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HEG Ltd. — AGM Information 2022
Jul 13, 2022
61624_rns_2022-07-13_7282459e-6eb3-4abf-aef7-a29b00ae4013.pdf
AGM Information
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NAME PLACE DATE Business Standard All Editions 13-07-2022
HEG LIMITED
CIN : L23109MP1972PLC008290
Regd. Off.: Mandideep (Near Bhopal), Distt. Raisen-462046, (M.P.)
Phone: 07480-233524, 233525, Fax : 07480-233522
Corp. Off.: Bhilwara Towers, A-12, Sector-1, Noida-201301 (U.P.); Phone: 0120-4390300 (EPABX) Fax: 0120-4277841; E-mail: [email protected]; Website: www.hegltd.com
NOTICE OF THE 50[th] ANNUAL GENERAL MEETING TO BE HELD THROUGH VIDEO CONFERENCING/ OTHER AUDIO-VISUAL MEANS
Notice is hereby given that 50[th] Annual General Meeting ("AGM") of HEG Limited ('the Company") will be held through video conferencing (VC)/ other audio visual means (OAVM) on Thursday, 01[st ] September, 2022 at 11:30 A.M . (IST) without physical presence of the members at the venue in compliance with applicable provisions of the Companies Act, 2013 read with General Circular Nos. 20/2020 dated 5th May, 2020 and 02/2022 dated 5th May, 2022 issued by Ministry of Corporate Affairs (MCA) readwith SEBI Circular dated 13[th] May, 2022 which also has allowed listed entities to send their Annual Report in electronic mode (collectively referred to as Circulars). The venue of the said meeting shall be deemed to be the Registered Office of the Company at Mandideep (Near Bhopal), Distt. Raisen - 462 046, Madhya Pradesh.
The Members can attend and participate in the AGM through VC/OAVM only. Detailed instructions for joining the AGM will be provided in the Notice of AGM. Members attending the meeting through VC / OAVM shall be counted for the purpose of reckoning the quorum under Section 103 of the Companies Act, 2013.
Members may further note that in pursuance of above stated circulars and also in furtherance of Go-Green initiative of the government, the Notice of the 50[th] AGM and Annual Report for the financial year 2021-22, will be sent through electronic mode only to those members whose email addresses are registered with the Company/ Depository Participants.
Members may further note that the Board of Directors of the Company at their meeting held on 25[th] May, 2022 has recommended a final dividend of Rs. 40/- per share of the face value of Rs. 10/- per share subject to approval of the Shareholders at the 50[th] AGM.
Pursuant to Section 91 of the Companies Act, 2013, the Register of Members and Share Transfer Books of the Company will remain closed from Friday, 26[th] August, 2022 to Thursday, 01[st] September, 2022 (both days inclusive) for the purpose of Annual General Meeting and for payment of final dividend for financial year 2021-22, if declared at the AGM. The Final Dividend, if declared, will be paid within 30 days from the date of AGM through various online transfer modes to the members who have updated their bank account details with the Depositories in case of shares held in Demat mode and with the Registrar & Share Transfer Agent of the Company, in case shares are held in physical mode. For Members, who have not updated the bank account details, dividend warrants/demand drafts /cheques will be sent to the registered addresses by permitted mode.
Accordingly the Date for the purpose of determining the members eligible to receive dividend for financial year 2021-22 is Thursday, 25[th] August, 2022 .
Members may also note that the Company will be availing e-voting services of National Securities Depository Limited to enable its Members to cast their vote on resolutions set forth in the Notice of the AGM.
The Company has fixed Thursday, 25[th] August, 2022 as the "cut -off date" for determining the eligibility of the members to vote by remote e-voting or e-voting during the AGM.
Members may note that the remote e-voting period shall commence on Sunday, 28[th] August, 2022 (9:00 A.M.) (IST) and end on Wednesday, 31[st] August, 2022 (5:00 P.M.) (IST). Additionally, the Company will be providing e-voting system for casting vote during the AGM.
Manner of registering of Email addresses and mandate of receiving Dividend electronically, if declared in the AGM :
Members are requested to provide their email addresses and bank account details for registration to MCS Share Transfer Agent Limited, Registrar & Share Transfer Agent (RTA) of the Company or Depository Participants (DP). The process of registering the same is mentioned below:
| In case, | Send a duly signed request letter inForm ISR-1along with supporting documents to the RTA |
|---|---|
| Physical | of the Company i.e.MCS Share Transfer Agent Limited (Unit : HEG Limited), F-65, First |
| Holding | Floor, Okhla Industrial Area, Phase-I, New Delhi-110020or scanned copy on email at |
| [email protected]and provide the following details/documents for registering | |
| email address: | |
| **a)**Folio No.,**b)**Name of shareholder,**c)**Email ID,**d)**Copy of PAN card (self attested),**e)**Copy ofAadhar (self attested)**f)**Copy of share certifcate (front and back) | |
| Following additional details/documents need to be provided in case of updating Bank Account details: | |
| **a)**Name and Branch of the Bank in which you wish to receive the dividend,**b)**the Bank Account | |
| type,**c)**Bank Account Number,**d)**MICR Code Number,**e)IFSC Code, andf)**Copy of the cancelledcheque bearingthe name of the frst shareholder | |
| In case, Demat | Please contact your Depository Participant (DP) and register your email address and bank account |
| Holding | details inyour demat account,asper theprocess advised by your DP. |
Members who are holding shares in physical form or who have not registered their email addresses with the Company can cast their vote through remote e-voting or through the e-voting system during the meeting in the manner as provided in the notice of AGM.
Members may further note that as per the Income Tax Act, 1961 (the Act), as amended by the Finance Act, 2020, dividends paid or distributed by a company on or after 1st April, 2020 shall be taxable in the hands of the shareholders. The Company shall therefore be required to deduct tax at source at the time of making the payment of the dividend, if declared, at the ensuing AGM of the Company. In view of the above, the Company shall be deducting TDS as per applicable TDS rates on dividend to be paid to Shareholders. The withholding tax rate would vary depending on the residential status, category of the shareholder and is subject to provision of requisite declarations / documents provided by the concerned shareholder to the Company.
The shareholders are therefore requested to furnish the necessary documents/declarations to the Company/ Company's RTA , MCS Share Transfer Agent Limited to enable the Company in applying the appropriate TDS on Dividend payment. In this regard, a ‘General Communication on Tax Deduction at Source on Dividend’ was sent by e-mail on 21st June, 2022 to all the shareholders whose email IDs are registered with the Company/Depositories Participants (‘DP’). The same has been uploaded on the Company's website for benefit of the shareholders whose email address was not registered with Company/DP and such shareholders are requested to visit Company's website at https://hegltd.com/wp-content/uploads/2022/06/ Mail-communication-dividendtax.pdf to make the necessary disclosures, as per applicability.
You may further write to the Company on [email protected] or [email protected] .
In case of any queries/grievances, Members may refer to the “Frequently Asked Questions (FAQs) for Members and participation in AGM and remote e-Voting user manual for Members” available at the downloads section of http://www.evoting.nsdl.com or call the toll free no.: 1800 1020 990 and 1800 22 44 30. Members may also write an email to company at [email protected] .
Members may note that the detailed procedure for remote e-voting / e-voting during the AGM is also mentioned in the notice of AGM. The Notice of the AGM and the Annual Report will also be available on the Company's website i.e. www.hegltd.com , websites of the Stock Exchanges where the shares of the Company are listed, i.e. BSE Limited and National Stock Exchange of India Limited, at www.bseindia.com and www.nseindia.com respectively and on the website of National Securities Depository Limited at www.evoting.nsdl.com in due course of time. The above information is being issued for the information and benefit of all the members of the Company and is in compliance with the MCA Circulars and the SEBI Circulars issued from time to time.
For HEG Limited Sd/(Vivek Chaudhary) Company Secretary (A-13263)
Place : Noida (U.P.) Date : 12[th] July, 2022
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