Hemisphere Properties India Limited

LUBNA

Digitally signed by LUBNA Date: 2025.04.02 13:50:12 +05'30'

(A Govt. of India Enterprises) CIN:L70101DL2005GOI132162 Reg. office:Room No. 144, C-Wing, Nirman Bhawan Maulana, Azad Road, New Delhi 110001 Website: www.hpil.co.in, Email: [email protected] Tel.: 011-23061915

NOTICE OF POSTAL BALLOT Pursuant to Section 110 read with Section 108 of the Companies Act, 2013

VOTING STARTS ON VOTING ENDS ON Saturday, 5th April, 2025 (IST 9.00 am) Sunday,4th Mayy,4th May,4th Mayy, 2025 (IST 5.00 pm)

Sunday,4th Mayy,4th May,4th Mayy, 2025 (IST 5.00 pm)

Dear Member(s ),

NOTICE is hereby given pursuant to Section 110 read with Section 108 of the Companies Act, 2013 ( “Act” ) and other applicable provisions, if any, of the Act and Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014 ( “Rules” ), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ( “SEBI Listing Regulations ”) and the Secretarial Standard on General Meetings issued by the Institute of Company Secretaries of India ( “SS-2” ), as amended from time to time, read with the General Circular Nos. 14/2020 dated April 8, 2020, 17/2020 dated April 13, 2020, and subsequent circulars issued in this regard, the latest being 09/2024 dated September 19, 2024 issued by the Ministry of Corporate Affairs ( “MCA” ) (hereinafter collectively referred to as “MCA Circulars” ), that the resolution seeking approval for material related party transaction with Central Public Work Department (CPWD) for financial year 2025-26, is proposed to be passed as a Ordinary Resolution by the Members of Hemisphere properties India Limited ( “Company” ) as on the Cut-off Date (“Members”), through postal ballot (the “Postal Ballot”) only by way of remote e-voting (“e-voting”) process.

In compliance with the aforesaid MCA Circulars, this Postal Ballot Notice is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/Depositories. The communication of assent or dissent of the Members would take place only through the remote e-voting system. If your e-mail address is not registered with the Company/Depositories, please follow the process provided in the Notes to receive this Postal Ballot Notice.

An Explanatory Statement pursuant to Section 102 of the Act and other applicable provisions of the Act, pertaining to the resolutions setting out the material facts and reasons in respect thereof, is annexed to this Notice.

Pursuant to Rule 22(5) of the Rules, the Board of Directors of the Company have appointed Shri Rahul Chaudhary (M-F12884, CoP 20341), Practicing Company Secretary, as the Scrutinizer for conducting the Postal Ballot through remote e-voting process in a fair and transparent manner.

The remote e-voting period commences from 9.00 a.m. (IST) on Saturday, 5[th] April, 2025, and ends at 5:00 p.m. (IST) on Sunday, 4[th] May, 2025. The Scrutinizer will submit his report to the Chairperson of the Company or any person authorized by him upon completion of the scrutiny of the votes cast through remote e-voting. The results of the Postal Ballot will be announced on or before 5:00 p.m. (IST) on Monday, 5[th] May, 2025.

The Company has engaged the services of Central Depository Services (India) Limited (CDSL) for providing remote e-voting facilities to the Members. The voting result, along with the Scrutinizer’s Report, shall be available forthwith on the Company’s website at www.hpil.co.in and will also be forwarded to BSE Limited (BSE) and National Stock Exchange of India Limited (NSE) where the Company’s shares are listed.

References to postal ballot(s) in this Notice include votes received electronically. The resolution, if approved by the Members, will be deemed to have been passed on the last date specified by the Company for remote e-voting i.e., Sunday, 4th May, 2025.

Special Business

Item no.1 : To approve Material Related Party transaction with Central Public Work - Department (CPWD) for financial year 2025 26 and in this regard pass the following Resolution as an Ordinary Resolution:

“RESOLVED THAT pursuant to Regulation, 2 (1) (zc), 23 and other applicable Regulations, of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 the applicable provisions of the Companies Act, 2013 (‘Act’), if any, read with related rules, if any, each as amended from time to time and the Company’s Policy on Related Party Transaction(s), (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force), the consent of the Members of the Company be and is hereby accorded to the Board of Directors (hereinafter referred to as the “Board”, which term shall be deemed to include any Committee constituted / empowered / to be constituted by the Board from time to time to exercise its powers conferred by this resolution) of the Company (“Board”), for entering into and / or carrying out and / or continuing with existing contracts / arrangements / transactions or modification(s) of earlier arrangements / transactions or as fresh and independent transaction(s) or otherwise (whether individually or series of transaction(s) taken together or otherwise), with Central Public Work Department (CPWD), a related party of the Company, during the financial year 2025-26 as per the details set out in the explanatory statement annexed to this notice, notwithstanding the fact that the aggregate value of all these transaction(s), on such terms and conditions as may be agreed between the Company and CPWD, for an aggregate value of up ₹ 6,68,00,000 ( Rupees Six Crores Sixty Eight Lakhs Only) shall be carried out at an arm's length basis and in the ordinary course of business of the Company.

RESOLVED FURTHER THAT the Board of Directors / Company Secretary/ CFO be and is hereby severally authorized on behalf of the Company to do all such acts, deeds and things, to sign, execute all such agreements, documents, instruments in writings as deemed necessary, as may be required in its absolute discretion to give effect to this Resolution.”

By the order Board of Directors of

Hemisphere Properties India Limited

Sd/- Lubna (Company Secretary & Compliance officer)

Place: New Delhi Dated: 12.02.2025

STATEMENT UNDER SECTION 102 OF THE COMPANIES ACT, 2013

Item no.1: To approve Material Related Party transaction with Central Public Work Department (CPWD) for financial year 2025-26

Background, details and benefits of the proposed Material Related Party Transactions by the Company

The Securities and Exchange Board of India ('SEBI'), vide its notification dated November 09, 2021, has notified SEBI (Listing Obligations and Disclosure Requirements) (Sixth Amendment) Regulations, 2021 ('Amendments') introducing amendments to the provisions pertaining to the Related Party Transactions under the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 ('Listing Regulations'). The aforesaid amendments specified for determination of material Related Party Transactions requiring prior Members' approval with the threshold of lower of INR 1,000 Crores (Rupees One thousand crores) or 10% (ten percent) of the annual consolidated turnover of the listed entity as per the last audited financial statements of the listed entity.

Further, Hemisphere Properties India Ltd. (HPIL), a Central Public Sector Enterprise (CPSE), has engaged the Central Public Works Department (CPWD) as its nodal agency, with the approval of the Ministry of Housing & Urban Affairs, for the care and maintenance of its land parcels. HPIL owns approximately 739.69 acres of land across Pune, Chennai, Kolkata, Chattarpur, and Greater Kailash, requiring ongoing and recurring maintenance.

The CPWD, through its regional offices, is responsible for maintaining these land parcels and ensuring they remain free from encroachment. This includes comprehensive maintenance services such as boundary wall construction, fencing, security provision, and other related infrastructure services. HPIL's decision to engage CPWD was driven by its limited internal human resources and CPWD's extensive experience in managing government land. As HPIL falls under the administrative purview of the Ministry of Housing & Urban Affairs, utilizing CPWD's services at their standard rates was deemed appropriate.

These transactions are conducted at arm's length and within the ordinary course of business. CPWD charges rates as per its established Schedule of Rates. However, the transaction amounts exceed the threshold specified in Regulation 23 of the SEBI Listing Regulations for identifying material transactions.

For the Financial Year 2024-25, HPIL obtained member approval for Related Party Transactions (RPTs) amounting to ₹10.44 crores. A significant portion of these provisions pertains to care and maintenance, boundary and road construction, and essential infrastructure services, constituting a substantial portion of the RPTs.

The estimated/proposed transaction amount with CPWD for the Financial Year 2025-26 is up to ₹6,68,00,000. The actual expenses may be lower than this projected amount. Given Company’s revenue, this transaction with CPWD surpasses the 10% annual turnover threshold for Material Related Party Transactions under the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. Therefore, HPIL is seeking member approval for this Material Related Party Transaction for the Financial Year 2025-26. Information required under Regulation 23 of SEBI Listing Regulations read with SEBI Circular dated November 22, 2021 is provided herein below:

1.	Name of Related Party Central Public Work Department(CPWD)	Name of Related Party Central Public Work Department(CPWD)
2.	Relationship with the listed entity or its subsidiary, including nature of its	CPWD is an entity under common control with the Company i.e., Central Government

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concern or interest (financial or i.e through Ministry of Housing & Urban
otherwise); Affairs
3. Nature and Material Terms of ContractAvailing Services for care & maintenance&
other land related works for all land parcels
of the Company and the price of services will
be in accordance to their prescribed manual.
4. Tenure of the proposed transaction The tenure of RPT is on continuous basis,
(particular tenure shall be specified); however, this proposal pertains to the
financial year 2025-26.
5. Whether in Ordinary Course of Yes
Business
6. Value of Approval being sought ₹ 6,68,00,000 ( Rupees Six Crores Sixty
Eight Lakhs Only)
7. The percentage of the listed entity’s As per the latest Audited balance sheet of the
annual consolidated turnover, for the Company for financial year 2023-24 is
immediately preceding financial year, ₹52.27 lakhs.
that is represented by the value of the
proposed transaction (and for a RPT
involving a subsidiary, such
percentage calculated on the basis of
the subsidiary’s annual turnover on a
standalone basis shall be additionally
provided);
8. If the transaction relates to any loans, Not Applicable
inter-corporate deposits, advances or
investments made or given by the
listed entity or its subsidiary:
i) details of the source of funds in
connection with the proposed
transaction;
ii) ii) where any financial indebtedness
is incurred to make or give loans, inter-
corporate deposits, advances or
investments,
 nature of indebtedness;
 cost of funds; and
 tenure;
iii) applicable terms, including
covenants, tenure, interest rate and
repayment schedule, whether secured
or unsecured; if secured, the nature of
security; and
iv) the purpose for which the funds will
be utilized by the ultimate beneficiary
of such funds pursuant to the RPT.
9. Justification as to why the RPT is in As per the approval of Competent Authority
the interest of the listed entity; since CPWD is Govt. department for
providing required services and Company
must engage competent and resourceful
Agency for maintaining integral land parcel
of 739.69 acres.
4
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10.	A copy of the valuation or other external party report, if any such report has been relied upon NA	A copy of the valuation or other external party report, if any such report has been relied upon NA
11.	The indicative base price / current contracted price and the formula for variation in the price if any; and	Price of services quoted by CPWD in accordance to their manual.

The Members may please note that in terms of provisions of the SEBI Listing Regulations, no related party/ies shall vote to approve the Ordinary Resolution at Item No. 1 of the accompanying Postal Ballot Notice.

None of the Directors, Key Managerial Personnel of the Company is in any way, concerned or interested, financially or otherwise, in the resolution. The Board recommends the resolution as set out in the notice for approval by the members through Ordinary Resolution.

By the order Board of Directors of Hemisphere Properties India Limited Sd/- Lubna (Company Secretary & Compliance officer)

Place: New Delhi Dated: 12.02.2025

Registered office : Room No. 144, C-Wing, Nirman Bhawan Maulana, Azad Road, New Delhi 110001

NOTES

The relevant explanatory statement pursuant to Section 102 of the Companies Act, 2013 (the “ Act ”) and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“ Listing Regulations ”) setting out the material facts and reasons for the proposed Resolution of the Postal Ballot Notice and other details are annexed hereto.
In compliance with the provisions of Section 108 and Section 110 of the Act read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, Regulation 44 of the Listing Regulations, SS-2 and the MCA Circulars, the Company is pleased to provide remote e-Voting facility to its Members, to enable them to cast their votes electronically.
In compliance with the MCA Circulars, the Postal Ballot Notice along with the instructions regarding remote e- Voting shall be sent by electronic mode only to those Members whose names appear in the Register of Members/ list of Beneficial Owners, maintained by the Company/ Depositories as at close of business hours on Friday, 28[th] March, 2025 (i.e. Cut-off date) , and whose e-mail IDs are registered with the Depository Participants (DPs) or with the Company or its Registrar and Transfer Agent i.e. MUFG Intime India Private Limited (RTA) as on the Cut-off date.

Members holding shares either in physical form or dematerialized form, as on the cut-off date (including those Members who may not receive this Postal Ballot Notice due to nonregistration of their email address with RTA or the DPs, as aforesaid) can cast their votes electronically, in respect of the Resolution as set out in the Postal Ballot Notice only through the remote e-Voting.
As per the MCA Circulars, physical copies of the postal ballot notice, postal ballot forms and pre-paid business reply envelopes are not being sent to Members for this postal ballot. Members are requested to provide their assent or dissent through remote e-Voting only. The Company has engaged the services of M/s Central Depository Services (India) Limited (‘CDSL’) as the agency to to provide remote e-Voting facility to its Members.
The Postal Ballot Notice will also be available on the websites of the Stock Exchange(s), i.e., www.bseindia.com (BSE Limited) and www.nseindia.com (National Stock Exchange of India Limited), Company’s website at www.hpil.co.in and on the website of the CDSL at www.evotingindia.com;
After sending the notice of Postal Ballot through email, an advertisement shall be published in English newspaper and Hindi newspaper, each with wide circulation in the district, where the Registered Office of the Company is situated, and also on the Company’s website www.hpil.co.in.
The voting rights of the Members shall be in proportion to their share of the paid-up equity share capital of the Company as on the Cut-Off Date i.e. 28[th] March, 2025. Members whose names appear in the Register of Members/ List of Beneficial Owners as on the Cut-off Date shall only be considered eligible for the purpose of remote e-Voting and those Members would be able to cast their votes and convey their assent or dissent to the proposed resolutions only through the remote e-Voting process. Any person who is not a Member as on the Cut- off date should treat this Postal Ballot Notice for information purposes only.
Members of the Company as on the Cut-Off Date (including those Members who may not have received this Notice due to non-registration of their e-mail addresses with the Company/RTA/Depositories) shall be entitled to vote in relation to the resolutions in accordance with the process specified in this Postal Ballot Notice. A Member cannot exercise his/her vote by proxy on Postal Ballot.
The remote e-Voting will commence on Saturday, 5[th] April, 2025 at 9:00 a.m. (IST) and will end on Sunday,4[th] May, 2025 at 5:00 p.m. (IST) . During this period, Members of the Company holding shares in physical or electronic form as on the Cut-Off Date may cast their vote electronically. The e-Voting module shall be disabled by CDSL for voting thereafter and Members will not be allowed beyond the said date and time. Once the vote on the Resolution is cast by the Member, he/she shall not be allowed to change it subsequently.
Instructions for Members for voting electronically are as under:

Step 1 : Access through Depositories CDSL/NSDL e-Voting system in case of individual shareholders holding shares in demat mode.

Step 2 : Access through CDSL e-Voting system in case of shareholders holding shares in physical mode and non-individual shareholders in demat mode.

i. The voting period begins from Saturday, Saturday, 5[th] April, 2025 at 9.00 a.m. (IST) and will end on Sunday,4[th] May, 2025 at 5:00 p.m. (IST). During this period Members of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date may cast their vote electronically. The e-Voting module shall be disabled by CDSL for voting thereafter.
ii. Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020, under Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entities are required to provide remote e- voting facility to its shareholders, in respect of all shareholders’ resolutions. However, it has been observed that the participation by the public non-institutional shareholders/retail shareholders is at a negligible level.

Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in India. This necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the shareholders.

In order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the demat account holders, by way of a single login credential, through their demat accounts/ websites of Depositories/ Depository Participants. Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.

Step 1 : Access through Depositories CDSL/NSDL e-Voting system in case of individual shareholders holding shares in demat mode.

iii. In terms of SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Voting facility. Pursuant to abovesaid SEBI Circular , Login method for e-Voting for Individual shareholders holding securities in Demat mode CDSL/NSDL is given below:

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Type of Login Method
shareholders
1) Users who have opted for CDSL Easi / Easiest facility, can login
through their existing user id and password. Option will be made
Individual
available to reach e-Voting page without any further
Shareholders
authentication. The users to login to Easi / Easiest are requested
holding
to visit CDSL website www.cdslindia.com and click on login icon &
securities in
New System Myeasi Tab.
Demat mode
with CDSL 2) After successful login the Easi / Easiest user will be able to see the
Depository e-Voting option for eligible companies where the evoting is in
progress as per the information provided by company. On clicking
the evoting option, the user will be able to see e-Voting page of the
e-Voting service provider for casting your vote during the remote e-
Voting period or joining virtual meeting & voting during the
meeting. Additionally, there is also links provided to access the
system of all e-Voting Service Providers, so that the user can visit
the e-Voting service providers’ website directly.
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3) If the user is not registered for Easi/Easiest, option to register is
available at cdsl website www.cdslindia.com and click on login &
New System Myeasi Tab and then click on registration option.
4) Alternatively, the user can directly access e-Voting page by
providing Demat Account Number and PAN No. from a e-Voting link
available on www.cdslindia.com home page. The system will
authenticate the user by sending OTP on registered Mobile & Email
as recorded in the Demat Account. After successful authentication,
user will be able to see the e-Voting option where the evoting is in
progress and also able to directly access the system of all e-Voting
Service Providers.
1) If you are already registered for NSDL IDeAS facility, please visit the
e-Services website of NSDL. Open web browser by typing the
Individual
following URL: https://eservices.nsdl.com either on a Personal
Shareholders
Computer or on a mobile. Once the home page of e-Services is
holding
launched, click on the “Beneficial Owner” icon under “Login” which
securities in
is available under ‘IDeAS’ section. A new screen will open. You will
demat mode
have to enter your User ID and Password. After successful
with NSDL
authentication, you will be able to see e-Voting services. Click on
Depository
“Access to e-Voting” under e-Voting services and you will be able to
see e-Voting page. Click on company name or e-Voting service
provider name and you will be re-directed to e-Voting service
provider website for casting your vote during the remote e-Voting
period.
2) If the user is not registered for IDeAS e-Services, option to register
is available at https://eservices.nsdl.com. Select “Register Online
for IDeAS “Portal or click at
https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp
3) Visit the e-Voting website of NSDL. Open web browser by typing the
following URL: https://www.evoting.nsdl.com/ either on a Personal
Computer or on a mobile. Once the home page of e-Voting system
is launched, click on the icon “Login” which is available under
‘Shareholder/Member’ section. A new screen will open. You will
have to enter your User ID (i.e. your sixteen digit demat account
number hold with NSDL), Password/OTP and a Verification Code
as shown on the screen. After successful authentication, you will
be redirected to NSDL Depository site wherein you can see e-Voting
page. Click on company name or e-Voting service provider name
and you will be redirected to e-Voting service provider website for
casting your vote during the remote e-Voting period.
Individual You can also login using the login credentials of your demat
Shareholders account through your Depository Participant registered with
(holding NSDL/CDSL for e-Voting facility. After Successful login, you will
securities in be able to see e-Voting option. Once you click on e-Voting option,
demat mode) you will be redirected to NSDL/CDSL Depository site after
login through successful authentication, wherein you can see e-Voting feature.
their Click on company name or e-Voting service provider name and you
Depository will be redirected to e-Voting service provider website for casting
Participants your vote during the remote e-Voting period.
(DP)
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Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL

		Login type		Helpdesk details
		Individual Shareholders holding securities in Demat mode with CDSL		Members facing any technical issue in login can contact CDSL helpdesk by sending a request at [email protected] contact at toll free no. 1800225533
		Individual Shareholders holding securities in Demat mode with NSDL		Members facing any technical issue in login can contact NSDL helpdesk by sending a request at [email protected] or call at : 022 - 4886 7000 and 022 - 2499 7000

Step 2 : Access through CDSL e-Voting system in case of shareholders holding shares in physical mode and non-individual shareholders in demat mode.

iv. Login method for Remote e-Voting for Physical shareholders and shareholders other than individual holding in Demat form.

The shareholders should log on to the e-voting website www.evotingindia.com.
Click on “Shareholders” module.
Now enter your User ID
a. For CDSL: 16 digits beneficiary ID,
b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,
c. Shareholders holding shares in Physical Form should enter Folio Number registered with the Company.
Next enter the Image Verification as displayed and Click on Login.
If you are holding shares in demat form and had logged on to www.evotingindia.com and voted on an earlier e-voting of any company, then your existing password is to be used.
If you are a first-time user follow the steps given below:

Particulars	For Physical shareholders and other than individual shareholders holding shares in Demat.
PAN	Enter your 10digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both demat shareholders as well as physical shareholders)  Shareholders who have not updated their PAN with the Company/Depository Participant are requested to use the sequence number sent by Company/RTA or contact Company/RTA.
Dividend Bank Details OR Date of Birth(DOB)	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your demat account or in the company records in order to login.

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
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If both the details are not recorded with the depository or company, please enter the member id / folio number in the Dividend Bank details field.

v. After entering these details appropriately, click on “SUBMIT” tab.
vi. Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat form will now reach ‘Password Creation’ menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.
vii. For shareholders holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this Notice.
viii.Click on the EVSN for the relevant “ Hemisphere Properties India Limited” on which you choose to vote.
ix. On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.
x. Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details.
xi. After selecting the resolution, you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed. If you wish to confirm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.
xii. Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.
xiii.You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.
xiv. If a demat account holder has forgotten the login password then Enter the User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.
xv. There is also an optional provision to upload BR/POA if any uploaded,which will be made available to scrutinizer for verification.

xvi. Additional Facility for Non – Individual Shareholders and Custodians –For Remote Voting only.

Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodians are required to log on to www.evotingindia.com and register themselves in the “Corporates” module.
A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to [email protected].
After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.
The list of accounts linked in the login will be mapped automatically & can be delink in case of any wrong mapping.
It is Mandatory that, a scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.
Alternatively Non Individual shareholders are required mandatory to send the relevant Board Resolution/ Authority letter etc. together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the Scrutinizer and to the Company at the

email address viz; [email protected] , if they have voted from individual tab & not uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.

15. Process for those members whose email/mobile no. are not registered with the Company/Depositories.

For Physical shareholders- please provide necessary details like Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by email to [email protected]

For queries : raise a service request through https://web.in.mpms.mufg.com/helpdesk/Service_Request.html

For Demat shareholders -, Please update your email id & mobile no. with your respective Depository Participant (DP)
For Individual Demat shareholders – Please update your email id & mobile no. with your respective Depository Participant (DP) which is mandatory while e-Voting & joining virtual meetings through Depository.

16. Other Instructions :

i. If you have any queries or issues regarding e-Voting from the CDSL e-Voting System, you can write an email to [email protected] or contact at toll free no. 1800 22 55 33.
ii. All grievances connected with the facility for voting by electronic means may be addressed to Mr. Rakesh Dalvi, Sr. Manager, (CDSL) Central Depository Services (India) Limited, A Wing, 25[th] Floor, Marathon Futurex, Mafatlal Mill Compounds, N M Joshi Marg, Lower Parel (East), Mumbai - 400013 or send an email to [email protected] or call at toll free no. 1800 22 55 33

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Hemisphere Properties India Limited Proxy Solicitation & Information Statement 2025

62927_rns_2025-04-02_fca968eb-948d-4410-ae91-30a1ca156528.pdf

LUBNA