Governance Information • Apr 8, 2024
Governance Information
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| 1.0 | ISSUER PROFILE | ||||
|---|---|---|---|---|---|
| 2.0 | INFORMATION ON THE OWNERSHIP STRUCTURE | 6 | |||
| a) | Share capital structure | ||||
| b) | Restrictions on the transfer of securities | ||||
| c) | Significant equity interests | ||||
| d) | Shares that confer special rights | ||||
| e) | Restrictions on voting rights | ||||
| f) | Shareholder agreements | ||||
| g) | Mandates to increase share capital and authorisations to purchase treasury shares | ||||
| 3.0 | COMPLIANCE | ||||
| 4.0 | BOARD OF DIRECTORS | ||||
| 4.1 4.2 4.3 4.4 4.5 4.6 4.7 |
Role of the Board of Directors Appointment and replacement Composition Functioning of the Board of Directors Role of the Chairman of the Board of Directors Executive directors Independent directors and Lead independent director |
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| 5.0 | MANAGEMENT OF CORPORATE INFORMATION | 35 | |||
| 6.0 | INTERNAL COMMITTEES OF THE BOARD OF DIRECTORS | 36 | |||
| 7.0 | DIRECTORS' SELF-ASSESSMENT AND SELECTION – APPOINTMENTS COMMITTEE | 37 | |||
| 7.1 7.2 |
Directors' self-assessment and succession Appointment committee |
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| 8.0 | DIRECTORS' REMUNERATION – REMUNERATION COMMITTEE | 40 | |||
| 8.1 8.2 |
Directors' remuneration Remuneration committee |
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| 9.0 | INTERNAL CONTROL AND RISK MANAGEMENT SYSTEM – CONTROL AND RISK COMMITTEE | 41 | |||
| 9.1 9.2 9.3 9.4 9.5 9.6 9.7 |
Director in charge of the internal control and risk management system Control and risk committee Internal auditing department manager Organisational model pursuant to Legislative Decree No. 231/2001 Independent auditors Appointed Manager in charge of drafting corporate financial reports and other corporate roles and functions Coordination among the parties involved in the internal control and risk management system |
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| 10.0 | THE INTERESTS OF DIRECTORS AND RELATED-PARTY TRANSACTIONS | 50 | |||
| 11.0 | BOARD OF STATUTORY AUDITORS 51 |
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| 11.1 Appointment and substitution 11.2 Composition and functioning |
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| 12.0 | RELATIONS WITH SHAREHOLDERS | 55 | |||
| 13.0 | SHAREHOLDERS MEETINGS | 57 | |||
| 14.0 | CONSIDERATIONS REGARDING THE LETTER FROM THE CHAIRMAN OF THE CORPORATE GOVERNANCE COMMITTEE |
58 | |||
| TABLE 1: STRUCTURE OF THE BOARD OF DIRECTORS AT YEAR END | 60 | ||||
| TABLE 2: STRUCTURE OF THE BOARD COMMITTEES AT YEAR END | 61 | ||||
| TABLE 3: STRUCTURE OF THE BOARD OF STATUTORY AUDITORS AT YEAR END | 62 | ||||
| TABLE 4: POSITIONS THE DIRECTORS HOLD IN OTHER COMPANIES | 63 |
The Hera Group was founded in 2002 as the integration of 11 Emilia-Romagna public service companies, and in the subsequent years continued its geographical growth in order to expand its core business, in particular through the subsequent merger of important companies (Agea Spa, Meta Spa, Sat Spa, Acegas Aps Spa and Amga Azienda Multiservizi Spa), and most recently through its partnership with Ascopiave Spa in the commercial energy sector.
Hera is one of the leading Italian multi-utilities in the environmental services, water, gas and electricity businesses, with more than 9,000 employees, counting both open-ended and fixed-term contracts. The Company, the majority of whose share capital is owned by the state, has been listed on the Mercato Telematico of Borsa Italiana Spa. since 26 June 2003 and operates mainly in the Emilia Romagna region in the territories of Bologna, Ravenna, Rimini, Forlì, Cesena, Ferrara, Modena, and Imola as well as the Veneto, Friuli-Venezia Giulia, Marche and Abruzzo Regions. Hera is an Issuer that uses the traditional governance system and its organisational structure is versatile and capable of adapting to an economic, business and regulatory, technological, environmental and human capital context that is increasingly volatile and affected by significant changes.
The Hera Group's entrepreneurial and organisational model, unique in this sector, makes it possible to combine strong territorial roots with the need to grow in size and value, in order to offer increasingly efficient services while remaining open to new partners. Since its inception, Hera has developed a trajectory of growth both organic and along external lines.
Its development strategy entails actions to support organic growth in the businesses already served, but also consolidation and acquisition operations to expand the current perimeter of operations, maintaining the Group's solid financial structure in the context of a shared industrial vision.
On the internal front, Hera addresses all possible opportunities for developing activities in its businesses, leveraging innovation, efficiency and excellence.
The strategy for external lines of growth is based on three cornerstones:
Over the years, the Hera Group has, however, implemented a plan to rationalise its shareholdings, reducing their number significantly and more effectively merging the various companies by business area and geographical contiguity.
Hera is also committed to acting every day to enhance the experience and develop the skills of its employees, and to promote cooperation and the exchange of knowledge, so that work is a source of satisfaction and pride for everyone involved as well as an important factor for the success of the company.
Hera's goal is to become the best multi-utility in Italy for its customers, workforce and shareholders. It aims to achieve this through further development of an original corporate model capable of innovation and of forging strong links with the areas in which it operates, while respecting the local environment.
As early as 2003, Hera included Corporate Social Responsibility in its strategy, a concept which has since evolved into the broader perspective of shared value, understood as a tool for increasing competitiveness and a key factor for achieving sustainable success, in keeping with the guidelines identified by the United Nations.
During the shareholder's meeting of 28 April 2021, Hera amended Article 3 of the Articles of Association, integrating it with the corporate purpose that the Company aims to achieve in carrying out its business activities.
Therefore, by making this aim explicit, the Company has confirmed and outlined its commitment to developing a business model geared towards creating value for its shareholders by creating shared value together with its stakeholders.
In this regard, as more fully detailed in the consolidated non-financial statement pursuant to Articles 3 and 4 of Legislative Decree 254/2016, available on the website www.gruppohera.it in the "Sustainability Section", Hera organises and carries out its business activities with the aim of fostering social equity and contributing to the achievement of carbon neutrality, the regeneration of resources and the resilience of its system of services managed for the benefit of customers, the local ecosystem and future generations.
In compliance with Principle I of the Corporate Governance Code referred to below, therefore, Hera means to reaffirm its commitment to corporate social responsibility and sustainability, principles that have constituted a distinctive factor of the Company's relationship with all its stakeholders since its establishment, with the awareness that the points of intersection between business activities and the local ecosystem represent opportunities for the creation of shared value and, therefore, of lasting prosperity for the Group. In this respect, Hera was the first Italian multi-utility to be included in the Dow Jones Sustainability Index, a global stock market index for assessing social responsibility.
Hera has further strengthened its commitment to the energy transition and circular economy through innovation and digitalisation, as well as its engagement in promoting social equity. Hera believes that creating shared value in these areas represents a guarantee for achieving its "Purpose" and for continuing to act as a company capable of "leaving a mark and not a footprint", prioritising the three parameters of "Planet, People and Prosperity" at the top of its business model as the fundamental rationale behind its development.
The Mission and Values outline the guidelines for corporate behaviour already contained in the Code of Ethics and shape every action taken by and relationship maintained by the Group. Mission, values and shared conduct represent the strategic and cultural framework within which the business plan is formulated, results are reported transparently through the consolidated non-financial statement, and economic planning is defined on an annual basis.
Hera grants special attention to dialoguing with its stakeholders and the local area in which it operates, consolidating positive results achieved in terms of creating value and demonstrating the Group's ability to grow despite the current complex economic conditions.
The Board of Directors bases its activities on the pursuit of sustainable success, supported in this direction by the Ethics and Sustainability Committee which has the task, among others, of supervising the sustainability aspects of the Company's operations.
According to the classifications of the Corporate Governance Code, Hera Spa falls within the scope of large companies with non-concentrated ownership, having presented a capitalisation of more than one billion euro on the last day of the open market for the years 2021, 2022 and 2023.
The share capital is 1,489,538,745 euro, fully subscribed and paid-up, and consists of 1,489,538,745 ordinary shares with a par value of 1 euro each
Share Capital Structure:
| TYPE OF SHARES |
NUMBER OF SHARES |
N. OF VOTING RIGHTS |
LISTED | RIGHTS AND OBLIGATIONS |
|---|---|---|---|---|
| Ordinary shares | 749,914,176 | 749,914,176 | MTA Italian Bourse |
Ordinary shares grant their holders the property and administrative rights stipulated by law |
| Ordinary shares with increased voting rights |
739,624,569 | 1,479,249,138 | MTA Italian Bourse |
Ordinary shares that have been registered for a continuous period of at least 24 months in the special list shall entitle holders to cast two votes for each share held, with regard to the resolutions of the Shareholders Meetings concerning: i) amendments to Articles 6.4 and/or 8 of the Articles of Association, ii) the appointment and/or revocation of the Board of Directors or its members, and iii) the appointment and/or revocation of the Board of Statutory Auditors or its members. |
| Total | 1,489,538,745 | 2,229,163,314 |
Article 7 of Hera's Articles of Association stipulate that the majority of voting rights in the Company be held by Municipalities, Provinces and Consortiums established in accordance with Article 31 of Legislative Decree No. 267/2000, or by other Public Authorities, or consortiums or joint-stock companies including Municipalities, Provinces or Consortiums established in accordance with Article 31 of Legislative Decree No. 267/2000, or other Public Authorities hold, even indirectly, the majority of the share capital. Article 8.1 of the Articles of Association prohibits the holding of more than 5% of the company's share capital by any shareholder other than those indicated above.
c) Significant equity interests (pursuant to Article 123-bis, paragraph 1, letter c) of the TUF) The parties that directly or indirectly hold more than 3% of the share capital of the Compan, represented by shares with voting rights, are as follows, based on communications made pursuant to Article 120 of the TUF, as well as any other data in the possession of the Company:
| DECLARER | DIRECT SHAREHOLDER | % OF THE SHARE CAPITAL |
% OF VOTING SHARE CAPITAL |
|---|---|---|---|
| Municipality of Bologna | Municipality of Bologna | 8.402% | 8.402% |
| Municipality of Imola | Con.Ami | 7.293% | 7.293% |
| Municipality of Modena | Municipality of Modena | 6.519% | 6.519% |
| Lazard Asset Management LLC | Lazard Asset Management LLC | 5.043% | 5.043% |
| Municipality of Ravenna | Ravenna Holding Spa | 4.916% | 4.916% |
| Municipality of Trieste | Municipality of Trieste | 3.731% | 3.731% |
| Municipality of Padova | Municipality of Padova | 3.097% | 3.097% |
d) Shares that confer special rights (pursuant to Article 123-bis, paragraph 1, letter f) of the TUF)
The Shareholder's Meeting of 28 April 2015 authorised, pursuant to the limits established by Article 6 of the Articles of Association, an increased voting system, whereby individuals who are registered for a continuous period of at least 24 months in the special list established beginning in 1 June 2015, shall be entitled, for every share they hold, to two votes in shareholders deliberations regarding: i) the amendment of Articles 6.4 and/or 8 of the Articles of Association, ii) the appointment and / or revocation of the Board or its members, iii) the appointment and / or revocation of the Board of Statutory Auditors or its members. On 13 May 2015, Hera's Board of Directors in order to define the criteria and procedures for keeping the special list, approved the special list regulations regarding eligibility for increased voting rights, in implementation of the provisions of applicable law and Hera's Articles of Association.
e) Restrictions on voting rights (pursuant to Article 123-bis, paragraph 1, letter f) of the TUF) Article 8.6 of the Articles of Association stipulates that the voting rights of parties other than public authorities who hold more than 5% of the share capital shall be limited to an overall maximum of 5%.
In accordance with Article 122 of the TUF, the following Voting Trust and Share Transfer Rules Agreements are in existence:
Hera by members, as well as the designation of members of the Board of Directors, entered into on 21 June 2021 and with a validity period of three years, from 1 July 2021 to 30 June 2024, as a continuation of the previous agreements, in particular the one entered into on 26 June 2018 effective from 1 July 2018 until 30 June 2021, of which the existing structures and balances shown in that agreement are maintained unchanged;
▪ Sub-Agreement between the municipalities of Padua and Trieste, having as its object the establishment of a consultation and voting syndicate functional for the realisation of some provisions regarding the corporate governance of Hera in implementation of the provisions of the Level-1 Shareholders Agreement, stipulated on 12 July 2021 and with a validity period of three years starting from the signing date, in continuation of the previous agreements, in particular that entered into on 26 June 2018, of which the existing structures and balances shown therein are maintained unchanged.
The Agreement concerns 682,586,858 shares assigned to the Voting Trust, corresponding to 45.82538% of Hera's share capital, 1,354,792,909 voting rights assigned to the Voting Trust, corresponding to 60.77585% of the total voting rights that make up the share capital and 571,257,152 blocked shares corresponding to 38.35128% of the share capital.
In order to implement the decisions of the Voting Trust, the Parties established a voting trust deliberative body (the Voting Trust Committee) composed as follows: a member designated by the Municipality of Bologna, to whom seven votes are assigned, a member designated by the minor shareholders of the Bologna area, to whom two votes are assigned, a member designated by Holding Ferrara Servizi Srl, to whom one vote is assigned, a member designated by Ravenna Holding Spa, to whom five votes are assigned, a member designated by CON.AMI, to whom six votes are assigned, one member designated by Rimini Holding Spa, to whom one vote is assigned, one member designated by the Municipality of Cesena, to whom one vote is assigned, one member designated by the shareholders of Modena, to whom six votes are assigned, one member designated by the Municipality of Padua, to whom three votes are assigned, one member designated by the Municipality of Trieste, to whom three votes are assigned, and one member designated by the Municipality of Udine, to whom two votes are assigned.
For the entire duration of the Agreement, the number of votes assigned to each principal shareholder through its committee member is allocated on the basis of one vote for each 1% of blocked shares held, rounded down if the surplus was less than 0.50%, or up if the surplus was equal to or greater than 0.50%, of the blocked shares. The percentage of blocked shares is calculated as follows:
number of shares blocked by main shareholder
% of shares blocked = ____________________________________ x 100
Hera share capital
The number of votes cast by each of the main members was verified at the opening of the first meeting of the Committee and definitively ascertained by the Chairman of the Committee.
The Voting Trust Committee remains in office until the end of the Agreement.
Decisions will be made through a yes-vote by at least 65% of the total votes assigned to the members of the Voting Trust Committee present at that meeting, except for decisions for which the Agreement requires a different majority.
The Voting Trust Committee will meet at least one day prior to:
(i) any Shareholders Meeting that includes any of the following items on its agenda:
The Parties undertake to ensure that their vote at the Shareholders Meeting conforms to the resolutions adopted by the Voting Trust Committee and indicated in this section (i). In the event that a vote in favour of the resolution to be adopted pursuant to this Paragraph (i) is not reached in the Voting Trust Committee, every party to the Agreement shall cast a vote at the Shareholders Meeting against the adoption of that resolution.
(ii) any meeting of the Board of Directors that includes any of the following items on its agenda:
The Voting Trust Committee shall meet: (i) at least once a year, by the date of the Hera Shareholders Meeting called to approve the financial statements, in order to verify any plans for the sale of Hera Shares not subject to the voting trust blocking provided for by each Party; (ii) whenever one or more members of the same make a written request to the Chairman of the Voting Trust Committee. In addition, the Voting Trust Committee shall be responsible for:
The Parties undertake and agree, for the entire duration of the Agreement, not to transfer the shares allocated to the Blocking Syndicate (the blocked shares). Under the terms of the Agreement, "transfer" or "to transfer" refers to any legal transaction, even free of charge (including sale, donation, exchange, contribution to a company, forced sale, block sale, merger, demerger) that has the direct or indirect result of transferring to third parties ownership or bare ownership of the shares or vesting third parties with real rights (pledge and usufruct) to the Shares in the event that the voting right belongs to the pledgee or usufructuary.
The Parties undertake to maintain on the list established by Hera in accordance with Article 6.4 of Hera's Articles of Association (the Special List) the number of blocked shares determined in each instance pursuant to the Agreement. The Parties may also register in the Special List a greater number of shares than the number of blocked shares.
The Agreement identifies the number of shares blocked for the entire duration of the Agreement with respect to each Party.
The Parties have agreed that, in any event, the total number of blocked shares may not be less than 38% of the share capital of Hera until the expiration of the Agreement. If the total number of blocked shares does not comply with the above-mentioned indefectible condition, the Parties, for this purpose, grant the Chairman of the Committee a mandate to adjust, without delay and on the basis of a principle of proportionality, the number of blocked shares. If the above condition is not satisfied due to the nonperformance of a Party, the provisions relating to non-performance and penalties shall apply.
The contracting Parties shall be free to transfer blocked shares to public shareholders (Municipalities, Consortiums established in accordance with Article 31 of Legislative Decree 267/2000, or to other Public Authorities, or consortiums or joint-stock companies of which Municipalities or Consortiums established in accordance with Article 31 of Legislative Decree 267/2000 or other Public Bodies or Authorities hold, even indirectly, the majority of their share capital), including the other Parties, or to consortia formed between public bodies or to companies with share capital, also in consortium form, controlled by a Party to the Agreement, also jointly with other Parties to the Agreement, on the condition that the aforesaid company, at the time of the transfer made to it, has adhered to the Agreement. The Parties shall be free to transfer, even to third parties, the option rights to the blocked shares. Transfers of blocked shares shall be permitted only on the condition that the transferring entity, by the date of the Transfer made to it, has entered into the Agreement by accepting it in writing and allocating the transferred shares to the Blocking Syndicate.
Each Party undertakes to inform the Chairman of the Syndicate Committee in writing, in a timely manner and in any case no later than the fifth day following the transfer, of any change in the blocked shares held by that Party.
The non-transferability constraint applies only to blocked shares. In any case, the Parties undertake to sell, in an orderly manner, the shares other than the blocked shares which they intend to transfer in order to allow a smooth negotiation, in particular: a) each Party that intends to make sales on the stock market (without prejudice to the prohibition on selling blocked shares), for a total amount greater than three million shares in each calendar year, undertakes to coordinate in advance with the Committee, and its Chairman on its behalf, during the annual meeting and, where appropriate, also to request further meetings, and to implement a method of sale completed through a single transaction; b) if at the annual meeting: (i) the total number of shares to be offered for sale, even individually, is greater than ten million shares, the sale will proceed in a coordinated way; (ii) the total number of shares to be offered for sale does not exceed ten million shares, each Party may proceed with the sale independently, without prejudice to the provisions outlined under point a) above
The annual meeting will also be aimed at verifying whether the intentions of each Party to sell shares are lower than the number of shares held by that Party not subject to the Blocking Syndicate. In this case, extra shares not already subject to the Blocking Syndicate may be subjected to the Blocking Syndicate and the shares of other parties to the Agreement that need to be disposed of may be unblocked. Coordination will be carried out by the Committee on the basis of the principle of proportionality. Once shared, changes to the number of shares subjected to the Blocking Syndicate will be incorporated into the Agreement, it being understood that the total number of blocked shares may not be changed except as provided for in the preceding sections.
Each Party has the right to transfer, for any reason whatsoever, its shares to any joint-stock company, even as a consortium, controlled by itself or jointly with other Parties, provided that the aforesaid company, at the time of the transfer made to it, has adhered to the Agreement. In this case, all the rights and obligations of the Parties will be placed in the hands of the transferee company, without prejudice to the obligation of the Party to the Agreement that made the transfer to then repurchase a number of shares equal to those transferred, if the company (i) is no longer controlled by the transferor, or (ii) the controlled company is subject to bankruptcy proceedings of any kind, or (iii) in the event of a merger, demerger or any other form of transformation of the controlled company.
For the entire duration of the Contract, the Parties undertake not to set up, directly or indirectly, including through third parties or through subsidiaries and/or connected parties or with third parties acting in concert with them, as defined in Article 109 of the TUF, acts and/or facts and/or transactions, including transfers, which involve or may involve the obligation to make a mandatory public offer for the purchase of Hera shares (takeover bid). The defaulting Party shall take all necessary and appropriate actions to remedy the occurrence of a takeover bid and, where possible, benefit from the exemptions provided for by applicable legislation, for example it shall undertake to transfer the shares to unrelated parties, or reduce the excess voting rights within 12 months and not to exercise these rights pursuant to letter e) of Article 49, paragraph 1) of the Issuers' Regulation and/or it must waive the allocation of the increased voting rights pursuant to and within the terms of applicable legislation.
In addition to the Voting Trust Committee, the bodies of the Agreement are the Chairman and Secretary.
The Voting Trust Committee is presided over by the Committee Chairman or, in his/her absence, the oldest individual among its members. The Chairman is assisted by the Secretary. In its first meeting, the Voting Trust Committee will appoint the Chairman, to be the person who, among the members of the Committee, has obtained the highest number of overall votes assigned to the members of the Committee present at that meeting. The Chairman performs the following tasks: a) convenes and chairs the Committee, preparing the agenda; b) carries out all the activities assigned to him by the Committee and by the Agreement; and c) adjusts the Agreement and its Annexes by removing from the text the names of persons who may not have signed the Agreement, and making any further changes resulting therefrom.
In its first meeting, the Voting Trust Committee shall appoint a Secretary, whether or not he/she is a member of the Voting Trust Committee who, unless the position is revoked or resigned, shall remain in office for the entire duration of the Agreement. The Secretary shall be responsible for the following tasks: a) preparing the minutes of the meetings of the Voting Trust Committee; b) keeping the minutes of the meetings of the Voting Trust Committee; c) performing all the operational and executive functions necessary for the proper functioning of the Agreement, in support of the activities of the Voting Trust Committee and the Chairman, assigned to him/her by the Chairman.
In view of the above, it is considered that the Agreement is material pursuant to Article 122, paragraph 5, letters a) and b) of the TUF.
In view of the nature of the Agreement and by virtue of its provisions, no person is in a position to exercise control over Hera.
The Party that is in breach of certain provisions of the Agreement shall be liable to pay a penalty of (a) 5 million euro or (b) the lesser value to be calculated as follows: number of shares held by the Party that is in breach at the time of the breach, multiplied by three times the value of the share resulting from the arithmetic mean of the official stock exchange prices of the security during the 15 trading days prior to the date of the breach. The amount referred to in this paragraph, point (b), may not be less than 3 million euro and, therefore, if application of the above calculation results in less than this amount, the penalty shall be 3 million euro. This is without prejudice to the right of each of the non-defaulting parties to bring a lawsuit for damages. The penalty shall be requested and collected, upon a resolution by the Voting Trust Committee made without the vote of the defaulting party, by the Chairman of the Voting Trust Committee in the name and on behalf of the non-defaulting parties, and shall be paid to the nondefaulting parties in proportion to the shares held by each of them.
If, as a result of breaches of the provisions of the Agreement, one or more Parties, individually or jointly, become obliged to launch a takeover bid, the defaulting party(ies) shall indemnify and hold harmless the other Parties from all costs, expenses, charges, liabilities and damages related to or otherwise arising from such conduct, including those relating to the mandatory public tender offer for the Company's shares and related payment obligations. In addition, in such a case, the amount of the applicable penalty referred to in points (a) to (b) shall be applied in duplicate, except in the case of greater damages. This penalty shall be applied, for the entire duration of the Agreement, in the event of a breach of the prohibition on the transfer of blocked shares resulting in a reduction in the total number of blocked shares below 38% of Hera's share capital.
Any Party that does not default may automatically terminate the Agreement in relation to the defaulting Party in accordance with Article 1456 of the Italian Civil Code and with retroactive effect, and, where necessary, request that the Arbitration Board, in accordance with the procedure established therein, pronounce the Agreement terminated by right against the defaulting Party, without prejudice to the application of the rules on penalties for non-performance.
The Pact shall take effect on 1 July 2021 and shall remain in force until 30 June 2024. In view of the expiry of the Agreement, the parties undertake, in accordance with the principles of good faith, to do everything in their power, and in compliance with current legislation, to renegotiate new Shareholders agreements in accordance with the spirit of the Agreement. From the effective date of this Agreement, any previous Shareholders Agreement between the same parties concerning the shares and signed by the same parties shall be null and void.
The Agreement may be amended by a written agreement between the Parties which together hold at least 65% of the shares subject to the Blocking Trust. Amendments to the Agreement shall be communicated to all Parties at least 30 days prior to the date such amendments come into effect. In this case, the dissenting Parties shall have the right to withdraw immediately by means of a notice sent no later than the fifteenth day prior to the date on which the amendments to the Agreement come into effect.
The Agreement concerns 164,880,856 Hera ordinary shares bound to the Agreement, with a par value of 1.00 euro, equal to 11.06926% of Hera's current share capital, held by a total of 34 public shareholders, and 320,597,560 voting rights, equal to 14.38197% of the total voting rights making up the share capital.
In order to take on the decisions made by the Voting Trust, the Parties have established a deliberative body of the Voting Trust (the Shareholders Meeting of the Voting Trust) composed of the pro-tempore legal representatives of each Party or their delegates.
The Agreement Assembly meets:
The decisions of the Shareholders Meeting of the Voting Trust are validly made by a majority of those present, provided that a yes vote has been cast by the Municipality of Bologna and at least eight other Parties. The Parties to the Agreement undertake to ensure that their vote at the Shareholders Meeting is in line with the resolutions adopted by the Shareholders Meeting of the Voting Trust.
With reference to the process of drawing up the majority list for appointing the Board of Directors of Hera Spa, the Parties themselves undertake to define and approve, as follows, with due regard for the gender balance of the list containing the names of directors:
▪ a maximum of two members - in accordance with the agreements that may be entered into with the Municipality of Ferrara, also in the interest of the shareholders of the Ferrara area - indicated by the Mayor of the Municipality of Bologna;
▪ one member indicated by the Parties, excluding the Municipality of Bologna, in the Agreement Assembly
Finally, the Parties undertake to ensure that the Directors appointed by them, at the first meeting of the Board of Directors of Hera Spa, proceed with appointing the office of Chief Executive Officer, it being understood that they will consult each other before the name of the candidate is formalised. Before the name of the candidate for Chief Executive Officer of the Board of Directors of Hera Spa is formalised, the Mayor of the Municipality of Bologna or a person appointed by the latter, in the interest of the Parties, shall consult with the common representative of the shareholders of the Romagna area and shall inform the Chairman of the Voting Trust Committee.
For the duration of the Agreement, the parties to the Agreement undertake not to transfer the Hera Spa shares subject to the Blocking Trust (blocked shares) referred to in the Level-1 Shareholders Agreement.
The Party that intends to sell Syndicated shares that are not blocked shares, and therefore not subject to the non-transferability restriction, for a total amount of less than three million shares during each calendar year, must pre-emptively offer the Shares to be sold in advance to all the other Parties, under the same conditions, in proportion to the shareholding held by each Party in Hera, without prejudice to the right of survivorship of each Party.
In the event of non-compliance with the above provision, the acts of disposal of the shares shall be null and void and shall be unenforceable in relation to the Parties and Hera Spa.
The Party in breach of the provisions of the Agreement will be required to pay a penalty, for each individual, confirmed violation, of 500,000 euro, without prejudice to compensation for any additional potential damage.
The Agreement shall take effect on 10 February 2022 and shall remain in force until 30 June 2024. In view of the expiry of the Agreement and if the Voting Trust Agreement is in turn renewed, the parties undertake, in accordance with the principles of good faith, to do everything in their power, and in compliance with current legislation, to renegotiate new Shareholders agreements.
In view of the above, it is considered that the Agreement is material pursuant to Article 122, paragraph 5, letters a) and b) of the TUF. In view of the nature of the Agreement and by virtue of its provisions, no person is in a position to exercise control over Hera.
The Agreement concerns 226,324,983 Hera ordinary shares bound to the Agreement, with a par value of 1.00 euro, equal to 15.19430% of Hera's current share capital, held by a total of 41 public shareholders, and 452,433,403 voting rights, equal to 20.29139% of the total voting rights making up the share capital.
In order to take on the decisions made by the Voting Trust, the Parties have established a deliberative body of the Voting Trust (the Shareholders Meeting of the Voting Trust) composed of the pro-tempore legal representatives of each Party or their delegates.
The Shareholders Meeting of the Voting Trust meets:
The decisions of the Agreement Assembly are validly taken if at least 2/3 of the Syndicated Shares are present and at least 2/3 of the Syndicated Shares present at the Shareholders Meeting of the Voting Trust vote in favour.
The Parties to the Agreement undertake to align their vote in the Voting Trust Committee with the relevant matters referred to in letters ii and iii) of Article 4.3 of the Voting Trust Agreement and at the Shareholders Meeting with respect to matters other than those relevant to the resolutions adopted.
With reference to the process of drawing up the majority list for appointing the Board of Directors of Hera Spa, the Parties undertake to define and approve at the Shareholders Meeting of the Voting Trust, with due regard for the gender balance of the list containing the list of the Directors appointed by the Romagna Area Shareholders, which shall be made up as follows:
Finally, the Parties undertake to ensure that the Directors appointed by them, at the first feasible meeting of the Board of Directors proceed with appointing the office of Executive Chairman of Hera, it being understood that that the Romagna Area Shareholders and Bologna Shareholders will consult each other before nominating their candidate for the position of Executive Chairman.
For the duration of the Agreement, the parties to the Agreement undertake not to transfer the Hera Spa shares subject to the Blocking Trust (blocked shares) referred to in the Level-1 Shareholders Agreement.
The Party that fails to comply with the provisions of the Agreement shall be required to pay a penalty equal to 2% of the par value of the Shares held at the time of the breach. In any case of default, the amount of the penalty may not be less than 5,000 euro or more than 200,000 euro.
The Agreement shall take effect on 1 July 2021 and shall remain in effect until 30 June 2024. In view of the expiry of the Agreement and if the Voting Trust Agreement is in turn renewed, the parties undertake, in accordance with the principles of good faith, to their utmost, and in compliance with current legislation, to renegotiate new Shareholders agreements
In view of the above, it is considered that the Agreement is material pursuant to Article 122, paragraph 5, letters a) and b) of the TUF. In view of the nature of the Agreement and by virtue of its provisions, no person is in a position to exercise control over Hera.
The total number of voting rights assigned to the Voting Trust is 231,621,326 and the relative percentage of the total voting rights that make up the share capital of Hera is approximately 10.38809%.
In order to take on the decisions made by the Voting Trust, the Parties have established a deliberative body of the Voting Trust (the Shareholders Meeting of the Voting Trust) composed of the pro-tempore legal representatives of each Party or their delegates.
The Shareholders Meeting of the Voting Trust meets:
With reference to the process of drawing up the majority list for appointing the Board of Directors of Hera Spa, if under the Hera Shareholders Agreement:
The Shareholders Meeting of the Voting Trust shall resolve on the basis of the number of Hera shares blocked under the Hera Shareholders Agreement held by each Party, with reference to the total number of Hera shares blocked under the Hera Shareholders Agreement held by the Parties as a whole: for resolutions to be valid, there must be present a number of Parties holding at least 7/8 of the blocked shares and a yes vote by a number of Parties holding at least 7/8 of the blocked shares in relation to those held by the Parties present.
The Modena Agreement does not provide for a specific Blocking Trust; rather, it refers to the Hera Shareholders Agreement for the regulation of the blocked shares covered by it.
The Modena Agreement refers to the Hera Shareholders Agreement for the regulation of the transfer of non-blocked shares. It also states that the Parties undertake to define, in advance and jointly, at the Shareholders Meeting of the Voting Trust, the number of shares to be transferred.
The Modena Agreement, in effect beginning 1 July 2021, shall remain in force until 30 June 2024. The parties have undertaken to renegotiate the Agreement in good faith, with due respect for the spirit of the Agreement and with a view to its expiry.
In view of the above, it is considered that the Agreement is material pursuant to Article 122, paragraph 5, letters a) and b) of the TUF.
In view of the nature of the Modena Agreement and by virtue of its provisions, no person is in a position to exercise control over Hera.
The Party that is in breach of the provisions of the Agreement shall be liable to pay a penalty equal to five per cent of the value of the Hera shares held at the time of the breach, calculated as the arithmetic mean of the official stock market prices of the Hera share during the 15 trading days prior to the date of the breach.
The Agreement concerns 101,696,159 ordinary Hera shares, equal to 6.82736% of the current share capital of Hera, held in total by the two participating municipalities, and 203,392,318 voting rights, equal to 9.11663% of the total voting rights that make up the share capital.
The purpose of the Sub-Agreement is to establish a consultation and voting trust that will be instrumental in ensuring the implementation of certain provisions regarding Hera's corporate governance pursuant to the provisions of the Agreement.
Specifically, the Sub-Agreement regulates the procedures for the joint appointment of a member of the Hera Executive Committee, providing that the Parties confirm their mutual commitment to consulting in good faith in order to identify and agree which of the two directors elected to the Company's Board of Directors, upon their appointment, should be the director to be appointed as member of the Hera Executive Committee.
The Parties also acknowledge that the Executive Committee of Hera, the validity term of which was set until the date of approval of the financial statements at 31 December 2022, currently includes, as a member, the director designated by the Municipality of Padua. Based on the agreements reached, in the subsequent Executive Committee that was renewed on 10 May 2023 and will remain in office until the approval of the financial statements at 31 December 2025, the designation was made by the Municipality of Trieste.
The Sub-Agreement has a validity period of three years from the date of its signing (12 July 2021). In view of the expiry of the Sub-Agreement, the parties undertake, in accordance with the principles of good faith, to do their utmost, and in compliance with current legislation, to renegotiate new Shareholders agreements in accordance with the spirit of this Sub-Agreement.
In light of the above, it is considered that the Agreement is material pursuant to Article 122, paragraph 5, letter a) of the TUF.
In view of the nature of the Agreement and by virtue of its provisions, no person is in a position to exercise control over Hera.
The Shareholder's Meeting of 28 April 2021 authorised, pursuant to the limits established by Article 2357 of the Italian Civil Code, to purchase, within 18 months of the date of the resolution, on one or more occasions, up to a revolving maximum of 60 million ordinary Hera shares with a par value of 1 euro each, equal to approximately 4.03% of the ordinary shares making up the share capital, in accordance with the following conditions:
It should be noted that the buy-back authorisation only concerns the purchase of ordinary shares, thus excluding the possibility of purchasing derivative financial instruments, and that the number of treasury shares in portfolio at the end of the 2023 financial year was 45,830,208.
Hera, with a resolution by the Board of Directors on 11 November 2020, adopted the provisions of the Corporate Governance Code (hereinafter referred to as the Code), which contains a detailed series of recommendations concerning principles and rules for the management and control of listed companies, in order to increase the clarity and concreteness of persons and roles, particularly with regard to the independent directors and the internal committees of the Board of Directors.
Although adoption of the recommendations contained in the Code is voluntary, the Company, in continuity with its previous adherence to the Self-Regulatory Code, has decided to adhere to the Code's recommendations in order to reassure investors that it has a clear and well-defined organisational model, with adequate allocation of responsibilities and powers and a proper balance between management and control; this model is an effective tool at the disposal of the administrative body for the pursuit of sustainable success.
The full text of the Code currently in force is available to the public on the Committee for Corporate Governance website, at: https://www.borsaitaliana.it/comitato-corporate-governance/codice/2020.pdf.
Hera has an ordinary/traditional system of governance. The following sections describe the role, composition and functioning of the Board of Directors.
The Board of Directors is the central administrative body of the Company. In accordance with the recommendations of the Code, the Board of Directors is responsible for guiding the Company by pursuing its sustainable success (Principle I) and defining its strategies (Principle II), including for the Group in question, in a manner consistent with the pursuit of sustainable success, and for monitoring the implementation of these strategies.
The administrative body also defines the corporate governance system that is most effective for carrying out the company's business and pursuing its strategies (Principle III) and promotes, in the most appropriate manner, dialogue with the shareholders and other relevant stakeholders of the Company (Principle IV).
The Articles of Association require the Board to meet at least quarterly and whenever the Chairman deems it necessary, or when requested by at least 1/3 of its members or by the Board of Statutory Auditors. Furthermore, the Board of Directors shall be vested with the widest powers for the ordinary and extraordinary management of the Company without any limitations, with the power to carry out all the acts deemed necessary or appropriate to achieve the Company's aims, with the sole exception of those which, strictly speaking, are assigned to the competence of the Shareholders Meeting by law or by the Articles of Association.
Specifically, in accordance with the provisions of the Articles of Association, and in addition to the definition of the Group's structure, deliberations on the following matters fall to the exclusive competence of the Board:
With reference to item XI, it should be noted that the Shareholders Meeting scheduled for 30 April 2024 will be called to pass a resolution on the adjustment of the value provided for therein by raising it to 25 million euro, taking into account the size and turnover achieved to date by the Company, as well as the parameters adopted by its main competitors for the same type of operations.
Specifically, the Board is tasked with:
With regard to the Board's further powers concerning its composition, functioning, appointment, selfassessment, the remuneration policy, and internal control system and risk management, please refer to the following sections of this Report.
4.2 Appointment and replacement (pursuant to Article 123-bis, paragraph 1, letter l) of the TUF)
The appointment of the Board of Directors is subject to the list voting mechanism, in order to guarantee that the Board of Directors includes Directors designated by minority shareholders, in compliance with current legislation on gender balance.
Specifically, Articles 16 and 17 of the Articles of Association govern the terms and conditions for filing and publishing lists, as well as the related documentation, in compliance with current regulations.
It should be noted in this regard that the Shareholders Meeting of 28 April 2022 approved an amendment to the Articles of Association to adapt the number of independent directors based on the guidelines introduced by the Code.
In view of the above, the current Articles of Association provide that the lists submitted by the shareholders must include at least two candidates in possession of the independence requirements established for auditors by Article 148 paragraph 3, of Legislative Decree 58/1998, as well as at least half of the candidates in possession of the independence requirements established by the Code drawn up by the Corporate Governance Committee, together with the candidates' CVs, irrevocable acceptance of the position and the certification about the absence of causes of ineligibility and/or forfeiture, integrity, as well as the possible declaration of being in possession of the independence requirements established for auditors by Article 148 paragraph 3 of the Consolidated Finance Act and those provided for by the Code. In this regard, it is noted that the Board of Directors currently in office is made up of 10 out of 14 independent directors.
The lists must be filed, pursuant to Article 17.5 of the Articles of Association, at the registered office at least 25 days before the Shareholders Meeting, and made available to the public at the registered office and on the website www.gruppohera.it at least 21 days before the meeting.
The terms and conditions for the filing of lists are indicated by the Company in the Shareholders Meeting notice of call. Each shareholder may submit or participate in the submission and voting of only one list. Subscriptions and votes cast in violation of this prohibition shall not count towards any list.
The Articles of Association do not allow the outgoing Board of Directors to present a list.
Lists for the appointment of members of the Board of Directors may be submitted by shareholders representing at least 1% of the share capital with voting rights at the Ordinary Shareholders Meeting, unless otherwise provided for by current legislation, to be indicated in the notice of call.
In this regard, it should be noted that, on the occasion of the last renewal of the administrative body which took place at the Shareholders Meeting of 27 April 2023, the shareholding required for presenting lists of candidates for the election of the sitting administrative body was identified by CONSOB (through Resolution 76 of 30 January 2023) as 1%, equal to the percentage provided for in Article 17.4 of the current Articles of Association.
In order to demonstrate ownership of the number of shares necessary for presenting lists, shareholders must file the appropriate certification proving ownership of the number of shares represented at the registered office within the deadline set by the Company for posting the lists.
The rules established by Article 17 of the Articles of Association, as amended by the Extraordinary Shareholders Meeting of 29 April 2020, in implementation of Law 160 of 27 December 2019, also guarantee compliance with current legislation regarding the gender balance in the administrative and control bodies of listed companies.
If the list voting system does not ensure the minimum gender quota required by law, the candidate of the most represented gender positioned last on the list of candidates elected from the list with the highest number of votes shall be replaced by the candidate of the less-represented gender who was positioned first among the non-elected candidates on the same list and so on, up to the minimum number of directors belonging to the less-represented gender. If the minimum number of directors belonging to the less represented gender still has not been reached even after applying this criterion, the replacement criterion indicated will be applied to the minority lists, starting from the list that received the highest number of votes.
The members of the Board of Directors are appointed in accordance with current law and on the basis of the provisions of Articles 16 and 17 of the Articles of Association, and therefore:
In accordance with Article 17.10 of the Articles of Association, if one or more directors appointed on the basis of the list voting system should leave office during the course of the financial year, their places will be filled by means of the co-opting, pursuant to Article 2386 of the Italian Civil Code, of the first unelected candidates from the list to which the departing directors belonged who have not yet been members of the Board of Directors, respecting the principles of gender balance set forth by the law. If, for any reason, no candidates are available, the Board, in compliance with the principles of gender balance set forth by the law, and again pursuant to Article 2386 of the Italian Civil Code, shall co-opt a director, as envisaged in Article 2386 of the Italian Civil Code. The directors thus appointed will remain in office until the next Shareholders Meeting, which will deliberate in accordance with the procedures established for the appointment.
Refer to "Section 7" for information on the role played by the Board of Directors and Board committees in the processes of self-evaluation, appointment and succession of directors.
In line with the requirements set out in Principle V of the Code, the Board is made up of executive and non-executive directors, all of whom have the professionalism and skills required for the tasks assigned to them. Principle VI of the Code is also complied with in that all twelve non-executive Directors are independent and their number and skills are such as to ensure that they have a significant influence on the Board's resolutions and guarantee effective monitoring of management.
The Shareholder's Meeting held on 27 April 2023 appointed for three financial years a Board of Directors, whose mandate lasts until the approval of the financial statement for the 2025 financial year, composed of 15 members, including:
This appointment was thus made on the basis of the list voting system, in order to ensures that at least 1/5 of the directors are appointed from the minority list in compliance with the provisions of Article 4 of Decree-Law 332 of 31 May 1994, converted from Law No. 474 of 30 July 1994.
At the Shareholders Meeting of 27 April 2023 mentioned above, three lists of candidates were presented, listed below along with an indication of their proposing Shareholders:
List No. 1, presented on 6 March 2023 by the shareholders Municipality of Bologna, Municipality of Casalecchio di Reno, Municipality of Cesena, Municipality of Modena, Municipality of Padova, Municipality of Trieste, Municipality of Udine, CON.AMI, Holding Ferrara Servizi Srl, Ravenna Holding Spa and Rimini Holding Spa, who, together with 100 other public shareholders, were at the time parties to the "Shareholders Agreement on Voting and Share Transfer Rules" of 28 April 2018, and who together hold 610,623,147 Hera shares, corresponding to 40.99% of the voting shares of Hera Spa, a list that obtained 1,185,355,753 voting shares, equal to 67.833794% of the total voting shares present, containing the names, in ranked order, of the following candidates:
List No. 2, submitted on 31 March 2023 by the shareholder Gruppo Società Gas Rimini Spa, holder of 30,771,269 Hera shares, corresponding to 2.065825% of the shares with voting rights of Hera Spa, a list that obtained 139,557,833 voting rights, corresponding to 7.986410% of the total voting shares present, containing the names, in ranked order, of the following candidates:
List No. 3, submitted on 31 March 2023 by Studio Trevisan & Associati on behalf of the shareholdes Amundi Asset Management SGR Spa, manager of the funds: Amundi Sviluppo Italia, Amundi Risparmio Italia, Amundi Dividendo Italia, Amundi Luxembourg SA - Amundi Funds; European Equity Small Cap; Arca Fondi Sgr Spa manager of the fund: Fondo Arca Azioni Italia; Etica Sgr Spa manager of the funds F.do Etica Rendita Bilanciata, F.do Etica Obbligazionario Misto, F.do Etica Bilanciato, F.do Etica Azionario, F.do Etica Impatto Clima, F.do Etica Obiettivo Sociale; Eurizon Capital SGR Spa fund manager: Eurizon Progetto Italia 40, Eurizon Am Tr Megatrend, Eurizon Pir Italia Azioni, Eurizon Azioni Italia, Eurizon Progetto Italia 70; Eurizon Capital S.A. manager of the funds: Eurizon Fund comparti: EuF - Equity Italy Smart Volatility, EuF - Equity Europe LTE, EAM - Global Equity; Fideuram Asset Management Ireland manager of the fund: Fonditalia Equity Italy; Fideuram Intesa Sanpaolo Private Banking Asset Management Sgr Spa fund manager: Fideuram Italia, Piano Azioni Italia, Piano Bilanciato Italia 50; Interfund Sicav - Interfund Equity Italy; Kairos Partners Sgr Spa as the Management Company of Kairos International Sicav – Comparti Italia e Made in Italy; Legal & General Assurance (Pensions Management) Limited; Mediolanum Gestione Fondi Sgr Spa manager of the fund: Mediolanum Flessibile Futuro Italia, together the holders of 17,714,416 Hera shares, corresponding to 1.18926% of the Hera Spa shares with voting rights, a list that obtained 420.574.334 voting rights, corresponding to 24.068009% of the total number of voting rights present, containing the names, in ranked order, of the following candidates:
Following the Shareholders Meeting vote, as well as the subsequent meeting of the Board of Directors held on the same date for the appointment of Executive Chairman, Chief Executive Officer and Vice Chairman, the administrative body was made up as follows:
The current composition of the Board of Directors is indicated below, please see Table 2 - Structure of the Board of Directors at the end of the financial year - attached to this report for more detailed information on the composition and functioning of the Board of Directors, as well as the specific section on the Company's website where the personal and professional details of each director are outlined.
It should be noted that, following the resignation tendered by Lorenzo Minganti from the position of nonexecutive and Independent Director, with effect from 19 June 2023, the Board of Directors, on 27 September 2023, resolved to appoint by co-optation, as Director, Enrico Di Stasi, who will remain in office until the next Shareholders Meeting scheduled for 30 April 2024. It should also be noted that Vice Chairman Gabriele Giacobazzi died on 3 March 2024.
| First and last name | Office | Title |
|---|---|---|
| Cristian Fabbri | Executive Chairman | Executive Director |
| Orazio Iacono | Chief Executive Officer | Executive Director |
| Gabriele Giacobazzi * | Vice Chairman | Non-executive Independent Director |
| Fabio Bacchilega | Director | Non-executive Independent Director |
| Gianni Bessi | Director | Non-executive Independent Director |
| Enrico Di Stasi ** | Director | Non-executive Independent Director |
| Grazia Ghermandi | Director | Non-executive Independent Director |
| Alessandro Melcarne | Director | Non-executive Independent Director |
| Milvia Mingozzi | Director | Non-executive Independent Director |
| Marina Monassi | Director | Non-executive Independent Director |
| Monica Mondardini | Director | Non-executive Independent Director |
| Francesco Perrini | Director | Non-executive Independent Director |
| Paola Gina Maria Schwizer | Director | Non-executive Independent Director |
| Bruno Tani | Director | Non-executive Independent Director |
| Alice Vatta | Director | Non-executive Independent Director |
*: ceased on 3 March 2024.
**: Director Enrico Di Stasi was assessed as non-independent at the Board of Directors meeting of 26 March 2024.
In compliance with the recommendations of the Corporate Governance Code, the Board of Directors in office decided to provide shareholders with its guidelines regarding the managerial and professional figures whose presence in the new administrative body is deemed appropriate. These guidelines were made available well in advance on the company's website (www.gruppohera.it) and on the authorised storage mechanism ().
Diversity criteria and policies in Board composition and corporate organisation
Hera has applied diversity criteria, including gender-based criteria, in forming the administrative body, the members of which possess the required skills and professionalism.
The appointment of the Board of Directors took place during the Shareholders Meeting of 27 April 2023, following the presentation of three lists, one majority and two minority, which guaranteed, in accordance with regulatory provisions on gender balance currently in force, that at least 2/5 of the members of the Board of Directors consisted of the least-represented gender (six members of the least-represented gender out of a total of 15 directors).
Of the current 14 directors, three are between 30 and 50 years old, six are between 51 and 60 years old and five are over 60 years old, for an average age of 58.
The directors possess proven professional competence in financial, economic, and legal matters and in the fields of sustainability, social and environmental issues.
Furthermore, Hera maintains as a priority the objective of ensuring equal treatment and opportunities between genders, including within the company organisation as a whole, on the assumption that:
Already in 2011, in order to further promote the development and dissemination of a company policy on equal opportunities and equality at work, the figure of the Diversity Manager was established with the aim of fostering the implementation of this company policy on equal opportunities and diversity enhancement.
The mission of Diversity Management can be described in the following macro-points:
Spreading a culture of diversity, introducing time-saving projects aimed at achieving an effective balance between everyday life and work, health and wellbeing and fostering empowerment have been central themes in the Company's work to date.
Specifically, Hera continued to focus in 2023 on activities to raise awareness and promote a culture of diversity, both internally and externally, strengthening networking with stakeholders.
In continuity with the Hera Group's priorities, particular attention is paid to STEM (Science, Technology, Engineering, Mathematics) fields and the gender gap that is often associated with them.
It should be noted that by a Resolution dated 28 June 2023, the Board of Directors placed a limit of one on the maximum number of positions of director or statutory auditor in listed companies that can be regarded as compatible with the role of executive director, and a limit of two on the maximum number of positions of director or statutory auditor in listed companies that can be regarded as compatible with the role of non-executive director.
In this regard, the Board of Directors, in its 26 March 2024 meeting, deemed to be compatible:
In accordance with the provisions of Article 3 - Recommendation 11- of the Code, the Company adopted regulations for the functioning of the administrative body, approved by the Board of Directors on 11 November 2020, as well as regulations concerning the functioning of its internal committees.
The Regulations of the Board of Directors govern, in particular, the functioning of the body, the duties of the Executive Chairman and Secretary, pre-meeting information, and the duties of the Directors with specific reference to the diligence required to carry out their duties, as well as the safeguarding of the confidentiality of the data and information they acquire.
As far as pre-meeting information is concerned, in order to guarantee the timeliness and completeness of this information, the Regulations specify that the resolution proposals and/or the supporting documentation for Board meetings be brought to the attention of each Director and Statutory Auditor via a dedicated information system - accessible by means of confidential user IDs for each member - at least three working days before the date of the Board meeting, except in urgent circumstances in which case the documentation is made available as soon as it is available and in any case, if possible, before the start of the Board meeting.
The Executive Chairman and CEO ensure that the Board of Directors is also informed on the most important changes in legislation and regulations relating to the Company and the corporate bodies.
Following each Board meeting, a draft of the minutes shall fted by the Secretary of the Board of Directors and, following the approval by the Chairman, is submitted to the Board of Directors for approval at its next meeting and, subsequently, transcribed into the proper Company register. In cases of urgency - in particular for adopted resolutions requiring the immediate production of documents and/or execution the minutes, or part thereof, may be approved on the spot.
The Board of Directors, in conformity with the provisions of Article 23 of the Articles of Association and Article 150 of Legislative Decree No. 58/98, reports regularly to the Board of Statutory Auditors, at least every three months, normally during the meetings of the Board of Directors or even directly through a written memorandum sent to the Chairman of the Board of Statutory Auditors, on the activities carried out and on the most important economic, financial and asset-related operations carried out by the Company or its subsidiaries, as well as on the operations in which the directors have an interest, on their own behalf or that of third parties, or which are influenced by the party that exercises the activity of direction and coordination. Each director, pursuant to Article 2391 of the Italian Civil Code, notifies the other directors and the Board of Statutory Auditors of any interest which, on his own account or that of third parties, he/she has in a given operation of the Company, indicating the nature, terms, origin and extent of that interest; if the director concerned is the Group CEO, he/she must refrain from carrying out the operation and assign it to the Board.
The Board of Directors met on 13 occasions in 2023: all the directors took part in six of these meetings, while almost all of them took part in the other seven; all the statutory auditors took part in 10 of the meetings, while almost all of them took part in three. The average length of the meetings of the Board of Directors was approximately two hours and 30 minutes.
In 2023, as in financial years since 2019, the directors again displayed a high level of attendance at the meetings of the Board of Directors (equal to more than 97%), a figure higher than the average level of attendance recorded for FTSE MIB Index companies.
In accordance with Principle XII of the Code, each director consequently ensured that he or she has adequate time available to diligently perform the duties assigned to him or her.
The Head of Legal and Corporate Affairs, in his capacity as Secretary of the Board of Directors, attended twelve of the thirteen meetings.
When so required, the managers responsible for the various departmental areas participated in the meetings of the Board of Directors to refer on matters falling under their competence that are part of the agenda.
Below are the attendance records of managers invited to attend board meetings:
Regarding the current financial year, as of 26 March 2024, a total of three Board of Directors meetings have been held: almost all of the members took part in two meetings while all of the members took part in one meeting. As of that date, another eight Board of Directors meetings had been planned for the remainder of the year.
In line with the provisions of Principle X of the Code, the Chairman receives the requests and contributions of the Company's independent non-executive Directors through the Lead independent director, the latter representing a reference point and coordination hub.
Furthermore, the Chairman, pursuant to Article 2381 of the Italian Civil Code, convenes the Board of Directors, sets the agenda, coordinates its work and ensures that all Directors are provided with adequate information regarding the items on the agenda, according to the procedures outlined in Article 7 below. Specifically, the Chairman, as provided for in the Regulations on the Functioning of the Board of Directors and in compliance with Recommendation 12 of the Code, with the assistance of the Secretary, is responsible for ensuring that:
In terms of induction activities, the Chairman ensures that the members of the governing body participate in initiatives aimed at increasing their own knowledge of Hera's sector of activities, its company dynamics and their developments, as well as the regulatory reference frame.
As in the past, during the last financial year in-depth analysis was carried out in order to ensure that Directors had adequate knowledge of the main issues concerning the Company.
Specifically, after the renewal of the administrative body, during 2023, the in-depth focuses concerned the environment supply chain (collection and sweeping - treatment and recovery), the district heating and energy supply chain (sale and production of energy and energy services) and the networks supply chain (gas and electricity distribution, integrated water cycle).
Furthermore, during 2023, emphasis was placed on in-depth discussion at Board meetings aimed at providing Board members with adequate knowledge of the main characteristics of the Company (governance and sustainability), of the results the Group has achieved in recent years, of the elements of the Business Plan and CSV strategy, as well as human resources, financial management and risk management, with specific in-depth analyses of the individual sectors a focus on the other services and activities carried out by the Group in terms of innovation front (specifically photovoltaics, agrivoltaics and production of green hydrogen and biomethane). As regards stakeholders, an overview of the activity of the local advisory councils (HeraLAB) was also provided.
Topics relating to climate and sustainability, the recommendations of the Task Force on Climate-Related Financial Disclosures (TFCD) and the SBTi (Science Based Target) initiatives were examined.
In relation to the energy scenario, updates were provided on the price trend of energy commodities, on the markets of last resort and on the performance of the Hera stock.
As regards the climate scenario, an update was provided on the actions implemented by the Hera Group in response to the flood-related events in Italy.
With reference to the National Recovery and Resilience Plan, among other issues, project proposals were presented - funded, in part or in full, by the Plan itself - relating to the strengthening of the Ferrara geothermal plant - district heating and, for AcegasApsAmga, the paper and plastic pre-treatment plant.
Furthermore, in-depth analyses were carried out regarding risk assessment, the progress of the cyber security management plan, financial risk reports as well as investments.
The periodic reports of the Risk and Control Committee were illustrated.
Evaluations were then carried out on the recommendations of the Chairman of the Corporate Governance Committee.
In 2023 as well, further in-depth analysis was also carried out during strategy day, as a moment of collective reflection on the future of the Company, with the support of Management.
The issue of gender equality was also analysed, which led to the adoption of the Hera Group's Gender Equality Policy, as well as the signing of the Self-Regulatory Code of Responsible Companies in Favour of Maternity, promoted by the Ministry for the Family, Birthrate and Equal Opportunities and aimed at supporting birthrates and gender equality in every workplace.
Furthermore, visits to the Group's plants were organised, specifically to the waste-to-energy plant and geothermal wells in Ferrara and the cogeneration plant in Imola.
In-depth analysis will also continue during 2024.
The Chairman, with the support of the Secretary of the Board of Directors, reports to the Board of Directors on a bi-annual basis or by the first available meeting, whenever significant events occur, on the development and relevant aspects of the dialogue with shareholders and bondholders, as well as on any contacts with other stakeholders.
During the 24 February 2024 meeting, the Chairman informed the Board of Directors about the meetings held with investors and financial analysts as well as about the road shows held in the main European marketplaces of Milan, Geneva, London, Zurich, Paris, Bruxelles, Luxembourg and Amsterdam), those in North America (New York, Chicago and Toronto) and Australia (Sydney), as well as about the most significant requests received from other stakeholders.
In compliance with the provisions contained in Recommendation 18 of the Code, the Board resolves upon proposal of the Chairman - regarding the appointment and removal of the Secretary of the administrative body, this latter required to meet the professionalism requirement and provide assistance and advice to the administrative body in relation to any issue that has to do with the proper functioning of the corporate governance system.
In the event he or she is absent or unable, the duties of Secretary shall be temporarily assigned by the Chairman to a person designated by him or her.
Also pursuant to the provisions of Recommendation 12, the Secretary is responsible for the following duties:
a) coordinating and collecting the documentation to be submitted to the Board of Directors;
b) assisting the Chairman in conducting the meeting;
c) drafting the minutes of the meeting;
d) maintaining the stamped minute books of the meetings and the records of the Board of Directors' meetings;
e) communicating to the relevant departments the resolutions adopted by the Board of Directors relating to their sphere of competence.
There are two executive directors on the Hera Board of Directors, the Chairman and the Chief Executive Officer.
Neither of the two executive directors can be described as the principal supervisor for the management of the company (chief executive officer), given that both receive the reports of different company sectors and are assigned specific management powers pertaining to these sectors.
The Board of Directors, at its meeting of 27 April 2023, passed a unanimous resolution to grant the following powers to the Executive Chairman:
e) promptly informs the Control and Risk Committee (or the Board of Directors) regarding problem areas or issues that emerge in carrying out his activities or of which he has been informed, in order that the Committee (or Board) may take appropriate actions.
In relation to the powers outlined above and in conformity with the provisions of Article 2 - Recommendation 4 of the Code, it is noted that the Board of Directors has granted management authority to the Chairman due to the organisational complexity of the Hera Group and for the purposes of a more efficient achievement of the company's business and strategies. In this regard, according to the organisational structure the President is responsible for Legal and Corporate Central Management, Human Resources and Organisation Central Management, External Relations Central Management, Strategy, Regulatory Affairs and Local Authorities Central Management, Corporate Services Central Management and the Investor Relations Department, as well as the businesses related to the activities of the companies Herambiente Spa, Marche Multiservizi Spa and AcegasApsAmga Spa.
The Board of Directors, at its meeting of 27 April 2023 and effective 1 August 2021, unanimously passed a resolution, indicated below in their version subsequently updated in subsequent meetings of the Board of Directors of 24 May 2023, 28 June 2023, 29 November 2023, 24 January 2024, effective 1 February 2024, and, lastly on 26 March 2024, to grant the following powers to the Group CEO:
instruments, parcels and packages, registered and insured letters, issuing receipts for the same;
Analogously to that stated for the Chairman, in compliance with the provisions of Article 2 - Recommendation 4 of the Code, it is noted that the Board of Directors has granted management authority to the CEO due to the organisational complexity of the Hera Group and for the purposes of a more efficient achievement of the company's business and strategies. To this end, the organisational structure establishes that the Chief Executive Officer oversees the Administration Central Management, Finance and Control Department, Market Central Department, Innovation Central Department, Networks Central Department, Waste Management and Fleets Central Department, Shared Value and Sustainability Department, as well as the businesses linked to the activities of the companies Uniflotte Srl, Inrete Distribuzione Energia Spa, Heratech Srl, Hera Comm Spa, Hera Trading Srl and Acantho Spa. It was also provided that:
The Board of Directors, appointed during the Shareholders Meeting of 27 April 2023 and in office until the natural expiration of the administrative body's term, and therefore until the approval of the financial statements as of 31 December 2025, as provided for by Articles 21.3 (iii) and (iv) and 23.3 of the Articles of Association, at its meeting of 10 May 2023, appointed Cristian Fabbri, Chairman of the Executive Committee, Gabriele Giacobazzi, Vice Chairman of the Executive Committee, as well as Orazio Iacono and Marina Monassi as members of the Executive Committee.
In view of the above, the Executive Committee, and following the termination, on 3 March 2024 Gabriele Giacobazzi from the position of Vice Chairman of the Executive Committee, the latter, coordinated in its activities by the President, is composed as follows:
| ▪ | Cristian Fabbri | Chairman of the Executive Committee |
|---|---|---|
| ▪ | Orazio Iacono | member of the Executive Committee |
| ▪ | Marina Monassi | member of the Executive Committee |
With regard to the annual definition of the Group Business Plan, the budget and the proposals for the appointment of first level senior executives for each departmental area, the Committee has the task of expressing an opinion prior to presentation to the Board of Directors, and also of deciding:
The Committee is also responsible for:
The Executive Committee met on seven occasions in 2023, and six of the meetings were attended by all members, while almost all members attended one meeting. The average duration of the meetings of the Executive Committee, duly recorded in the minutes, was approximately one hour.
The managers invited to attend the meetings of the Executive Committee, limited to the matters within their competence, were as follows:
The President shall report on a bi-annual basis to the Board of Directors regarding the activities of the Executive Committee during the reporting period.
Regarding the current financial year, as of 26 March 2024, two Executive Committee meetings have been held: almost all of the members took part in both. As of that date, another four Executive Committee meetings had been planned for the remainder of the year.
Information to the Board from the Directors/delegated bodies
In accordance with the recommendations of the Code, the delegated bodies report to the Board of Directors and to the Board of Statutory Auditors, at least every three months, on the activities carried out in exercising the powers delegated to them.
With the exception of the Executive Chairman and Chief Executive Officer, there are no additional directors on Hera's Board of Directors who are to be considered executive.
As regards the Directors, in addition to the Executive Chairman and CEO who are also members of the company's Executive Committee, it is believed that they should not be considered executive directors since they carry out their duties collectively within the committee.
There are currently 10 independent non-executive members of the Board, Fabio Bacchilega, Grazia Ghermandi, Alessandro Melcarne, Milvia Mingozzi, Marina Monassi, Monica Mondardini, Francesco Perrini, Paola Gina Maria Schwizer, Bruno Tani e Alice Vatta, in the sense that they meet the independence requirements set out in the Corporate Governance Code and Article 148, paragraph 3 of the TUF.
Specifically, in compliance with Recommendation 7 of the Code, the directors indicated above stated that:
In compliance with Recommendation 5, it is believed that the number and expertise of independent directors is appropriate to the needs of the company and the operation of the Board, as well as the establishment of related committees.
At its 23 February 2022 meeting, the Board of Directors defined the quantitative and qualitative criteria for assessing the significance of the relevant circumstances pursuant to the Code for the purposes of evaluating directors' independence.
Specifically, the Board of Directors established that:
or
and
(ii) it is equal to the fixed remuneration received from Hera Spa in the year in question for holding the office of Director.
In line with the provisions of Recommendations 6 and 10 of the Code, the independence of the aforementioned directors had already been assessed, at the time of their appointment, by the Board of Directors, which announced the result of this assessment by means of a press release circulated to the market.
The following circumstances do not invalidate the independence requirements for a director: the appointment of the director by the shareholders or group of shareholders controlling the Company; the holding of the office of director of a subsidiary of the Company and receiving the related remuneration; the holding of the office of member of one of the advisory Committees cited below.
During the meeting of 26 March 2024, in light of what was declared by each of the non-executive directors and taking into account that the Board of Directors is not aware of the existence of relationships of the current non-executive directors such as to compromise or condition their independent judgment, except as specified below, the Board of Directors confirmed the assessment of independence of its nonexecutive members, with the exception of the directors Gianni Bessi and Enrico Di Stasi.
As part of the tasks assigned to it by law, the Board of Statutory Auditors has verified the correct application of the assessment criteria and procedures adopted by the Board of Directors to evaluate the independence of its non-executive members.
During the financial year 2023, the independent directors, in compliance with the last paragraph of Recommendation 5 of the Corporate Governance Code, met separately and independently on 28 July 2023 and 18 December 2023.
The purpose of the 28 June 2023 meeting was to discuss a proposal for the appointment of the Lead independent director of Hera Spa.
The 18 December 2023 meeting was chaired and coordinated by the lead independent director and focused on (i) evaluating the activities of the independent directors, in the first months of work of the new Board of Directors, (ii) the degree of satisfaction of the independent directors with respect to the information received relating to the matters placed on the agenda of the meetings of the Board of Directors, (iii) the degree of satisfaction in comparisons of in-depth analysis and new topic proposals, (iv) evaluation of the effectiveness and usefulness of off-site meetings.
Recommendation 13 of Article 3 of the Code provides that, if certain conditions are met, at the request of the majority of the independent directors, the board of directors shall appoint, as required by Article 1.1 of the Hera Spa Lead Independent Director Regulation, adopted by the Board of Directors in the meeting of 22 September 2021, an independent director as lead independent director, so that he or she can be the focal point and coordinator of the requests and contributions from non-executive directors and, in particular, independent directors, coordinating the meetings, and carrying out any further tasks which, from time to time, may be assigned to him by the Board of Directors and the Executive Chairman.
At a meeting held on 28 June 2023, upon proposal of the Vice Chairman and in accordance with what was shared following the meeting of the independent directors of the same date, the Board of Directors appointed the independent director Paola Gina Maria Schwizer as Lead Independent Director of the Company, who will hold this role until natural expiry of the administrative body and precisely until the date the Hera Shareholders Meeting approves the financial statements as of 31 December 2025. Since 2021, the Lead Independent Director has had specific regulations approved by the Board of Directors, as noted above.
For the purposes of governing the communication to the sector Authorities and the public of notices, data and price-sensitive information pertaining to the management and activities carried out, the dissemination of which might have an impact on the processes used for valuing the Company's shares, and consequently, on the levels of demand and supply of those shares, the Board of Directors updated the specific Group procedure by incorporating the legislative innovations effective as of 3 July 2016 introduced by the European legislation on Market Abuse Regulation (MAR) (EU Regulation 596/2014, Directive 2014/57/EU, EU Implementation Regulations 2016/347 and 2016/1055), as well as the CONSOB guidelines on the subject issued in October 2017.
This procedure has the aim of:
The aforementioned procedure is aimed at identifying the Company's departments that support top management in identifying and consequently mapping the relevant information, as well as the parties who have access to it and the moment in which such information can take on the character of inside information, based on the assessments made by top management.
In compliance with the provisions of the CONSOB Guidelines, a so-called Relevant Information List (RIL) is drawn up that includes the names of the parties who have access to the relevant information. The RIL stands alongside the already-existing list of people with access to inside information, the management and storage methods of which were already updated at the time in compliance with the provisions introduced by the MAR (EU Regulation 596/2014, Directive 2014/57 / EU, EU Implementing Regulation 2016/347), which, in particular, expanded the concept of inside information, establishing that it is information of a precise nature that has not been made public, relating directly or indirectly to one or more issuers or one or more financial instruments and which, if made public, could have a significant effect on the prices of such financial instruments or on the prices of related financial derivative instruments, and introducing the concept of inside information that is part of a protracted process.
Furthermore, in applying the internal dealing procedure updated by Hera Spa following the entry into force of the MAR (EU Regulation 596/2014, Directive 2014/57 / EU, EU Implementing Regulations 2016/523 and 2016/522) relevant parties, obliged to communicate to CONSOB the transactions they carry out on the financial instruments of Hera Spa, are considered to include the members of the Board of Directors, the standing auditors, the general managers, and the holders of an equity investment calculated pursuant to Article 118 of the CONSOB Issuers' Regulation as equal to at least 10% of the total voting rights that make up the Company's share capital, as well as persons closely associated with them. This procedure governs the timing and methods of communicating the operations carried out by the relevant parties. Hera Spa has identified the Legal and Corporate Affairs Department as the entity responsible for receiving, managing and disseminating this type of information to the market.
The responsible party shall utilise the External Relations Central Department to disseminate the information to the market.
The internal committees, set up in compliance with Principle XI and Recommendation 16 of the Code, represent an internal Board of Directors structure with investigative, propositional and advisory functions.
Their composition, which is available on the website www.gruppohera.it, evaluated at the time of appointment by the Board, was formed in line with the provisions of Recommendation 17 to grant priority to the competence and experience of the members, while avoiding an excessive concentration of positions.
The Hera Board of Directors, following its renewal on 27 April 2023, proceeded to redefine the composition of the aforementioned committees at its meeting of 10 May 2023.
Concerning the committees envisaged by the regulations, see the specific paragraph of "Section 4.6" that relates to the Executive Committee, and "Section 10" below with reference to the Related Parties Committee.
Moreover, in order to provide the individual committees with specific internal regulations aimed at defining their operating rules, recording and managing the information provided to the Board of Directors, the latter approved their contents.
It was decided to maintain the Appointments Committee's functions within the Board of Directors, under the coordination of the Chairman.
Additional committees (other than those required by regulations or recommended by the Code)
During its meeting of 12 September 2007, the Board of Directors of Hera Spa established the text of the mission and values and working principles of the Group, and consequently approved the updated version of the Code of Ethics that constitutes a social responsibility tool for the Company in implementing ethical principles inspired by good practices and aimed at the pursuit of the Company's mission.
Therefore, in implementing the aforementioned Code, the Board of Directors, in its 8 October 2007 meeting, set up a special Committee made up of three members, at least one of whom is a director of the Company, and two experts on matters of social responsibility and the issues addressed by Legislative Decree 231/01, also highlighting that at least one member must be external.
Subsequently, in its 8 November 2018 meeting, the Hera Board of Directors, in compliance with the provisions of Article 4 (Establishment and functioning of the internal committees of the Board of Directors) of the then-in force Self-Regulatory Code for listed companies of Borsa Italiana Spa, has deemed it appropriate to assign the Ethics Committee the functions of supervising the sustainability issues connected with exercising company activities and the dynamics of interaction with all stakeholders. It further decided to change the committee's name to the Ethics and Sustainability Committee and to expand its composition, raising the number of members from three to four, including two directors of Hera Spa.
The Committee, last renewed on 10 May 2023, is therefore composed of two directors of Hera Spa, respectively Alice Vatta, Chairman, and Francesco Perrini, as well as Nicoletta Tranquillo and an executive with expertise in social responsibility.
The Committee is governed by specific regulations approved by the Board of Directors and revised lastly in 2023.
The Board of Directors of Hera Spa, in its 8 February 2023 meeting, resolved to once again update the Code, adopting a sixth edition following a participatory process that involved the top management of Hera and Group employees involved through various corporate communication systems, including the Millenial, as well as the Group's social partners.
Specifically, the update process was based on:
▪ international guidelines in terms of human and workers' rights and in the area of sustainability, also based on the requests of Environmental, Social and Governance (ESG) questionnaires and for compliance with the European Union Taxonomy;
The Code, in its sixth edition, can be defined as "purpose-driven" given that the purpose is referred to in all Chapters of the Code.
The Ethics and Sustainability Committee is responsible for monitoring the dissemination and implementation of the Code of Ethics, for supervising the sustainability aspects of the Company's operations and, in accordance with Recommendation 1 of the Code, for supporting the Board in analysing issues that are relevant to the generation of long-term value. Specifically, it receives reports of violations of the Code and assesses whether or not to initiate proceedings, monitors the implementation of sustainability policies, formulates, at the request of the Board of Directors, opinions about specific sustainability issues, examines corporate procedures on social and environmental issues and, on a preventive basis, reviews the sustainability report to be submitted to the Board of Directors.
Since 2008, when the Code of Ethics took effect, a special confidential, direct channel was initiated between the Committee and any stakeholders interested in reporting any conduct in violation of the Code and values promoted by the Group.:
The Ethics and Sustainability Committee met 8 times in 2023 and 7 meetings were attended by all members while one meeting was attended by almost all members. The average duration of the meetings of the Committee was approximately one hour and 50 minutes.
Below are the attendance records of managers invited to attend the Ethics and Sustainability Committee meetings:
▪ the Personnel and Organisation Central Director together with the Corporate Selection, Organisation and Training Manager took part in a session and the Internal Auditing Director attended another session together with the Internal Auditing Manager.
In the meetings held during the financial year, the Committee examined the reports it received and the subsequent preliminary investigations carried out, the drafting of the reports for the second half of 2022 and the first half of 2023 to the Hera Board of Directors, the preview of the 2022 Sustainability Report, the definition of the 2022 final balance and 2023 plan relating to the training activities on the Code of Ethics, the evaluation of the approach of the Hera Group regarding the creation of shared value and sustainability, the approval of the Regulation of the Ethics and Sustainability Committee, the proposed three-year work plan, a meeting with the Supervisory Body, the examination of the management letter of the auditing firm on the 2022 Consolidated Non-Financial Statement, information on CSRD and ESRS, the evaluation of topic-specific sustainability reports, the examination of the 2023 Sustainability Report Project, the planning of the Committee meetings for 2024, and an in-depth analysis of the role of the committees board members with delegation of powers on sustainability.
Regarding the current financial year, two meetings of the Ethics and Sustainability Committee were held on 26 March 2024, attended by all members. Another five committee meetings of were scheduled as of that date, and further meetings will be scheduled thereafter.
In application of the provisions of Principle XIV of the Code, the Board of Directors periodically assesses the effectiveness of its activities and the contribution made by its individual members through formalised procedures the implementation of which it supervises.
More specifically, in line with Recommendation 22 of the Code, the Board of Directors carries out an annual self-assessment of the size, composition and functioning of the Board itself and its committees, with the support of an independent external advisor who is an expert in governance issues and advising management bodies, also taking into account the role the Board has played in defining strategies and monitoring management performance and the effectiveness of the internal audit and risk management system, as set out in Recommendation 21 of the Code.
This assessment was carried out in 2024 with the support of Management Search Srl, a special-purpose consulting firm; lastly, the assessment was presented and discussed during the meeting of the Board of Directors on 26 March 2024.
The methodology used for the evaluation process was as follows:
The findings that emerged highlighted a highly positive picture of the functioning and composition of the Board of Directors and the Company's Committees.
This was confirmed by the high level of consensus (mostly above 90%) expressed by the directors on various macro-areas of interest (composition and diversity of the administrative body, organisation and decision-making processes, flow of information and training, internal climate and team spirit, vision and strategic support to top management, functioning of the Committees) and by the absence of topics with low consensus levels.
The following areas for improvement emerged from the directors' assessments:
It should be noted, as already mentioned in "Section 6," that it has been decided as early as 2020 to keep the functions of the Appointments Committee under the coordination of the Chairman, also in view of the fact that appointments of the members of the Board of Directors are carried out by shareholders through list voting at the Shareholders Meeting.
Adequate space shall be devoted in Board of Directors meetings to the performance of the functions typical of this Committee, subject to successful verification that at least half of the members of the Board of Directors can be considered independent directors.
It should also be noted that, in case of early termination of the executive directors' mandate, the procedure will be carried out in compliance with the provisions of the Articles of Association and the Shareholders Agreement: the Chairman's functions, as legal representative, are immediately taken over by the Vice Chairman; the Board of Directors will have the power to co-opt new directors to replace those who have ceased to hold office and will deliberate the allocation of proxies. The first Shareholders Meeting held shall carry out the subsequent integration of the Board of Directors. With regard to the management of Tier I senior management, the Chairman, in consultation with the Chief Executive Officer, shall submit to the Board of Directors a substantiated proposal for appointment/replacement.
For all information concerning the remuneration policy, the remuneration of executive directors and top management, the remuneration of non-executive directors, the accrual and payment of remuneration and the indemnity of directors in the event of resignation, dismissal or termination following a takeover bid, please refer to the Report on the remuneration policy and compensation paid.
Composition and functioning of the Remuneration Committee (pursuant to Article 123-bis, paragraph 2, letter d) of the TUF)
The Remuneration Committee was set up for the first time at the Board of Directors meeting held on 4 November 2002 and was last renewed on 10 May 2023.
Following the termination, on 3 March 2024, of Gabriele Giacobazzi from the position of Chairman of the Remuneration Committee, the latter is made up of 3 members, i.e. Monica Mondardini, Fabio Bacchilega and Alice Vatta.
The Remuneration Committee also informs the Board of Directors of the activities carried out and met five times in 2023: three meetings were attended by all members of the Committee, while almost all of the members took part in two meetings. The average duration of the meetings of the Executive Committee, duly recorded in the minutes, was approximately one hour and 10 minutes.
Below are the attendance records of managers invited to attend the Remuneraation Committee meetings:
Regarding the current financial year, as of 26 March 2024, a total of one Remuneration Committee meeting had been held, attended by all members. As of that date, no additional meeting of the Remuneration Committee had been scheduled.
At the various meetings of the Committee held in 2023, the following topics were addressed: the 2023 Budget BSC system and social incentive plan, human capital development policies with a focus on professional and managerial growth, reporting of 2022 company results, the final 2022 short-term variable remuneration balance of the top management, the final balance for the three-year period 2020- 2022 relating to the long-term incentive plan of the Executive Chairman, the 2023 remuneration guidelines and policies for directors and managers, the in-depth analysis of the procedures relating to the final balance of the three-year period 2020-2022 with reference to the long-term incentive plan of the Executive Chairman, the operating methods of the Remuneration Committee, the remuneration of top management, the employment contract of the CEO, the remuneration of the Vice Chairman and of Hera directors for positions in Group companies, the evaluation of severance clauses for top management. Finally, it should be noted that, upon proposal of the Committee, with the renewal of the Board of Directors that took place in 2017, a claw-back clause was introduced, which provides for ex post correction mechanisms in the remuneration system for executive directors, as well as the clause which, in the event of resignation, dismissal or termination of office of the latter, establishes an indemnity in the amount of 18 monthly salaries.
Moreover, in compliance with the provisions of Recommendation 26, the Remuneration Committee, entirely made up of non-executive directors, includes at least one member with adequate knowledge and experience in financial matters or remuneration policies, as determined by the Board of Directors upon appointment.
The Chairman of the Board of Directors, the Group CEO and representatives of company departments potentially involved may participate in the Committee's activities following an explicit invitation by the Chairman of the Committee.
For additional information, please refer to the Report on remuneration policies and compensation paid pursuant to Article 123-ter of the TUF.
In application of Recommendation 25 of the Code and also based on the provisions of the related Regulation, approved by the Board of Directors on 23 February 2022, the Remuneration Committee has the task of assisting the administrative body with investigative, advisory and propositional functions. Specifically, the Committee is tasked with:
In the performance of its functions, the Committee has access to the information and business functions necessary for carrying out its duties.
For additional information, please refer to the Report on the remuneration policy and compensation paid pursuant to Article 123-ter of the TUF.
The Internal Control and Risk Management System is integrated into the broader organisational and corporate governance structures adopted by Hera and duly considers the recommendations of the Corporate Governance Code, reference models and best practices at national and international levels.
In compliance with Principle XVIII of the Code, Hera has adopted an organisational structure designed for optimal management of any risk exposure arising from its business, taking an integrated approach aimed at maintaining management effectiveness and profitability across the entire value chain.
In application of Principle XIX and Recommendation 33, the corporate governance system for risk management (Enterprise Risk Management), defines the rules, structures and organisational procedures designed to effectively and efficiently identify, measure, manage and monitor the main risks, in order to contribute to Hera's sustainable success, in keeping with its corporate strategies. For a more detailed description, please refer to the Management Report.
The Risk Committee, first established in 2011, is composed of the Executive Chairman, the Vice Chairman and the CEO of Hera Spa, the Administration, Finance and Control Central Director, the Market Central Director and the Enterprise risk manager. Furthermore, in relation to specific pertaining issues, the Central Director of Legal and Corporate Affairs, the Central Director of Corporate Services, the Central Director of Innovation and the CEO of Hera Trading Srl are also expected to attend.
The significant risks dealt with by the Risk Committee relate to the following areas: strategic, economic, financial, regulatory, competitive, technological, environmental and related to human capital. In 2023 the Risk Committee met four times and provided information on risk management to the Board of Directors in the meetings of 21 March and 26 July 2023.
In the overall design of the risk management process, Hera has adopted a structured approach that mirrors industry best practices, through the introduction of Enterprise Risk Management (ERM). This stance is aimed at formulating a systematic and coherent approach to the control and management of risks and creating an effective model of direction, monitoring and representation so as to ensure that management processes are appropriate and consistent with the objectives set by top management.
For a more detailed description of the fundamental elements of the risk management framework, please refer to the Management Report.
On 20 January 2016, the first ERM report was submitted to the Board of Directors with a mapping of the Group's risks, accompanied by the appropriate assessment measures for each individual and consolidated risk (impact, probability, severity, control levels). At that time, the Board of Directors approved the Hera Group risk management policy Guidelines and risk limits for 2016.
On 15 February 2017, the second ERM report was submitted to the Board of Directors that extended the scope of reference and the set and types of risks subject to control. On the same occasion, the limits for 2017 and updating of the Hera Group risk management policy Guidelines were approved.
On 27 September 2017, information was submitted to the Board of Directors regarding risk management activities within the Group.
Specifically, the following pertinent issues were addressed:
The ERM report has been submitted to the Board in subsequent years as well.
On 10 January 2020, the fifth ERM report was submitted to the Board of Directors with an expansion of the scope and the set of risks subject to control and backtesting of the risks relating to the previous ERM analysis. The risk limits for the year 2020 were also approved, as was the update of the Hera Group risk management policy guidelines. On 25 March 2020, the Group's crisis management model, the activities carried out and the planned development plan were submitted to the Board of Directors.
On 13 January 2021 the sixth ERM report was submitted to the Board of Directors; in addition to the previous edition, this report introduced a risk analysis of the Covid-19 pandemic and carried out a comparative analysis of the Group's risks with respect to the proposed reference model of the World Economic Forum's 2020 Global Risk Report, highlighting similarities and specific features.
On 26 January 2022 the seventh ERM report was submitted to the Board of Directors, which, in addition to the previous edition, introduced additional time-based parameters for representing risks and mapping them onto the strategic areas of the Business Plan.
On 8 February 2023, the eighth ERM report was submitted to the Board of Directors, which included an adaptation of the risk mapping to the changed formulation of the strategic dimensions of the Business Plan.
The risk management and internal control system in relation to the financial information process
The internal control and risk management system specific to financial reporting is designed to ensure the reliability, accuracy and timeliness of company information on financial statements and the ability of the relevant business processes to produce such information in accordance with the Group's accounting principles.
The system's information consists of a set of data and information of a financial and non-financial nature contained in the periodic accounting documents required by law, as well as in any other act or external communication having accounting content, which constitute the subject of the certifications required by Article 154-bis of the TUF.
The SCIIF model adopted by the Hera Group was defined consistently with the provisions of Article 154 bis of the TUF and is based, from the methodological standpointpoint, on the COSO Framework (Internal Control - Integrated Framework) issued by the Committee of Sponsoring Organizations of the Treadway Commission, an international reference model for the establishment, updating, analysis and evaluation of the internal control system.
Description of the primary features of the internal control and risk management system in relation to the financial information process
As part of the internal control and risk management system pertaining to the financial information process (SCIIF), the Appointed Manager set up an administrative and financial control Model - Regulation of the Appointed Manager for drafting corporate financial documents (hereafter also "The Model") approved by the Hera Spa Board of Directors, outlining the adopted method and associated roles and responsibilities in relation to defining, implementing, monitoring and updating the financial and administrative procedural system over time and in assessing its adequacy and effectiveness.
The planning, establishment and maintenance of the SCIIF are guaranteed through the following activities:
represents the process of identifying and/or updating the risks connected to the financial statement (risks of unintentional errors or fraud) that might have an effect on the financial statement, and is carried out under the supervision of the Appointed Manager, at least on an annual basis.
As part of this process, the aim is to identify the set of objectives that the system seeks to pursue in order to ensure a truthful and accurate representation. Risk Assessments, carried out according to a top-down approach, concentrate on those areas of the financial statement wherein potential effects on financial information have been located in relation to the failure to achieve these control objectives.
As part of the Risk Assessment process, with the aim of identifying the companies of the Hera Group, the accounts, the processes associated with them and any other financial statement information, the following tasks are carried out:
An identification of the necessary checks for mitigating the risks that were identified in the previous step is carried out taking into consideration the control objectives associated with the financial statement. Based on the above, Hera Spa has established an internal control system under which the directors of corporate departments verify the design and operating effectiveness of control activities periodically, each for the areas under his or her jurisdiction.
The results of periodical updates applied to procedures and associated controls are communicated to the Appointed Manager by the directors of corporate departments. The directors of corporate departments provide for updating/modifying the financial and administrative procedures in relation to the areas under their managerial responsibility on a regular basis.
Step 3: Periodic evaluation of financial and administrative procedures and the controls they contain
The identified controls are periodically assessed in terms of their adequacy and actual effectiveness through specific testing activities according to the best practices established for the area in question.
In the course of these activities, the Appointed Manager evaluates at each given time to what degree it is necessary to involve the directors of corporate departments and contact persons within the Subsidiary Companies.
On a bi-annual basis, the Hera Spa Appointed Manager receives specific internal statements from Hera Group subsidiary companies and relevant connected companies in reference to the completeness and reliability of information flows for the purposes of financial reporting.
On a bi-annual basis, the Appointed Manager defines a series of reports synthesising the results of the assessments of controls in relation to the risks previously identified on the basis of the outcomes of the monitoring activities performed.
After having been shared with the CEO, the prepared Executive Summary is communicated to Hera Spa's Board of Statutory Auditors, the Control and Risk Committee and the Board of Directors
Roles and functions involved
The internal control and risk management system concerning financial reporting is governed by the Appointed Manager in charge of drafting corporate financial documents who, in agreement with the CEO, is responsible for planning, implementing, monitoring, and updating the financial and administrative control Model over time.
In performing his or her activities, the Appointed Manager:'[
Lastly, the Board of Statutory Auditors and Supervisory Board are informed about the adequacy and reliability of the financial-administrative system.
The "Hera Spa Tax Strategy" approved by Hera's Board of Directors on 27 July 2022 as part of the implementation of procedures and safeguards for the management and control of tax risk (referred to as the Tax Control Framework (TCF)), defines the lines of behaviour that Hera intends to pursue in order to achieve and maintain the following objectives:
The adoption of a clear and documented tax strategy is, among other things, one of the requirements for gaining admission to the cooperative tax compliance regime ("cooperative compliance") established by Legislative Decree No. 128 of 5 August 2015, which fosters forms of communication and cooperation between the tax authorities and taxpayers. This regime is dedicated to taxpayers who meet the eligibility requirements of the regulations and are equipped with a system for the detection, measurement, management and control of tax risk (TCF), understood as the risk of operating in violation of tax regulations or contrary to the principles or purposes of the tax system.
The main benefits guaranteed by the law, in return for the implementation of this system aimed at establishing a relationship of trust between administration and taxpayer in order to increase the level of certainty on relevant tax issues, are as follows:
The objective is pursued through constant and preventive dialogue between the taxpayer and the tax authorities on the most significant transactions, characterised by tax risks, by reaching an agreement on the positions to be taken.
Hera joined the cooperative compliance regime in December 2023 at the end of the application process initiated in 2022. This process is a key step in the accountability pathway, representing Hera and the Group as an entity that maintains a cooperative and transparent relationship with the Tax Authority, perfectly in line with the values expressed in the Group's Code of Ethics.
The Administration, Finance and Control Central Director is responsible for setting up the Tax Control Framework and evaluating it on an annual basis. The outcomes of this evaluation and the main issues surrounding the effective implementation of the Tax Strategy are reported in the annual report sent to the Control and Risk Committee, which reports its findings to the Board of Directors and the Board of Statutory Auditors. The Tax department works closely with the business lines to ensure that possible tax risks are identified and properly managed. Fiscal impacts of one-time transactions are analysed and approved by the appropriate organisational actors.
The implementation of the Tax Control Framework (integrated system for the detection, measurement, management and control of tax risk), the cornerstone of cooperative compliance, has also been extended to Hera Comm Spa, Hera Trading Srl, Inrete Distribuzione Energia Spa and Herambiente Spa for which, in December 2023, a request for admission was sent to the Inland Revenue Office and will also be progressively extended to other Group companies that meet the size requirements and are considered relevant from a risk-based perspective.
Most recently with the Resolution of 29 April 2020, the Hera Spa Board of Directors established that, within the scope and limits of the respective delegations and reporting lines of the various corporate structures, the Chairman and CEO are charged, insofar as their authority permits, with establishing and maintaining the Internal Control and Risk Management System.
Pursuant to Recommendation 34 of the Code, the Executive Chairman and Chief Executive Officer, in this case and insofar as their authority permits:
The corporate heads may request that the Internal Auditing Manager carry out operations concerning risk assessment on specific operational areas and compliance with internal rules and procedures in carrying out corporate operations.
As established by the Code, the Board of Directors, at its meeting of 4 November 2002, passed a resolution to establish the Internal Control Committee: Subsequently, during the course of the Company's Board of Directors meeting that took place 17 December 2012, in application of updates to the Self-Regulatory Code, the Internal Control Committee took on the additional function of Risk Management Committee in order to manage the Company's risks and support the administrative body in associated assessments and decisions.
This Committee, whose composition was renewed on 10 May 2023, following the termination of the powers of Chairman Gabriele Giacobazzi on 3 March 2024, is currently made up of the directors Alessandro Melcarne, Paola Gina Maria Schwizer and Enrico Di Stasi, appointed on 27 September 2023 to replace Lorenzo Minganti, who resigned with effect from 19 June 2023.
It should be noted that on the occasion of the latest renewal of the Committee, the Board of Directors confirmed that the provisions of Article 6 Recommendation 35 of the Code were complied with, as this Committee is chaired by an independent director and composed mainly of independent non-executive directors, of whom at least one has adequate knowledge and experience in accounting and financial matters or risk management.
The Risk and Control Committee met six times in 2023 and all meetings were attended by all the members. The average length of the meetings of the Internal Control Committee, duly recorded in the minutes, was approximately one hour and 25 minutes
It should be noted that the Internal Auditing Manager attended five meetings of the Risk and Control Committee.
Regarding the current financial year, as of 26 March 2024, two Risk and Control Committee meetings have been held, with all of the members in attendance. As of that date, another six Committee meetings had been planned for the remainder of the year.
Functions assigned to the Control and Risk Committee
In compliance with Recommendations 33 and 35 of the Code, the Control and Risk Committee has the task of supporting, through adequate preliminary activities, the decisions and assessments made by the Board of Directors concerning the internal audit and risk management system.
In carrying out its supportive role in relation to the Board of Directors, the Committee therefore expresses its judgment concerning:
In addition, in order to aid the Board of Directors, the Committee specifically:
▪ updating on the activities of the Internal Auditing Department and presentation of the QAR results;
The Chairman of the Board of Statutory Auditors or another Statutory Auditor designated by the Chairman and, at the express invitation of the Chairman of the Committee, the Chairman of the Board of Directors and the Group CEO, attend the Committee's meetings.
In the performance of its functions, the Control and Risk Committee had access to the information and business functions necessary for carrying out its duties.
In relation to the 2023 financial year, and following the quarterly reports released by the Control and Risk Committee, the Board of Directors has approved the adequacy and efficacy of the internal control and risk management system, including in terms of pursuing sustainable success, in relation to the features of the company and the type of risk profile it has undertaken, also considering its subsidiaries with strategic importance.
In compliance with Recommendation 33, on 20 December 2017 the Board of Directors appointed the Internal Auditing Director, effective 1 January 2018.
In compliance with Recommendation 36 of the Code, the head of the Internal Auditing Department is hierarchically independent of the heads of operational divisions, may have direct access to all information necessary for the performance of his or her duties, and reports to the Vice Chairman.
The Internal Auditing Department reports on its activities, whenever it deems it necessary, to the Chief Executive Officer, the Chairman of the Board of Directors, the Control and Risk Committee and the Board of Statutory Auditors by preparing a suitable risk assessment and three-year audit plan:
9.4 Internal auditing department manager Organisational model pursuant to Legislative Decree No. 231/2001
Legislative Decree 231/2001 introduced into Italian legislation the administrative liability of legal entities, companies and associations. Specifically, the law introduced the criminal liability of entities for certain offences committed in the interest or to the advantage of those entities by persons fulfilling roles of representation, administration or management of the entity or of one of its organisational units with financial and operational independence, or by persons who exercise management and control thereof, including on a de facto basis, and lastly, by persons subject to the direction or supervision of one of the above-mentioned parties. Significant offences are those committed against Public Administration and corporate offences committed in the interest of the companies.
However, Articles 6 and 7 of Legislative Decree No. 231/2001 provide for a form of exoneration from liability where (i) the entity proves that it adopted and efficiently implemented, prior to the commission of the act, appropriate organisational, management and control models for preventing the perpetration of the offences considered by the said decree; and (ii) the duty of supervising the functioning of and compliance with the models, as well as providing for their updating, is assigned to a body of the entity that is vested with autonomous powers of initiative and control.
To this end, on 16 February 2004, the Board of Directors of Hera Spa approved and subsequently updated the organisational model, also in the light of the provisions introduced by Legislative Decree No. 231/2001, with the aim of creating a structured and organic system of control procedures and activities to prevent commission of the offences referred to in the aforementioned decree, by identifying the activities exposed to a risk of offence and implementing suitable procedures for those activities.
The issues being updated, in line with developments in legislation and jurisprudence, concerned specifically:
▪ the list of 231 offences including the most recently introduced ones, brought into line with the list set out in Legislative Decree No. 231/2001;
The updating of the General Section of the Organisational, Management and Control Model, aimed at incorporating regulatory updates in a continuation of the previous revision of the document, is therefore designed to consolidate and further strengthen the Model's effectiveness in preventing offences and exempting the Company from liability.
The Group is sensitive to the need to ensure conditions of fairness and transparency in conducting business and corporate activities, to guarantee that the needs of the community are met and to protect the Group' s position and image, the expectations of its shareholders and the work of its employees. Moreover, the Group is aware of the importance of an internal control system capable of preventing unlawful conduct by its Directors, employees, external collaborators and business partners in general.
The Model has been adopted in the conviction that - beyond the provisions of Decree 231, which identify it as an optional and not compulsory tool - it constitutes a valid instrument for raising the awareness of all those who work in the name of and on behalf of the Group companies, so that they behave in a correct and straightforward manner in performing their activities, thereby avoiding the risk of committing the crimes envisaged by the Decree.
At present, the organisational, management and control model pursuant to Legislative Decree No. 231/2001, available on the website www.gruppohera.it under the "Governance/Internal-Auditing section", includes 27 protocols, implemented over time and relating to individual sensitive areas, which aim to ensure transparency and a sense of responsibility in internal relations and with the outside world.
For each process at risk, the protocols identify principles, roles and responsibilities to be followed in managing the activities and define the periodic information flows used to control them.
Each protocol ensures that the Supervisory Body engages in constant monitoring of activities at risk.
The procedures adopted incorporate the principles of the Code of Ethics in order to guide Group management according to the values and operating principles defined in the Charter of Values.
Risk factors and critical issues were identified and weighed through risk assessments carried out on the Group's business areas and infrastructure processes. The specific risks inherent in these 231 areas are defined by the Supervisory Body in an annual auditing plan that takes into account risk assessments, the coverage of new processes, regulatory developments and the extension of the scope of activities of Group companies.
The model involves establishing an ongoing legal compliance check, drafting the Audit Report on the effective implementation of the protocols in Group companies falling within the 231 scope, providing assistance with drafting re-entry plans in adopting the recommendations outlined in the report, and carrying out specific follow-ups to verify that re-entry plans have been implemented and the critical points highlighted have actually been resolved.
The model entails an informative and training component that targets the persons involved in sensitive processes in order to raise awareness about prohibited and mandatory behaviours, create awareness of the related ethical behaviours and promote a Group culture for managing corporate risks.
An integral part of the Model is the Supervisory Body's bi-annual examination of the information flows concerning activities at risk.
The risk analysis document with its related audit plan is drawn up for the whole Group every three years, the last of which refers to the period 2022-2024.
The organisational, management and control model pursuant to Legislative Decree No. 231/2001 has also been adopted by subsidiaries with strategic importance.
The Board of Directors has also instituted the Supervisory Body, approving its regulations:
This body, renewed lastly on 10 May 2023 and currently, in line with the provisions of Recommendation 33 letter e), made up of an external member with the role of Chairman, the Legal and Corporate Central Director of Hera Spa, and the Internal Auditing Director of Hera Spa, has the specific task of periodically reporting to the corporate bodies of the Parent Company regarding implementation of the organisational model pursuant to Legislative Decree 231/2001 and will remain in office until the date of the Shareholders Meeting approving the financial statements as of 31 December 2022.
The Supervisory Body met on seven occasions in 2023 and all these meetings were attended by all the members. The average length of the meetings of the Supervisory Body was approximately one hour.
The Supervisory Body approved and updated the 231 protocols that make up the organisational model, examined the system of information flows that allow it to supervise the functioning and observance of the models and examined reports made following audits, as well as consulting legislative developments pursuant to Legislative Decree 231/2001 and planning additional activities.
The Supervisory Body draws on the operational support of the Internal Auditing Department of Hera Spa To carry out the verification and control activity, the Supervisory Body has prepared an action plan to verify compliance with the protocols adopted.
Regarding the current financial year, one meeting of the Supervisory Body was held as of 26 March 2024: all meetings were attended by all members. As of that date, an additional six meetings of the Committee had been planned for the remainder of the year.
In the course of 2019, Hera Spa obtained ISO 37001 anti-bribery certification, the validity of which was confirmed by the Certifying Body following the maintenance audit carried out in July 2022. The Hera Group has consequently adopted an anti-bribery management system (ABMS) that is integrated into the organisation, management and control model pursuant to Legislative Decree 231/01, the foundations of which are rooted in the principles and values set forth in the Code of Ethics and in the quality and sustainability policy.
Along these lines, the Group has set up an anti-corruption model which involves establishing a Compliance Department for the reduction of bribery that coincides with the Supervisory Body, to oversee the anti-bribery management system.
The main responsibilities/functions of the Anti-Corruption Compliance Department are:
Hera Group top management and management staff are personally committed to respecting the anticorruption model, including by carrying out awareness-raising and dissemination activities for the principles of the rules aimed at preventing instances of bribery in their own departments.
The anti-corruption model concerns everyone who works for the Hera Group. In 2023, the Model was also integrated with topics relating the prevention of corruption.
With the December 2021 approval of the revision of the Organisational, Management and Control Model in accordance with Legislative Decree 231/2001, the Hera Group renewed its commitment to combatting bribery, corruption and all offences relating to Model 231 and to preventing situations where there is a risk of such offences being committed.
A system is in operation for reporting crimes, misdemeanours, or alleged violations of Model 231 or the Anti-Corruption Model, known as whistleblowing, via a portal (reports.gruppohera.it) or a written report, which allows anonymous submissions, in compliance with privacy regulations and current legislation. Also during 2023, in compliance with Legislative Decree 24/2023, the whistleblowing protocol was updated, introducing all the adjustments required by the decree.
Starting from financial year 2024 and until financial year 2032, the statutory audit assignment will be carried out by KPMG Spa, following the resolution of the Shareholders Meeting of 28 April 2022, which approved the related assignment in advance, in view of the expiration of the assignment of Deloitte & Touche Spa.
In accordance with the provisions of the TUF and the Company's Articles of Association, the Board of Directors, after obtaining the opinion of the Board of Statutory Auditors, under a resolution dated 27 July 2022 and effective as of 1 September 2022, appointed Massimo Vai as the Executive in charge of preparing the company's accounting documents.
The Appointed Manager is tasked with establishing adequate financial and administrative procedures for the creation of the financial statement and consolidated financial statement as well as any other financial communication. To this end, the Appointed Manager will have access to a dedicated budget approved by the Board of Directors and an adequate organisational structure (in terms of quantity and quality of resources) dedicated to the preparation/updating of financial-administrative procedures and periodical assessment activities concerning the suitability and actual application of financial and administrative rules and procedures. If the internal resources prove to be insufficient for the suitable management of these activities, the Appointed Manager is permitted to exercise the power of expenditure granted to him or her.
The Board of Directors verify that the Appointed Manager has access to adequate powers and means to carry out the tasks assigned to him or her by Article 154-bis of the TUF, and also to monitor that financial and administrative procedures are being followed.
The Appointed Manager communicates and exchanges information with all the administrative and control bodies of the Company and of the Group's subsidiaries, including but not limited to:
9.7 Coordination among the parties involved in the internal control and risk management system The Issuer has established the following systematic coordination modes for the various subjects involved in the internal control and risk management system:
In particular, the following types of coordination meeting are specified:
At its meeting of 10 October 2006, the Board of Directors of Hera Spa approved, in compliance with the then-in force Self-Regulatory Code, guidelines for significant transactions, related-party transactions and transactions in which a director has an interest (Guidelines), in order to ensure that these transactions are conducted transparently and in compliance with the criteria of substantive and procedural correctness.
Subsequently, the Board of Directors of Hera Spa approved the new Related-Party Transaction Procedure in compliance with the provisions of the CONSOB Regulation adopted by virtue of Resolution No. 17221 of 12 March 2010 and subsequent amendments and integrations thereto ("CONSOB Regulation"), later updated on 21 December 2015.
This new Procedure cancelled and completely replaced the rules on related-party transactions contained in the Guidelines, but there is no change to the existing rules set out in the Guidelines concerning significant transactions and transactions in which a director has an interest.
In the Procedure, the Board of Directors fully adopted the definitions of Related Parties and Related-Party Transactions, as well as all the directly associated definitions, contained in the CONSOB Regulation and its annexes.
The Procedure was last updated on 30 June 2021, in order to adapt it to the amendments - introduced by CONSOB Resolution 21624 of 10 December 2020 - to the CONSOB Regulation on Related-Party Transactions adopted by Resolution 17221 of 12 March 2010 and effective beginning 1 July 2021.
Specifically, the Procedure identifies:
1) the types of related-party transactions outlined in the Procedure:
2) the approval process for transactions of major and minor importance, depending on whether they involve:
The Procedure provides that the Committee charged with guaranteeing, by issuing specific opinions, the substantive correctness of dealings with related parties, must be in agreement with the Control and Risk Committee.
The Procedure also identifies the cases to which the Procedure does not apply, as well as governing the procedures for communication with the public on the transactions performed.
Effective from May 2014, a specific Operational Guideline was applied by Hera and its subsidiaries and subsequently updated on 31 March 2016 and most recently on 6 May 2022, in order to detail the information reported in the Procedure and outline the rules, roles and responsibilities, as well as operational activities, implemented by the Company.
The auditors are appointed by the Shareholders Meeting on the basis of the voting list system set forth in Article 26 of the Articles of Association, as amended by the Extraordinary Shareholders Meeting of 29 April 2020, in implementation of Law 160 of 27 December 2019 and the subsequent CONSOB Communication 1 of 30 January 2020, in order to ensure that the minority is able to appoint a standing auditor with the function of Chairman as well as an alternate auditor, in compliance with current legislation on gender balance. In accordance with Article 25 of the Articles of Association, the office of Statutory Auditor is incompatible with the offices of councillor or city council member in regional public authorities, as well as with that of Statutory Auditor in more than three listed companies other than subsidiaries of the Company pursuant to Article 2359 of the Italian Civil Code and Article 93 of Legislative Decree No. 58/98. In the latter case, a Statutory Auditor who subsequently exceeds this limit will automatically forfeit the office of Statutory Auditor of the Company.
Article 26 of the Articles of Association governs the terms and conditions for filing and publishing lists, as well as the related documentation, in compliance with current regulations.
The lists must be delivered to the registered office at least 25 days before the date set for the meeting, together with the curriculum vitae of the candidates and a declaration from each individual candidates stating that he or she accepts the office and certifying that there are no reasons for ineligibility, incompatibility or revocation as established by law, as well as compliance with the requirements of integrity and professionalism as mandated by law for members of the Board of Statutory Auditors.
Article 25 of the Articles of Association establishes that, for the purposes of the provisions of legislation in force concerning the requirements of professionalism for members of the Board of Statutory Auditors of listed companies, business matters and sectors strictly pertaining to the activities performed by the Company means the business matters and sectors associated with or pertaining to the activity performed by the Company and cited in Article 4 of the Articles of Association.
The lists must also be accompanied by a statement certifying that there are no agreements or connections of any kind with other shareholders who have presented other lists, and a list of the administrative and control positions held by the candidates in other companies. These lists must be made available to the public at the registered offices and on the website www.gruppohera.it, no less than 21 days prior to the date of the Shareholders Meeting.
The terms and conditions for the filing of lists are indicated by the Company in the Shareholders Meeting notice of call. Each shareholder may submit or participate in the submission of only one list. In the event this rule is breached, the shareholder's vote shall not be taken into account with respect to any of the lists presented. Each person entitled to vote may vote for only one list.
Shareholders who alone or together with other shareholders represent at least 1% of the share capital with voting rights in the ordinary Shareholders Meeting, or the alternative percentage required by current legislation and indicated in the notice of call, may submit lists.
In this regard, it should be noted that, on the occasion of the last renewal of the Board of Statutory Auditors which took place at the Shareholders Meeting of 27 April 2023, the shareholding required for submitting lists of candidates for the election of the sitting control body was set by CONSOB (through Resolution 28 of 30 January 2020) at 1%, equal to the percentage provided for in Article 26.2 of the current Articles of Association.
Specifically, (i) Municipalities, Provinces and Consortia estabished pursuant to Article 31 of Legislative Decree No. 267/2000 or other entities or public authorities, as well as consortia or joint-stock companies controlled, directly or indirectly, by said entities or authorities may submit a single list and (ii) the shareholders not indicated in (i) may submit lists provided that they represent at least 1% of the shares with voting rights or the percentage established by current regulation and indicated in the notice of call. In order to demonstrate ownership of the number of shares necessary for submitting lists, shareholders must file the appropriate certification proving ownership of the number of shares represented at the registered office within the deadline set by the Company for posting the lists.
The lists contain a number of candidates not exceeding the number of members to be elected, listed by means of progressive numbering. Each candidate may appear on only one list under penalty of ineligibility. Each list must contain a number of candidates belonging to the less- represented gender that ensures compliance with the gender balance, at least to the minimum extent required by current legislation, including regulations.
The members of the Supervisory Body are appointed in accordance with the provisions of Article 26 of the Articles of Association:
▪ the Board of Statutory Auditors comprises three standing members and two alternate members.
In the event of the replacement of a sitting Statutory Auditor, he or she will be succeeded by the alternate Auditor belonging to the same list as the Auditor to be replaced, complying with the principles of minority representation and gender balance.
The appointment of auditors to round out the Board of Statutory Auditors, pursuant to Article 2401 of the Italian Civil Code, shall be carried out by the Shareholders Meeting with the majorities provided by law, from among the names submitted by the same shareholders presenting the list to which the auditor who left the office belonged, in compliance with the principle of necessary representation of minorities and gender balance. Where this is not possible, the Shareholders Meeting shall proceed with the replacement with the majorities required by law, in compliance with the gender balance rules set forth by current applicable legislation, including regulations.
The Shareholders Meeting of 27 April 2023 appointed a Board of Statutory Auditors made up of three standing members and two alternates, currently in office until the approval of the financial statements for the 2025 financial year, the composition of which complies with applicable gender balance regulations. This appointment was made through the list voting mechanism, in order to guarantee the minority lists the right to appoint a standing auditor, with the function of Chairman, and an alternate auditor.
At the Shareholders Meeting of 27 April 2023 mentioned above, three lists of candidates were presented, listed below along with an indication of their proposing Shareholders:
List No. 1, submitted on 6 March 2023 by the shareholders Municipality of Bologna, Municipality of Casalecchio di Reno, Municipality of Cesena, Municipality of Modena, Municipality of Padova, Municipality of Trieste, Municipality of Udine, CON.AMI, Holding Ferrara Servizi Srl, Ravenna Holding Spa and Rimini Holding Spa, who, together with 100 other public shareholders, were at the time parties to the "Shareholders Agreement on Voting and Share Transfer Rules" of 28 June 2021, and who together hold 610,623,147 Hera shares, corresponding to 40.99% of the voting shares of Hera Spa, a list that obtained 1,131,425,720 voting rights, equal to 66.836958% of the total voting shares present, containing the names, in ranked order, of the following candidates:
List No. 2, submitted on 31 March 2023 by the shareholder Gruppo Società Gas Rimini Spa, holder of 30,771,269 Hera shares, corresponding to 2.065825% of the shares with voting rights of Hera Spa, a list that obtained 139,557,833 voting rights, corresponding to 8.244130% of the total voting shares present, containing the names, in ranked order, of the following candidates:
Standing Auditors 1. Alberto Spada
Alternate Auditors
List No. 3, submitted on 31 March 2023 by Studio Trevisan & Associati on behalf of the shareholders Amundi Luxembourg SA - Amundi European Equity Small Cap; Amundi Asset Management SGR Spa manager of the funds: Amundi Dividendo Italia, Amundi Risparmio Italia, Amundi Sviluppo Italia; APG Asset Management N.V, manager of the funds: Stichting Depositary APG Developed Markets Equity Pool, Stichting Depositary APG Developed Markets Equity Minimum Volatility Pool; ARCA Fondi SGR Spa manager of the fund: Arca Azioni Italia; Etica SGR Spa manager of the funds: Etica Rendita Bilanciato, Etica Obbligazionario Misto, Etica Bilanciato, Etica Azionario; Eurizon Capital SGR Spa manager of the funds: Eurizon Progetto Italia 70, Eurizon Azioni Italia, Eurizon PIR Italia Azioni, Eurizon Progetto Italia 40; Eurizon Capital S. A. manager of the fund Eurizon Fund, section Italian Equity Opportunities; Fideuram Asset Management Ireland manager of the fund Fonditalia Equity Italy; Fideuram Investimenti SGR Spa manager of the funds: Fideuram Italia, Piano Azioni Italia, Piano Bilanciato Italia 50; Interfund Sicav - Interfund Equity Italy; Kairos Partners SGR Spa management company of Kairos International Sicav comparti: Italy, Target Italy Alpha; Legal & General Assurance (Pensions Management) Limited; Mediolanum Gestione Fondi SGR Spa manager of the funds: Mediolanum Flessibile Futuro Italia, together the holders of 17,714,416 Hera shares, corresponding to 1.18926% of the Hera Spa shares with voting rights, a list that obtained 419,647,955 voting rights, corresponding to 24.789955% of the total number of voting rights present, containing the names, in ranked order, of the following candidates:
Standing Auditors
Following the Shareholders Meeting vote, the Supervisory Body was made up as follows:
| 1. Myriam Amato | – Chairman |
|---|---|
| 2. Marianna Girolomini | – standing auditor |
| 3. Antonio Gaiani | – standing auditor |
| 4. Susanna Giuriatti | – standing auditor |
| 5. Stefano Gnocchi | – standing auditor |
From the date of appointment to that of this report, there have been no changes in the composition of the body.
For the composition of the Board of Statutory Auditors at the end of the 2023 financial year, please see the following Table 4, noting that the personal and professional details of each member are available on the website www.gruppohera.it.
The Board of Statutory Auditors met 16 times in 2023; 14 of these meetings were attended by all statutory auditors, while two were attended by almost all of them. The average duration of the meetings of the Board of Statutory Auditors was approximately one hour and 50 minutes.
With regard to the current financial year, five meetings of the Board of Statutory Auditors have been held as of March 26, 2024, while a further 11 meetings have already been scheduled for the remainder of the year.
The appointment of the Board of Statutory Auditors took place during the Shareholders Meeting of 27 April 2023, following the presentation of three lists, one majority and two minority, which also guaranteed the composition of the board meet regulatory provisions regarding gender balance (three members of the less-represented gender out of a total of five members).
The members of the Board of Statutory Auditors have an average age of about 53 years: one member is between 40 and 50 years old and two members are between 50 and 60 years old.
As part of its self-assessment activities, the Board of Statutory Auditors expressed its favourable opinion with regard to the functioning, composition and characteristics of its members in terms of their meeting the requirements of eligibility, independence, integrity and professionalism set out by current legislation, also considering the issues and business sectors related to or inherent in the Companies' activities, thus ensuring the independence and professionalism of the Board's functioning in compliance with Principle VIII of the Code.
In compliance with Recommendations 9 and 10 of the Code, following the renewal of the Supervisory Body, the market was informed about the independence of its members on 10 May 2023 by means of a specific press release and, finally, on 6 March 2024, the Board of Statutory Auditors carried out its selfassessment based on analysing the subjective suitability of each of the members, with reference to the requirements of professionalism, competence, integrity and gender, required by current legislation, as well as the adequate functioning of the body.
For the purposes of the aforementioned self-assessment, the Board carried out information gathering and evaluations by requesting its members to provide information and data relating to their qualitative, quantitative and operational profiles.
The Board of Statutory Auditors checked the correct application of the criteria and assessment procedures adopted for ascertaining the independence of its members, including for the purposes of Article 144-novies of the Issuers' Regulation, and went on to communicate this finding to the Board of Directors
The remuneration paid to the members of the Board of Statutory Auditors is consistent with the skills, professionalism and commitment required by the importance of their role and the size and sector characteristics of Hera.
To enable shareholders to understand the Company more fully, the Company has established a suitable department dedicated to relations with investors, headed by and assigned to Jens Klint Hansen.
The investor relator can be contacted by telephone on 051 287737 or at the email address [email protected], and the "Investor Section" on the website www.gruppohera.it is dedicated to the activities of the investor relator along with the information provided to shareholders.
On 1 December 2021, the Board of Directors resolved to adopt, following a proposal by the Executive Chairman in agreement with the Chief Executive Officer, a "Policy for Managing Dialogue with General Shareholders and Bondholders" ("Policy"), which is available on the website www.gruppohera.it under the "Governance/Governance System Section".
The aforementioned Policy is aimed at ensuring that the dialogue the Company and Hera Group maintain with Shareholders and Bondholders ("Dialogue") seeks guidance from the principles detailed in the Policy itself and takes place in compliance with EU and national regulations on market abuse, as well as in line with international best practices.
The Policy sets out the purposes, scope of application, general principles to be complied with, topics covered by the Dialogue and the means used to facilitate the Dialogue itself. Specifically, it identifies the Investor Relations Department and Central Legal and Corporate Affairs Department as the Contact Points for Shareholders and Bondholders and the Chairman as the Administrator in Charge of managing the Dialogue, it being understood that the Board of Directors has the role of directing, supervising and monitoring the application of said Policy.
Notably, the Policy enters into the specifics of (i) the topics of the Dialogue, (ii) the tools used to facilitate the Dialogue, and (iii) the manner in which the Dialogue is conducted (evaluation criteria for accepting/rejecting a Dialogue request, timing, confidentiality guarantees), ensuring that the Dialogue can also be initiated by a Shareholder's or Bondholder's written request made to the Contact Points.
The Company also promotes active and constructive communication with other stakeholders, including but not limited to: local communities, the public administration, customers, suppliers and employees. In particular, the contact channels for this communication include:
The Director in charge shall report to the Board of Directors on a bi-annual basis, or by the first available meeting in case of significant events:
Specifically, as reflected in the semi-annual reports submitted by the Administrator-in-Charge to the Board of Directors during the 2023 fiscal year, dialogue took the form of the following activities:
Hera's Public Shareholders specifically requested and obtained information or clarification regarding the semi-anual financial statements as of 30 June 2022, the data on corporate bodies and related compensation, the number of shares held, the financial statements as of 31 December 2022, Hera's shareholder base and participation in the Hera Shareholders Meeting of 27 April 2023.
Furthermore, requests were made regarding:
▪ inclusion in the Increased Voting List;
▪ identifying the escrow account for the Hera shares held for the purposes of subsequent transfer All requests were duly addressed.
Financial Investors and Analysts participated in a number of conference calls, meetings and company visits.
For example, the requested insights concerned: the Company's economic and financial performance, sustainable strategy and the targets on emissions reduction, energy market volatility and the possible effects of inflation on activities, Hera Group's business portfolio, the investments and targets envisaged in the Business Plan, the Company's competitive positioning and growth prospects, as well as the performance of its stock.
Other stakeholders
HeraLABs were held in the areas of Imola, Modena, Forlì-Cesena and Rimini for projects concerning the reference areas.
The annual satisfaction survey of residential customers for the services provided by the Hera Group was carried out.
Starting from the survey on the corporate climate with employees, carried out during 2022/2023, improvement actions were carried out.
Finally, among the events held, the following were organised: an exhibition on topics related to environmental sustainability, reuse and recycling; meetings with trade associations and suppliers; the inauguration of new Hera spaces in Modena and Pescara, as well as two events in Padua and Bologna on inclusion policies in the city.
Ordinary and extraordinary Shareholders meetings are convened in the circumstances and manner provided for by law; they are held at the registered office or even outside the registered office, as long as the location is in Italy.
The full text of the proposed resolutions, together with the illustrative reports and documents submitted to the Shareholders Meeting, are made available to the public at the company's registered offices and on the Company's website www.gruppohera.it, as well as on the authorised storage site within the legal deadline for each of the matters under discussion.
The shareholders entitled to participate in the Shareholders Meeting are those entitled to vote, pursuant to the law, at the end of the accounting day coinciding with the record date and for which the Company has received the relative communication made by the authorised intermediary by the end of the third trading day preceding the date set for the Shareholders Meeting. However, the legitimate right to participate and vote remains if these communications are received after this deadline, provided that they are received by the beginning of the meeting. Those who become owners of shares only subsequent to this deadline will not have the right to participate in and vote at the Shareholders Meeting.
Any person entitled to attend may be represented at the Shareholders Meeting in accordance with the law, exercising the right to use the proxy form available on the Company's website for this purpose, and the methods that interested parties can use to notify the Company of proxies are also available electronically on this site.
At each Shareholders Meeting, the Company identifies a person to whom the holders of voting rights will be able to confer a proxy with voting instructions covering all or some of the agenda items. The proxy to the aforementioned representative must be conferred by the end of the second open market day prior to the date of the Shareholders Meeting, in the manner specified on the Company's website and using the specific proxy form provided there.
The proxy to the designated representative has no effect with regard to proposals for which voting instructions have not been given.
Shareholders can ask questions about the items on the agenda even before the Shareholders Meeting, in the manner indicated on the Company's website.
Shareholders who, even jointly, represent one fortieth of the share capital, can submit a request within ten days of the publication of the notice of call asking that items be added to the matters to be discussed, indicating in the request the additional topics proposed, or presenting proposed resolutions on the items already on the agenda. Requests must be submitted in writing in the manner indicated on the Company website.
In accordance with Article 13 of the Articles of Association, the Shareholders Meeting is chaired by the Chairman of the Board of Directors or, in his/her absence, by a person elected by the Shareholders Meeting itself through a majority vote by those present. The Chairman of the Shareholders Meeting appoints a secretary, verifies that it has been constituted properly, ascertains the identity and legitimacy of those present and regulates the Shareholders Meeting, in compliance with the meeting regulations, ascertaining the results of voting.
In accordance with Article 14 of the Articles of Association, both ordinary and extraordinary Shareholders meetings and their related resolutions are valid if made with the attendance requirements and majorities established by law.
Resolutions by the Extraordinary Shareholders Meeting concerning amendments to Articles 6.4 (shares and increased voting rights), 7 (public majority shareholding), 8 (limits on share ownership), 14 (validity of Shareholders Meetings and right of veto) and 17 (appointment of the Board of Directors) of the Articles of Association shall be valid if made with a yes-vote by at least 3/4 of shareholders with voting rights participating in the Shareholders Meeting, rounded down if necessary.
The Shareholders Meeting of 29 April 2003 approved the text of the meeting regulations, the updated version of which is published under the "Section Governance/Shareholders Meeting" on the Company website at www.gruppohera.it, which indicate the procedures to be followed in order to permit the orderly and proper functioning of meetings, without prejudice to the right of each shareholder to express his or her opinion on the matters under discussion.
During 2023 only one Ordinary Shareholders Meeting was held on 27 April, which was attended by 11 members of the Board of Directors and all the members of the Board of Statutory Auditors.
At its meeting of 21 February 2024, the Board of Directors considered the recommendations made in the letter sent on 14 December 2023 to the chairmen of the governing bodies of Italian listed companies by the Chairman of the Corporate Governance Committee. Specifically, the main issues involved in these recommendations for 2024 include:
At the aforementioned meeting, the Board of Directors noted these recommendations and reported on the status of their implementation/reception by the Company.
In particular, the Company confirms its alignment with the recommendations on adequate disclosure on the involvement of the administrative body in the examination and approval of the Business Plan and in the analysis of the issues relevant to long-term value generation. In this regard, it was noted that the examination and approval of the Business Plan of Hera and the Group it heads is reserved for the Board of Directors, also based on the analysis of the topics relevant to the deadline for long-term value generation, as required by Recommendation 1, letter a) of the Corporate Governance Code.
Specifically, Strategy Day was held on 29 November 2023, i.e. the Board of Directors meeting in which the guidelines of the 2023-2027 Business Plan were illustrated and approved, postponing the approval of the same, in its economic and financial profiles, until the next meeting on 24 January 2024.
The Plan envisages, among other things, (i) generation of Shareholders value, through the strategic references of profitability and financial sustainability and risk management, as well as (ii) creation of shared value with its stakeholders, through carbon neutrality, resource regeneration, social equity and prosperity.
With regard to the pre-meeting information, the Company believes it is in line with the Recommendation.
The Company complies with the Regulations on the Functioning of the Board of Directors of Hera Spa adopted - as reported in section 4.4 of this report - by the Resolution of the Board of Directors of 11 November 2020, aimed at defining the rules of operation of the administrative body and its committees, making explicit, specifically, Article 7, the rules for pre-meeting information.
Also with regard to the guidelines on optimal composition, the Company is in line with the relevant Recommendation, taking into account that the Board of Directors on 8 February 2023, in view of its renewal, which took place during the Shareholders Meeting of 27 April 2023, expressed its views so that the Shareholders submitting the lists of candidates could take them into account in the composition of the said lists.
The relevant document was made available to the market through publication on the Company's website, as well as on the authorised storage mechanism .
Furthermore, the published indications expressly required Shareholders submitting lists containing a number of candidates greater than half of the members to be elected, to provide adequate information, in the documentation presented for filing the list, regarding its compliance with the guidelines set out in the aforementioned document.
It should be noted that the Shareholders presenting the majority list have provided adequate information, in the documentation presented for filing the said list, about its compliance with the guidelines issued by the Board of Directors.
Finally, with regard to the increased vote, the Company is in line with the relevant Recommendation.
The Board of Directors on 24 March 2015, in formulating its proposal for the Shareholders Meeting of 28 April 2015, argued in detail about the purposes of the choice and the expected effects.
Specifically, as envisaged by the legislator, the introduction of the regulation relating to the increased vote was intended to promote medium-long term investment and, consequently, stability of the shareholding structure, assigning an increased vote to "stable" shareholders i.e. those who have demonstrated loyalty to the Company by maintaining share ownership for an adequate period of time.
Furthermore, as detailed in Section 2.0 of this report, the Shareholders Meeting of 28 April 2015 approved the introduction of Article 6 of the Articles of Association, providing for increased voting rights, by virtue of which parties who are registered for a continuous period of at least 24 months in the special list established from 1 June 2015, shall be entitled to two votes for each share held at Shareholders Meetings in case of resolutions concerning: i) the amendment of Articles. 6.4 and/or 8 of the Articles of Association, ii) the appointment and/or revocation of the Board of Directors or its members, iii) the appointment and/or revocation of the Board of Statutory Auditors or its members.
Furthermore, on 13 May 2015, Hera's Board of Directors, in order to regulate the criteria and methods of keeping the special list, also approved the regulation of the special list for legitimation of the benefit of the increased vote, in implementation of the provisions of the applicable legislation and Hera's Articles of Association.
| Board of Directors | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Position | Member | Birth year | Date first appointment (*) |
In office since | In office until | List (presenters) (**) |
List (M/m) (***) |
Exec. | Non exec. | Code Indep. |
TUF Indep. |
No. other positions (****) |
Participation (*) |
| Chairman• | Cristian Fabbri | 1970 | 27-apr-23 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | - | 11/11 | |||
| CEO• | Orazio Iacono | 1967 | 11-may-22 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | - | 13/13 | |||
| Vice Chair. | Gabriele Giacobazzi (#) | 1949 | 29-apr-20 | 27-apr-23 | 03-mar-24 | Shareholders i | M | X | X | X | - | 12/13 | |
| Director | Fabio Bacchilega | 1963 | 29-apr-20 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | X | X | - | 12/13 | |
| Director | Gianni Bessi | 1967 | 27-apr-23 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | - | 11/11 | |||
| Director | Enrico Di Stasi | 1978 | 27-set-23 | 27-set-23 | Next meeting | Shareholders | M | X | - | 6/6 | |||
| Director | Grazia Ghermandi | 1954 | 27-apr-23 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | X | X | - | 11/11 | |
| Director | Alessandro Melcarne | 1984 | 08-nov-17 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | X | X | - | 12/13 | |
| Director | Milvia Mingozzi | 1955 | 27-apr-23 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | X | X | 1 | 10/11 | |
| Director | Marina Monassi | 1954 | 27-apr-23 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | X | X | - | 11/11 | |
| Director | Monica Mondardini | 1960 | 29-apr-20 | 27-apr-23 | Appr. FS 2025 |
Shareholders | M | X | X | X | 4 | 13/13 | |
| Director | Francesco Perrini | 1965 | 27-apr-23 | 27-apr-23 | Appr. FS 2025 |
Shareholders | m | X | X | X | - | 10/11 | |
| Director ○ | Paola Gina Maria Schwizer | 1965 | 29-apr-20 | 27-apr-23 | Appr. FS 2025 |
Shareholders | m | X | X | X | 2 | 13/13 | |
| Director | Bruno Tani | 1949 | 27-apr-06 | 27-apr-23 | Appr. FS 2025 |
Shareholders | m | X | X | X | 5 | 13/13 | |
| Director | Alice Vatta | 1975 | 29-apr-20 | 27-apr-23 | Appr. FS 2025 |
Shareholders | m | X | X | X | 1 | 12/13 | |
| --------------------------------DIRECTORS WHOSE POWERS WERE TERMINATED DURING 2023 -------------------------------- | |||||||||||||
| Chairman | Tomaso Tommasi di Vignano | 1947 | 04-nov-02 | 29-apr-20 | 27-apr-23 | Shareholders | M | X | - | 2/2 | |||
| Director | Danilo Manfredi | 1969 | 23-apr-14 | 29-apr-20 | 27-apr-23 | Shareholders | M | X | X | X | - | 2/2 | |
| Director | Lorenzo Minganti | 1973 | 29-apr-20 | 27-apr-23 | 19-giu-23 | Shareholders | M | X | X | X | - | 5/5 | |
| Director ○ | Erwin P.W Rauhe | 1955 | 27-apr-17 | 29-apr-20 | 27-apr-23 | Shareholders | m | X | X | X | 1 | 2/2 | |
| Director | Manuela Cecilia Rescazzi | 1958 | 29-apr-20 | 29-apr-20 | 27-apr-23 | Shareholders | M | X | X | X | - | 2/2 | |
| Director | Federica Seganti | 1966 | 27-apr-17 | 29-apr-20 | 27-apr-23 | Shareholders | M | X | X | X | 3 | 1/2 | |
| Director | Marina Vignola | 1970 | 27-apr-17 | 29-apr-20 | 27-apr-23 | Shareholders | M | X | X | X | - | 2/2 |
Nunber of meetings held during ethe year: 13
Quorum required for minority lists to be submitted for the election of one or more members (pursuant to Article 147-ter of the TUF: at least 1% of the shares with voting rights at the ordinary Shareholders meeting (Art. 17.5 Articles of Association) . At least 1% of the shares with voting rights at the Ordinary Shareholders Meeting (Article 17.5 Article of Association
• This symbol indicates the director in charge of the internal control and risk management system.
○ This symbol indicates the Lead independent director (LID).
(*) The date of first appointment of each director refers to the date on which the director was appointed for the first time (ever) to the issuer's BoD.
(**)This column shows the list from which each director was taken, preented by the shareholders (indicating "Shareholders") or the BoD (indicating "BoD").
(***) This column n indicates whether the list from which each director was drawn is "majority" (indicating "M"), or "minority" (indicating "m")
(****) This column indicates the number of offices as director or statutory auditor held by the person concerned in other companies listed on regulated markets or large enterprises. The positions are described in full in the report on corporate governance.
(*****) This column indicates the participation of the directors in the meetings of the Board of Directors (indicate the number of meetings attended compared to the total number of meetings they could have attended; e.g. 6/8; 8/8 etc.). (#) terminated on 3 March
2024
| Board of Directors | Executive Committee |
Control and Risk Committee / OPC |
Remuneration Committee |
Appointments Committee |
Ethics and Sustainability Committee |
||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Position | Member | (*) | (**) | (*) | (**) | (*) | (**) | (*) | (**) | (*) | (**) |
| BoD Chairman executive - non-independent |
Cristian Fabbri (since 27-apr-23) | 5/5 | P | ||||||||
| CEO executive - non-independent |
Orazio Iacono | 7/7 | M | ||||||||
| Vice Chairman non-executive – Code and TUF independent |
Gabriele Giacobazzi (***) | 7/7 | M | 6/6 | P | 5/5 | P | ||||
| Director non-executive – Code and TUF independent |
Fabio Bacchilega | 4/5 | M | ||||||||
| Director non-executive – Code and TUF independent (^) |
Enrico Di Stasi (since 27-sept-23) | 1/1 | M | ||||||||
| Director non-executive – Code and TUF independent |
Alessandro Melcarne Monica Mondardini Code and TUF independent Marina Monassi (since 27-apr-23) Code and TUF independent |
M | 4/4 | M | Not present | ||||||
| Director non-executive – |
4/5 | M | |||||||||
| Director non-executive – |
M | ||||||||||
| Director non-executive – Code and TUF independent |
Paola Gina Maria Schwizer | 6/6 | M | ||||||||
| Director non-executive – Code and TUF independent |
Francesco Perrini (since 27-apr-23) | 4/5 | M | ||||||||
| Director non-executive – Code and TUF independent |
Alice Vatta | 5/5 | M | 5/5 - 3/3 |
P - M |
||||||
| -------------------------------- DIRECTORS WHOSE TERM OF OFFICE CONCLUDED DURING 2023 -------------------------------- |
|||||||||||
| BoD Chairman executive - non-independent |
Tomaso Tommasi di Vignano (until 27-apr-23) | 1/2 | P | ||||||||
| Director non-executive – Code and TUF independent |
Lorenzo Minganti (until 19-jun-23) | 3/3 | M | Not present | |||||||
| Director non-executive – Code and TUF independent |
Erwin P.W Rauhe (until 27-apr-23) | 2/2 | M | ||||||||
| Director non-executive – Code and TUF independent |
Federica Seganti (until 27-apr-23) | 3/3 | P | ||||||||
| ------------- ANY MEMBERS WHO ARE NOT DIRECTORS ------------- | |||||||||||
| External professional | Nicoletta Tranquillo (since 10-may-23) | 5/5 | M | ||||||||
| External professional Cristiana Rogate (until 27-apr-23) |
Not present | 3/3 | M | ||||||||
| Hera Spa Shared Value and Sustainability Director | Filippo Maria Bocchi | 8/8 | M | ||||||||
| Number of meetings held during the year | 7 meetings | 6 meetings | 5 meetings | 8 meetings |
NOTE:
(*) This column indicates the degree of participation of the director in meetings of the committee
(**) This column indicates the position held by the director on the Board: Chairman (P); Member (M)
(***) Powers were terminated on 3 March 2024
(^) Director deemed non-independent by the Board of Directors on 26 March 2024.
Number of meetings held during the year: 16
Quorum required for lists to be submitted for the election of one or more members (pursuant to Article 148 of the TUF): at least 1% of the shares with voting rights at the Ordinary General Meeting (Article 26.2 of the Articles of Association).
NOTE:
(*) First appointment date of each auditor means the date on which the auditor was appointed for the first time (ever) in the Issuer's board of auditors.
(**) This column indicates whether the list from which each auditor was drawn is "majority" (indicating "M"), or "minority" (indicating "m").
(***) This column indicates the participation of the auditors in the meetings of the board of auditors (indicate the number of meetings attended compared to the total number of meetings they could have attended; e.g. 6/8; 8/8 etc.).
(****) This column indicates the number of director or auditor positions held by the interested party pursuant to the art. 148-bis TUF and the related implementation provisions contained in the Consob Issuers' Regulation. The complete list of positions is published by Consob on its website pursuant to art. 144-quinquiesdecies of the Consob Issuers' Regulation.
| Name, surname | Position | Other positions (*) | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Cristian Fabbri (since 27-apr-23) | Executive Chairman | ||||||||
| Orazio Iacono | Chief Officer |
Executive | |||||||
| Gabriele Giacobazzi ** | Vice Executive | ||||||||
| Fabio Bacchilega | Director | ||||||||
| Gianni Bessi (since 27-apr-23) | Director | ||||||||
| Enrico Di Stasi (since 27-sept-23) | Director | ||||||||
| Grazia Ghermandi (since 27-apr-23) | Director | ||||||||
| Alessandro Melcarne | Director | ||||||||
| Milvia Mingozzi (since 27-apr-23) | Director | Member of Board of Statutory Auditors from Ferrara TUA Spa | |||||||
| Marina Monassi (sine 27-apr-23) | Director | ||||||||
| Monica Mondardini | Director | Chief Executive Officer of CIR Spa Chairman of SOGEFI Spa (Gruppo CIR) Director of Edenred SA Director of KOS Spa (Gruppo CIR) |
|||||||
| Francesco Perrini (since 27-apr-23) | Director | ||||||||
| Paola Gina Maria Schwizer | Director | Independent director from the Supervisory Board of Deutsche Bank Spa Independent director of Ferrovie dello Stato Spa |
|||||||
| Bruno Tani | Director | Vice Chairman and CEO of Societa' Gas Rimini Spa CEO of City Gas Bulgaria Ead CEO of Technoterm Ead Bulgaria (Sofia) Chairman of Board of Statutory Auditors D.G. Holding Spa |
|||||||
| Alice Vatta | Director | Independent director of Fincantieri Spa |
(*) List of positions as Director or Statutory Auditor held by each Director in other companies listed on regulated markets, including foreign markets or large enterprises
(**) Powers terminated on 3 March 2024
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