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HEG Ltd. — AGM Information 2024
Jun 26, 2024
61624_rns_2024-06-26_2da4f26b-34c3-4df0-9c4d-5d99ca75af3e.pdf
AGM Information
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HEG/SECTT/2024
26[th] June, 2024
| BSE Limited P J Towers Dalal Street MUMBAI - 400 001. Scrip Code : 509631 |
National Stock Exchange of India Limited Exchange Plaza, 5th Floor Plot No.C/1, G Block, Bandra - Kurla Complex Bandra (E), MUMBAI - 400 051. Scrip Code : HEG |
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Sub: Newspaper Publication regarding the 52[nd] Annual General Meeting to be held through Video Conferencing / Other Audio Visual Means only.
Dear Sir/Madam,
This is to inform you that the Company has published today the newspaper advertisement with regard to captioned subject in the following newspapers:
- 1) Business Standard (All editions in English) 2) Nava bharat (Bhopal edition in Hindi)
Copy of the above notice as published in the newspapers are enclosed.
The same is also available on the website of the Company at www.hegltd.com
Kindly take the same on record.
Thanking you,
Yours faithfully, For HEG Limited
Vivek Digitally signed by Vivek Chaudhary Date: 2024.06.26 Chaudhary 11:29:56 +05'30'
(Vivek Chaudhary) Company Secretary M.No. A-13263
Encl. as above
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Name Place Date Business Standard - English All Editions 26-06-2024
HeG lImIteD Regd. Off.: corp. Off.: Bhilwara Towers, A-12, Sector-1, Noida-201301 (U.P.); Phone: 0120-4390300 (EPABX); Fax: 0120-4277841Mandideep (Near Bhopal), Distt. Raisen-462046, (M.P.); Phone: 07480-233524, 233525, Fax : 07480-233522 cIN : l23109mP1972Plc008290 E-mail: [email protected]; Website: www.hegltd.com
NOtIce OF tHe 52[ND ] aNNUal GeNeRal meetING tO Be HelD tHROUGH VIDeO cONFeReNcING/ OtHeR aUDIO-VISUal
Notice is hereby given that 52[nd] Annual General Meeting (“AGM”) of HEG Limited meaNS the Company in electronic mode. (“the Company") will be held through video conferencing (VC)/ other audio visual means (OAVM) on Wednesday, 7[th] august, 2024 at 2:30 p.m. Indian Standard Time (IST) without physical presence of the members at the venue in compliance with applicable provisions of the Companies Act, 2013 read with General Circular notice of AGM. Nos. 20/2020 dated 5[th] May, 2020 and 9/2023 dated 25[th] September, 2023 issued by Ministry of Corporate Affairs (MCA) read with SEBI Circular dated 7 [th] October, 2023 which also has allowed listed entities to send their Annual Report in electronic mode (collectively referred to as Circulars). The venue of the said meeting shall be deemed 1[[st]] to be the Registered Office of the Company at Mandideep (Near Bhopal), Distt. Raisen - 462 046, Madhya Pradesh.
Members who are holding shares in physical form or who have not registered their email addresses with the Company can cast their vote through remote e-voting or through the e-voting system during the meeting in the manner as provided in the notice of AGM.
Members may further note that as per the Income Tax Act, 1961 (the Act), as amended by the Finance Act, 2020, dividends paid or distributed by a company on or after 1[[st]] April, 2020 shall be taxable in the hands of the shareholders. The Company shall therefore be required to deduct tax at source at the time of making the payment of the dividend, if declared, at the ensuing AGM of the Company. In view of the above, the Company shall be deducting TDS as per applicable TDS rates on dividend to be paid to Shareholders. The withholding tax rate would vary depending on the residential status, category of the shareholder and is subject to provision of requisite declarations/documents provided by the concerned shareholder to the Company.
The Members can attend and participate in the AGM through VC/OAVM only. Detailed instructions for joining the AGM will be provided in the Notice of AGM. Members attending the meeting through VC / OAVM shall be counted for the purpose of reckoning the quorum under Section 103 of the Companies Act, 2013.
The shareholders are therefore requested to furnish the necessary documents/ declarations to the Company/Company's Registrar and Transfer Agent, MCS Share Transfer Agent Limited to enable the Company in applying the appropriate TDS on Dividend payment. In this regard, a ‘General Communication on Tax Deduction at Source on Dividend’ was sent by e-mail on June 11, 2024 to all the shareholders whose email IDs are registered with the Company/Depositories Participants (‘DP’). The same has been uploaded on the Company's website for benefit of the shareholders whose email address was not registered with Company/DP and such shareholders are requested to visit Company's website at https://hegltd.com/wp-content/uploads/2024/06/stockletter11062024.pdf to make the necessary disclosures, as per applicability.
Members may further note that in pursuance of above stated circulars and also in furtherance of Go-Green initiative of the government, the Notice of the 52[nd ] AGM and Annual Report for the financial year 2023-24, will be sent through electronic mode only to those members whose email addresses are registered with the Company/ Depository Participants.
Members may further note that the Board of Directors of the Company at their meeting held on 22[nd] May, 2024 has recommended a final dividend of Rs. 22.50 per share on the face value of Rs. 10 per share subject to approval of the Shareholders at the 52[nd] AGM.
Pursuant to Section 91 of the Companies Act, 2013, the Register of Members and Share Transfer Books of the Company will remain closed from thursday, 1[st] august, 2024 to Wednesday, 7[th] august, 2024 (both days inclusive) for the purpose of Annual General Meeting and for payment of final dividend for financial year 2023-24, if declared at the AGM. The Final Dividend, if declared, will be paid within 30 days from the date of AGM through various online transfer modes to the members who have updated their bank account details with the Depositories in case of shares held in Demat mode and with the Registrar & Share Transfer Agent of the Company, in case shares are held in physical mode.
The Resident Non-Individual Members such as Insurance companies, Mutual Funds, Alternative Investment Fund (AIF) and other domestic financial institutions established in India and Non-Resident Non-Individual Members such as Foreign Portfolio Investors may submit the relevant forms, declarations and documents through their respective custodians who are registered with NSDL for tax services, before 31[st] July, 2024 .
Payment of Dividend in electronic mode:
Accordingly the Date for the purpose of determining the members eligible to receive dividend for financial year 2023-24 is Wednesday, 31[st ] July, 2024 .
Shareholders holding shares in physical folios are requested to note that SEBI vide its Master Circular no. SEBI/HO/MIRSD/ POD-1/P/CIR/2024/37 dated May 7, 2024 issued to the Registrar & Transfer Agents and SEBI Circular no. SEBI/HO/MIRSD/POD-1/P/ CIR/2024/81 dated June 10, 2024, as amended, has mandated that effective April 1, 2024, dividend to the security holders holding shares in physical mode shall be paid only through electronic mode. Such payment to the eligible shareholders holding physical shares shall be made only after they have furnished their PAN, Contact Details (Postal Address with PIN and Mobile Number) Bank Account Details and Specimen Signature for their corresponding physical folios to the Company or the RTA. Therefore, shareholders having folios without PAN and KYC details, will not be issued physical dividend warrant in terms of the abovesaid SEBI Circulars. Those shareholders can get their dividend electronically only after complying with PAN, KYC details updating with the RTA of the Company/Company.
Members may also note that the Company will be availing e-voting services of National Securities Depository limited to enable its Members to cast their vote on resolutions set forth in the Notice of the AGM.
The Company has fixed Wednesday, 31[st] July, 2024 as the “cut -off date” for determining the eligibility of the members to vote by remote e-voting or e-voting during the AGM.
Members may note that the remote e-voting period shall commence on Saturday, 3[rd] August, 2024 (9:00 a.m.) and end on Tuesday, 6[th] August, 2024 (5:00 p.m.) (IST) . Additionally, the Company will be providing e-voting system for casting vote during the AGM.
manner of registering of email addresses and mandate of receiving Dividend electronically, if declared in the aGm :
You may further write to the Company on [email protected] or [email protected] .
Members are requested to provide their email addresses and bank account details for registration to MCS Share Transfer Agent Limited, Registrar and Transfer Agent (RTA) of the Company or Depository Participant (DP). The process of registering the same is mentioned below:
In case of any queries/grievances, Members may refer to the “Frequently Asked Questions (FAQs) for Members and participation in AGM and remote e-Voting user manual for Members” available at the downloads section of https://www.evoting.nsdl.com/ or call at 022-4886 7000. Members may also write an email to company at [email protected] .
Shareholders with Physical Holding:
Shareholders have to fill the Form ISR-1 and other forms for updating their Email address / Mobile no. / Bank Account particulars and other details, if yet not updated by them, and send the same duly completed in all respect to the Rta of the company i.e. mcS Share transfer agent limited (Unit : HeG limited), F-65, First Floor, Okhla Industrial area, Phase-I, New Delhi-110020 , Phone no. 011-4140614952. The said forms can be downloaded from the website of the Company i.e. www.hegltd.com under head Investors > Investor Service Request > Updation of PaN, KYc, Nomination and Bank account Details etc.
Members may note that the detailed procedure for remote e-voting / e-voting during the AGM is also mentioned in the notice of AGM. The Notice of the AGM and the Annual Report will also be available on the Company's website i.e www.hegltd.com , websites of the Stock Exchanges where the shares of the Company are listed, i.e. BSE Limited and National Stock Exchange of India Limited, at www.bseindia.com and www.nseindia.com respectively and on the website of National Securities Depository Limited at https://www.evoting.nsdl.com / in due course of time.
Shareholders with Demat Holding:
a) Please contact your Depository Participant (DP) and register your Email address / Mobile No. / PAN / Bank Account particulars in case the same are yet not updated in your demat account, as per the process advised by your DP.
The above information is being issued for the information and benefit of all the members of the Company and is in compliance with the MCA Circulars and the SEBI Circulars issued from time to time.
b) In case Email address / Mobile No./ PAN / Bank Account particulars are updated but presently you have Opted for “email RTA download flag as “No” in your demat account, you can contact your DP for email download flag as “Yes” so that you can be able to receive the various communication sent through email by the Company. OR you can ask your DP to make necessary updation in your demat account so that in future you can be able to get Annual Report / Notice / various communications from
For HeG limited Sd/(Vivek chaudhary) Place : Noida (U.P.) company Secretary Date : 25[th] June, 2024 (a-13263)
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