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HAWK RESOURCES LIMITED. — Proxy Solicitation & Information Statement 2020
May 27, 2020
65081_rns_2020-05-27_bb387793-f806-4844-9229-93c6f25ac802.pdf
Proxy Solicitation & Information Statement
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28 May 2020
Dear Shareholder
Alderan Resources Limited is convening a General Meeting of shareholders to be held on 30 June 2020 at 9.30am WST ( Meeting ).
In accordance with subsection 5(f) of the Corporations (Coronavirus Economic Response) Determination (No. 1) 2020 , the Company will not be dispatching physical copies of the Notice of Meeting ( NOM ) unless specifically requested to do so. Instead, a copy of the NOM can be viewed and downloaded online at the following link:
https://alderanresources.com.au/index.php/category/asx-annoucements/
Should you wish to receive a hard copy of the NOM, please contact the Company Secretary on [email protected].
A copy of your Proxy Form is enclosed for convenience. Proxy votes may be lodged by any of the below methods:
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(i) in person at Ground Floor, 16 Ord Street, West Perth WA 6005; or
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(ii) by post to PO Box 902, West Perth WA 6872; or
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(iii) by scan and email to [email protected].
Due to the ongoing COVID-19 pandemic and to comply with current Federal and State Government guidelines and restrictions on social distancing, the Board has made the decision that, in the interests of safety, the Company’s Meeting will be held via teleconference. This means that Shareholders are not invited to physically attend the Meeting but can attend via a teleconference facility, which will allow Shareholders to listen and observe the Meeting and ask questions in relation to the business of the Meeting.
The teleconference details are:-
Link: https://us02web.zoom.us/j/82394509577 Telephone: +61 2 8015 6011 (Australia) Find your local number: https://us02web.zoom.us/u/kbVuivMsRE Meeting ID: 823 9450 9577
All Meeting resolutions will be voted upon by poll. Shareholders who intend to participate and vote on a poll at the Meeting must contact the Company at [email protected]. After giving notice and following the Proxy Cut-Off Time, the Company will send you a personalised poll form. The personalised poll form must be completed and returned to the Company after the poll has been called and prior to the close of polling. During the Meeting, the Chair will notify you when and how you are able to complete and return the personalised poll form.
Shareholders who do not wish to vote during the meeting are encouraged to appoint the Chair as proxy ahead of the Meeting. Shareholders can complete the proxy form provided to provide specific instructions on how their vote is to be exercised on each item of business and the Chair must follow your instructions. Instructions on how to complete the proxy form are set out in the Notice.
The situation is constantly evolving and accordingly we may make alternative arrangements to the way in which the Meeting is held. If this occurs, we will notify any changes by way of announcement on ASX and the details will also be made available on our website. The Notice is important and should be read in its entirety. If you are in doubt as to the course of action you should follow, you should consult your financial adviser, lawyer, accountant or other professional adviser.
Yours Sincerely Alderan Resources Limited
Brett Tucker, Company Secretary
ALDERAN RESOURCES LIMITED
ABN: 55 165 079 201 Ground Floor, 16 Ord Street, West Perth, 6005, WA www.alderanresources.com.au