Gujarat Hotels Ltd. — AGM Information 2021

Sep 25, 2021

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September 25, 2021

The General Manager Dept. of Corporate Services BSE Limited Phiroze Jeejeebhoy Towers Dalal Street Mumbai 400 001

- 39th Annual General Meeting of the Company September 25, 2021

Dear Sir,

We enclose, in terms of Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 ('Listing Regulations'), a summary of the proceedings of the 39th Annual General Meeting ('AGM') of the Company held on September 25, 2021.

We would also like to advise that all the Resolutions for consideration at the 39th AGM in respect of the items set out in the Notice dated July 10, 2021, have been passed by the Members by requisite majority. The Voting Results in the prescribed format in terms of Regulation 44(3) of the Listing Regulations are also enclosed.

Yours faithfully,

For Gujarat Hotels Limited

Digitally signed PARINITA by PARINITA BHUTANI BHUTANI Date: 2021.09.25 15:48:24 +05'30'

Parinita Bhutani Company Secretary Encl: A/a

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Summary of the proceedings of the 39[th] Annual General Meeting of

Gujarat Hotels Limited

The 39[th] Annual General Meeting ('AGM') of the Members of Gujarat Hotels Limited was held on Saturday, September 25, 2021 through Video Conferencing / Other Audio Visual Means in conformity with the regulatory provisions and Circulars issued by the Ministry of Corporate Affairs, Government of India. The Meeting commenced at 11:00 a.m. (IST).

• Mr. Nakul Anand, Chairman, chaired the 39[th] AGM. The business before the Meeting was taken up as quorum was present at the beginning and throughout the Meeting 52 Members attended and participated in the Meeting.

• At the outset, the Chairman advised that the Company had taken necessary steps to ensure that the Members were able to attend and vote at the Meeting through electronic mode in a seamless manner.

• The Chairman thereafter introduced the Directors and advised the Members that the registers and documents, as statutorily required, were available electronically for inspection by the Members during the AGM.

• The Chairman on the occasion of the 39[th] AGM delivered his annual speech.

• The Chairman briefed the Members on the Ordinary Business items covered in the AGM Notice dated July 10, 2021 and listed under Serial Nos. 1 to 4 below :

Ordinary Business

1. Adoption of the Financial Statements of the Company for the financial year ended 31[st] March, 2021, and the Reports of the Board of Directors and the Auditors thereon;

2. Declaration of dividend of Rs. 1.80 per Equity Share of Rs. 10/- each for the financial year ended 31st March, 2021.

3. Re-appointment of Mr. Jagdish Singh, who retires by rotation, and is eligible for re-appointment; and

4. Approval of payment of remuneration to Statutory Auditors viz. Messrs. K C Mehta & Co., Chartered Accountants, for the financial year 2021-22.

5. The Chairman gave opportunity to the Members who had registered themselves as speakers to ask questions or seek clarifications on the Agenda items. Thereafter, he responded to the queries raised / clarifications sought by the Members who spoke at the Meeting.

E-voting facility was provided during the Meeting to those Members who had not cast their votes through remote e-voting. The facility to cast votes through remote e-voting was also provided to the Members from 9.00 a.m. on September 22, 2021 till 5.00 p.m. on September 24, 2021.

• The Chairman advised the Members that the Voting Results, along with the Scrutinizer’s Report, would be made available on the Company's website and also on the website of CDSL. The Voting Results would also be forwarded to BSE Limited, where the Company’s shares are listed.

The Meeting concluded at 11.31 a.m.

All the Resolutions for consideration at the 39[th] AGM in respect of the items set out in the Notice dated July 10, 2021, have been passed by the Members by requisite majority through remote e-voting and e-voting during the AGM.

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39th Annual General Meeting (AGM) of Gujarat Hotels Limited Details of voting results

Date of the AGM:	September 25, 2021
Total number of shareholders on record date: (being the cut-off date for determining shareholders entitled to vote – September 17, 2021)	5628
No. of Shareholders present in the meeting either in person or through proxy: Promoters and Promoter Group: Public:	Not Applicable
No. of Shareholders attended the meeting through video conferencing: Promoters and Promoter Group: Public	2 50

Agenda – wise disclosure

ORDINARY BUSINESS

Item No. 1 - Adoption of the Financial Statements of the Company for the financial year ended 31st March, 2021 and the Reports of the Board of Directors and the Auditors thereon.

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Resolution Required: Ordinary Resolution
Whether promoter / promoter group are interested in the agenda / resolution: No
Category
Mode of No. of No. of % of Votes No. of No. of % of Votes in % of Votes
Voting shares votes Polled on Votes – in Votes – favour on against on
held as polled outstanding favour against votes polled votes polled
on cut- shares
off date
(1) (2) (3) = (4) (5) (6) = [(4)/(2)] (7) = [(5)/(2)]
[(2)/(1)]100 100 100
E-Voting 2033963 100.00 2033963 0 100.00 0.0000
Promoter and
Poll 0 0.0000 0 0 0 0
Promoter 2033963
Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Group
Total 2033963 100.00 2033963 0 100.00 0.0000
E-Voting 0 0.0000 0 0 0 0
Public - Poll 0 0.0000 0 0 0 0
100
Institutions Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Total 0 0.0000 0 0 0.0000 0.0000
E-Voting 49649 2.8315 4645 45004 9.3557 90.6443
Public –
Poll 0 0.0000 0 0 0 0
Non- 1753452
Institutions Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Total 49649 2.8315 4645 45004 9.3557 90.6443
Total 3787515 2083612 55.0126 2038608 45004 97.8401 2.1599
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Item No. 2 - Declaration of dividend for the financial year ended 31st March 2021.

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Resolution Required: Ordinary Resolution
Whether promoter / promoter group are interested in the agenda / resolution: No
Category
Mode of No. of No. of % of Votes No. of No. of % of Votes in % of Votes
Voting shares votes Polled on Votes – in Votes – favour on against on
held as polled outstanding favour against votes polled votes polled
on cut- shares
off date
(1) (2) (3) = (4) (5) (6) = [(4)/(2)] (7) = [(5)/(2)]
[(2)/(1)]100 100 100
E-Voting 2033963 100.00 2033963 0 100.0000 0.0000
Promoter and Poll 0 0.0000 0 0 0 0
Promoter 2033963
Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Group
Total 2033963 100.00 2033963 0 100.0000 0.0000
E-Voting 0 0.0000 0 0 0 0
Public - Poll 0 0.0000 0 0 0 0
100
Institutions Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Total 0 0.0000 0 0 0.0000 0.0000
E-Voting 49649 2.8315 49645 4 99.9919 0.0081
Public –
Poll 0 0 0 0 0 0
Non- 1753452
Institutions Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Total 49649 2.8315 49645 4 99.9919 0.0081
Total 3787515 2083612 55.0126 2083608 4 99.9998 0.0002
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Item No. 3 - Appointment of Mr. Jagdish Singh who retires by rotation and, being eligible offered himself for re-appointment.

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Resolution Required : Ordinary Resolution
Whether promoter / promoter group are interested in the agenda / No
resolution
Category
Mode of No. of No. of % of Votes No. of No. of % of % of Votes against on
Voting shares votes Polled on Votes – Votes - Votes in votes polled
held as polled outstanding in favour against favour on
on cut- shares votes
off date polled
(1) (2) (3) = (4) (5) (6) = (7) = [(5)/(2)]
[(2)/(1)]100 [(4)/(2)] 100
100
E-Voting 2033963 100.00 2033963 0 100.0000 0
Promoter
and Poll 0 0.0000 0 0 0 0
2033963
Promoter Postal N.A. N.A. N.A. N.A. N.A. N.A.
Group
Total 2033963 100.0000 2033963 0 100.0000 0
E-Voting 0 0.0000 0 0 0 0
Public - Poll 0 0.0000 0 0 0 0
100
Institutions Postal N.A. N.A. N.A. N.A. N.A. N.A.
Total 0 0.0000 0 0 0 0
E-Voting 49649 2.8315 4645 45004 9.3557 90.6443
Public –
Poll 0 0 0 0 0 0
Non- 1753452
Institutions Postal N.A. N.A. N.A. N.A. N.A. N.A.
Total 49649 2.8315 4645 45004 9.3557 90.6443
Total 3787515 2083612 55.0126 2038608 45004 97.8401 2.1599
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Co., Chartered Accountants, for the financial year 2021-22.

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Resolution Required: Ordinary Resolution
Whether promoter / promoter group are interested in the agenda / resolution: No
Category
Mode of No. of No. of % of Votes No. of No. of % of Votes in % of Votes
Voting shares votes Polled on Votes – Votes – favour on against on
held as polled outstanding in favour against votes polled votes polled
on cut- shares
off date
(1) (2) (3) = (4) (5) (6) = [(4)/(2)] (7) = [(5)/(2)]
[(2)/(1)]100 100 100
E-Voting 2033963 100.00 2033963 0 100.0000 0.0000
Promoter and Poll 0 0.0000 0 0 0 0
Promoter 2033963
Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Group
Total 2033963 100.00 2033963 0 100.0000 0.0000
E-Voting 0 0.0000 0 0 0 0
Public - Poll 0 0.0000 0 0 0 0
100
Institutions Postal Ballot N.A. N.A. N.A. N.A. N.A. N.A.
Total 0 0.0000 0 0 0.0000 0.0000
E-Voting 49649 2.8315 49645 4 99.9919 0.0081
Public –
Poll 0 0 0 0 0 0
Non- 1753452
Institutions Postal Ballot0 N.A. N.A. N.A. N.A. N.A. N.A.
Total 49649 2.8315 49645 4 99.9919 0.0081
Total 3787515 2083612 55.0126 2083608 4 99.9998 0.0002
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• aggregate of votes cast through remote e-voting (facility to cast votes prior to the AGM) and e-voting during the AGM

July 10, 2021 have been passed by the Members by requisite majority through remote e-voting and e- voting during the AGM.

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