Hascol Petroleum Limited — Proxy Solicitation & Information Statement 2026

Apr 6, 2026

HASCOL PETROLEUM LIMITED

Notice of Twenty-Fourth (24th) Annual General Meeting

Notice is hereby given that the Twenty-Fourth (24^th) Annual General Meeting of Hascol Petroleum Limited will be held on Monday, 27^th April 2026 at 12 noon at ICAP Auditorium, Chartered Accountants Avenue, Clifton Block 8, Karachi and virtually through video-link facility to transact the following business:

Ordinary Business

• To confirm the minutes of the Annual General Meeting of the Company held on 11 June 2025. 1.
• 1. To receive, consider and adopt the Annual Audited Financial Statements of the Company for the year ended 31 December 2025, together with the Directors' and Auditors' reports thereon and the Review Report of the Chairman.
• 1. To appoint Auditors and to fix their remuneration for the financial year 2026.
• $\overline{4}$ . To transact any other business with the permission of the Chair.

By Order of the Board

Ummad Ahmed Tanwri Company Secretary

$6^th$ April 2026 Karachi

NOTES:

$\bf{1}$ Participation of Shareholders through Online Facility

Participation in the Annual General Meeting

SECP, through its guidelines, has directed the listed companies to also arrange the provision of video link facility. Accordingly, in the best health interest of our valued shareholders and to ensure maximum participation, the Company has also arranged video link facility for attending this AGM. The shareholders interested in attending AGM through video link are requested to register their following particulars by sending an email at cdcsr@cdcsrsl.com or WhatsApp no. 0321-8200864.

Folio / CDC Account No.	Company Name	No. of shares held	Name	CNIC	Cell No.	Email Address
	Hascol Petroleum imited

Notice of 24^th Annual General Meeting

Head Office (Karachi) The Forum, Suite No. 324, 3rd Floor,
Khayaban-e-Jami, Block-9, Clifton, Karachi, Pakistan UAN: +92 (21) 111-757-757
Fax: +92 (21) 35184015

Labore Office 5th Floor, South Tower,
Lahore Stock Exchange Building 19-Khayaban-e-Aiwan-e-Iqbal, Lahore, Pakistan.
Tel : +92 (42) 36311013-14-15-16-18
Fax: +92 (42) 35718033

E-Mail info@hascol.com, Web www.hascol.com

Islamahad Office

Islamabad Stock Exchange (ISE) Tower
16th Floor, Office #1601, Blue Area Islamabad, Pakistan Tel: +92 (51) 2895391-5, Fax: +92 (51) 2895394

• The video link and login credentials will be shared with the shareholders whose emails, containing $\bullet$ all the requested particulars, are received at the above email address by or before the close of business hours $(5:00 \text{ P.M.})$ on 24 April 2026.
• Shareholders can also send their comments / suggestions on company.secretary@hascol.com for the agenda items proposed to be conducted at the AGM in the same manner as it is being discussed in the AGM, and later shall be made part of the minutes of the meeting.
• The purpose of the aforementioned arrangements is to ensure maximum participation of the $\bullet$ shareholders in the AGM through an online facility. Shareholders are also requested to consolidate their attendance through proxies, so that the quorum requirement may also be fulfilled.

Closure of Share Transfer Books $2)$

The Share Transfer Books of the Company shall remain closed from 20 April 2026 to 27 April 2026 (both days inclusive). Transfers in the form of physical transfers / CDS Transaction IDs received in order at the Company's Share Registrar, Messrs CDC Share Registrar Services Limited, CDC House, 99-B, Block-B, S.M.C.H.S., Shahra-e-Faisal, Karachi, by close of business on 17 April 2026 will be treated in time to attend and vote at the meeting and for the purpose of the above entitlement to the transferees.

$3)$ Participation in the Meeting

• Only those persons, whose names appear in the register of members of the Company as on 17 April 2026, are entitled to attend, participate in, and vote at the Annual General Meeting.
• A member of the Company entitled to attend and vote at the Annual General Meeting may appoint another person as his / her proxy to attend and vote instead of him / her. Proxies in order to be effective must be received at the registered office of the Company not less than 48 hours before the time of the Meeting and must be duly stamped, signed and witnessed.

$4)$ Requirements for appointing Proxies

• In case of individuals, the account holder or sub-account holder whose registration details are uploaded as per the Central Depository Company of Pakistan Limited Regulations, shall submit the proxy form as per the above requirement.
• The proxy form shall be witnessed by two persons whose names, addresses and CNIC numbers shall be mentioned on the form.
• Attested copies of the valid CNICs or the passports of the beneficial owner(s) and the proxy shall be furnished with the proxy form.
• The proxy shall produce his/her valid original CNIC or original passport at the time of the Annual General Meeting.

Notice of 24^th Annual General Meeting

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In case of a corporate entity, the Board of Directors' resolution/power of attorney, with specimen signature of the nominee, shall be submitted to the Company along with the proxy form unless the same has been provided earlier.

Circulation / Transmission of Annual Financial Statements in Electronic Form $5)$

In compliance with the section 223(6) of Companies Act 2017, the Company has electronically transmitted the Annual Report 2025 through email to shareholders whose email addresses are available with the Company's Share Registrar. In those cases, where email addresses are not available with the Company's Share Registrar, printed notice of AGM have been dispatched.

However, the Company would provide hard copies of the Annual Report to the Shareholders on their demand at their registered addresses, free of cost, within one week of such request. The annual financial statements have also been uploaded on the Company's website and are readily accessible to the shareholders.

$6)$ Conversion of Physical Shares Into Book-Entry Form

The SECP, through its letter No. CSD/ED/Misc/2016-639-640 dated March 26, 2021, has advised all listed companies to adhere to the provisions of Section 72 of the Companies Act, 2017 (the "Act"), which requires all companies to replace shares issued in physical form to book-entry form within four years of the promulgation of the Act. Accordingly, all shareholders of the Company having physical folios / share certificates are requested to convert their physical shares in Book Entry Form at the earliest. For this purpose, shareholders may either open an Investor Account with Central Depository Company of Pakistan Limited or a CDC sub-account with any duly recognized brokerage firm. Shareholders may also contact Company's Share Registrar, Messrs. CDC Share Registrar Services Limited in case they need any further assistance or guidance in this regard.

$7)$ Change of Address

Members having physical shares are requested to immediately notify the Company's Share Registrar, Messrs. CDC Share Registrar Services Limited of any change in their registered address whereas CDC Account holders shall notify to their respective CDC Participant/Broker/Investor Account Services.

Miscellaneous: 8)

• This notice has been sent to all members of the Company in accordance with Section $134(1)(a)$ of the Companies Act, 2017.
• For any query / information, members may contact the Share Registrar at the following address:

Messrs. CDC Share Registrar Services Limited, CDC House, 99-B, Block-B, S.M.C.H.S., Shahra-e-Faisal, Karachi.

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Statutory Code of Conduct at AGM 9)

Section 215 of the Companies Act, 2017 and Regulation 28 of the Companies (General Provisions and Forms) Regulations 2018, state the Code of Conduct of Shareholders, as follows: Shareholders are not permitted to exert influence or approach the management directly for decisions which may lead to creation of hurdles in the smooth functioning of management. The law states that Shareholders shall not bring material that may cause threat to participants or premises where the AGM is being held, confine themselves to the agenda items covered in the notice of the AGM and shall not conduct themselves in a manner to disclose any political affiliation. Additionally, the Company is not permitted to distribute gifts in any form to its shareholders in its meetings as per Section 185 of Companies Act, 2017.

$10)$ Transmission of the Annual Audited Financial Statements through QR-Enabled Code

The Annual Report, including the Financial Statements of the Company, can be viewed using the following QR-enabled code. The same will be shared via email in case an email address is provided by the members. A printed copy of the above referred statements can be provided to members upon request.

Availability of Audited Financial Statement on the Company's Website $11)$

The audited financial statement of the Company for the year ended December 31, 2025 has been made available on the Company's website www.hascol.com which can be viewed using the following link:

https://www.hascol.com/investor-information/investor-information/annual-reports/

$12)$ Registration Details of Physical Shareholders

As per Section 119 of the Companies Act, 2017 and Regulation 19 of the Companies (General Provisions and Forms) Regulations, 2018, all physical shareholders are advised to provide their mandatory information such as CNIC number, address, email address, contact mobile/telephone number, International Bank Account Number (IBAN), etc. to our Share Registrar at their below address immediately to avoid any non-compliance of law or any inconvenience in future:

CDC Share Registrar Services Limited, CDC House, 99-B, Block 'B', S.M.C.H.S., Main Shahra-e-Faisal, Karachi-74400. Tel. Toll Free: 0800-23275, Email: info@cdcsrsl.com, website: www.cdcsrsl.com

Notice of 24^th Annual General Meeting

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