AGM Information • Jun 7, 2022
AGM Information
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To be held on Thursday, 30 June 2022 at 2.30pm (UAE time) at Gulf Marine Services WLL, Office 403, International Tower, 24th (Karama) Street, Abu Dhabi, United Arab Emirates
If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant, or other independent professional adviser authorised under the Financial Services and Markets Act 2000 (if you are resident in the UK or, if you reside elsewhere, another appropriately authorised financial advisor) immediately.
If you have sold or otherwise transferred all of your shares, please pass this document together with the accompanying documents, as soon as possible, to the purchaser or transferee, or to the person who arranged the sale or transfer, so they can pass these documents to the person who now holds the shares.
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Incorporated in England and Wales. Registered No. 08860816
Registered Office 107 Hammersmith Road London W14 0QH United Kingdom
Mansour Al Alami (Executive Chairman) Hassan Heikal (Non-Executive Deputy Chairman) Rashed Al Jarwan (Non-Executive Director) Lord Anthony St John of Bletso (Non-Executive Director) Charbel El Khoury (Non-Executive Director) Jyrki Koskelo (Non-Executive Director)
7 June 2022
30 June 2022 at 2.30pm (UAE time) at Gulf Marine Services WLL, Office 403, International Tower, 24th (Karama) Street, Abu Dhabi, United Arab Emirates
The Board proposes to proceed with its AGM in the ordinary course as set out in the attached Notice of AGM. Our preference would have been to welcome shareholders in person to our 2022 AGM, particularly given the constraints we faced in 2021 due to the COVID-19 pandemic. However, due to the continued unpredictability caused by the COVID-19 pandemic and with the safety and well-being of the Company's shareholders and employees in mind, the Board is planning to hold the AGM with the minimum attendance required to form a quorum. As such, the Board expects only one Director and another Company-designated shareholder representative to be in attendance at the venue for quorum purposes in order to conduct the business of the meeting. In light of the circumstances, we are not planning to have a Directors' presentation at the AGM and it will be held strictly to conduct the business of the AGM as set out in the resolutions. Shareholders are therefore encouraged to cast their votes by proxy appointing the Chairman of the meeting as proxy to vote on their behalf. If, nonetheless, you wish to attend the Annual General Meeting physically or appoint a person as their proxy other than the Chair of the General Meeting, you are asked to register your intention by email to [email protected] on reasonable notice, to allow the Company to make appropriate arrangements. The Board will continue to closely monitor the developing impact of COVID-19, and should the Board consider it necessary or appropriate to revise the current arrangements of the AGM to permit Shareholder attendance without such arrangements, this will be notified to Shareholders on the Company's website and/or via a Regulatory Information Service as soon as possible before the date of the AGM. If Shareholders are permitted to attend the AGM, appropriate social distancing and other protective measures may be applied, including requiring Shareholders to produce a negative COVID-19 test prior to being permitted entry.
The Board recognises that the AGM is an important event for shareholders in the corporate calendar and is committed to ensuring that shareholders can exercise their right to vote and ask questions in connection with this meeting. Therefore if, as expected, Shareholders are not physically present at the AGM, the Board encourages Shareholders to send their questions by email to [email protected] in advance of the AGM and, in so far as relevant to the business of the meeting, questions will be responded to by email and taken into account as appropriate at the meeting itself.
In light of the foregoing, the AGM arrangements will be as set out below:
The results of the AGM will be announced as soon as practical after it has taken place.
We trust shareholders will understand and co-operate with these arrangements. We hope to revert to our normal format of AGM in 2023.
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Shareholders wishing to vote on any of the matters of business at the AGM are therefore strongly encouraged to:
A Form of Proxy for use by shareholders in connection with the AGM is enclosed. You are requested to complete and return the Form of Proxy in accordance with its instructions so that it arrives no later than 11.30am (UK time) on 28 June 2022. Shareholders can also use the online voting and proxy appointment facility as detailed below.
Members may register their proxy appointments or vote electronically via the www.sharevote.co.uk website, where full details of the procedure are given. Members will need the Voting ID, Task ID and Shareholder Reference Number set out on the Form of Proxy. Alternatively, if members are registered with the Equiniti online portfolio service 'Shareview.co.uk', they can vote by logging on with their usual user ID and password. Once logged in simply click "View" on the "My Investments" page, click on the link to vote then follow the on-screen instructions. Members are advised to read the terms and conditions of use carefully.
Electronic communication facilities are available to all shareholders and those who use them will not be disadvantaged. The Company will not accept any communication that is found to contain a computer virus.
The Notice of Meeting follows in Appendix I to this letter and sets out the business to be transacted. An explanation of each of the resolutions also follows in Appendix II to this letter. Accompanying this letter is a copy of the Company's Annual Report and Accounts for the year ended 31 December 2021.
Your Directors consider that the proposals outlined are in the best interests of the Company and its Shareholders as a whole. Accordingly, your Directors recommend that you vote in favour of all the resolutions to be proposed at the AGM, as they intend to do so in respect of their own beneficial holdings. In making their recommendation, each Director being proposed for re-election abstains in relation to the resolution for their own re-election or to any other resolution in which he has a personal interest.
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Yours sincerely,
Mansour Al Alami Chairman
Important information: This document and the accompanying Form of Proxy are important and require your immediate attention. If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant, or other independent professional adviser immediately. If you have sold or otherwise transferred all of your shares, please pass this document together with the accompanying documents to the purchaser or transferee, or to the person who arranged the sale or transfer, so they can pass these documents to the person who now holds the shares.
Notice is hereby given that the Annual General Meeting (the "AGM") of Gulf Marine Services PLC (the "Company") will be held on 30 June 2022 at 2.30pm (UAE time) at Gulf Marine Services WLL, Office 403, International Tower, 24th (Karama) Street, Abu Dhabi, United Arab Emirates to transact the business set out in the resolutions below.
In light of the continued unpredictability caused by the COVID-19 pandemic, members are encouraged to appoint the Chairman of the meeting as their proxy as soon as possible and in any event by no later than 11.30am (UK time) on 28 June 2022. If, nonetheless, a member wishes to attend the AGM physically or appoint a person as their proxy other than the Chairman of the meeting, that member is asked to register their intention to attend, by email to [email protected] on reasonable notice, to allow the Company to make appropriate arrangements. In order to ensure your vote is counted, you are encouraged to return your proxy appointing the Chairman of the meeting not later than 11.30am (UK time) on 28 June 2022. Due to the circumstances, we are not planning to have a Directors' presentation at the AGM and it will be held strictly to conduct the business of the AGM.
Resolutions 1 to 12 (inclusive) will be proposed as ordinary resolutions; this means that for each of those resolutions to be passed, more than half of the votes cast must be in favour. Resolutions 13 to 16 (inclusive) will be proposed as special resolutions; this means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour.
Voting on all resolutions will be by way of a poll. The Company believes this will result in a more transparent and accurate reflection of the views of shareholders by ensuring that every vote is recognised, including the votes of all shareholders who are unable to attend the meeting but who have appointed the Chairman as proxy for the meeting. Shareholders have one vote for each ordinary share held when voting on a poll.
10.To authorise the Audit and Risk Committee to determine the remuneration of the auditor on behalf of the Board of Directors.
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Except for the authorities granted pursuant to Resolution 4 (Authority to allot in connection with the Warrant Issuance) and Resolution 5 (Authority to disapply pre-emption rights in connection with the Warrant Issuance) at the General Meeting of the Company on 25 June 2021 (which will remain in full force and effect in terms thereof) these authorities shall apply in substitution for all previous authorities obtained prior to the date hereof pursuant to section 551 of the Act and shall expire on the date of the next AGM or at the close of business on 30 June 2023, whichever is the earlier, but in each case the Company may, before such expiry, make an offer or agreement which would or might require equity securities to be allotted after such expiry and the Directors may allot equity securities under any such offer or agreement as if the authority conferred by this resolution had not expired.
For the purposes of this resolution, "rights issue" means an offer to:
12.That the terms of an agreement proposed to be made between the Company and the holders of the deferred shares (the "Deferred Shares") for the purchase by the Company of all of the Deferred Shares in issue for an amount not exceeding £1.00 in aggregate, as set out in the draft agreement produced to the meeting and signed by the Chairman for the purposes of identification, be and hereby is approved and any director of the Company be and hereby is authorised to enter into the agreement on behalf of the Company. Unless previously revoked, varied or extended, this power shall expire on the date falling 5 years after the date of passing of this resolution, except the Company may, if it agrees to purchase the Deferred Shares under this authority before it expires, complete the purchase wholly or partly after this authority expires.
The authorities conferred by this resolution shall expire on the date of the next AGM of the Company or at the close of business on 30 June 2023, whichever is the earlier, save that the Company may, before such expiry make an offer or agreement that would or might require equity securities to be allotted (or treasury shares to be sold) after the authority expires and the Directors may allot equity securities (or sell treasury shares) in pursuance of any such offer or agreement as if the authority had not expired and are without prejudice to the authorities granted pursuant to Resolution 4 (Authority to allot in connection with the Warrant Issuance) and Resolution 5 (Authority to disapply pre-emption rights in connection with the Warrant Issuance) at the General Meeting of the Company on 25 June 2021 (which will remain in full force and effect in terms thereof).
For the purposes of this resolution,
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The authorities conferred by this resolution shall expire on the date of the next AGM of the Company or at close of business on 30 June 2023, whichever is the earlier, save that the Company may, before such expiry make an offer or enter into agreements that would or might require equity securities to be allotted (or treasury shares to be sold) after the authority expires and the Directors may allot equity securities (or sell treasury shares) in pursuance of any such offer or agreement as if the authority had not expired and are without prejudice to the authorities granted pursuant to Resolution 4 (Authority to allot in connection with the Warrant Issuance) and Resolution 5 (Authority to disapply pre-emption rights in connection with the Warrant Issuance) at the General Meeting of the Company on 25 June 2021 (which will remain in full force and effect in terms thereof).
(b) the highest current independent bid for any number of the Company's Ordinary Shares as stipulated by Commission-adopted Regulatory Technical Standards pursuant to article 5(6) of the Market Abuse Regulation.
This authority shall expire on the date of the next AGM of the Company or at the close of business on 30 June 2023, whichever is the earlier, save that the Company may, before such expiry, enter into a contract to purchase Ordinary Shares which will or may be executed wholly or partly after the expiry of such authority.
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16.That a general meeting, other than an AGM, may be called on not less than 14 clear days' notice.
By order of the Board
Tony Hunter Company Secretary 7 June 2022
Gulf Marine Services PLC Registered Office: 107 Hammersmith Road, London, W14 0QH, United Kingdom
The Directors are required to present the Company's audited accounts, Directors' Reports and auditor's report to the AGM. These are contained in the Company's annual accounts for the financial year ended 31 December 2021 (the "2021 Annual Report and Accounts").
This resolution deals with the remuneration paid to the Directors during the year under review. Shareholders are invited to vote on the Directors' Remuneration Report, which appears on pages 56 to 57 (inclusive) in the 2021 Annual Report and Accounts (excluding the Directors' Remuneration Policy). Resolution 2 is an advisory vote.
In accordance with the UK Corporate Governance Code and consistent with relevant institutional voting guidance, all current Directors of the Company will step down from the Board and seek re-appointment by shareholders at the AGM.
Resolutions 3, 4, 5, 7 and 8 are for the re-appointment of Mansour Al Alami, Hassan Heikal, Rashed Al Jarwan, Jyrki Koskelo and Lord Anthony St John of Bletso who retire at this AGM as explained on page 46 of the Annual Report and Accounts, and are being proposed for re-appointment.
Resolution 6 is for the re-appointment of Charbel El Khoury who was appointed to the Board since the last AGM in 2021. Accordingly, he submits himself for re-appointment by shareholders for the first time, in accordance with the Articles of Association.
In considering the independence of the Non-Executive Directors, the Board has taken into account the UK Corporate Governance Code. As set out on page 45 in the Report and Accounts, the Board considers Rashed Al Jarwan, Jyrki Koskelo and Lord Anthony St John of Bletso to be independent Non-Executive Directors in accordance with the provisions of the UK Corporate Governance Code.
Full biographies of all the Directors are set out on pages 42 to 43 of the 2021 Annual Report and Accounts and are also available for viewing on the Company's website (http://www.gmsplc.com). Following Board review and recommendation from the Nomination Committee, the Board is satisfied that each Director seeking re-appointment at the AGM continues to be effective and demonstrates a commitment to the role and that each such Director continues to be able to dedicate sufficient time to their duties.
The Board believes that its composition continues to include an appropriate balance of skills and provides effective leadership for the Company's long-term sustainable success.
At each meeting at which the Company's accounts are presented to its members, the Company is required to appoint an external auditor to serve until the next such meeting. The Board, on the recommendation of its Audit and Risk Committee, recommends the appointment of KPMG as external auditor, they having been selected as such on the recommendation of the Audit and Risk Committee following the audit tender set out on page 51 in the Report and Accounts. KPMG will replace Deloitte LLP as the Company's auditor with effect from the end of this meeting. Deloitte LLP did not participate in the audit tender process, and subsequently notified the Company (as required under the Act), that they will not be seeking reappointment as the Company's auditors at the AGM. The notice from Deloitte LLP was accompanied by a statement that is required to be circulated to shareholders in accordance with section 520 of the Act, a copy of which will be circulated to shareholders.
This resolution gives authority to the Audit and Risk Committee to determine the external auditor's remuneration, as is customary.
The authority in paragraph (a) of this resolution, if passed, would provide the Directors with a general authority to allot new shares and grant rights to subscribe for, or convert other securities into, shares up to an aggregate number of 338,804,850 Ordinary Shares which is equal to approximately one-third of the issued share capital of the Company as at 1 June 2022, being the latest practicable date before the publication of this Notice.
Paragraph (b) of Resolution 11 will grant the Directors additional authority to allot and grant rights to subscribe for, or convert other securities into, shares in connection with a rights issue up to a further aggregate number of 338,804,850 Ordinary Shares, which is equal to approximately one-third of the issued share capital of the Company as at 1 June 2022, being the latest practicable date before publication of this Notice. This is in line with the Investment Association's Share Capital Management Guidelines issued in July 2016.
When taken together, the authorities proposed in paragraphs (a) and (b) of this resolution extend (before any reduction) to approximately two-thirds of the current issued share capital of the Company as at 1 June 2022, being the latest practicable date before the publication of this Notice.
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continued
The resolution, if passed, would give the Board the maximum flexibility permitted by investor guidelines to respond to market developments. The Board has no current intention to allot new shares or other equity securities (other than in connection with the Company's employee share schemes) under the authorities conferred by this resolution, but the Board intends to keep this matter under review.
The authorities conferred by this resolution will expire on the earlier of 30 June 2023 and the conclusion of the Company's next AGM. It is the intention of the Directors to seek to renew these authorities every year.
The authority to allot and to disapply pre-emption rights granted pursuant to Resolution 4 (Authority to allot in connection with the Warrant Issuance) and Resolution 5 (Authority to disapply pre-emption rights in connection with the Warrant Issuance) at the General Meeting of the Company on 25 June 2021 in relation to the warrant issuance that may be required in connection with the debt deal announced on 1 April 2021, will continue to apply in the terms thereof in addition to the authorities sought at this AGM.
Resolution 12 authorises the Company to enter into a buy-back agreement for the purchase by the Company of all of the Deferred Shares in issue (being 350,487,787 Deferred Shares with a nominal value of 8 pence each) for a total aggregate consideration of £1.00 (the "Buy-Back Agreement").
The Deferred Shares have no voting or dividend rights and, on a return of capital on a winding up, have no valuable economic rights. The Board can see no reason for the Deferred Shares to remain on the Company's balance sheet and therefore recommends that the Deferred Shares are purchased by the Company and cancelled immediately thereafter. Pursuant to the rights attaching to the Deferred Shares, the Company has the authority to buy back the Deferred Shares for an amount not exceeding £1.00 in aggregate in respect of all of the Deferred Shares then purchased. In addition, the Board is authorised to agree on behalf of the holders of the Deferred Shares the purchase by the Company of the Deferred Shares and is irrevocably authorised to do all such things necessary or desirable to give effect to such purchase. The Company would therefore propose that any one of its Directors be authorised to enter into the Buy-Back Agreement on behalf of the Company.
Under the provisions of the Act, a public company may not fund the purchase of its shares except out of distributable reserves or the proceeds of a fresh issue of shares made solely for the purpose of the buy-back. The Company has distributable reserves in excess of £1.00 and so intends to fund the buy-back out of its distributable reserves.
Under the Act, a copy of the Buy-Back Agreement must be made available for inspection by the Shareholders at the Company's registered office at least 15 days prior to the meeting approving the buy-back. A copy of the Buy-Back Agreement is currently available for inspection at the Company's registered office. A copy of the Buy-Back Agreement will also be available for inspection at the AGM.
Resolution 13 would, if passed, authorise the Directors to allot new shares and other equity securities, or sell treasury shares for cash (other than in connection with an employee share scheme):
The authority to allot and to disapply pre-emption rights pursuant to Resolution 4 (Authority to allot in connection with the Warrant Issuance) and Resolution 5 (Authority to disapply pre-emption rights in connection with the Warrant Issuance) granted at the General Meeting of the Company on 25 June 2021 in relation to the warrant issuance that may be required in connection with the debt deal announced on 1 April 2021, will continue to apply in the terms thereof in addition to the authorities sought at this AGM.
The Pre-Emption Group's Statement of Principles also support the annual disapplication of pre-emption rights in respect of allotments of shares and other equity securities and sales of treasury shares for cash where these represent no more than an additional 5% of issued ordinary share capital (exclusive of treasury shares), and are used only in connection with an acquisition or specified capital investment. The Pre-Emption Group's Statement of Principles defines "specified capital investment" as meaning one or more specific capital investment related uses for the proceeds of an issue of equity securities, in respect of which sufficient information regarding the effect of the transaction on the Company, the assets, the subject of the transaction and (where appropriate) the profits attributable to them is made available to shareholders to enable them to reach an assessment of the potential return.
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Accordingly, the purpose of Resolution 14 is to authorise the Directors to allot new shares and other equity securities pursuant to the allotment authority given by Resolution 11, or sell treasury shares, for cash up to a further number of 50, 820,700 Ordinary Shares, only in connection with an acquisition or specified capital investment which is announced contemporaneously with the allotment, or which has taken place in the preceding six-month period and is disclosed in the announcement of the issue. This amount is equivalent to 5% of the total issued ordinary share capital of the Company as at 1 June 2022, exclusive of treasury shares. If the authority given in Resolution 13 is used, the Company will publish details of its use in its next annual report. Resolution 13 has been drafted in line with the template resolutions published by the Pre-Emption Group in May 2016.
The disapplication authorities in Resolutions 14 and 15 are consistent with institutional shareholder guidance issued by the Investment Association (as updated in July 2016) and the Pre-Emption Group's Statement of Principles (as updated in March 2015) (the "Statement of Principles"). The Statement of Principles support the annual disapplication of pre-emption rights in respect of allotments of shares and other securities and sales of treasury shares for cash where these represent no more than 5% of the issued ordinary share capital (exclusive of treasury shares), without restriction as to the use of proceeds of those allotments.
The Directors confirm that they intend to adhere to the provisions in the Pre-Emption Group's Statement of Principles and not to allot shares or other equity securities or sell treasury shares for cash on a non pre-emptive basis pursuant to the authority in Resolution 14 in excess of an amount equal to 7.5% of the Company's total issued ordinary share capital (excluding treasury shares) within a rolling three-year period other than:
(a) with prior consultation with shareholders; or
(b) in connection with an acquisition or specified capital investment which is announced contemporaneously with the allotment or which has taken place in the preceding six-month period and is disclosed in the announcement of the allotment.
The authorities conferred by Resolutions 14 and 15 will expire on the earlier of 30 June 2023 and the conclusion of the Company's next AGM. It is the intention of the Directors to seek to renew these authorities every year.
The authority to allot and to disapply pre-emption rights pursuant to Resolution 4 (Authority to allot in connection with the Warrant Issuance) and Resolution 5 (Authority to disapply pre-emption rights in connection with the Warrant Issuance) granted at the General Meeting of the Company on 25 June 2021 in relation to the warrant issuance that may required in connection with the debt deal announced on 1 April 2021, will continue to apply in the terms thereof in addition to the authorities sought at this AGM.
This resolution would, if passed, authorise the Company to make market purchases of up to 101,641,458 of its own Ordinary Shares, representing approximately 10% of the Company's issued share capital as at 1 June 2022, being the latest practicable date before publication of this Notice. The resolution specifies the minimum and maximum prices at which the Ordinary Shares may be bought under this authority.
This authority conferred by this resolution will expire on the earlier of 30 June 2023 and the conclusion of the Company's next AGM. It is the intention of the Directors to seek to renew this authority every year.
The Directors have no present intention of exercising the authority granted by this resolution, but the authority provides the flexibility to allow them to do so in future. The Directors would not exercise the authority unless they believed that the expected effect would promote the success of the Company for the benefit of its shareholders as a whole. Any shares purchased would be effected by a purchase in the market and may either be cancelled or held as treasury shares, which may then be cancelled, sold for cash or used to meet the Company's obligations under its employee share schemes. The Company currently has no shares held in treasury.
As at 1 June 2022, being the latest practicable date before publication of this Notice, the total number of outstanding options/awards to subscribe for shares in the Company was 2,499,715 (approximately 0.25% of the Company's issued share capital and approximately 0.28% of the Company's issued share capital if the Company's existing authority and full authority proposed by Resolution 15 were used and the shares purchased were cancelled).
Under the Act, the notice period required for all general meetings of the Company is 21 days. An AGM is required by law to be held on at least 21 clear days' notice but shareholders can approve a shorter notice period for other general meetings, as long as this is not less than 14 clear days.
This resolution would, if passed, allow the Company flexibility to call general meetings, other than AGMs, on not less than 14 clear days' notice. The approval will be effective until the Company's next AGM, when it is intended that a similar resolution will be proposed.
A resolution in identical terms was passed at the previous AGM of the Company, held on 30 June 2021.
The Board confirms that, in its opinion, all of the resolutions are in the best interests of the shareholders of the Company as a whole and unanimously recommends that shareholders vote in favour of them. In making their recommendation, each Director being proposed for re-election abstains in relation to the resolution for their own re-election or to any other resolution in which he has a personal interest.
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The following notes explain your general rights as a shareholder and your right to attend and vote at this AGM or to appoint someone else to vote on your behalf.
The information in the Chairman's letter is incorporated by reference into these notes which explain your general rights as a member and your rights to attend and vote at the Annual General Meeting ("AGM") or to appoint someone else to vote on your behalf. In light of the continued unpredictability caused by the COVID-19 pandemic, members are encouraged to appoint the Chairman of the meeting as their proxy as soon as possible and in any event by no later than 11.30am (UK time) on 28 June 2022. If a member wishes to attend the AGM physically or appoint a person as their proxy other than the Chairman of the meeting, that member is asked to register their intention to attend by email to [email protected] on reasonable notice to allow the Company to make appropriate arrangements. In order to ensure your vote is counted, you are encouraged to return your proxy appointing the Chairman of the meeting not later than 11.30am (UK time) on 28 June 2022. Due to the circumstances, we are not planning to have a Directors' presentation at the AGM and it will be held strictly to conduct the business of the AGM.
Changes to the register of members after the relevant deadline shall be disregarded in determining the rights of any person to attend and vote at the AGM. There are no other procedures or requirements for entitled shareholders to comply with in order to attend and vote at the AGM. In alignment with best practice for UK listed companies, it is the current intention that each of the resolutions to be put to the AGM will be voted on by way of a poll and not by show of hands. The Company believes that a poll is more representative of shareholders' voting intentions because shareholder votes are counted according to the number of ordinary shares held and all votes tendered are taken into account.
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18.You may not use any electronic address provided in either this Notice or any related documents (including the form of proxy) to communicate with the Company for any purposes other than those expressly stated.
A copy of this Notice, and other information required by section 311A of the Act, can be found on the Company's website at http://www.gmsplc.com.
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