AGM Information • Jun 29, 2012
AGM Information
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If you are in any doubt as to the action you should take, you should consult your stockbroker, bank manager, solicitor, accountant or other appropriate independent professional adviser duly authorised under the Financial Services and Markets Act 2000, if you are in the United Kingdom, or from another appropriately authorised independent professional adviser if you are in a territory outside the United Kingdom.
If you have sold or otherwise transferred all your ordinary shares in Helical Bar plc, please forward this document together with the accompanying form of proxy to the purchaser or transferee or to the stockbroker, bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee. If you have sold or transferred only part of your holding of ordinary shares in Helical Bar plc, you should retain these documents.
(Incorporated in England & Wales, Number 156663)
Notice of the ninety second Annual General Meeting of Helical Bar plc to be held at The Connaught Hotel, Carlos Place, Mayfair, London W1K 2AL at 11.30 a.m. on 24 July 2012 is set out at the end of this document.
A form of proxy for the Annual General Meeting is enclosed. Whether or not you intend to be present at the meeting, please complete the accompanying form of proxy and return it in accordance with the instructions set out thereon, to Helical Bar plc's registrars, Capita Registrars, PXS, 34 Beckenham Road, Beckenham, Kent BR3 4TU as soon as possible and in any event so as to be received by not later than 11.30 a.m. on 20 July 2012.
Completion and return of the form of proxy will not prevent you from attending and voting at the meeting in person, should you wish.
| Event | Time and date 2012 |
|---|---|
| Last time for receipt of forms of proxy for the Annual General Meeting | 11.30 a.m. on 20 July |
| Annual General Meeting | 11.30 a.m. on 24 July |
| "2012 Annual Report" | the Company's annual report and accounts for the year ended 31 March 2012 |
|---|---|
| "Annual General Meeting" | the ninety second annual general meeting of the Company to be held at The Connaught Hotel, Carlos Place, Mayfair, London W1K 2AL at 11.30 a.m. on 24 July 2012 |
| "Board" or "Directors" | the directors of the Company, whose names appear on page 3 |
| "Company" or "Helical Bar" | Helical Bar plc |
| "Directors' Remuneration Report" | the Directors' remuneration report contained in pages 50 to 56 of the 2012 Annual Report |
| "Group" | Helical Bar plc and its subsidiary undertakings |
| "Independent Auditor" | Grant Thornton UK LLP as auditor for the Company |
| "Report of the Independent Auditor" | the auditor's report prepared by the Independent Auditor |
| "Notice" | the notice to Shareholders of the Annual General Meeting |
| "Ordinary Shares" | the ordinary shares of 1 pence each in the capital of the Company |
| "Shareholders" | the holders of Ordinary Shares |
| "UK Corporate Governance Code" | the Financial Reporting Council's UK Corporate Governance Code |
(Incorporated in England & Wales, Number 156663)
C. G. H. Weaver (Chairman) 11/15 Farm Street M. E. Slade (Chief Executive) London W1J 5RS N. G. McNair Scott G. A. Kaye M. C. Bonning-Snook J. S. Pitman D. C. Walker A. R. Beevor W. J. Weeks A. E. G. Gulliford M. K. O'Donnell 29 June 2012
Directors: Registered Offi ce:
To holders of Ordinary Shares and, for information only, to holders of options under the Company's share schemes
Dear Shareholder
This year's Annual General Meeting is to be held on 24 July 2012 at 11.30 a.m. at the following address: The Connaught Hotel, Carlos Place, Mayfair, London W1K 2AL. Notice of the Annual General Meeting is set out at the end of this document.
It is intended to propose resolutions 15 to 17 (inclusive) as special resolutions. All other resolutions will be proposed as ordinary resolutions.
Mr C. G. H. Weaver, Mr. A. R. Beevor and Mr. W. J. Weeks will retire at this year's Annual General Meeting and will not be offering themselves for re-election.
The Company has adopted the requirement of the UK Corporate Governance Code that all Directors should be subject to annual re-election by Shareholders. Accordingly, each of the other Directors shall retire and seek re-election by Shareholders at the Annual General Meeting. Mr. N. G. McNair Scott, if re-elected, will become Chairman of the Board at the conclusion of the Annual General Meeting.
The board intends to appoint Mr. R. J. Grant and Mr. R. D. Gillingwater as non-executive directors with immediate effect following the conclusion of the Annual General Meeting. The Board will also appoint Mr. T. J. Murphy as an executive director with immediate effect following the conclusion of the Annual General Meeting. Mr. R. J. Grant, Mr. R. D. Gillingwater and Mr. T. J. Murphy will retire and seek formal election by Shareholders at the next annual general meeting in accordance with Article 113 of the articles of association of the Company.
Resolutions 3 to 10 (inclusive) will be proposed as ordinary resolutions for the re-appointment of each Director.
Biographical details of all the Directors are given on pages 47 and 48 of the 2012 Annual Report. The Chairman is satisfi ed that, following rigorous individual formal performance evaluations, the Directors standing for re-election continue to be effective and demonstrate commitment to their roles.
The thirteenth resolution is to approve the Directors' Remuneration Report for the fi nancial year ended on 31 March 2012. You can fi nd the report on pages 50 to 56 of the 2012 Annual Report.
Your Directors may allot shares and grant rights to subscribe for, or convert any security into, shares only if authorised to do so by Shareholders. The authority granted at the last annual general meeting is due to expire at this year's Annual General Meeting. Accordingly, resolution 14 will be proposed as an ordinary resolution to grant new authorities to allot shares and grant rights to subscribe for, or convert any security into, shares (a) up to an aggregate nominal amount of £393,791 and (b) in connection with a rights issue up to an aggregate nominal amount (reduced by allotments under part (a) of the resolution) of £787,583.
These amounts represent approximately 33.33 per cent. and approximately 66.67 per cent. respectively of the total issued ordinary share capital of the Company as at 28 June 2012, the latest practicable date prior to the publication of this AGM Notice. If given, these authorities will expire at the annual general meeting in 2013 or on 30 September 2013, whichever is the earlier.
Other than in respect of the Company's obligations under its employee share schemes, if approved, your Directors have no present intention of issuing shares pursuant to this authority.
As at the date of this AGM Notice, the Company holds no treasury shares.
Your Directors also require a power from Shareholders to allot equity securities or sell treasury shares for cash and otherwise than to existing Shareholders pro rata to their holdings. The power granted at the last annual general meeting is due to expire at this year's Annual General Meeting. Accordingly, resolution 15 will be proposed as a special resolution to grant such a power. Apart from offers or invitations in proportion to the respective number of shares held, the power will be limited to the allotment of equity securities and sales of treasury shares for cash up to an aggregate nominal value of £59,069 (being fi ve per cent. of the Company's issued ordinary share capital at 28 June 2012, the latest practicable date prior to publication of this AGM Notice). If given, this power will expire on 30 September 2013 or at the conclusion of the annual general meeting in 2013, whichever is the earlier.
Resolution 16 is a special resolution authorising the Company to make market purchases of up to 11,801,938 Ordinary Shares representing 9.99 per cent. of its issued ordinary share capital. The maximum and minimum prices are stated in the resolution. The authority sought by this resolution will expire at the conclusion of the annual general meeting of the Company to be held in 2013 or, if earlier, on 30 September 2013. In the period from 1 April 2011 to 28 June 2012, being the last practicable date prior to the publication of this circular, the Company did not purchase any shares for cancellation. This proposal should not be taken as an indication that the Company will purchase its own Ordinary Shares at any particular price, or indeed at all, or to imply any opinion on the part of your Directors as to the market value of the Ordinary Shares. Your Directors believe that it is advantageous for the Company to have this fl exibility to make market purchases of its own shares. Your Directors will exercise this authority only if they are satisfi ed that a purchase would result in an increase in the net asset value per share of the Company and would be in the interests of Shareholders generally.
In the event that Ordinary Shares are purchased, they would either be cancelled (and the number of shares in issue would be reduced accordingly) or, in accordance with the Companies Act 2006, be retained as treasury shares. The Company will consider holding repurchased shares pursuant to the authority conferred by this resolution as treasury shares. This would give the Company the ability to reissue treasury shares quickly and cost effectively and would provide the Company with additional fl exibility in the management of its capital base.
Any issues of treasury shares for the purposes of the Company's employee share schemes will be made within the ten per cent. anti-dilution limit set by the ABI.
As at 28 June 2012, being the latest practicable date prior to the publication of this circular, there were 34,713 options over shares that were outstanding under the Company's share option plans.
Changes made to the Companies Act 2006 by the Companies (Shareholders' Rights) Regulations 2009 increase the notice period required for general meetings of the Company to at least 21 clear days unless Shareholders approve a shorter notice period, which cannot however be less than 14 clear days. Annual general meetings will continue to be held on at least 21 clear days' notice.
Until the coming into force of the Companies (Shareholders' Rights) Regulations 2009 on 3 August 2009, the Company was able to call general meetings other than an annual general meeting on at least 14 clear days' notice without obtaining such shareholder approval. In order to preserve this ability, resolution 17 seeks the necessary shareholder approval. The approval will be effective until the Company's next annual general meeting, when it is intended that a similar resolution will be proposed.
The shorter notice period would not be used as a matter of routine for such meetings, but only where the fl exibility is merited by the business of the meeting and is thought to be to the advantage of Shareholders as a whole.
Note that the changes to the Companies Act 2006 mean that, in order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all Shareholders for that meeting.
Following a review of senior executive remuneration and an extensive consultation exercise with the Company's largest investors and representative bodies, Shareholder approval is being sought for the codifi cation and approval of the existing performance related cash bonus scheme – a discretionary annual bonus plan which has to date been operated for the development and investment Directors of the Company – to be renamed the Helical Bar Annual Bonus Scheme 2012 ("Scheme"). Resolution 18 will be proposed as an ordinary resolution.
The Scheme will, subject to Shareholder approval, provide annual cash and deferred bonuses, based on the performance of the group's property portfolio and is aligned with Shareholders through a profi t sharing model, with appropriate hurdles and shareholder protections (including the deferral of a proportion of bonus into Ordinary Shares and clawback).
A summary of the principal terms of the Scheme is set out in Appendix 1 to this document.
A copy of the draft rules of the Scheme will be available for inspection at the registered offi ce of the Company during normal business hours on any weekday (Saturdays, Sundays, and public holidays excepted) from 29 June 2012 up to and including the date of the Annual General Meeting and at the place of the Annual General Meeting for 15 minutes prior to and during the meeting.
The Plan was originally approved by Shareholders on 24 July 2002 and expires in July 2012. For the reasons set out below, Shareholders are now being asked to reapprove the Plan so that it can continue to operate for a further ten years. Resolution 19 will be proposed as an ordinary resolution.
The Plan is an all-employee plan which is approved by Her Majesty's Revenue & Customs ("HMRC"). Employees may be awarded free shares in the Company and may also buy such shares using part of their pre-tax salary. Bought shares may be matched with further free shares and dividends may be reinvested in the purchase of additional shares. Both free and bought shares are held in trust on the employees' behalf and certain tax advantages accrue, provided the shares remain in trust for a given period of time.
The Plan operates in conjunction with a UK resident trust, which holds shares on behalf of employees. HMRC approval for the Plan (originally granted in 2002) remains in place.
Your Directors believe that the Plan will continue to offer a fl exible way of incentivising employees and encouraging them to become long-term Shareholders. At the Annual General Meeting the Company is therefore proposing to extend the duration of the Plan and seek approval to operate it for a further ten years. The rules of the Plan are substantially in the same form as Shareholders originally approved them and a summary of the principal terms of the Plan is set out in Appendix 2 to this document.
A copy of the draft amended rules of the Plan will be available for inspection at the registered offi ce of the Company during normal business hours on any weekday (Saturdays, Sundays and public holidays excepted) from 29 June 2012 up to and including the date of the Annual General Meeting and at the place of the Annual General Meeting for 15 minutes prior to and during the meeting.
Shareholders will fi nd enclosed a form of proxy for use at the Annual General Meeting. Whether or not they intend to be present at the meeting, Shareholders are requested to return the form of proxy, completed in accordance with the instructions set out thereon, to Capita Registrars, PXS, 34 Beckenham Road, Beckenham, Kent BR3 4TU as soon as possible and in any event so as to be received by not later than 11.30 a.m. on 20 July 2012. The completion and return of a form of proxy will not preclude Shareholders from attending and voting at the Annual General Meeting in person should they so wish.
Your Directors consider that the resolutions to be proposed at the Annual General Meeting are in the best interests of the Company and its Shareholders as a whole and unanimously recommend that you vote in favour of the resolutions as they intend to do in respect of their own holdings of 18,588,368 Ordinary Shares (in aggregate) representing approximately 15.73 per cent. of the Company's current issued ordinary share capital.
Yours sincerely
Giles Weaver Chairman
Notice is hereby given that the Annual General Meeting of Helical Bar plc (the "Company") will be held at The Connaught Hotel, Carlos Place, London W1K 2AL on 24 July 2012 at 11.30 a.m. to consider and, if thought fi t, to pass the following resolutions. It is intended to propose resolutions 15 to 17 (inclusive) as special resolutions. All other resolutions will be proposed as ordinary resolutions.
These authorisations to expire at the conclusion of the next annual general meeting of the Company (or, if earlier, on 30 September 2013) save that the Company may before such expiry make any offer or agreement which would or might require shares to be allotted, or rights to be granted, after such expiry and the directors may allot shares, or grant rights to subscribe for or to convert any security into shares, in pursuance of any such offer or agreement as if the authority conferred hereby had not expired;
(b) sell ordinary shares (as defi ned in section 560(1) of the Act) held by the Company as treasury shares for cash,
as if section 561 of the Act did not apply to any such allotment or sale, provided that this power shall be limited to the allotment of equity securities for cash and the sale of treasury shares:
and this power shall expire at the conclusion of the next annual general meeting (or if earlier, on 30 September 2013), save that the Company may before the expiry of such power make an offer or agreement which would or might require equity securities to be allotted, or treasury shares to be sold, after such expiry and the directors may allot equity securities or sell treasury shares in pursuance of such offer or agreement as if the power conferred hereby had not expired;
Dated: 29 June 2012 By Order of the Board
T. J. Murphy Secretary
Registered Offi ce 11/15 Farm Street London W1J 5RS
(f) To appoint more than one proxy (an) additional proxy form(s) may be obtained by contacting Capita Registrars, PXS, 34 Beckenham Road, Beckenham, Kent BR3 4TU or you may photocopy the proxy form. Please indicate in the box on the form the number of shares in relation to which they are authorised to act as your proxy. Please also indicate with an "X" in the place provided on the proxy form if the proxy instruction is one of multiple instructions being given. All forms must be signed and should be returned together in the same envelope.
(g) To direct your proxy how to vote on the resolutions, mark the appropriate box on your proxy form with an "X". To abstain from voting on a resolution, select the relevant "Vote withheld" box. A vote withheld is not a vote in law, which means that the vote will not be counted in the calculation of votes for or against the resolution. If no voting indication is given, your proxy will vote or abstain from voting as he or she sees fi t.
(o) Pursuant to Regulation 41 of the Uncertifi cated Securities Regulations 2001, the Company specifi es that only those members entered on the register of members of the Company at 6.00 p.m. on 20 July 2012 or, in the event that this meeting is adjourned, in the register of members as at 6.00 p.m. on the day two days before the date of any adjourned meeting shall be entitled to attend and vote at the meeting in respect of the number of ordinary shares registered in their names at that time. Changes to the entries on the register of members after 6.00 p.m. on 20 July 2012, or in the event that this meeting is adjourned, in the register of members after 11.30 a.m. on the day two days before the date of the adjourned meeting shall be disregarded in determining the rights of any person to attend or vote at the meeting.
Copies of executive Directors' service agreements, copies of the terms and conditions of appointment of Non-Executive Directors (including the terms of the qualifying third party indemnity provisions made by the Company for the benefi t of its Directors), a copy of the rules governing the Helical Bar Annual Bonus Scheme 2012 and the Helical Bar 2002 Approved Share Incentive Plan are available for inspection at the Company's registered offi ce during normal business hours from the date of this AGM Notice until the date of the Annual General Meeting and will be available for inspection at the place of the Annual General Meeting for at least 15 minutes prior to and during the meeting.
If you are a person who has been nominated under section 146 of the Act to enjoy information rights (a "Nominated Person"):
As at 6.00 p.m. on 28 June 2012, being the last practicable day prior to the publication of the AGM Notice, the Company's issued share capital comprised 118,137,522 ordinary shares of 1 pence each. Each ordinary share carries the right to one vote at a general meeting of the Company and, therefore, the total number of voting rights in the Company as at 6.00 pm on 28 June 2012 is 118,137,522.
Any corporation which is a member can appoint one or more corporate representatives who may exercise on its behalf all of its powers as a member provided that they do not do so in relation to the same shares.
Shareholders should note that it is possible, pursuant to requests made by members of the Company under section 527 Act, that the Company may be required to publish on a website a statement setting out any matter relating to: (i) the audit of the Company's accounts (including the Report of the Independent Auditor and the conduct of the audit) that are to be laid before the Annual General Meeting; or (ii) any circumstance connected with an auditor of the Company ceasing to hold offi ce since the previous meeting at which annual accounts and reports were laid, in accordance with section 437 of the Act, (in each case) that the members propose to raise at the Annual General Meeting. The Company may not require the members requesting any such website publication to pay its expenses in complying with sections 527 or 528 of the Act. Where the Company is required to place a statement on a website under section 527 of the Act, it must forward the statement to the Independent Auditor not later than the time when it makes the statement available on the website. The business which may be dealt with at the Annual General Meeting includes any statement that the Company has been required under section 527 of the Act to publish on a website. A copy of this AGM Notice, and other information required by section 311A of the Act can be found at www.helical.co.uk.
You may not use any electronic address (within the meaning of section 333(4) the Act) provided in this AGM Notice (or in any related documents) to communicate with the Company for any purposes other than those expressly stated.
Any member attending the Annual General Meeting has the right to ask questions. The Company must cause to be answered any such question relating to the business being dealt with at the meeting but no such answer need be given if (a) to do so would interfere unduly with the preparation for the meeting or involve the disclosure of confi dential information, (b) the answer has already been given on a website in the form of an answer to a question, or (c) it is undesirable in the interests of the company or the good order of the meeting that the question be answered.
3.2 At the end of each fi nancial year the Committee will calculate and determine the net profi t realised on all property assets allocated to the Investment Pool and the Development Pool during that year; net profi ts being an amount equal to the gross profi ts (see below) derived from the assets held in a pool during a year less all costs and charges (see below) allocated to that pool (such net profi t pools being known as the "Investment Profi t Pool" and the "Development Profi t Pool" and together the "Profi t Pools"). A proportion of the Investment Profi t Pool and Development Profi t Pool shall then be eligible for the award of bonuses (payable in cash and Ordinary Shares and also referred to as distributions) to Scheme participants.
3.3 For the purposes of the Scheme, gross profi t will be equal to the increase (or decrease) in the value of the property assets allocated to the Investment Pool and/or Development Pool during the year plus net rental income and profi t (and/or losses) on the sale of property assets from the relevant pool.
The difference between the aggregate value of the total Bonus Award Pools for a fi nancial year and the aggregate amount actually distributed to all participants (in cash and Ordinary Shares) for that year (adjusted to add back any amount clawed back and originally deducted from the relevant Bonus Award Pools) shall normally be carried forward and added to the available Bonus Award Pool for the next fi nancial year (except following distributions following the fi fth and tenth years or upon the occurrence of a takeover or other similar corporate event when the whole of the surplus Bonus Award Pools shall be available for distribution to participants and then reset to zero).
The maximum aggregate value of the relevant Bonus Award Pools in any one year (excluding any surplus Bonus Award Pool deferred and carried forward from the previous year) is limited to an amount equal to ten per cent. of the gross profi ts generated by the assets allocated to the Investment Pool and the Development Pool for that year (see paragraph 3.3 above) less an amount equal to the total of all related fi nance costs and administrative costs for that year (see paragraphs 3.5(a) and 3.5(c) above).
(b) The share of any increase in value of the Company (measured as the increase in net asset value plus cash returned as dividends) that could accrue to all executives through the group's long and short-term incentive and bonus plans at maximum vesting/payouts will continue to be intended to be no more than 20 per cent.
(c) The Maximum Payout for a fi nancial year may be further reduced to take account of any 'clawback' of bonus for prior years (see paragraph 8 (Additional Committee Powers and Clawback) below).
11
Deferred Share Awards will normally vest three years after grant provided the participant is still a director of or employed in the Company's group at that time. Deferred Share Awards that have been structured as options are then exercisable up until the tenth anniversary of grant unless they lapse earlier.
11.1 As a general rule, a participant who ceases to hold any offi ce or employment within the Company's group will immediately lose their entitlement to receive any future distributions under the Scheme and any outstanding Deferred Share Awards will lapse. However, if a participant ceases to be an employee or a director because of his death, injury, disability, retirement, redundancy, his employing company or the business for which he works being sold out of the Company's group or in other circumstances at the discretion of the Committee (together known as the "good leaver" provisions), he will continue to remain eligible to receive, at the discretion of the Committee, during the three years following cessation a distribution (payable in cash) in respect of that proportion of the Bonus Award Pools which has accrued up to the date of cessation including any surplus Bonus Award Pool deferred and carried forward from any prior year during which he participated in the Scheme. Any outstanding Deferred Share Awards held by the relevant individual on the date of cessation shall also continue to be capable of vesting on the normal vesting date unless the Committee allows them to vest earlier on the date of cessation.
11.2 Similar provisions apply to employees who are not selected to participate in every fi nancial year under the Scheme. In these circumstances, former participants who remain an offi cer or employee within the Company's group may be entitled to receive distributions from any outstanding surplus Bonus Award Pool that has been deferred and carried forward from the prior year(s) in which they participated.
Distributions (in cash and/or Ordinary Shares) are not transferable, except on death. Distributions (in cash and/or Ordinary Shares) are not pensionable.
15.4 The aggregate market value of Ordinary Shares over which a Deferred Share Award is granted shall not exceed the amount to be distributed to a participant under a Deferred Share Award. For these purposes the market value of an Ordinary Share shall be determined by the Committee, acting fairly and reasonably, and may be an amount equal to either the closing middle market quotation (the "MMQ") of an Ordinary Share immediately prior to the date of grant, the date of determination of a distribution or the date of payment of a cash distribution to a participant under the Scheme or an average of the MMQs over a period of up to fi ve dealing days immediately prior to such date. Alternatively, if in the period of 30 days prior to the grant of a Deferred Share Award the trustees of any employees' share trust established by any group member purchases Ordinary Shares in the market that, in the opinion of the Committee, are suffi cient to satisfy such award, the Committee may determine that the market value of an Ordinary Share shall be equal to the average of the prices paid by the trustees for those Ordinary Shares.
15.5 Any Ordinary Shares allotted when a Deferred Share Award vests or is exercised will rank equally with Ordinary Shares then in issue (except for rights arising by reference to a record date prior to their allotment).
The Plan was approved by HMRC (then the Inland Revenue) in 2002 under Schedule 8 to the Finance Act 2000 and such approval remains in place. The Plan is constituted by a Trust Deed entered into by the Company and Helical Bar Trustees Limited (the "Trustees") on 24 July 2002. The Plan is due to expire as regards new awards in July 2012 and it is therefore proposed that the Plan, amended to extend the termination date and to take account of new legislation, should be re-approved by Shareholders so that it may operate for a further ten years. The amendments do not require HMRC approval as they do not alter the key features of the Plan. The principal features of the Plan, as amended and updated, are summarised below.
All employees of the Company (including executive directors) and participating group companies who are UK resident taxpayers (as that term is defi ned in paragraph 8(2) of Schedule 2 to the Income Tax (Earnings and Pensions) Act 2003) and have such qualifying period of continuous service (not exceeding 18 months) as the Board may determine are entitled to participate.
Participants may acquire Ordinary Shares under the Plan. The Board may in its discretion operate the Plan by offering to eligible employees some or all of the following:
(a) up to £3,000 of free Ordinary Shares in any tax year ("Free Shares");
Benefi ts under the Plan are not pensionable.
The basis of allocation of Free Shares is at the Board's discretion. The Board may impose performance targets to determine whether or not Free Shares are awarded at all, or the number or value of Free Shares awarded. The performance measures used must be based on business results or other objective criteria and may apply to individuals or larger performance units. If performance targets are not imposed, Free Shares must be awarded according to an objective formula. To date the Board has not imposed any performance targets in relation to the Free Shares.
In any tax year, each participant's Partnership Share Money may not exceed £1,500 nor may it exceed ten per cent. of the participant's salary for that year. Partnership Share Money is applied by the Trustees in acquiring Partnership Shares on behalf of participants. Partnership Shares may be acquired within 30 days of the deduction being made. Partnership Share Money can be accumulated for up to 12 months. The Board does not currently operate an accumulation period.
The Trustees may reinvest cash dividends in the acquisition of further Ordinary Shares ("Dividend Shares") on behalf of the participants. The amount which may be applied in the acquisition of Dividend Shares on behalf of any participant may not exceed £1,500 in any tax year.
The Trustees may buy Ordinary Shares in the market or privately or may subscribe for new Ordinary Shares. Private purchases must be at a price which is not materially more than the prevailing market price and the subscription price for new Ordinary Shares must be no greater than the market price on the date of subscription (or the nominal value, if higher).
Free Shares and Matching Shares may be forfeited if the participant ceases to be employed within the Group before the expiry of a period specifi ed by the Board (not exceeding three years) beginning with the date of award of such Ordinary Shares, unless he leaves employment for certain specifi ed reasons such as retirement or redundancy or the Company is subject to a reconstruction or takeover. The Board may also provide that, if a participant withdraws his Partnership Shares from the trust within three years of the date on which they were acquired, any corresponding Matching Shares shall be forfeited.
No Share may be awarded on any day if as a result the aggregate number of Ordinary Shares issued or committed to be issued (including Ordinary Shares transferred from treasury or committed to be so transferred) pursuant to awards made during the previous ten years under the Plan and any profi t-sharing scheme and pursuant to options or other awards granted in the previous ten years under any other employees' share scheme established by the Company would exceed ten per cent. of the issued ordinary share capital of the Company on that day.
The Board may at any time amend the Plan in any respect, with the consent of the Trustees, provided that any amendment to a key feature of the Plan must be approved by HMRC and provided further that any amendment to the advantage of participants made to the provisions dealing with eligibility, the limitations on the number of Ordinary Shares or other benefi ts subject to the Plan, a participant's maximum entitlement or the basis for determining a participant's entitlement under the Plan and the adjustment thereof in the event of a variation in capital must be approved by the Company in general meeting unless is it minor and to benefi t the administration of the Plan or to obtain or maintain favourable tax, exchange control or regulatory treatment for participants or group companies or to take into account existing or proposed legislation.
The Annual General Meeting of Helical Bar plc to be held at 11.30 a.m. on Tuesday 24 July 2012 at:
The Connaught Hotel Carlos Place Mayfair London W1K 2AL
Registered Office 11-15 Farm Street London, W1J 5RS
Tel: 020 7629 0113 Fax: 020 7408 1666
email: [email protected]
www.helical.co.uk
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