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GWR GROUP LIMITED — Proxy Solicitation & Information Statement 2011
Nov 10, 2011
65031_rns_2011-11-10_c5599f10-ba10-45c6-bfc0-df13df878e7e.pdf
Proxy Solicitation & Information Statement
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11 November 2011
ASX Limited Exchange Centre Company Announcements office Level 4, 20 Bridge Street Sydney NSW 2000
Dear Sir/Madam,
Supplementary information
Please find following Supplementary information and Proxy form for the Annual General Meeting to be held on 21 November 2011 which is today being mailed to shareholders.
Yours faithfully
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ANTHONY BEGOVICH Company secretary
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8 November 2011
Dear Shareholder
Notice of Additional Resolution for Annual General Meeting
Since the Company’s Notice of Annual General Meeting was finalised for dispatch to shareholders Mr Wang Jun (who is required by the Company’s Constitution to retire at the Annual General Meeting) has advised the company that he wishes to offer himself for re-election.
In accordance with section 250R of the Corporations Act , therefore, the Company will be putting forward an additional resolution number 13 at the Annual General Meeting in the following terms:
“That for the purposes of section 7.3(a) of the Company’s Constitution, Mr Wang Jun, who retires and offers himself for re-election, is re-elected as a director.”
Mr Wang was appointed as a director of the Company at the 2008 AGM. He is employed as a senior executive of Hunan Valin Steel Co Limited, a substantial shareholder of the Company. In that role Mr Wang’s responsibilities include supervision of Hunan Valin’s investment in the Company. Mr Wang does not hold any other executive or Board positions other than his roles with Hunan Valin and the Company.
As a consequence of Mr Wang’s decision to stand for re-election a Supplementary Proxy Form is enclosed so that shareholders wishing to lodge a proxy in relation to the additional resolution can do so.
Please note that shareholders who wish to lodge proxies in relation to the other resolutions to be considered at the Annual General Meeting will still need to lodge the Proxy Form sent to them with the Notice of Annual General Meeting.
Yours sincerely
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Anthony Begovich Company Secretary
Encl
Ph: (08) 9201 9202 • Fax: (08) 9201 9203 • [email protected] • www.goldenwestresources.com PO Box 260, Osborne Park, Western Australia 6917
110341 (39074)
THIS DOCUMENT IS IMPORTANT. IF YOU ARE IN DOUBT AS TO HOW TO DEAL WITH IT, PLEASE CONTACT YOUR STOCK BROKER OR LICENSED PROFESSIONAL ADVISOR.
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SUPPLEMENTARY PROXY FORM
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GOLDEN WEST RESOURCES LIMITED
SHARE REGISTRY: Security Transfer Registrars Pty Ltd All Correspondence to: PO BOX 535, APPLECROSS WA 6953 AUSTRALIA 770 Canning Highway, APPLECROSS WA 6153 AUSTRALIA T: +61 8 9315 2333 F: +61 8 9315 2233 E: [email protected] W: www.securitytransfer.com.au
REGISTERED OFFICE:
ABN: 54 102 622 051
SUITE 4 138 MAIN STREET OSBORNE PARK WA 6017
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Code: GWR Holder Number:
SECTION A: Appointment of Proxy
I/We, the above named, being registered holders of the Company and entitled to attend and vote hereby appoint:
OR
The meeting Chairperson The name of the person you are appointing (mark with an "X") (if this person is someone other than the Chairperson of the meeting).
or failing the person named, or if no person is named, the Chairman as my/our proxy and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Golden West Resources Ltd to be held at Hyatt Regency Perth Hotel, 99 Adelaide Terrace, Perth, Western Australian, at 2pm (WST) on Monday 21 November 2011 and at any adjournment of that meeting.
SECTION B: Voting Directions to your Proxy
Please mark "X" in the box to indicate your voting directions to your Proxy.
Resolution
For Against Abstain*
- Re-election of Director - Wang Jun
*If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item.
Appointment of a second proxy I/We wish to appoint a second proxy mark with an “ X ” if you wish to appoint AND % OR State the percentage of your voting rights or a second proxy the number of shares for this Proxy Form
SECTION C: Please Sign Below
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
Individual or Security Holder Security Holder 2 Security Holder 3 Sole Director and Sole Company Secretary Director Director / Company Secretary 0331292583 Reference Number: 2 GWR 1
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My/Our contact details in case of enquiries are: NAME
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TELEPHONE NUMBER
( )
NOTES
1. Name and Address
This is the name and address on the Share Register of Golden West Resources. If this information is incorrect, please make corrections on this form. Shareholders sponsored by a broker should advise their broker of any changes. Please note that you cannot change ownership of your shares using this form.
2. Appointment of a Proxy
Please write the name of that person you wish to appoint as proxy in the space indicated. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman will be your proxy and vote on your behalf. A proxy need not be a shareholder of Golden West Resources Ltd.
3. Votes on Items of Business
You may direct your proxy how to vote by placing a mark one of the three boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy will vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
4. Appointment of a Second Proxy
If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the Company or you may copy this form. To appoint a second proxy you must:
- " indicate that you wish to appoint a second proxy by marking the box;
5. Authorised Signature/s
You must sign this form as follows in the spaces provided:
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" Joint Holding in the case of joint holders the proxy form may be signed by any one holder.
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" Power of Attorney if signed under a Power of Attorney, you must have already lodged it with the Company, or alternatively, attach the Power of Attorney or a copy to this Proxy Form when you return it.
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" Companies a Director can sign jointly with another Director or a Company Secretary. A sole Director who is also the sole Secretary can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of the corporation is to attend the meeting and a proxy form is not used, then an appropriate "Certificate of Appointment of Representative" should be produced prior to admission.
Lodgement of Supplementary Proxy Form
This Supplementary Proxy Form and any Power of Attorney or other authority under which it is signed (or a copy or facsimile which appears on its face to be an authentic copy of the proxy, power or authority) must be received no later than 48 hours before the commencement of the meeting. Any Proxy form received after that time will not be valid for the scheduled meeting. Documents may be lodged by facsimile to the Company's share registry on +61 8 9315 2233 or to the registered office on +61 8 9201 9203, or by mail or delivery to the share registry, Security Transfer Registrars Pty. Limited, 770 Canning Highway, Applecross, Western Australia, 6153, or by mail or delivery to the registered office of the Company at Suite 4, 138 Main Street, Osborne Park, WA, Australia, 6017.
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" on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of shares applicable to that form; and
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" return both forms together.
PRIVACY STATEMENT
Personal information is collected on this form by Security Transfer Registrars Pty Ltd as the registrar for securities issuers for the purpose of maintaining registers of securityholders, facilitating distribution payments and other corporate actions and communications. Your personal details may be disclosed to related bodies corporate, to external service providers such as mail and print providers, or as otherwise required or permitted by law. If you would like details of your personal information held by Security Transfer Registrars Pty Ltd or you would like to correct information that is inaccurate please contact them on the address on this form.
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