AGM Information • Apr 23, 2018
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. IF YOU ARE IN ANY DOUBT AS TO WHAT ACTION TO TAKE YOU ARE RECOMMENDED TO CONSULT YOUR STOCKBROKER, SOLICITOR, ACCOUNTANT OR OTHER INDEPENDENT ADVISER AUTHORISED UNDER THE FINANCIAL SERVICES AND MARKETS ACT 2000.
Notice of the Annual General Meeting which has been convened for Wednesday 23 May 2018 at 12:00 pm at The Old Bridge Hotel, 1 High Street, Huntingdon PE29 3TQ is set out on pages 3 to 6 of this document.
If you have sold or transferred all of your ordinary shares in Hilton Food Group plc, you should pass this document, together with the accompanying form of proxy, to the person through whom the sale or transfer was made for transmission to the purchaser or transferee.
To be valid, forms of proxy must be completed and returned in accordance with the instructions printed thereon so as to be received by the Company's registrars, Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA as soon as possible and in any event not later than 48 hours before the time appointed for holding the meeting.
Hilton Food Group plc 2–8 The Interchange, Latham Road, Huntingdon, Cambridgeshire PE29 6YE England Tel: +44 (0) 1480 387214 / Fax: +44 (0) 1480 387241
23 April 2018
I am pleased to be writing to you with details of our Annual General Mmeeting ("AGM") which we are holding at The Old Bridge Hotel, 1 High Street, Huntingdon PE29 3TQ on Wednesday 23 May 2018 at 12:00 pm. The formal notice of Annual General Meeting is set out on pages 3 to 6 of this document.
If you would like to vote on the resolutions but cannot come to the AGM, please fill in the proxy form sent to you with this notice and return it to our registrars assoon as possible. They must receive it by 12:00 pm on Monday 21 May 2018.
The Board considers that all the resolutions to be put to the meeting are in the best interests of the Company and its shareholders as a whole and are most likely to promote the success of the Company for the benefit of its shareholders as a whole. The directors unanimously recommend that you vote in favour ofthe proposed resolutions as they intend to do in respect of their own beneficial holdings.
Yours faithfully
Colin Smith OBE Non-Executive Chairman
Company number: 06165540
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Hilton Food Group plc (the "Company") will be held at The Old Bridge Hotel, 1 High Street, Huntingdon PE29 3TQ on Wednesday 23 May 2018 at 12:00 pm for the following purposes.
You will be asked to consider and, if thought fit, pass the following resolutions. Resolutions 1 to 8 (inclusive) will be proposed as ordinary resolutions and resolutions 9 to 12 (inclusive) will be proposed as special resolutions.
and so that the directors of the Company may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter.
These authorities shall apply in substitution for all previous authorities (but without prejudice to the validity of any allotment pursuant to such previous authority) and shall expire at the end of the next annual general meeting of the Company or, if earlier, 15 months after the date of this resolution, save that the Company may before such expiry make any offer or agreement which would or might require shares to be allotted or rights granted to subscribe for or convert any security into shares after such expiry and the directors may allot shares or grant such rights in pursuance of any such offer or agreement as if the power and authority conferred by this resolution had not expired.
(a) pursuant to the authority conferred by resolution 8 above; or
(b) where the allotment constitutes an allotment by virtue of section 560(3) of the Act,
in each case as if section 561 of the Act did not apply to any such allotment, provided that this power shall be limited to:
and so that the directors of the Company may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter;
This power shall (unless previously renewed, varied or revoked by the Company in general meeting) expire at the conclusion of the next Annual General Meeting of the Company following the passing of this resolution or, if earlier, on the date 15 months after the passing of such resolution, save that the Company may before the expiry of this power make any offer or enter into any agreement which would or might require equity securities to be allotted, ortreasury shares sold, after such expiry and the directors may allot equity securities or sell treasury shares in pursuance of any such offer or agreement asifthe power conferred by this resolution had not expired.
(a) pursuant to the authority conferred by resolution 8 above; or
(b) where the allotment constitutes an allotment by virtue of section 560(3) of the Act,
in each case as if section 561 of the Act did not apply to any such allotment, provided that this power shall be limited to:
This power shall (unless previously renewed, varied or revoked by the Company in general meeting) expire at the conclusion of the next Annual General Meeting of the Company following the passing of this resolution (or, if earlier, at the close of business on the date 15 months after the date of the resolution), save that the Company may before the expiry of this power make any offer or enter into any agreement which would or might require equity securities to be allotted, or treasury shares sold, after such expiry and the directors may allot equity securities or sell treasury shares in pursuance of any such offer or agreement as if the power conferred by this resolution had not expired.
this authority shall take effect on the date of passing of this resolution and shall (unless previously revoked, renewed or varied) expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution or, if earlier, 15 months after the date of passing of this resolution, save in relation to purchases of Ordinary Shares the contract for which was concluded before the expiry of this authority and which will or may be executed wholly or partly after such expiry.
By order of the Board Neil George Registered office: Company Secretary 2–8 The Interchange
Latham Road Huntingdon Cambridgeshire PE29 6YE
Registered in England and Wales No. 6165540
(a) In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by the latest time(s) for receipt of proxy appointments specified in this notice. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
(b) CREST members and, where applicable, their CREST sponsors or voting service providers should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input ofCREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred in particular to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The notes on the following pages give an explanation of the proposed resolutions.
Resolutions 1 to 8 (inclusive) are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 9 to 12 (inclusive) are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
The directors of the Company must present the accounts to the meeting.
In line with legislation, this vote will be advisory and will not affect the way in which the pay policy has been implemented or the future remuneration that is paid to any director. You can find the directors' remuneration report on pages 42 to 54 of the Company's annual report and accounts.
At the Company's Annual General Meeting in 2017, the directors' remuneration policy was approved by shareholders. The directors' remuneration policy is nottherefore required to be approved at this year's meeting. The policy will be put to shareholders again no later than the Company's Annual General Meeting in 2019.
The Company's articles of association require that at each Annual General Meeting one-third of the directors for the time being shall retire from office by rotation, provided always that all directors must be subject to re-election at intervals of no more than three years. Furthermore, in line with the UK Corporate Governance Code, it is the Company's practice that any non-executive directors having been in the post for nine years or more is subject to annual re-election.
At this meeting Mr Philip Heffer and Mr John Worby will retire and stand for re-election as Director. Short biographies are given below and in the accompanying Annual Report. Having considered their performance and contribution the Board remain satisfied that Mr Heffer and Mr Worby continue to be effective and to demonstrate commitment to the role and, as such, recommend their re-election.
Philip joined the Hilton Food Group at its inception in 1994, as Managing Director of the Group's UK subsidiary Hilton Foods UK Limited. In his current role he is responsible for Hilton's business with its major customers in the UK, Ireland, Continental Europe and Australia. Prior to this, Philip held senior positions within the RWM Food Group. He attended Smithfield College and became an associate member of the Institute of Meat in 1984.
John joined Hilton in 2016 and is a Chartered Accountant with a wealth of experience in public companies and the food sector. He was Group Finance Director atGenus plc retiring in 2013 and previously was Group Finance Director and Deputy Chairman of Uniq plc. John currently holds Non-Executive Directorships at Fidessa Group plc and Carr's Group plc and formerly was a Non-Executive Director at Cranswick plc and Connect Group plc. He is also a member of the Financial Reporting Review Panel. John is Chairman of the Audit Committee and is the Senior Independent Director.
Resolution 5 proposes the reappointment of PricewaterhouseCoopers LLP as auditors of the Company and Resolution 6 authorises the directors to set theirremuneration.
A final dividend can only be paid after the shareholders at a general meeting have approved it. A final dividend of 14.0p per ordinary share is recommended by the directors for payment to shareholders who are on the register of members at the close of business on 1 June 2018. If approved, the date of payment of the final dividend will be 29 June 2018.
The purpose of resolution 8 is to renew the directors' authority to allot shares.
The authority in paragraph (a) will allow the directors to allot new shares in the Company or to grant rights to subscribe for or convert any security into shares in the Company up to a nominal value of £2,711,682 (27,116,821 ordinary shares), which is equivalent to approximately one third of the total issued ordinary share capital of the Company as at the date of this notice. There is no present intention of exercising this general authority.
The authority in paragraph (b) will allow the directors to allot new shares or to grant rights to subscribe for or convert any security into shares in the Company only in connection with a pre-emptive rights issue up to an aggregate nominal value of £5,423,364 (54,233,642 ordinary shares), which is approximately two-thirds of the Company's issued share capital as at the date of this notice (inclusive of the nominal value of £2,711,682 sought under paragraph (a) of the resolution). This is in line with corporate governance guidelines. There is no present intention to exercise this authority.
As at the date of this notice, the Company did not hold any shares in treasury.
If the resolution is passed, the authority will expire on the earlier of 23 August 2019 (the date which is 15 months after the date of the resolution) and the end ofthe next annual general meeting of the Company in 2019.
If the directors wish to allot new shares or grant rights over shares or sell treasury shares for cash (other than pursuant to an employee share scheme) company law requires that these shares are first offered to existing shareholders in proportion to their existing holdings. There may be occasions, however, when the directors will need the flexibility to finance business opportunities by the issue of ordinary shares without a pre-emptive offer to existing shareholders. This cannot be done unless the shareholders have first waived their pre-emption rights.
Resolution 9 asks the shareholders to do this and, apart from rights issues or any other pre-emptive offer concerning equity securities, the authority will be limited to the issue of shares for cash up to a maximum number of 4,067,523 (which includes the sale on a non-pre-emptive basis of any shares held in treasury), which is equivalent to approximately 5 per cent. of the Company's issued ordinary share capital as at the date of this notice.
Resolution 9 also seeks a disapplication of the pre-emption rights on a rights issue or other pre-emptive issue so as to allow the directors to make exclusions orsuch other arrangements as may be appropriate to resolve legal or practical problems which, for example, might arise with overseas shareholders.
Your Board intends to adhere to the guidance issued by the Investment Association (as updated in July 2016), the Pre-Emption Group's Statement of Principles (as updated in March 2015) (the "Statement of Principles") and the template resolutions published by the Pre-Emption Group in May 2016.
The directors therefore seek an additional authority under resolution 9 to issue shares for cash on a non-pre-emptive basis up to a maximum number of 4,067,523 (which includes the sale on a non pre-emptive basis of any shares held in treasury), which is equivalent to approximately 5 per cent. of the Company's issued ordinary share capital as at the date of this notice, if used only for the purposes of financing (or refinancing, if the authority is to be used within six months after the original transaction) a transaction which the directors determine to be an acquisition or other capital investment of a kind contemplated by the Statement of Principles.
If given, the authorities contained in resolutions 9 and 10 will expire at the conclusion of the next Annual General Meeting of the Company in 2019 or, if earlier, 23August 2019 (the date which is 15 months after the passing of the resolution).
In certain circumstances, it may be advantageous for the Company to purchase its own shares and resolution 11 seeks the authority from shareholders to continue to do so. The directors will continue to exercise this power only when, in the light of market conditions prevailing at the time, they believe that the effect of such purchases will be to increase earnings per share and is in the best interests of shareholders generally. Other investment opportunities, appropriate gearing levels and the overall position of the Company will be taken into account when exercising this authority.
Any shares purchased in this way will be cancelled and the number of shares in issue will be reduced accordingly, save that the Company may hold in treasury any of its own shares that it purchases pursuant to the Act and the authority conferred by this resolution. This gives the Company the ability to re-issue treasury shares quickly and cost-effectively and provides the Company with greater flexibility in the management of its capital base. It also gives the Company the opportunity to satisfy employee share scheme awards with treasury shares. Once held in treasury, the Company is not entitled to exercise any rights, including the right to attend and vote at meetings in respect of the shares. Further, no dividend or other distribution of the Company's assets may be made to the Company in respect of the treasury shares.
The resolution specifies the maximum number of Ordinary Shares that may be acquired (approximately 10 per cent. of the Company's issued ordinary share capital as at the date of this notice) and the maximum and minimum prices at which they may be bought.
There are no warrants or options to subscribe for ordinary shares outstanding at the date of this notice.
Resolution 11 will be proposed as a special resolution to provide the Company with the necessary authority. If given, this authority will expire at the conclusion ofthe next Annual General Meeting of the Company in 2019 or, if earlier, on 23 August 2019 (the date which is 15 months after the date of passing ofthe resolution).
The directors intend to seek renewal of this power at subsequent annual general meetings.
The Companies Act 2006 requires that the notice period for general meetings of a listed company is 21 days unless certain requirements are satisfied, including that shareholders approve a shorter notice period for meetings (other than annual general meetings), which cannot be less than 14 clear days.
At the Annual General Meeting held in 2017, shareholders approved a notice period for general meetings (other than annual general meetings) of not less than 14 clear days effective until this year's annual general meeting. This resolution is proposed to allow the Company to continue to call general meetings (otherthan annual general meetings) on 14 clear days' notice. The directors believe it is in the best interests of the shareholders of the Company to preserve the shorter notice period. It is intended that this shorter notice period would not be used as a matter of routine for general meetings, but only where the flexibility is merited by the business of the meeting and is thought to be in the interests of shareholders as a whole. Should this resolution be approved the approval will be effective until the end of the next annual general meeting in 2019, when it is expected that a similar resolution will be proposed. Under the Companies Act 2006 in order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders.
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