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Hengxin Technology Ltd. — Proxy Solicitation & Information Statement 2017
Mar 23, 2017
49674_rns_2017-03-23_cb31859c-e324-47bc-94ac-15c9bdcdacc1.pdf
Proxy Solicitation & Information Statement
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PROXY FORM
(Please see notes overleaf before completing this proxy form)
HENGXIN TECHNOLOGY LTD.
IMPORTANT
This proxy form is for use by Attendance of Shareholders registered under the Hong Kong Branch Share Register, Tricor Investor Services Limited.
(carrying on business in Hong Kong as HX Singapore Ltd.)
Singapore Company Registration No. 200414927H (Incorporated In the Republic of Singapore with limited liability) (the “ Company ”)
I/We[1] (Name) of (Address)
being a member/members of HENGXIN TECHNOLOGY LTD. (the “ Company ”), and the registered
holder(s) of
shares[2] in the capital of the Company, hereby appoint THE CHAIRMAN OF THE MEETING, or failing him[3] :
| Name | Address | No. of Shares |
|---|---|---|
| and/or (delete as appropriate) | ||
| Name | Address | No. of Shares |
as my/our proxy/proxies to vote for me/us on my/our behalf at the annual general meeting (the “ Meeting ”) of the Company to be held at Room A, 1804A, 18/F, Tower 1, Admiralty Centre, 18 Harcourt Road, Admiralty, Hong Kong on Friday, 28 April 2017 at 10:00 a.m. and at any adjournment thereof. I/We direct my/our proxy/proxies to vote for or against the Resolutions proposed at the Meeting as indicated in the table hereunder. If no specific instruction as to voting is given or in the event of any other matters arising at the Meeting and at any adjournment thereof, the proxy/proxies will vote or abstain from voting at *his/her/their discretion.
| **5 ** | By way ofpoll4 | By way ofpoll4 | |
|---|---|---|---|
| **No. ** | Resolutions relating to: | For | Against |
| 1. | Directors’ Report and Audited Financial Statements for the year ended 31 December 2016 together with the Auditors’ Report |
||
| 2. | Payment of the proposed frst and fnal dividend of RMB2.57 cents per share for the fnancialyear ended 31 December 2016 |
||
| 3. | Re-election of Mr. Xu Guoqiang as an Executive Director | ||
| 4. | Re-election of Mr. Cui Wei as a Non-executive Director | ||
| 5. | Re-election of Mr. Pu Hong as an Independent Non-executive Director | ||
| 6. | Approval of Directors’ fee amounting to HK$1,858,000 for the fnancial year ending31 December 2017 |
||
| 7. | Re-appointment of Messrs KPMG LLP as the Auditors and to authorise the Directors to fx their remuneration |
||
| 8. | Renewal of Share Issue Mandate | ||
| 9. | Renewal of Share Purchase Mandate | ||
| 10. | Authority to issue shares under the Hengxin Share Option Scheme |
Dated this day of 2017
Signature(s) of Shareholder(s) or, Common Seal of Corporate Shareholder[6]
- Delete where applicable
IMPORTANT: PLEASE READ NOTES ON THE REVERSE CAREFULLY BEFORE COMPLETING THIS PROXY FORM
NOTES TO PROXY FORM:
-
Full name(s) and address(es) are to be inserted in BLOCK CAPITALS .
-
Please insert the number of shares of the Company registered in your name(s) and to which the proxy relates. If no number is inserted, this proxy form will be deemed to relate to all the shares of the Company registered in your name(s).
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If any proxy other than the Chairman of the Meeting is preferred, please strike out the words “ THE CHAIRMAN OF THE MEETING ” and insert the name and address of the proxy desired in the space provided. ANY ALTERATION MADE TO THIS PROXY FORM MUST BE INITIALLED BY THE PERSON WHO SIGNS IT. A member of the Company (the “ Member ”) shall be entitled to appoint no more than two proxies to attend and vote at the Meeting. A proxy need not be a Member. Where a Member appoints more than one proxy, the Member shall specify the proportion of his/her/their shares to be represented by each such proxy, failing which the nomination shall be deemed to be alternative.
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Please note that if you would like to vote for a resolution, please put a in the “For” column. If you would like to vote against a resolution, please put a in the “Against” column. If you would like to vote in respect of some of the shares represented by the proxy/proxies appointed, please insert the number of shares instead of a . If no or a number of shares is put in any column, the proxy/proxies is/are authorised to vote at his/her/their discretion.
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The full descriptions of the resolutions proposed to be considered and approved at the Meeting are set out in the notice of the Meeting dated 24 March 2017, which can be viewed and downloaded from www.hkexnews.hk or www.hengxin.com.sg.
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This proxy form, in the case of an individual Member, shall be signed by the Member or his/her attorney duly authorised in writing, or in the case of a Member which is a corporation, shall be either given under its common seal or signed on its behalf by an attorney duly authorised in writing or a duly authorised officer of the corporation. In the case of joint holders of any share of the Company, any one of such holders may vote at the Meeting, either personally or by proxy, in respect of such share as if he/she was solely entitled thereto. However, if more than one of such joint holders is present at the Meeting, personally or by proxy, the vote of the joint holder whose name stands first in the register of members of the Company and who tenders a vote, whether in person or by proxy, shall be accepted to the exclusion of the votes of the other joint holder(s).
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To be valid, this proxy form, together with any power of attorney (if any) or other authority (if any) under which it is signed or a notarially certified copy thereof, must be deposited at the branch share registrar of the Company in Hong Kong, Tricor Investor Services Limited at Level 22, Hopewell Centre, 183 Queen’s Road East, Hong Kong not less than forty-eight (48) hours before the time appointed for the holding of the Meeting (or at any adjournment thereof).
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A proxy need not be a Member but must attend the Meeting in person to represent you.
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Completion and delivery of this proxy form will not preclude you from attending and voting at the Meeting. Any appointment of a proxy or proxies shall be deemed to be revoked if a Member attends the Meeting in person, and in such event, the Company reserves the right to refuse to admit any person or persons appointed under this proxy form to the Meeting.
GENERAL
Any shareholder or depositor or proxy who wishes to take part in the Meeting from Singapore, may attend via video conference which shall be held at Henderson Room #307, Maxwell Chambers, 32 Maxwell Road, #03–01, Singapore 069115. The shareholder or depositor or proxy attending the said video conference will be able to pose questions to the Company and to comment on the issues to be considered at the Meeting as set forth in the notice of the Meeting dated 24 March 2017.
PERSONAL INFORMATION COLLECTION STATEMENT
Your supply of your and your proxy’s (or proxies’) name(s) and address(es) is on a voluntary basis for the purpose of processing your request for the appointment of a proxy (or proxies) and your voting instructions for the Meeting of the Company (the “ Purposes ”). The Company may transfer your and your proxy’s (or proxies’) name(s) and address(es) to its agent, contractor, or third party service provider who provides administrative, computer and other services to the Company for use in connection with the Purposes and to such parties who are authorised by law to request the information or are otherwise relevant to the Purposes and need to receive the information. Your and your proxy’s (or proxies’) name(s) and address(es) will be retained for such period as may be necessary to fulfil the Purposes. Request for access to and/or correction of the relevant personal data can be made in accordance with the provisions of the Personal Data (Privacy) Ordinance and any such request should be in writing by mail to the Company or the Privacy Compliance Officer of Tricor Investor Services Limited at the above address.