Gujarat Raffia Ind. Ltd. — AGM Information 2020

Dec 11, 2020

Gujarat Raffia Industries Limited CIN: L17110GJ1984PLC007124

Regd. Off: Plot No. 455, Santej-Vadasar Road, Village: Santej Taluka: Kalol - 382721 Phone.:(91- 79) 29702373/29702606 Fax: (91-79) 79 -29702614 Web Site: www.griltarp.com E-mail: cs@griltarp.com

Date: December 11, 2020

To, General Manager Department of Corporate Services, BSE Limited, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001

Manager Listing Department National Stock Exchange of India Ltd Exchage Plaza, Bandra-kurla Complex, Bandra (E), Mumbai - 400 051

Scrip Code: 523836

NSE Symbol: GUJRAFFIA

Dear Sir,

SUBJECT:- NOTICE OF EXTRA ORDINARY GENERAL MEETING OF THE COMPANY

Pursuant to Regulation 30 of SEBI (Listing Obligations and disclosure requirements) Regulation 2015 and other applicable provision of listing regulations, other applicable provisions and rules made thereunder, we are enclosing herewith notice of Extra Ordinary General meeting of the company scheduled to be held on Monday, 04*" Day of January, 2021 at 02:00 p:m at registered office of the company situated at Plot No. - 455, Santej-Vadsar Road, Village: Santej, Taluka: Kalol -382 721.

Kindly take note of the same in your records.

Thanking You,

Yours truly For Gujarat Raffia % GU gS stries Limited

Dhaval Patel |. Company Secretary, ~~

Encl: EGM Notice

NOTICE

NOTICE IS HEREBY GIVEN THAT THE EXTRA ORDINARY GENERAL MEETING OF THE MEMBERS OF M/S. GUJARAT RAFFIA INDUSTRIES LIMITED WILL BE HELD AS SCHEDULED BELOW:

Date: 04 January, 2021 Day: Monday Time: 0Q2.00 P.M. Place: At the Registered Office of the Company at: Plot No. - 455, Santej-Vadsar Road, Village: Santej, Taluka: Kalol -382 721. Dist: Gandhinagar.

This notice of Extra Ordinary General Meeting being given to all the shareholders of M/s. Gujarat Raffia Industries Limited ["Company"] to transact the following business

SPECIAL BUSINESS:

APPOINTMENT OF STATUTORY AUDITOR TO FILL CASUAL VACANCY:

To consider and, if thought fit, with or without modification(s), to pass the following resolution(s) as an Ordinary Resolution:

"RESOLVED THAT pursuant to the provisions of Section 139(8) and other applicable provisions, if any, of the Companies Act, 2013 as amended from time to time read with the Companies (Audit and Auditor Rules, 2014 (the Rules)) or any other law for the time being in force (including any statutory modification or amendment thereto or re-enactment thereof for the time being in force), as recommended by the Board of Directors of the company, M/s A. N. Ruparel & Co., Chartered Accountant (FRN:113413W), Ahmedabad be and are hereby appointed as Statutory Auditor of the Company to fill the casual vacancy caused by the resignation of M/s. Chandabhoy & Jassoobhoy, (previous Statutory Auditor), Chartered Accountants (FRN.: 101648W), Ahmedabad.

"RESOLVED FURTHER THAT , M/s A. N. Ruparel & Co, Chartered Accountants (FRN:113413W), Ahmedabad, be and are hereby appointed as Statutory Auditor of the Company from this Extra-ordinary General Meeting and that they shall hold the office of the Statutory Auditor of the Company from the conclusion of this meeting until the conclusion of the ensuing Annual General Meeting on such remuneration as may be fixed by the Board of Directors in consultation with them."

"RESOLVED FURTHER THAT any of the Board of Directors and/ or Company Secretary be and is, hereby severally/ jointly empowered and authorized to take such steps, in relation to the above and to do all such acts, deeds, matters and things as may be necessary, proper, expedient or incidental for giving effect to this resolution and to file necessary E-Forms with Registrar of Companies."

By Order of the Board For Gujarat Raffia Industries Limited Place: Santej Sd/- Date: 07.12.2020 Pradeep Bhutoria Managing Director Registered Office: DIN: 00284808

Plot No.455, Santej Vadsar Road,Village: Santej, Taluka: Kalol-382721, Dist: Gandhinagar CIN: L17110GJ1984PLC007124

NOTES:

• 1. The Explanatory Statement as required under Section 102 of the Companies Act, 2013, is annexed herewith and forms part of the Notice.
• A MEMBER ENTITLED TO ATTEND AND VOTE AT THE EXTRA ORDINARY GENERAL MEETING (THE "MEETING") IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE ON A POLL INSTEAD OF HIMSELF/HERSELF AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY. THE INSTRUMENT APPOINTING THE PROXY, IN ORDER TO BE EFFECTIVE, MUST BE DEPOSITED AT THE COMPANY'S REGISTERED OFFICE, DULY COMPLETED AND SIGNED, NOT LESS THAN 48 (FORTY-EIGHT) HOURS BEFORE THE MEETING.

A PERSON CAN ACT AS A PROXY ON BEHALF OF MEMBERS NOT EXCEEDING FIFTY AND HOLDING IN THE AGGREGATE NOT MORETHAN TEN PERCENT OF THE TOTAL SHARE CAPITAL OF THE COMPANY CARRYING VOTING RIGHTS. A MEMBER HOLDING MORE THAN TEN PERCENT OF THE TOTAL SHARE CAPITAL OF THE COMPANY CARRYING VOTING RIGHTS MAY APPOINT A SINGLE PERSON AS PROXY AND SUCH PERSON SHALL NOT ACT AS A PROXY FOR ANY OTHER PERSON OR SHAREHOLDER.

• Corporate members intending to send their Authorised Representatives to attend the Meeting are requested to send to the Company a certified copy of the Board Resolution authorizing their representatives to attend and vote on their behalf at the Meeting.

• A member registered under Section 8 of the Companies Act, 2013 shall not be entitled to appoint any other person as his / her proxy unless such other person is also a member of the Company.

• Members are requested to bring their dully filled attendance slip at the Meeting.

• In case of joint holders attending the Meeting, only such joint holder who is higher in the order of names as per the Register of Members of the Company will be entitled to vote.

• Relevant documents referred to in the accompanying Notice and the Statement are open for inspection by the members at the Registered Office of the Company on all working days, except Saturdays and Sundays, during business hours (10.00 a.m. to 05.00 p.m.) up to the date of the Meeting.

• Members holding shares in dematerialized form are requested to intimate all changes pertaining to their bank details, National Electronic Clearing Service (NECS), Electronic Clearing Service (ECS), mandates, nominations, power of attorney, change of address, change of name, e-mail address, contact numbers, etc., to their Depository Participant (DP). Changes intimated to the DP will then be automatically reflected in the Company's records which will help the Company and the Company's Registrars and Transfer Agents, Link Intime India Private Limited, to provide efficient and better services. Members holding shares in physical form are requested to intimate such changes to the Company or its Registrars & Transfer Agents (RTA), Link Intime India Private Limited.

  • The Securities and Exchange Board of India (SEBI) has mandated the submission of Permanent Account Number (PAN) by every participant in securities market. Members holding shares in electronic form are, therefore, requested to submit their PAN to their Depository Participants with whom they are maintaining their demat accounts. Members holding shares in physical form can submit their PAN to the Company / Link Intime India Private Limited (RTA).
  • 1. Pursuant to Section 72 of the Companies Act, 2013, members holding shares in physical form may file nomination in the prescribed Form SH-13 and for cancellation/variation in nomination in the prescribed Form SH-14 with the Company's Registrar and Transfer Agent. In respect of shares held in electronic/demat form, the nomination form may be filed with the respective Depository Participant
  • 1. Members who hold shares in physical form in multiple folios in identical names or joint holding in the same order of names are requested to send the share certificates to Link Intime India Private Limited, for consolidation into a single folio. The share certificates will be returned to the members after making requisite changes thereon.
  • 1. Non-Resident Indian Members are requested to inform Link Intime India Private Limited immediately of:
    • a. Change in their residential status on return to India for permanent settlement.

• b. Particulars of their bank account maintained in India with complete name, branch, account type, account number and address of the bank with pin code number, if not furnished earlier.

• 1. To support the 'Green Initiative' members who have not registered their e-mail addresses so far are requested to register their e-mail address with RTA /Depository Participants for receiving all communication including annual report, notices, circulars, etc. from the company electronically.
• 1. Members desirous of obtaining any information concerning accounts and operations of the Company are requested to address their questions in writing to the Company at least 7 days before the date of the Extra ordinary General Meeting so that the information required may be made available at the Extra Ordinary General Meeting.
• 1. The Company has connectivity from the CDSL & NSDL and Equity Shares of the Company may also be held in the electronic form with any Depository Participant (DP) with whom the members/investors are having their depository account. The ISIN No. for the Equity Shares of the Company is INE610B01024. In case of any query/difficulty in any matter relating thereto may be addressed to the Registrars & Transfer Agents (RTA).
• 1. Trading in the shares of the Company is compulsorily in dematerialized form for all investors. Dematerialization would facilitate paperless trading through state-of-the-art technology, quick transfer of corporate benefits to members and avoid inherent problems of bad deliveries, loss in postal transit, theft and mutilation of share certificate and will not attract any stamp duty. Hence, we request all those members who have still not dematerialized their shares to get their shares dematerialized at the earliest.
  • 1. In compliance with the provisions of section 108 of the Act and the Rules framed there under, the Members are provided with the facility to cast their vote electronically, through the e-voting services provided by CDSL, on all resolutions set forth in this Notice.

PROCEDURE FOR E-VOTING

The instructions for shareholders voting electronically are as under: The voting period begins on Friday, 1%* January, 2021 at 10.00 a.m. and ends on 3" January, 2021 at 05.00 p.m. During this period shareholders' of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date (record date) of Monday, 28" December, 2020, may cast their vote electronically. The e-voting module shall be disabled by NSDL for voting thereafter.

The way to vote electronically on NSDL e-Voting system consists of "Two Steps" which are mentioned below:

Step 1: Log-in to NSDL e-Voting system at https: //www.evoting.nsdl.com/ Step 2: Cast your vote electronically on NSDL e-Voting system.

Details on Step 1 are mentioned below:

How to Log-in to NSDL e-Voting website?

• 1. Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile.
• 1. Once the home page of e-Voting system is launched, click on the icon "Login" which is available under 'Shareholders' section.
• 1. A new screen will open. You will have to enter your User ID, your Password and a Verification Code as shown on the screen.

Alternatively, if you are registered for NSDL e-services i.e. IDEAS, you can log-in at https://eservices.nsdl.com/\_ with your existing IDEAS login. Once you log-in to NSDL eservices after using your log-in credentials, click on e-Voting and you can proceed to Step 2 i.e. Cast your vote electronically.

1. Your User ID details are given below :

Manner of holding shares i.e.(NSDL or CDSL) or Physical	Demat Your User ID is:
a) For Members who hold shares indemat account with NSDL.	8 Character DP ID followed by 8 Digit Client IDIN300***exampleyourDPandForIDisif12******yourthenuserClientIDIDisisINBOOKA 1 DEKKER,
b) For Members who hold shares indemat account with CDSL.	16 Digit Beneficiary IDexampleyourBeneficiaryForID_isifLQ*KKKKKAKKAKKEKthenyouruserID_is[DK KKK KKK KKK KKK
c) For Members holding shares in Physical EVENForm.password details are given below:Your	NumberNumberfollowedbyFolioregistered with the companyFor example if folio number is 001*** and EVENis 101456 then user ID is 101456001***

Your

• a) If you are already registered for e-Voting, then you can use your existing password to login and cast your vote.
• b) If you are using NSDL e-Voting system for the first time, you will need to retrieve the 'initial password' which was communicated to you. Once you retrieve your 'initial password', you need enter the 'initial password' and the system will force you to change your password.
• c) How to retrieve your 'initial password'?
• (i) If your email ID is registered in your demat account or with the company, your 'initial password' is communicated to you on your email ID. Trace the email sent to you from NSDL from your mailbox. Open the email and open the attachment i.e. a .pdf file. Open the .pdf file. The password to open the pdf file is your 8 digit client ID for NSDL account, last 8 digits of client ID for CDSL account or folio number for shares held in physical form. The .pdf file contains your 'User ID' and your 'initial password'.
  • (ii) If your email ID is not registered, your 'initial password' is communicated to you on your postal address.
  • If you are unable to retrieve or have not received the " Initial password" or have forgotten your password:
    • a) Click on "Forgot User Details/Password?"(If you are holding shares in your demat account with NSDL or CDSL) option available on www.evoting.nsdl.com
    • b) Physical User Reset Password?" (If you are holding shares in physical mode) option available on www.evoting.nsdl.com
    • c) If you are still unable to get the password by aforesaid two options, you can send a request at evoting@nsdl.co.in mentioning your demat account number/folio number, your PAN, your name and your registered address.
    • d) Members can also use the OTP (One Time Password) based login for casting the votes on the e-Voting system of NSDL.
  • After entering your password, tick on Agree to "Terms and Conditions" by selecting on the check box.
  • 1. Now, you will have to click on "Login" button.
  • 9 After you click on the "Login" button, Home page of e-Voting will open.

Details on Step 2 are given below:

How to cast your vote electronically on NSDL e-Voting system?

• 1. After successful login at Step 1, you will be able to see the Home page of e-Voting. Click on e-Voting. Then, click on Active Voting Cycles.
• 1. 1. After click on Active Voting Cycles, you will be able to see all the companies "EVEN" in which you are holding shares and whose voting cycle is in active status.
  • Select "EVEN" of Gallops Enterprise Limited to cast your vote.
  • Now you are ready for e-Voting as the Voting page opens.

  • a Cast your vote by selecting appropriate options i.e. assent or dissent, verify/modify the number of shares for which you wish to cast your vote and click on "Submit" and also "Confirm" when prompted.

  • Upon confirmation, the message "Vote cast successfully" will be displayed.
  • You can also take the printout of the votes cast by you by clicking on the print option on the confirmation page.
  • Once you confirm your vote on the resolution, you will not be allowed to modify your vote.

General Guidelines for shareholders:

• 1. Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) are required to send scanned copy (PDF/JPG Format) of the relevant Board Resolution/ Authority letter etc. with attested specimen signature of the duly authorized signatory(ies) who are authorized to vote, to the Scrutinizer by e-mail to cs@qgriltarp.com with a copy marked to evoting@nsdl.co.in.
• 1. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential. Login to the e-voting website will be disabled upon five unsuccessful attempts to key in the correct password. In such an event, you will need to go through the "Forgot User Details/Password?" or "Physical User Reset Password?" option available on www.evoting.nsdl.com to reset the password.
• 1. Incase of any queries, you may refer the Frequently Asked Questions (FAQs) for Shareholders and evoting user manual for Shareholders available at the download section of www.evoting.nsdl.com or call on toll free no.: 1800-222-990 or send a request at evoting@nsdl.co.in
• 1. All documents referred to in the accompanying notice and the explanatory statement shall be open for inspection at the registered office of the company during normal business hours (10.00 am to 5.00 pm) on all working days.

By Order of the Board For Gujarat Raffia Industries Limited Sd/- Place: Santej Pradeep Bhutoria Date: 07.12.2020 Managing Director DIN: 00284808

Registered Office: Plot No.455, Santej Vadsar Road, Village: Santej, Taluka: Kalol-382721. Dist: Gandhinagar CIN: L17110GJ1984PLC007124

EXPLANATORY STATEMENT TO BE ANNEXED TO NOTICE PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013.

M/s. Chandabhoy & Jassoobhoy, Chartered Accountants, (Firm Registration No 101648W), Ahmedabad have tendered their resignation from the position of Statutory Auditor due to accounting issue due to which time and efforts required for carrying out the audit were disproportionately high, resulting into a casual vacancy in the office of Statutory Auditor of the company as envisaged by section 139(8) of the Companies Act, 2013 ("Act"). Casual vacancy caused by the resignation of auditor can be filled by the shareholders in General Meeting within three months from the date of recommendation of the Board of Directors of the Company. Thus, the Board of Directors of the Company, recommended in its Board Meeting dated 07.12.2020 that M/s A. N. Ruparel & Co., Chartered Accountant, (FRN:113413W) Ahmedabad, be appointed as the Statutory Auditor of the Company to fill the casual vacancy caused by the resignation of M/s. Chandabhoy & Jassoobhoy, Chartered Accountants, Ahmedabad.

M/s. M/s A. N. Ruparel & Co., Chartered Accountant, Ahmedabad, having office at 602, Abhishree Avenue, Opp : Hanumanji Temple, Nehrunagar Cross Roads, Ambavadi, Ahmedabad : 380015, having more vast years of experience in the field of accounting and auditing have conveyed their consent to be appointed as the Statutory Auditor of the Company along with a confirmation that, their appointment, if made by the members, would be within the limits prescribed under the Companies Act, 2013.

Accordingly, Ordinary Resolution is submitted to the meeting for the consideration and approval of members.

None of the Directors, Key Managerial Persons or their relatives, in any way, concerned or interested in the said resolution.

By Order of the Board For Gujarat Raffia Industries Limited Place: Santej Sd/- Date: 07.12.2020 Pradeep Bhutoria Managing Director Registered Office: DIN: 00284808

Plot No.455, Santej Vadsar Road,Village: Santej, Taluka: Kalol-382721, Dist: Gandhinagar CIN: L17110GJ1984PLC007124

ATTENDANCE SLIP CIN: L17110GJ1984PLC007124 GUJARAT RAFFIA INDUSTRIES LIMITED

		ATTENDANCE SLIP
		L17110GJ1984PLC007124CIN:
		GUJARAT RAFFIA INDUSTRIES LIMITEDRegistered office: Plot No.455, Santej Vadsar Road, Village: Santej, Taluka: Kalol-382721.
		Dist: Gandhinagar.
Date:
Please		fill Attendance Slip and hand it over at the entrance of the meeting venue:
	Name
	Address
	DP Id *Client Id *
	Folio No.
	No. of shares held
		I certify that I am the registered shareholder/proxy for the registered shareholder of the Company.
I	herebymypresencerecordat the	Meetingordinary GeneralExtraof the	CompanyMonday,heldon
		January, 2021 at 02.00 P.M. at the registered office of the Company at Registered office at	Plot No.455, Santej
	Vadsar Road, Village: Santej, Taluka: Kalol-382721 Dist: Gandhinagar.
			Signature of Shareholder/Proxy
		Form No. MGT-11
		Proxy form
		[Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies(Management and Administration) Rules, 2014]
	Name of the Member(s)
	Registered Address
	E-mail IdI/We, being the member(s) of	Folio No /Client IDshares of the above named company. Hereby appoint	DP ID

Signature of Shareholder/Proxy

Form No. MGT-11 Proxy form [Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies (Management and Administration) Rules, 2014]

ATTENDANCE SLIPL17110GJ1984PLC007124CIN:GUJARAT RAFFIA INDUSTRIES LIMITEDRegistered office: Plot No.455, Santej Vadsar Road, Village: Santej, Taluka: Kalol-382721.
	Dist: Gandhinagar.
Date:
fill Attendance Slip and hand it over at the entrance of the meeting venue:
Name
Address
DP Id *
Client Id *
Folio No.
I certify that I am the registered shareholder/proxy for the registered shareholder of the Company.
Vadsar Road, Village: Santej, Taluka: Kalol-382721 Dist: Gandhinagar.			Signature of Shareholder/Proxy
	Form No. MGT-11
	Proxy form
[Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies
	(Management and Administration) Rules, 2014]
Name of the Member(s)
Registered Address
E-mail Id	Folio No /Client ID		DP ID
I/We, being the member(s) of			shares of the above named company. Hereby appoint
Name:		E-mail Id:
Address:
Signature , or failing him
Name :		E-mail Id:
Address:
Signature , or failing him
Name :		E-mail Id:
Address:Signature , or failing him

Resolution No.: -Sr.No	Business			For	OptionAgainst
	SPECIAL BUSINESS	APPOINTMENT OF STATUTORY AUDITOR TO FILL CASUAL VACANCY
1.
Signed this	day of	2021		Affix
Signature of shareholder			RevenueStamp
Signature of Proxy holder(s)
Note: This form of proxy in order to be effective should be duly completed and deposited at the RegisteredOffice of the Company, not less than 48 hours before the commencement of the Meeting.
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