Gujarat Raffia Ind. Ltd. — AGM Information 2019

Sep 5, 2019

NOTICE

NOTICE IS HEREBY GIVEN THAT M/S. GUJARAT RAFFIA INDUSTRIES AT THE 33 rd ANNUAL GENERAL MEETING OF IES LIMITED WILL BE HELD AS SCHEDULED BELO OF THE MEMBERS OF ELOW:

• Date: 30th September, ber, 2019
• Day: Monday
• Time: 2.00 p.m.

Place: At the Registered Plot No. - 455, S Taluka: Kalol -38 ered Office of the Company at: 5, Santej-Vadsar Road, Village: Santej, 382 721. Dist: Gandhinagar.

To transact the following business:

ORDINARY BUSINESS

• 1. To receive, consider and adopt th Audited Balance Sheet as at 31st M for the year ended on that date and t the Audited Financial Statements as at 31st March March, 2019, the Statement of Profit and Loss and and reports of the Directors' and Auditors' thereon. arch, 2019 including the and cash flow statement
• 1. To appoint a Director in place of M Annual General Meeting and being e f Mrs. Abhishek Bhutoria (DIN: 00284819) who retir ng eligible offers himself for re-appointment. retires by rotation at this
• 1. To re-appoint M/s. Chandabhoy & j regard, to consider and, if thought an Ordinary Resolution: jassoobhoy, Chartered Accountants as the statuto ght fit, to pass, with or without modification(s), the f tutory Auditor and in this e following resolution as

"RESOLVED THAT pursuant to the any, of the Companies Act, 2013, a time to time, the consent of the appointment of Chandabhoy & jasso 101648W as the Statutory Auditor o effective from the conclusion of this Meeting to be held in the calendar y out-of-pocket expenses, travelling a by them, as may be decided by the the provisions of Section 139, 141, 142 and other ap 3, and the Companies (Audit and Auditors) Rules, 20 he members of the Company, be and are hereby jassoobhoy, Chartered Accountants, having ICAI F or of the Company to hold office for a period of 5 (Fiv Annual General Meeting till the conclusion of the ar year 2024 at such remuneration plus applicable tax ng and other expenses incurred in connection with a the Board of Directors." r applicable provisions, if 2014, as amended from by accorded for the re-I Firm Registration No. Five) Consecutive Years, f the 38 th Annual General taxes, reimbursement of h audit to be carried out

Special Business:

1. Levy of Charges for delivery of any member and in this regard To con following resolution as an Ordinary R any document to member through a particular mod consider and if thought fit, to pass with or without ry Resolution: mode requested by such hout modification(s), the

"RESOLVED THAT, pursuant to Companies (Incorporation) Rules, 2 for the time being in force), the co member in advance an amount of the provisions of Section 20 of the Companies s, 2014 (including any statutory modification(s) or r consent of the members be and are hereby accorde t of Rs 100/- or such fees equivalent to the estimate nies Act, 2013 and the re-enactment thereof, ccorded to charge from the ated actual expenses of

delivery of the documents to memb higher. mbers through a particular mode requested by such m ch member, whichever is

RESOLVED FURTHER THAT, for th and are hereby authorized to do al proper and expedient to give effect or the purpose of giving effect to this resolution, the o all acts, deeds and things and take all such steps a ect to this resolution." the Board of Directors be ps as may be necessary,

By Ord For Gujarat Raffia Ind Pr Man Order of the Board a Industries Limited Sd/- Pradeep Bhutoria Managing Director DIN: 00284808

Place: Santej Date: 14.08.2019

Plot No.455, Santej Vadsar Road, Village: Santej, Taluka: Kalol-382721. Dist: Gandhinagar CIN: L17110GJ1984PLC007124

NOTES:

• 1. The Explanatory Statement as herewith and forms part of the N as required under Section 102 of the Companies A e Notice. s Act, 2013, is annexed
• 1. A MEMBER ENTITLED TO ATTEN ENTITLED TO APPOINT A PROX AND THE PROXY NEED NOT BE PROXY, IN ORDER TO BE EFFEC DULY COMPLETED AND SIGNED, TEND AND VOTE AT THE ANNUAL GENERAL MEETING OXY TO ATTEND AND VOTE ON A POLL INSTEAD O BE A MEMBER OF THE COMPANY. THE INSTRUME FECTIVE, MUST BE DEPOSITED AT THE COMPANY'S R ED, NOT LESS THAN 48 (FORTY-EIGHT) HOURS BEFO ING (THE "MEETING") IS D OF HIMSELF/HERSELF MENT APPOINTING THE 'S REGISTERED OFFICE, EFORE THE MEETING.

A PERSON CAN ACT AS A PROX THE AGGREGATE NOT MORETH CARRYING VOTING RIGHTS. A CAPITAL OF THE COMPANY CAR AND SUCH PERSON SHALL NOT A ROXY ON BEHALF OF MEMBERS NOT EXCEEDING FIF ETHAN TEN PERCENT OF THE TOTAL SHARE CAPITA . MEMBER HOLDING MORE THAN TEN PERCENT O CARRYING VOTING RIGHTS MAY APPOINT A SINGLE OT ACT AS A PROXY FOR ANY OTHER PERSON OR SHA FIFTY AND HOLDING IN PITAL OF THE COMPANY T OF THE TOTAL SHARE GLE PERSON AS PROXY SHAREHOLDER.

• 1. Corporate members intending t requested to send to the Co representatives to attend and vo ng to send their Authorised Representatives to att Company a certified copy of the Board Resoluti vote on their behalf at the Meeting. attend the Meeting are solution authorizing their
• 1. A member registered under Sect other person as his / her proxy u Section 8 of the Companies Act, 2013 shall not be en xy unless such other person is also a member of the C e entitled to appoint any e Company.
• 1. Members are requested to bring at the Meeting. ring their dully filled attendance slip along with their co eir copy of Annual Report
• 1. In case of joint holders attendi names as per the Register of Mem nding the Meeting, only such joint holder who is h Members of the Company will be entitled to vote. higher in the order of
• 1. Relevant documents referred to by the members at the Register Sundays, during business hours in the accompanying Notice and the Statement ar istered Office of the Company on all working days, e urs (10.00 a.m. to 05.00 p.m.) up to the date of the M t are open for inspection s, except Saturdays and e Meeting.
• 1. Pursuant to the Section 91 of th of the Company will remain close 2019 (both days inclusive). f the Companies Act, 2013, Register of Members and closed from Tuesday, 24th September, 2019 to Mon and Share Transfer Book onday, 30th September,
• 1. Members holding shares in dema bank details, National Electronic nominations, power of attorney, etc., to their Depository Partici reflected in the Company's reco Transfer Agents, Link Intime In holding shares in physical form a & Transfer Agents (RTA), Link In ematerialized form are requested to intimate all chang nic Clearing Service (NECS), Electronic Clearing Serv ey, change of address, change of name, e-mail addre rticipant (DP). Changes intimated to the DP will th records which will help the Company and the Comp India Private Limited, to provide efficient and bette m are requested to intimate such changes to the Com k Intime India Private Limited. anges pertaining to their ervice (ECS), mandates, ddress, contact numbers, ill then be automatically ompany's Registrars and etter services. Members ompany or its Registrars
• 1. The Securities and Exchange Boa Number (PAN) by every participa therefore, requested to submi maintaining their demat account Company / Link Intime India Priv Board of India (SEBI) has mandated the submission o icipant in securities market. Members holding shares i bmit their PAN to their Depository Participants w unts. Members holding shares in physical form can su Private Limited (RTA). ssion of Permanent Account es in electronic form are, s with whom they are n submit their PAN to the
• 1. Pursuant to Section 72 of the Co nomination in the prescribed For Form SH-14 with the Compa electronic/demat form, the nomi e Companies Act, 2013, members holding shares in p Form SH-13 and for cancellation/variation in nomina pany's Registrar and Transfer Agent. In respect omination form may be filed with the respective Deposi physical form may file ination in the prescribed pect of shares held in epository Participant
• 1. Members who hold shares in ph same order of names are request for consolidation into a single fol requisite changes thereon. physical form in multiple folios in identical names o quested to send the share certificates to Link Intime e folio. The share certificates will be returned to the m es or joint holding in the me India Private Limited, e members after making
• 1. Non-Resident Indian Members ar s are requested to inform Link Intime India Private Lim Limited immediately of:
  • a. Change in their residenti ential status on return to India for permanent settleme lement.
  • b. Particulars of their bank account number and add nk account maintained in India with complete name, address of the bank with pin code number, if not furni e, branch, account type, urnished earlier.
• 1. To support the 'Green Initiative' requested to register their e communication including annual ive' members who have not registered their e-mail a r e-mail address with RTA /Depository Participan ual report, notices, circulars, etc. from the company e ail addresses so far are cipants for receiving all y electronically.
• 1. Members desirous of obtaining a requested to address their quest Annual General Meeting so that Meeting. g any information concerning accounts and operation uestions in writing to the Company at least 7 days b hat the information required may be made available a tions of the Company are ys before the date of the le at the Annual General
• 1. The Company has connectivity f held in the electronic form with having their depository account. In case of any query/difficulty Transfer Agents (RTA). ty from the CDSL & NSDL and Equity Shares of the C ith any Depository Participant (DP) with whom the m unt. The ISIN No. for the Equity Shares of the Compa lty in any matter relating thereto may be addressed he Company may also be e members/investors are mpany is INE610B01024. ssed to the Registrars &
• 1. Trading in the shares of the Dematerialization would facilitat of corporate benefits to member theft and mutilation of share cer members who have still not d earliest. Company is compulsorily in dematerialized for litate paperless trading through state-of-the-art techn bers and avoid inherent problems of bad deliveries, certificate and will not attract any stamp duty. Hence t dematerialized their shares to get their shares d form for all investors. echnology, quick transfer ies, loss in postal transit, nce, we request all those s dematerialized at the
• 1. The Notice of the AGM along wit Members whose e-mail addresse has requested for a physical co addresses, physical copies are be with the Annual Report 2018-19 is being sent by elect esses are registered with the Company/Depositories, l copy of the same. For Members who have not re e being sent by the permitted mode. electronic mode to those ries, unless any Member t registered their e-mail
• 1. Information relating to the Dire seeking re-appointment at this M and Disclosure Requirements) Re Directors proposed to be appointed and those reti is Meeting, as required under Regulation 36(3) of SEB s) Regulations, 2015, is annexed to this Notice. retiring by rotation and SEBI (Listing Obligations
• 1. In compliance with the provisio Members are provided with the provided by CDSL, on all resoluti isions of section 108 of the Act and the Rules fram facility to cast their vote electronically, through lutions set forth in this Notice. framed there under, the gh the e-voting services

PROCEDURE FOR E-VOTING

The instructions for sharehold olders voting electronically are as under:

• (i) The voting period begins on Fri September, 2019 at 05.00 p.m. in physical form or in demateri 2019, may cast their vote elec thereafter. Friday, 27th September, 2019 at 10.00 a.m. and e .m. During this period shareholders' of the Company, terialized form, as on the cut-off date (record date electronically. The e-voting module shall be disabled d ends on Sunday, 29th ny, holding shares either ate) of 23rd September, bled by CDSL for voting
• (ii) The shareholders should log on t to the e-voting website www.evotingindia.com.

(iii) Click on Shareholders.

• (iv) Now Enter your User ID
  • a. For CDSL: 16 digits bene eneficiary ID,
  • b. For NSDL: 8 Character D er DP ID followed by 8 Digits Client ID,
  • c. Members holding share Company. ares in Physical Form should enter Folio Number ber registered with the
• (v) Next enter the Image Verification tion as displayed and Click on Login.
• (vi) If you are holding shares in de earlier voting of any company, th demat form and had logged on to www.evotingindia. y, then your existing password is to be used. dia.com and voted on an
• (vii) If you are a first time user follow llow the steps given below:

	For Members holdiolding shares in Demat Form and Physical Formrm
PAN	Enter your 10 digdigit alpha-numeric *PAN issued by Income TaxTax Department(Applicable for both doth demat shareholders as well as physical shareholdelders)•Members whs who have not updated their PAN with the Compampany/DepositoryParticipant ant are requested to use the sequence number whichhich is printed onPostal Ballotllot / Attendance Slip / Address Slip indicated in the PAe PAN field.
DOB	Enter the Date of Birf Birth as recorded in your demat account or in the comcompany recordsfor the said demat accoat account or folio in dd/mm/yyyy format.
DividendBankDetails	Enter the Dividendnd Bank Details as recorded in your demat accoccount or in thecompany records fors for the said demat account or folio.•Please enterter the DOB or Dividend Bank Details in order to loginogin. If the detailsare not recorecorded with the depository or company please enter tter the member id/ folio numbmber in the Dividend Bank details field as mentionedned in instruction(iv).

• (viii) After entering these details appro ppropriately, click on "SUBMIT" tab.

• (ix) Members holding shares in ph However, members holding share are required to mandatorily ente password is to be also used by which they are eligible to vote, strongly recommended not to sh your password confidential. physical form will then directly reach the Compa shares in demat form will now reach 'Password Creatio enter their login password in the new password field. the demat holders for voting for resolutions of an te, provided that company opts for e-voting through o share your password with any other person and take mpany selection screen. ation' menu wherein they eld. Kindly note that this f any other company on ugh CDSL platform. It is take utmost care to keep

• (x) For Members holding shares in resolutions contained in this Noti s in physical form, the details can be used only Notice. nly for e-voting on the

• (xi) Click on the EVSN for the relevan evant 'Gujarat Raffia Industries Limited' on which you ou choose to vote.

• (xii) On the voting page, you will "YES/NO" for voting. Select the o the Resolution and option NO im ill see "RESOLUTION DESCRIPTION" and against t he option YES or NO as desired. The option YES impli implies that you dissent to the Resolution. st the same the option mplies that you assent to

• (xiii) Click on the "RESOLUTIONS FILE FILE LINK" if you wish to view the entire Resolution de n details.

• (xiv) After selecting the resolution you displayed. If you wish to confirm and accordingly modify your vote you have decided to vote on, click on "SUBMIT". A co firm your vote, click on "OK", else to change your vo vote. confirmation box will be r vote, click on "CANCEL"

• (xv) Once you "CONFIRM" your vote o te on the resolution, you will not be allowed to modify dify your vote.

• (xvi) You can also take out print of th Voting page. f the voting done by you by clicking on "Click here to re to print" option on the

• (xvii) If Demat account holder has fo verification code and click on For s forgotten the same password then Enter the Use Forgot Password & enter the details as prompted by t User ID and the image the system.

• (xviii) Note for Non Individual Shareh areholders and Custodians

  • Non-Individual shareholders (i.e log on to www.evotin A scanned copy of the Registrati helpdesk.evoting@cdslindia.com (i.e. other than Individuals, HUF, NRI etc.) and Cust votingindia.com and register themselves stration Form bearing the stamp and sign of the entity com. stodian are required to es as Corporates. tity should be emailed to

After receiving the login detail password. The Compliance user The list of accounts should be accounts they would be able to Attorney (POA) which they have format in the system for the scru etails a compliance user should be created using ser would be able to link the account(s) for which t be mailed to helpdesk.evoting@cdslindia.com and cast their vote. A scanned copy of the Board Reso ave issued in favour of the Custodian, if any, should scrutinizer to verify the same. ng the admin login and ch they wish to vote on. and on approval of the Resolution and Power of ould be uploaded in PDF

(xix) In case you have any queries Questions ("FAQs") and e-voting an email to helpdesk.evoting@cd Mr. premjeet Singh, Practicing Scrutinizer to scrutinize the e-vo The scrutinizer shall within a pe e-voting period unblock the vot company and make a scrutinizer Chairman of the company. The company. The result declared al www.griltarp.com and on the we General Meeting of the company ries or issues regarding e-voting, you may refer t ting manual available at www.evotingindia.com, under @cdslindia.com. cing Company Secretary [ACS No. 31903] has bee voting process in a fair and transparent manner. period of not exceeding Two (2) working days from votes in presence of atleast two witnesses not in th izer's report of the votes cast in favour or against, if he result shall be declared at or after the Annual Ge d along with the scrutinizer's report shall be placed o e website of CDSL within two days of passing of reso any and communicated to BSE Limited and National S er the Frequently Asked nder help section or write s been appointed as the om the conclusion of the the employment of the st, if any, forthwith to the l General Meeting of the ced on company's website resolutions at the Annual al Stock Exchange.

(xx) All documents referred to in the inspection at the registered office on all working days. the accompanying notice and the explanatory statem ffice of the company during normal business hours (1 tement shall be open for s (10.00 am to 5.00 pm)

By Ord For Gujarat Raffia Ind Pr Man Order of the Board a Industries Limited Sd/- Pradeep Bhutoria Managing Director DIN: 00284808

Place: Santej Date: 14.08.2019

Registered Office: Plot No.455,

Santej Vadsar Road, Village: Santej, Taluka: Kalol-382721. Dist: Gandhinagar CIN: L17110GJ1984PLC007124 33rd Annu Annual Report 2018-19

EXPLANATORY STATEMENT TO BE COMPANIES ACT, 2013 (TO THE EXTA ANNEXED TO NOTICE PURSUANT TO SEC TANT RULES NOTIFIED AND APPLICABLE). CTION 102 OF THE

Item NO : 4

As per the provisions of Section 20 (2) o by sending it to him by Post or by Regist address or by such electronic or other member can request for delivery of any fees as may be determined by the Com to avail this facility, it is necessary for document in a particular mode, as men fees to be determined in the Annual Ordinary Resolution set out at Item No. 2) of the Companies Act, 2013 a document may be se egistered post or by Speed post or by Courier or by d her mode as may be prescribed. Proviso of this sect ny document to him through a particular mode for wh ompany in its Annual General Meeting. Therefore, to for the Company to determine the fees to be char mentioned in the resolution. Since, the Companies A ual General Meeting, the Board of Directors recom o. 4 for your approval. e served on any member delivering at his office s section describes that a r which he shall pay such , to enable the members charged for delivery of a s Act, 2013 requires the commends the proposed

By Ord For Gujarat Raffia Ind Pr Man Order of the Board a Industries Limited Sd/- Pradeep Bhutoria Managing Director DIN: 00284808

Place: Santej Date: 14.08.2019

registered Office: Plot No.455, Santej Vadsar Road, Village: Santej, Taluka: Kalol-382721. Dist: Gandhinagar CIN: L17110GJ1984PLC007124

CI GUJAR ATTENDANCE SLIP CIN: L17110GJ1984PLC007124 JARAT RAFFIA INDUSTRIES LIMITED

Registered office: Plot No.455 455, Santej Vadsar Road, Village: Santej, Taluka: Kalo Kalol-382721.

Dist: Gandhinagar.

Date: ______________

Please fill Attendance Slip and hand it over over at the entrance of the meeting venue:

Name
Address
DP Id *
Client Id *
Folio No.
No. of shares held

I certify that I am the registered shareho reholder/proxy for the registered shareholder of the Co e Company.

I hereby record my presence at the Ann 2019 at 2.00 p.m. at the registered offi Road, Village: Santej, Taluka: Kalol-3827 Annual General Meeting of the Company held on Mon office of the Company at Registered office at Plot N 382721 Dist: Gandhinagar. Monday, 30th September, ot No.455, Santej Vadsar

Signature ure of Shareholder/Proxy

__________________

_________

[Pursuant to section 105(6) of (Managem Form No. MGT-11 Proxy form ) of the Companies Act, 2013 and rule 19(3) of th agement and Administration) Rules, 2014] the Companies

Name of the Member(s)
Registered Address
E-mail Id	Folio No /Client ID		DP ID
I/We, being the member(s) of __		f ____________shares of the above named companyany. Hereby appoint
Name :		E-mail Id:
Address:
Signature , or failing him
Name :	E-mail Id:
Address:
Signature , or failing him
Name :	E-mail Id:
Address:

Signature , or failing him

as my/ our proxy to attend and vote (o Meeting of the company, to be held on of the company at Plot No. 455 Sante adjournment thereof in respect of such r Note: e (on a poll) for me/us and on my/our behalf at the n Monday, the 30th September, 2019 at 02: 00 p.m. a antej-Vadsar Road, Village: Santej, Taluka: Kalol ch resolutions as are indicated below: the 33nd Annual General m. at the registered offce ol - 382721 and at any

1. This form of proxy in order to be effect the Company not less than 48 hours befo ffective should be duly completed and deposited at th before the commencement of the Meeting. t the Registered Office of

2. The proxy need not be a member of t the company

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Revenu Stamp

enue mp

--------------------------------------------- Resolution No: -

Sr.	Business		Option
No		For		Against
	ORDORDINARY BUSINESS
1.	adopt the Audited Financial Statements as at 31stTo receive, consider and adope Audited Balance Sheet as at 31st March, 2019,March, 2019 including the Authe Statement of Profit and Lod Loss and cash flow statement for the year endedon that date and reports of thf the Directors' and Auditors' thereon
2.	To appoint a Director in placelace of Mrs. Abhishek Bhutoria (DIN: 00284819)who retires by rotation at tht this Annual General Meeting and being eligibleoffers himself for re-appointmntment.
3.	To re-appoint M/s. Chandabhobhoy & jassoobhoy, Chartered Accountants as thestatutory Auditor
	SPSPECIAL BUSINESS
4.	Levy of Charges for deliverlivery of any document to member through aparticular mode requested bysuch member
	Signed this _______________ day ofy of _______________ 2019	Affix

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Signature of shareholder ___

Note: This form of proxy in order to Office of the Company, not less than 4 be effective should be duly completed and deposi an 48 hours before the commencement of the Meeting posited at the Registered ting.

__________________________

__________________________

Signature of Proxy holder(s) ___

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