total 11073030 11073030 100.0000 11073030 0 100.0000 0.0000II
Public- E-Voting - - - - - -
Institutions Poll - - - - - -·�
I PostalBallot 12162 N.A. N.A. N.A. N.A. N.A. IN.A.
---- ---Total - 12162 -1-_--- ----- ----- --- - ---- I I-
Public- Non E-Voting 694 0.0188 691 3 99.5677 -0.43231
IInstitutions Poll 280 0.0076 280 0 100.0000 0.0000 I
IPostalI Ballot I 3683808l N.A. IN.A.l N.A.I IN.A.I N.A.I IN.A.l
I� ___ L Tot� t-36838� 974 0.0264 + 971 I3 I99.6920 f-- 0.3080 �
1 Total 1 14769000 11074004 74.9814 11074001 T3 199.9999 0.0001 _JI

Invalid votes - Public Non-Institutions= 15

Resolution No.3:

Resolution Required:( Ordinary /Specia I) Ordinary Resolution for appointment of a director in place ofMrs. ISakshi Mody (DIN: 06518139), who retires by rotation and beingeligible, offered herself for re-appointment.
Whether promoter/promoter groupIareinterestedinthe agenda-resolution?-1-;-r- Yes
Category-- ModeofVoting-- No. ofSharesheld ---No. ofvotespolled-- -J% ofVotesPolled onoutstanding shares-- No. ofvotes - infavour-- ,;:-ofvotes-against- % of votes Iin favourIon votespolled -% ofVotesagainstonvotes__ polled
--Promoter E-Voting ---11073030 -- -- - - - -
and Poll 11073030 100.0000 11073030 0 100.0000 0.0000
Promotergroup PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
--- Total --11073030 ---11073030 � 100.0000 -- 11073030 0 100.0000 --0.0000
Public- I---E-Voting - - - - - -
Institutions Poll - - - - - -
PostalBallot 12162 N.A. N.A. N.A. N.A. N.A. N.A.
--- -Total -- --12162 - - --- --- -- --� ---- --
- NonPublic E-Voting -694- ,___0.0188--- ---651 --43 --93.8040 --6.1960-
Institutions Poll 280 0.0076 280 0 100.0000 0.0000
PostalBallot 3683808 N.A. N.A. N.A. N.A. N.A. N.A.
Total 3683808 974 0.0264 931 43 95.5852 4.4148
lTo� _j-- 14769000-- 11074004--- 74.9814--- -11073961 -- 1� 1�999� 0.0004-

Invalid votes - Public Non-Institutions= 15

Resolution No. 4:

Resolution Required:(Ordinary/Special) Special Resolution for re-appointment of Mr. A. B. Vaidya (DIN:00246208) as an Independent, Non-Executive Director of the Company,for a second term of five consecutive years w.e.f. 1st April, 2019 to 31stMarch, 2024.
Whether/ resolution? promoter/promotergroup are interested in the agenda No
Category Mode ofVoting No. ofSharesheld No. ofvotespolled $%$ ofVotesPolled onoutstanding shares No. of$votes - in$favour No. ofvotes-against % of votesin favouron votespolled $%$ ofVotesagainstonvotespolled
Promoter E-Voting 11073030 c
and Poll 11073030 100.0000 11073030 $\overline{0}$ 100.0000 0.0000
Promotergroup PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 11073030 11073030 100.0000 11073030 $\bf{0}$ 100.0000 0.0000
Public- E-Voting $\overline{\phantom{a}}$ ÷,
Institutio Poll 12162
ns PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 12162 ÷. g. ۰ ۳ $\blacksquare$
Public- E-Voting 694 0.0188 651 43 93.8040 6.1960
Non Poll 3683808 280 0.0076 280 $\overline{0}$ 100.0000 0.0000
Institutions PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 3683808 974 0.0264 931 43 95.5852 4.4148
Total 14769000 11074004 74.9814 11073961 43 99.9996 0.0004

Invalid votes - Public Non-Institutions = 15

Resolution No.5:

Resolution Required:(Ordinary/Special) Special Resolution for re-appointment of Lt. Gen. (Retd.) K. S. Brar(DIN: 01146720) as an Independent, Non -Executive Director of theCompany, for a second term of five consecutive years w.e.f. 1 st April,2019 to 31st March, 2024
Whethergroup are interested in the agenda promoter/promoter No
/ resolution?
Category ModeofVoting No. ofSharesheld No. ofvotespolled $%$ ofVotesPolled onoutstanding shares No. of$votes - in$favour No.ofvote$S-$against % of votesin favouron votespolled $%$ ofVotesagainstonvotespolled
Promoter E-Voting 11073030 $\overline{a}$ u) $\overline{a}$ $\rightarrow$ $\omega$
and Poll 11073030 100.0000 11073030 $\overline{0}$ 100.0000 0.0000
Promotergroup PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 11073030 11073030 100.0000 11073030 $\bf{0}$ 100.0000 0.0000
Public- E-Voting $\overline{\phantom{a}}$
Institutions Poll ż
PostalBallot 12162 N.A. N.A. N.A. N.A. N.A. N.A.
Total 12162 $\bullet$ ψò W. × $\overline{\phantom{a}}$
Public-Non E-Voting 694 0.0188 651 43 93.8040 6.1960
Institutions Poll 280 0.0076 280 $\overline{0}$ 100.0000 0.0000
PostalBallot 3683808 N.A. N.A. N.A. N.A. N.A. N.A.
Total 3683808 974 0.0264 931 43 95.5852 4.4148
Total 14769000 11074004 74.9814 11073961 43 99.9996 0.0004

Invalid votes - Public Non-Institutions = 15

Resolution No.6:

Resolution Required: Ordinary Resolution for revision in remuneration payable to Mr.
(Ordinary/Special) Raghu Mody, (DIN: 00053329), Executive Chairman and Whole TimeDirector of the Company, w.e.f. 1 st April, 2018 for the remainingperiod of his tenure.
Whether promoter/promoter Yes
group are interested in the agenda/ resolution?
Category ModeofVoting No. ofSharesheld No. ofvotespolled $%$ ofVotesPolledonoutstandingshares No. of$votes - in$favour No. ofvotes-against $%$ ofvotes infavouron votespolled $%$ ofVotesagainstonvotespolled
Promoter E-Voting 11073030 $\overline{\phantom{a}}$ $\overline{\mathbf{r}}$ 92 $\overline{\phantom{a}}$
and Poll $\mathbf{O}$ 0.0000 $\overline{0}$ $\overline{0}$ 0.0000 0.0000
Promotergroup PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 11073030 $\bf{0}$ 0.0000 $\bf{0}$ $\bf{0}$ 0.0000 0.0000
Public- E-Voting ä, A,
Institutions Poll 12162 ÷
PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 12162 $\frac{1}{2}$ ¥ g. ä, $\Delta\lambda$
Public-Non E-Voting 694 0.0188 633 61 91.2104 8.7896
Institutions Poll 280 0.0076 280 $\overline{0}$ 100.0000 0.0000
PostalBallot 3683808 N.A. N.A. N.A. N.A. N.A. N.A.
Total 3683808 974 0.0264 913 61 93.7372 6.2628
Total 14769000 974 0.0066 913 61 93.7372 6.2628

Invalid votes - Public Non-Institutions = 15

Resolution No.7:

Resolution Required: Ordinary Resolution for revision in remuneration payable to Mr. P. K.Choudhary (DIN: 00535670), Managing Director of the Company, w.e.f.
(Ordinary/Special) 1st April, 2018 for the remaining period of his tenure.
resolution? Whether promoter/promoter groupare interested in the agenda / No
Category Mode ofVoting No. ofSharesheld No. ofvotespolled $%$ ofVotesPolled onoutstanding shares No. of$votes - in$favour No. ofvotes-against % of votesin favouron votespolled $%$ ofVotesagainstonvotespolled
Promoter E-Voting 11073030 $\overline{\phantom{a}}$ $\overline{\phantom{a}}$ g. $\overline{\phantom{a}}$
and Poll 11073030 100.0000 11073030 $\overline{0}$ 100.0000 0.0000
Promotergroup PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 11073030 11073030 100.0000 11073030 $\mathbf 0$ 100.0000 0.0000
Public- E-Voting $\omega$ u,
Institutions Poll
PostalBallot 12162 N.A. N.A. N.A. N.A. N.A. N.A.
Total 12162 $\omega$ ×, ÷,
Public-Non E-Voting 694 0.0188 633 61 91.2104 8.7896
Institutions Poll 280 0.0076 280 $\overline{0}$ 100.0000 0.0000
PostalBallot 3683808 N.A. N.A. N.A. N.A. N.A. N.A.
Total 3683808 974 0.0264 913 61 93.7372 6.2628
14769000Total 11074004 74.9814 11073943 61 99.9994 0.0006

Invalid votes - Public Non-Institutions = 15

Resolution No.8:

Resolution Required:(Ordinary/Special)Whether promoter/promoter groupare interested in the agenda /resolution? Ordinary Resolution for revision in remuneration payable to Mr.Varunn Mody, President - Treasury and Strategy of the Company,w.e.f. 1st July, 2018
Yes
Category Mode ofVoting No. ofSharesheld No. of votespolled $%$ ofVotesPolledonoutstandingshares No. of$votes - in$favour No. ofvotes-against $%$ ofvotes infavour onvotespolled $%$ ofVotesagainstonvotespolled
Promoter E-Voting 11073030 $\omega$ $\overline{\phantom{a}}$ ÷.
andPromoter Poll $\overline{0}$ 0.0000 $\overline{0}$ $\overline{0}$ 0.0000 0.000$\mathbf{O}$
group PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 11073030 $\bf{0}$ 0.0000 $\bf{0}$ $\mathbf 0$ 0.0000 0.000$\Omega$
Public- E-Voting $\blacksquare$ ä.
Institutions Poll 12162 $\blacksquare$ ÷ $\sim$ $\overline{\phantom{a}}$ $\omega$
PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 12162 $\blacksquare$ $\overline{\phantom{a}}$ $\overline{\phantom{a}}$ $\omega$
Public-Non E-Voting 694 0.0188 633 61 91.2104 8.7896
Institutions Poll 3683808 280 0.0076 280 $\bf{0}$ 100.0000 0.0000
PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 3683808 974 0.0264 913 61 93.7372 6.2628
Total14769000 974 0.0066 913 61 93.7372 6.2628

Invalid votes - Public Non-Institutions = 15

Resolution No.9:

Resolution Required:(Ordinary/Special) Ordinary Resolution for payment of commission to all IndependentDirectors of the Company for the financial year ended 31 st March, 2018.
Whether promoter/promoter groupare interested in the agenda /resolution? No
Category ModeofVoting No. ofSharesheld No. ofvotespolled $%$ ofVotesPolled onoutstanding shares No. of$votes - in$favour No. ofvotes-against % of votesin favouron votespolled $%$ ofVotesagainstonvotespolled
Promoter E-Voting 11073030 ù.
and Poll 11073030 100.0000 11073030 $\overline{0}$ 100.0000 0.0000
Promotergroup PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 11073030 11073030 100.0000 11073030 $\bf{0}$ 100.0000 0.0000
Public- E-Voting
Institutions Poll 12162 $\overline{\phantom{a}}$ C) $\omega$
PostalBallot N.A. N.A. N.A. N.A. N.A. N.A.
Total 12162 ÷ ÷. ¥. $\blacksquare$ E.
Public-Non E-Voting 694 0.0188 573 121 82.5648 17.4352
Institutions Poll 280 0.0076 280 $\mathbf{0}$ 100.0000 0.0000
PostalBallot 3683808 N.A. N.A. N.A. N.A. N.A. N.A.
Total 3683808 974 0.0264 853 121 87.5770 12.4230
Total14769000 11074004 74.9814 11073883 121 99.9989 0.0011

Invalid votes - Public Non-Institutions = 15