AGM Information • Apr 15, 2011
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. IF YOU ARE IN ANY DOUBT AS TO WHAT ACTION TO TAKE YOU ARE RECOMMENDED TO CONSULT YOUR STOCKBROKER, SOLICITOR, ACCOUNTANT OR OTHER INDEPENDENT ADVISER AUTHORISED UNDER THE FINANCIAL SERVICES AND MARKETS ACT 2000.
Notice of the fourth Annual General Meeting which has been convened for Wednesday, 25 May 2011 at 12:00 pm at The Old Bridge Hotel, 1 High Street, Huntingdon, Cambridgeshire PE29 3TQ.
If you have sold or transferred all of your Ordinary Shares in Hilton Food Group plc, you should pass this document, together with the accompanying form of proxy, to the person through whom the sale or transfer was made for transmission to the purchaser or transferee.
To be valid, forms of proxy must be completed and returned in accordance with the instructions printed thereon so as to be received by the Company's registrars, Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6ZL as soon as possible and in any event not later than 48 hours (excludingweekends and bank holidays) before the time appointed for holding the meeting.
2-8 The Interchange, Latham Road, Huntingdon, Cambridgeshire PE29 6YE England Tel: +44 (0) 1480 387214 / Fax: +44 (0) 1480 387241
15 April 2011
I am pleased to be writing to you with details of the fourth Annual General Meeting of the Company which will be held on Wednesday, 25 May 2011 at 12:00 pm at The Old Bridge Hotel, 1 High Street, Huntingdon, Cambridgeshire PE29 3TQ. The Notice of the meeting is set out in Appendix 1 of this document. 12 resolutions will be voted on at the Annual General Meeting. Explanatory Notes for the Resolutions are set out in Appendix 2 of this document.
Your Board believes that the proposed Resolutions 1 to 12 are in the best interests of the Company and its shareholders as a whole. The Board will be voting in favour of Resolutions 1 to 12 and unanimously recommend that you vote in favour of them as well.
Yours faithfully,
Sir David Naish Non-Executive Chairman
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Hilton Food Group plc (the "Company") will be held at The Old Bridge Hotel, 1 High Street, Huntingdon, Cambridgeshire PE29 3TQ on Wednesday, 25 May 2011 at 12:00 pm for the following purposes.
As ordinary business of an annual general meeting to consider and, if thought fit, pass the following ordinary resolutions:
As special business of an annual general meeting to consider and, if thought fit, pass Resolution 9 as an ordinary resolution and Resolutions 10, 11 and 12 as special resolutions.
and so that the Directors of the Company may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter.
These authorities shall apply in substitution for all previous authorities (but without prejudice to the validity of any allotment pursuant to such previous authority) and shall expire at the end of the next Annual General Meeting of the Company or, if earlier, 15 months after the date of this resolution, save that the Company may before such expiry make any offer or agreement which would or might require shares to be allotted or rights granted to subscribe for or convert any security into shares after such expiry and the Directors may allot shares or grant such rights in pursuance of any such offer or agreement as if the power and authority conferred by this resolution had not expired.
in each case as if Section 561 of the Act did not apply to any such allotment, provided that this power shall be limited to:
and so that the Directors of the Company may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter; and
(ii) the allotment of equity securities, other than pursuant to paragraph (i) above of this resolution, up to an aggregate nominal amount of £348,000.
This power shall (unless previously renewed, varied or revoked by the Company in general meeting) expire at the conclusion of the next Annual General Meeting of the Company following the passing of this resolution or, if earlier, on the date 15 months after the passing of such resolution, save that the Company may before the expiry of this power make any offer or enter into any agreement which would or might require equity securities to be allotted, ortreasury shares sold, after such expiry and the Directors may allot equity securities or sell treasury shares in pursuance of any such offer or agreement asifthe power conferred by this resolution had not expired.
this authority shall take effect on the date of passing of this resolution and shall (unless previously revoked, renewed or varied) expire on the conclusion ofthe next annual general meeting of the Company after the passing of this resolution or, if earlier, 15 months after the date of passing of this resolution, save in relation to purchases of Ordinary Shares the contract for which was concluded before the expiry of this authority and which will or may be executed wholly or partly after such expiry.
By order of the Board 15 April 2011
Neil George Registered Office: Company Secretary 2-8 Interchange
Latham Road Huntingdon Cambridgeshire PE29 6YE
Registered in England and Wales No. 6165540
(c) The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
The notes on the following pages give an explanation of the proposed resolutions.
Resolutions 1 to 9 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 10, 11 and 12 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
The Directors of the Company must present the accounts to the meeting.
In line with legislation, this vote will be advisory and in respect of the overall remuneration package and not specific to individual levels of remuneration. You can find the remuneration report on pages 24 to 26 of the Company's annual report and accounts.
The Company's articles of association require that all Directors retire at least every three years and that all newly appointed Directors retire at the first annual general meeting following their appointment. Furthermore in line with the UK Corporate Governance Code, it is the Company's practice that any Non-Executive Director having been in post for nine years or more is subject to annual re-election.
At this meeting, Theo Bergman, Nigel Majewski and Chris Marsh will retire and stand for re-election as Directors. Colin Smith OBE stands for re-appointment as a Director having been appointed since the last annual general meeting. Having considered the performance of and contribution made by each of the Directors standing for re-election or re-appointment the Board remains satisfied that the performance of each of the relevant Directors continues to be effective and to demonstrate commitment to the role and, as such, recommends their re-election/re-appointment.
Theo joined the Hilton Food Group in 2000 as Managing Director of the Group's Dutch subsidiary, Hilton Meats Zaandam BV. In 2003, Theo was appointed European Operations Director responsible for the start up of new operations in Europe. Prior to joining the Hilton Food Group, Theo held senior logistics and general management positions with Ahold between 1987 and 2000.
Nigel joined the Hilton Food Group as Finance Director in 2006. Nigel is a Chartered Accountant who, following 11 years in senior finance roles with PepsiCo between 1995 and 2006 and priorto that five years meat industry experience in senior finance roles with Bernard Matthews plc, brings over 10 years' experience of operating overseas, in five different countries. Nigel is Chairman of the Risk ManagementCommittee.
Chris joined the Hilton Food Group in 2007, as a Non-Executive Director. Chris is a corporate broker by background. He joined Phillips and Drew in 1968 and headed the Small-Cap Corporate broking team at UBS Limited (London) from 1993 until his retirement in 1998. From 1999 to 2004 he was a member of a small corporate finance advisory team at the Benfield Group. Chris is currently Non-Executive Chairman of Framlington AIM VCT 2 PLC and Webb Capital plc. Chris is Chairman of the Audit and Remuneration Committees and is the Senior Independent Director.
Colin joined the Hilton Food Group on 1 October 2010, as a Non-Executive Director. He has extensive experience in food retailing and distribution including 20 years at Safeway plc, where he was CEO from 1993 to 1999 and before that its Finance Director. He has previously held Chairmanships at food and agriculture businesses Assured Food Standards, Masstock Group and Blueheath Holdings plc. He is currently chairman of Poundland Group Holdings Limited and a Non-Executive Director of McBride plc. He is a Fellow of the Institute of Chartered Accountants.
Resolution 7 proposes the reappointment of PricewaterhouseCoopers LLP as auditors of the Company and authorises the Directors to set their remuneration.
A final dividend can only be paid after the shareholders at a general meeting have approved it. A final dividend of 7.4p per ordinary share is recommended by the Directors for payment to shareholders who are on the register of members at the close of business on 3 June 2011. If approved, the date of payment of the final dividend will be 1 July 2011.
The purpose of Resolution 9 is to renew the Directors' authority to allot shares.
The authority in paragraph (a) will allow the Directors to allot new shares in the Company or to grant rights to subscribe for or convert any security into shares in the Company up to a nominal value of £2,321,000, which is equivalent to approximately one third of the total issued ordinary share capital of the Company as at the date of this notice. There is no present intention of exercising this general authority.
The authority in paragraph (b) will allow the Directors to allot new shares or to grant rights to subscribe for or convert any security into shares in the Company only in connection with a pre-emptive rights issue up to an aggregate nominal value of £4,642,000, representing approximately two-thirds of the Company's issued share capital. This is in line with corporate governance guidelines. There is no present intention to exercise this authority.
If the resolution is passed, the authority will expire on the earlier of 25 August 2012 (the date which is 15 months after the date of the resolution) and the end of next annual general meeting of the Company in 2012.
If the Directors wish to allot new shares or grant rights over shares or sell treasury shares for cash (other than pursuant to an employee share scheme) company law requires that these shares are first offered to existing shareholders in proportion to their existing holdings. There may be occasions, however, when the Directors will need the flexibility to finance business opportunities by the issue of ordinary shares without a pre-emptive offer to existing shareholders. This cannot be done unless the shareholders have first waived their pre-emption rights.
Resolution 10 asks the shareholders to do this and, apart from rights issues or any other pre-emptive offer concerning equity securities, the authority will be limited to the issue of shares for cash up to a maximum number of 3,482,000 (which includes the sale on a non pre-emptive basis of any shares held in treasury), which is equivalent to approximately 5% of the Company's issued ordinary share capital as at the date of this notice. The Company undertakes to restrict its use of this authority to a maximum of 7.5% of the Company's issued ordinary share capital in any three year period. Shareholders will note that this resolution also relates to treasury shares and will be proposed as a special resolution.
This resolution seeks a disapplication of the pre-emption rights on a rights issue so as to allow the Directors to make exclusions or such other arrangements as may be appropriate to resolve legal or practical problems which, for example, might arise with overseas shareholders. If given, the authority will expire at the conclusion of the next annual general meeting of the Company in 2012 or, if earlier, 25 August 2012 (the date which is 15 months after the passing of the resolution).
In certain circumstances, it may be advantageous for the Company to purchase its own shares and resolution 11 seeks the authority from shareholders to continue to do so. The Directors will continue to exercise this power only when, in light of market conditions prevailing at the time, they believe that the effect of such purchases will be to increase earnings per share and is in the best interests of shareholders generally. Other investment opportunities, appropriate gearing levels and the overall position of the Company will be taken into account when exercising this authority.
Any shares purchased in this way will be cancelled and the number of shares in issue will be reduced accordingly, save that the Company may hold in treasury any of its own shares that it purchases pursuant to the Act and the authority conferred by this resolution. This gives the Company the ability to re-issue treasury shares quickly and cost-effectively and provides the Company with greater flexibility in the management of its capital base. It also gives the Company the opportunity to satisfy employee share scheme awards with treasury shares. Once held in treasury, the Company is not entitled to exercise any rights, including the right to attend and vote at meetings in respect of the shares. Further, no dividend or other distribution of the Company's assets may be made to the Company in respect of the treasury shares.
The resolution specifies the maximum number of Ordinary Shares that may be acquired (approximately 10% of the Company's issued ordinary share capital as at the date of this notice) and the maximum and minimum prices at which they may be bought.
Resolution 11 will be proposed as a special resolution to provide the Company with the necessary authority. If given, this authority will expire at the conclusion ofthe next annual general meeting of the Company in 2012 or, if earlier, 25 August 2012 (the date which is 15 months after the date of passing of the resolution). The Directors intend to seek renewal of this power at subsequent Annual General Meetings.
The Companies (Shareholder Rights) Regulations 2009 (which implemented the EU Shareholder Rights Directive with effect from 3 August 2009) increased the notice period for general meetings (other than annual general meetings) of listed companies, such as the Company, to 21 days from 14 days, unless certain conditions are met.
A shareholder resolution reducing the period of notice to not less than 14 clear days must be passed at an immediately preceding AGM to ensure that the general meetings of the Company (other than AGMs) may continue to be held on 14 clear days' notice. The approval will be effective until the Company's next annual general meeting, when it is intended that a similar resolution will be proposed. Note that in order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting. It is intended that this flexibility will only be used for non-routine business and where merited in the interests of shareholders as a whole.
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