Gujarat Ambuja Exports Ltd. — Proxy Solicitation & Information Statement 2024

Feb 5, 2024

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REF : GAEL\STOCK36\2024\09

Date : 05[th] February, 2024

BY E-FILING

BSE Limited The National Stock Exchange of India Limited Phiroze Jeejeebhoy Towers, Exchange Plaza, Plot No. C/1, Dalal Street, Fort, G Block, Bandra Kurla Complex, Mumbai - 400 001 Bandra (E), Mumbai - 400 051 Scrip Code: 524226 Symbol: GAEL

Dear Sir/Madam,

Sub.:- Disclosure under Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 – Postal Ballot Notice

Pursuant to Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“ Listing Regulations ”), please find attached the Postal Ballot Notice dated 02[nd] February 2024 along with the Explanatory Statement (“ Postal Ballot Notice ”), seeking approval of the members of the Company, by way of remote voting through electronic means (“ Remote e-voting ”) for special business item to be transacted through Postal Ballot is as mentioned below:

Particulars	Resolution to bepassed
To capitalize the reserves and issue Bonus shares to the Members of the Company	Special Resolution

In compliance with the relevant circulars issued by Ministry of Corporate Affairs (“ MCA ”) and the Securities and Exchange Board of India, Postal Ballot Notice is being sent only through electronic mode to those members whose names appear in the Register of Members / List of Beneficial Owners maintained by the Depositories viz., National Securities Depository Limited and Central Depository Services (India) Limited and whose email ID is registered with the Company / Registrar and Transfer Agent / Depository Participants / Depositories as on Friday, 02[nd] February, 2024 (“ Cut-off Date ).

The Company has engaged the services of Central Depository Services (India) Limited for providing Remote e-voting facility to all its members. The Remote e-voting facility will be available during the following period:

Commencement of Remote e-voting: Thursday, 08[th] February, 2024 at 9:00 a.m. IST End of Remote e-voting: Friday, 08[th] March, 2024 at 5:00 p.m. IST

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In accordance with the provisions of the relevant MCA circulars, the Company has arranged for the Members to register their e-mail addresses. Therefore, those Members who have not yet registered their e-mail addresses are requested to register their e-mail addresses by following the procedure set out in the notes to the Postal Ballot Notice.

This Postal Ballot Notice is also being uploaded on the Company’s website at www.ambujagroup.com.

Kindly take the same on your records.

Thanking you.

Yours faithfully,

FOR, GUJARAT AMBUJA EXPORTS LIMITED

KALPESH BHUPATBHAI DAVE Digitally signed by KALPESH BHUPATBHAI DAVE DN: c=IN, postalCode=380058, st=GUJARAT, street=B-303, AAKASH RESIDENCY ,CLUB O7 ROAD ,AHMEDABAD,380058, l=AHMEDABAD, o=Personal, serialNumber=f350912837a248f4d75e6404ceda493b591e3132c4d22937d54aaa35a51caafb, pseudonym=32b4fe3d08e747c98a50987591ced4fb, 2.5.4.20=5a93d799ce6c810a49ba77ced1a09e948a2793544bf06cf326e1aafd05b6e3ac, email=ACS.KALPESH@GMAIL.COM, cn=KALPESH BHUPATBHAI DAVE Date: 2024.02.05 17:42:01 +05'30' KALPESH DAVE COMPANY SECRETARY (ACS-32878)

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Encl.: As above

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GUJARAT AMBUJA EXPORTS LIMITED NURTURING BRANDS

Registered Ofce : “Ambuja Tower”, Opp. Sindhu Bhavan, Sindhu Bhavan Road, Bodakdev, P.O. Thaltej, Ahmedabad - 380054, India CIN : L15140GJ1991PLC016151 Website: www.ambujagroup.com; Email: investor-jcsl@ambujagroup.com; Tel.: +91 79 6155 6677; Fax: +91 79 6155 6677

NOTICE OF POSTAL BALLOT

[Pursuant to Section 108 and 110 of the Companies Act, 2013, read with

rules 22 and 20 of the Companies (Management and Administration) Rules, 2014]

Dear Members,

NOTICE is hereby given that pursuant to the provisions of Sections 108 and 110 of the Companies Act, 2013 (the “ Act ”) including any statutory modication(s), clarication(s), substitution(s) or re-enactment(s) thereof for the time being in force, read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (the “ Rules ”), as amended, Secretarial Standard-2 on General Meetings (the “ SS-2 ”), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (the “ Listing Regulations ”), guidelines prescribed by the Ministry of Corporate Affairs (the “ MCA ”), Government of India, for holding general meetings/conducting postal ballot process through e-voting vide General Circular Nos. 14/2020 dated 08th April, 2020, 17/2020 dated 13th April, 2020, 22/2020 dated 15th June, 2020, 33/2020 dated 28th September, 2020, 39/2020 dated 31st December, 2020, 10/2021 dated 23rd June, 2021, 20/2021 dated 08th December, 2021, 3/2022 dated 05th May, 2022, 11/2022 dated 28th December, 2022 and 09/2023 dated 25th September, 2023 read with other relevant circulars, if any, issued by the Ministry of Corporate Affairs (the “ MCA Circulars ”) and any other applicable provisions, laws, rules and regulations (including any statutory modication(s) or re-enactment(s) thereof, for the time being in force), the following special business is proposed to be passed by the Members of Gujarat Ambuja Exports Limited (the “ Company ”) through Postal Ballot by way of voting through electronic means (“ e-voting ”) only.

The proposed resolution and the Explanatory Statement pursuant to Sections 102(1), 110 of the Act and any other applicable provisions of the Act, read with Rules framed thereunder; setting out the material facts and reasons thereof concerning the resolutions mentioned in this Postal Ballot Notice, are annexed hereto.

In compliance with Regulation 44 of the SEBI Listing Regulations and pursuant to the provisions of Sections 108 and 110 of the Act read with the Rules framed thereunder and the MCA Circulars, the manner of voting on the proposed resolution is restricted only to remote e-voting i.e. voting through electronic means only instead of submitting postal ballot forms. Members are requested to follow the procedure as stated in the Notes for casting of votes by remote e-voting.

The Company has engaged the services of Central Depository Services (India) Limited (hereinafter referred to as “ CDSL ” or “ Service Provider ”) for facilitating remote e-voting to enable the Members to cast their votes electronically instead of dispatching postal ballot forms. In accordance with the MCA Circulars, the Company has made necessary arrangements with M/s. Jupiter Corporate Services Limited, Registrar and Share Transfer Agent of the Company (the “ RTA ”) to enable the Members to register their e-mail address. Those Members who have not yet registered their e-mail address are requested to register the same by following the procedure set out in this Postal Ballot Notice.

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The remote e-voting period commences from Thursday, 08 February, 2024 at 9:00 a.m. IST and ends on Friday, 08 March, 2024 at 5:00 p.m. IST, as per instructions provided in Note no. 12. Members are requested to carefully read the instructions mentioned under the head 'Information and Instructions for remote e-voting' in this Postal Ballot Notice and record their assent (“FOR”) or dissent (“AGAINST”) on the proposed resolution through remote e-voting not later than Friday, 08th March, 2024 at 5:00 p.m., failing which it will be considered that no reply has been received from the Member.

In accordance with the provisions of the MCA Circulars, the Company has made arrangements for the Members to register their E-mail addresses. Therefore, those Members who have not yet registered their E-mail addresses are requested to register the same by following the procedure set out in the Notes to this Postal Ballot Notice.

nd

Pursuant to Rule 22(5) of the Rules, the Board of Directors of the Company at their meeting held on Friday, 02 February, 2024 has appointed Mr. Chirag Shah (Membership No. FCS: 5545; CP No: 3498) and failing him Mr. Raimeen Maradiya (Membership No. FCS: 11283; CP No: 17554) of M/s. Chirag Shah & Associates, Practicing Company Secretaries, as the Scrutinizer to conduct the Postal Ballot and remote e-voting process in a fair and transparent manner. Upon completion of e-voting period, the Scrutinizer shall submit his report to the Chairman of the Company or any other person authorised by Chairman. The result of the Postal Ballot shall be announced within two (2) working days of conclusion of remote e- voting process i.e. on or before Tuesday, 12th March, 2024 at the Registered Ofce of the Company and shall also be displayed on the Company's website www.ambujagroup.com and on the website of CDSL at www.evotingindia.com, besides communicating to National Stock Exchange of India Limited and BSE Limited where the shares of the Company are listed. The Scrutinizer's decision on the validity of the Postal Ballot shall be nal.

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The proposed resolution, if approved, by requisite majority, shall be deemed to have been passed on the last date of remote e-voting i.e. Friday, 08 March, 2024. The resolution passed by the Members through Postal Ballot is deemed to have been passed as if the same have been passed at a general meeting of the Members.

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Postal Ballot Notice

GUJARAT AMBUJA EXPORTS LIMITED

NURTURING BRANDS

SPECIAL BUSINESS

To capitalize the reserves and issue Bonus shares to the Members of the Company:

To consider and, if thought t, to pass, the following resolution as Special Resolution:

“RESOLVED THAT in accordance with the provisions of Section 63 and all other applicable provisions of the Companies Act, 2013 (the “ Act ”), read with the Companies (Share Capital and Debentures) Rules, 2014, the relevant provisions of the Memorandum of Association and Articles of Association of the Company and recommendation of the Board of Directors (the “ Board ”) and subject to Regulations and guidelines issued by the Securities and Exchange Board of India (“ SEBI ”) i.e., SEBI (Issue of Capital and Disclosure Requirements) Regulations, 2018 (the “ ICDR Regulations ”), the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (the “ Listing Regulations ”) (including any statutory modication(s) or re-enactment(s) thereof, for the time being in force and as amended from time to time) and other applicable regulations, rules and guidelines issued by SEBI and the Reserve Bank of India (“ RBI ”) from time to time, the enabling provisions of the Articles of Association of the Company and subject to such approvals, consents, permissions, conditions and sanctions as may be necessary from appropriate authorities and subject to such terms and modications, if any, as may be specied while according such approvals and subject to acceptance of such conditions or modications by the Board of the Company, consent of the Members of the Company be and is hereby accorded to the Board of the Company (the Board which term shall include any Committee authorized by the Board to exercise its powers including powers conferred on the Board by this resolution) for capitalization of such sums standing to the credit of the Capital Redemption Reserve Account, Securities Premium Account and Free Reserves of the Company as may be determined by the Board and as may be necessary, for the purpose of Issue of Bonus Equity shares of Rs. 1/(Rupee One only) each, credited as fully paid as bonus equity shares to the eligible Members of the Company holding equity shares of Rs. 1/(Rupee One only) each of the Company whose names appear in the Register of Members of the Company / List of Benecial Owners as received from the National Securities Depository Limited (“ NSDL ”) and Central Depository Services (India) Limited (“ CDSL ”) on the Record Date determined by the Board for this purpose, in the proportion of 1:1 i.e. 1 (One) new fully paid-up bonus equity share of Rs. 1/- (Rupee One only) each for every 1 (One) existing fully paid-up equity share of Rs. 1/- (Rupee One only) each held by them and that the new bonus equity shares so issued and allotted shall, for all purposes, be treated as an increase in the paid-up capital of the Company held by each such Member and not as income.

RESOLVED FURTHER THAT the Bonus Shares so issued shall be issued in dematerialized form only and shall rank pari-passu in all respects with the existing fully paid-up equity shares of the Company and shall always be subject to the terms and conditions contained in the Memorandum of Association and Articles of Association of the Company.

RESOLVED FURTHER THAT pursuant to ICDR Regulations and Listing Regulations, the allotment of shares in bonus issue shall be made only in dematerialized form and thus, in case of members who hold equity shares in dematerialized form, the bonus equity shares shall be credited to the respective beneciary accounts of the Members with their respective Depository Participant(s) and in the case of Members who hold equity shares in physical form, the bonus equity shares shall be transferred to the Suspense Account opened in this regard, within such time as prescribed by law and the relevant authorities, subject to guidelines issued by SEBI in this regard.

RESOLVED FURTHER THAT the issue and allotment of the said bonus equity shares to the extent they relate to Non-Resident Indians (NRIs), Foreign Institutional Investors (FIIs) / Foreign Portfolio Investor (FPIs), Persons of Indian Origin (PIO) / Overseas Corporate Bodies (OCBs) and other Foreign Investors, be subject to the approval of RBI or any other regulatory authority, as may be necessary.

RESOLVED FURTHER THAT for the purposes of giving effect to the issuance of bonus equity shares resolved hereinbefore, the Board (the Board which term shall include any Committee authorized by the Board to exercise its powers including powers conferred on the Board by this resolution) and other authorised ofcers as may be authorised by the Board be and are hereby authorized on behalf of the Company to do all such acts, deeds, matters and things as it may at their discretion deem necessary or desirable for such purpose, including without limitation, ling a registration statement, if any, and other documents with the SEBI, Ministry of Corporate Affairs ( “MCA” ), NSDL, CDSL, listing the additional equity shares on BSE Limited, National Stock Exchange of India Limited as the case may be, in regard to such bonus issue as it may in its absolute discretion deem t and without being required to seek any further consent or approval of the Members and that the Members shall be deemed to have given their approval thereto expressly by the authority of this resolution.

RESOLVED FURTHER THAT the Board (the Board which term shall include any Committee authorized by the Board to exercise its powers including powers conferred on the Board by this resolution) be and is hereby authorized to take all other steps as may be necessary to give effect to the aforesaid resolution(s) and determine all other terms and conditions of the issue of bonus equity shares and to give such direction as may be necessary, proper and to settle any question, difculty or doubt whatsoever that may arise with regard to issue, allotment and listing of shares as the Board may in its absolute discretion deem t and its decision shall be nal and binding.”

Registered Ofce:

“Ambuja Tower”, Opp. Sindhu Bhavan, Sindhu Bhavan Road, Bodakdev, P.O. Thaltej, Ahmedabad - 380054 (Gujarat) CIN : L15140GJ1991PLC016151 Email : cs@ambujagroup.com Website : www.ambujagroup.com

Place : Ahmedabad Date : 02nd February, 2024

For and on behalf of the Board of Directors

Kalpesh Dave Company Secretary (ACS 32878)

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Postal Ballot Notice

GUJARAT AMBUJA EXPORTS LIMITED NURTURING BRANDS

NOTES:

1. The Explanatory Statement pursuant to the provisions of Section 102 of the Act stating material facts and reasons for the proposed resolution is annexed hereto and form parts of this Notice.

2. In accordance with the MCA Circulars and the SEBI Listing Regulations, the Notice is being sent in electronic form only by e-mail to all Members, whose names appear in the Register of Members/Register of Benecial Owners maintained by the Depositories viz., National Securities Depository Limited (the “ NSDL ”) and Central Depository Services (India) Limited (the “ CDSL ”) as on Friday, 02nd February, 2024 (the “ Cut-off date ”) and who have registered their e-mail addresses, in respect of electronic holdings, with the Depository through the concerned Depository Participants and in respect of physical holdings, with the Registrar and Share Transfer Agent of the Company, i.e. M/s. Jupiter Corporate Services Limited (the “ RTA ”), in accordance with the provisions of the Act read with the rules framed thereunder and the framework provided under the MCA Circulars. Cut-off date is for determining the eligibility to vote by electronic means. A person who is not a member as on the Cut-off date or who becomes a member of the Company after the Cut-off date should treat this Postal Ballot Notice for information purposes only.

3. This Postal Ballot Notice shall also be available on the website of the Company at www.ambujagroup.com, websites of the stock exchanges where the equity shares of the Company are listed, i.e. National Stock Exchange of India Limited and BSE Limited at www.nseindia.com and www.bseindia.com respectively, and on the website of CDSL at www.evotingindia.com.

4. In accordance with the MCA Circulars, the Postal Ballot Notice is being sent in electronic mode to all the Members who have registered their email addresses with the Company / RTA. The physical copy of the Postal Ballot Notice along with the Postal Ballot forms and prepaid business envelope will not be sent to the Members for this Postal Ballot. Accordingly, the communication of the assent or dissent of the Members would take place through the remote e-voting system only.

5. In compliance with the provisions of Sections 108 and 110 of the Act read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, as amended from time to time, Regulation 44 of the Listing Regulations and Secretarial Standard - 2 issued by the Institute of Company Secretaries of India on General Meetings, the Company is offering remote e-voting facility to enable the Members to cast their votes electronically. The instructions for remote e-voting are provided as part of this Postal Ballot Notice which the members are requested to read carefully before casting their vote.

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1. The remote e-voting rights of the Members shall be reckoned on the shares held by them as on Friday, 02 February, 2024 being the Cutoff date for the purpose. The Members of the Company holding shares either in dematerialised or in physical form as on the Cut-off date (including those Members who may not have received this Postal Ballot Notice due to non-registration of their e-mail address with the Company or the Depositories / Depository Participants), can cast their vote electronically.

2. The voting rights for the equity shares of the Company are one vote per equity share, registered in the name of the member. The voting rights of the members shall be in proportion to the percentage of paid-up share capital of the Company held by them as on Cut-off date i.e. Friday, 02nd February, 2024. In case of joint holders, only such joint holder who is higher in the order of names will be entitled to vote.

3. A member cannot exercise his/her vote through proxy on postal ballot. However corporate and institutional members shall be entitled to vote through their authorised representatives. Corporate and institutional members (are required to send scanned certied true copy (PDF Format) of the board resolution/authority letter, power of attorney together with attested specimen signature(s) of the duly authorised representative(s), to the Scrutinizer by e-mail to pcschirag@gmail.com with a copy marked to jayvijay@ambujagroup.com.

4. Once the vote is cast, whether partially or otherwise, the member shall not be allowed to change it subsequently or cast the vote again.

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6. Remote e-voting period commences from Thursday, 08 February, 2024 at 9:00 a.m. IST and ends on Friday, 08 March, 2024 at 5:00 p.m. IST . At the end of the remote e-voting period, the facility shall forthwith be blocked and remote e-voting shall not be allowed beyond the said date and time.

7. All the documents referred to in this Postal Ballot Notice and Explanatory Statement shall be available for inspection through electronic mode until the last day of remote e-voting, Members seeking to inspect such documents can send an email to cs@ambujagroup.com.

12. GENERAL INFORMATION AND INSTRUCTIONS RELATING TO REMOTE E-VOTING:-

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• (i) The voting period begins on Thursday, 08 February, 2024 at 9:00 a.m. IST and ends on Friday, 08 March, 2024 at 5:00 p.m. IST . During this period Members of the Company, holding shares either in physical form or in dematerialized form, as on the Cut-off date i.e. Friday, 02nd February, 2024 may cast their vote electronically. The remote e-voting module shall be disabled by CDSL for voting thereafter.

• (ii) Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020, under Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 listed entities are required to provide remote e-voting facility to its Members, in respect of all Members approval. Individual members holding securities in demat mode are allowed to vote through their demat account(s) maintained with Depositories and Depository Participants. Members are advised to update their mobile number and E-mail ID in their demat accounts in order to access e-voting facility.

• (iii) Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in India. This necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the Members.

• (iv) In order to increase the efciency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the

Postal Ballot Notice

GUJARAT AMBUJA EXPORTS LIMITED

NURTURING BRANDS

demat account holders , by way of a single login credential, through their demat accounts/ websites of Depositories/ Depository Participants . Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.

THE INSTRUCTIONS OF SHAREHOLDERS FOR REMOTE E-VOTING:

A. Login method for remote e-voting for Individual shareholders holding securities in Demat mode CDSL/NSDL is given below:

Type of shareholders Login Method Individual Shareholders holding securities in Demat 1) Users who have opted for CDSL Easi / Easiest facility, can login mode withCDSL Depository through their existing user id and password. Option will be made available to reach e-Voting page without any further authentication. The users to login to Easi / Easiest are requested to visit cdsl website www.cdslindia.com and click on login icon & New System Myeasi Tab. 2) After successful login the Easi / Easiest user will be able to see the e- Voting option for eligible companies where the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e-Voting page of the e- Voting service provider for casting your vote during the remote e- Voting period or joining virtual meeting & voting during the meeting. Additionally, there is also links provided to access the system of all e-Voting Service Providers, so that the user can visit the e-Voting service providers' website directly. 3) If the user is not registered for Easi/Easiest, option to register is available at cdsl website and click on login & www.cdslindia.com New System Myeasi Tab and then click on registration option. 4) Alternatively, the user can directly access e-Voting page by providing Demat Account Number and PAN No. from a e-Voting link available on home page. The system will www.cdslindia.com authenticate the user by sending OTP on registered Mobile & Email as recorded in the Demat Account. After successful authentication, user will be able to see the e-Voting option where the evoting is in progress and also able to directly access the system of all e-Voting Service Providers. Individual Shareholders holding securities in demat mode with 1) If you are already registered for NSDL IDeAS facility, please visit NSDL Depository the e-Services website of NSDL. Open web browser by typing the following URL: either on a Personal https://eservices.nsdl.com Computer or on a mobile. Once the home page of e-Services is launched, click on the “Benecial Owner” icon under “Login” which is available under 'IDeAS' section. A new screen will open. You will have to enter your User ID and Password. After successful authentication, you will be able to see e-Voting services. Click on “Access to e-Voting” under e-Voting services and you will be able to see e-Voting page. Click on company name or e-Voting service provider name and you will be re-directed to e-Voting service provider website for casting your vote during the remote e-Voting period. 2) If the user is not registered for IDeAS e-Services, option to register is available at .Select “Register Online https://eservices.nsdl.com f o r I D e A S “ P o r t a l o r c l i c k a t https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp Visit the e-Voting website of NSDL. Open web browser by typing the following URL: either on a https://www.evoting.nsdl.com/ Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under 'Shareholder/Member' section. A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a Verication Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name or e-Voting service provider name

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Postal Ballot Notice

GUJARAT AMBUJA EXPORTS LIMITED

NURTURING BRANDS

	and you will be redirected to e-Voting service provider website for
	casting your vote during the remote e-Voting period.
Individual Shareholders (holding securities in demat mode)	You can also login using the login credentials of your demat
login through theirDepository Participants (DP)	account through your Depository Participant registered with
	NSDL/CDSL for e-Voting facility. After Successful login, you
	will be able to see e-Voting option. Once you click on e-Voting
	option, you will be redirected to NSDL/CDSL Depository site after
	successful authentication, wherein you can see e-Voting feature.
	Click on company name or e-Voting service provider name and you
	will be redirected to e-Voting service provider website for casting
	your vote during the remote e-Voting period.

Important note: Shareholders who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL

Login type Helpdesk details Individual Shareholders holding securities in Demat mode Shareholders facing any technical issue in login can contact CDSL withCDSL helpdesk by sending a request at helpdesk.evoting@cdslindia.com or contact at toll free No. 1800 22 55 33 Individual Shareholders holding securities in Demat mode Shareholders facing any technical issue in login can contact NSDL withNSDL helpdesk by sending a request at or call at toll evoting@nsdl.co.in free No.: 1800 1020 990 and 1800 22 44 30

B.

- Login method for Remote e Voting for Physical shareholders and shareholders other than individual holding in Demat form.

• 1) The shareholders should log on to the e-voting website www.evotingindia.com

  • .

• 2) Click on “Shareholders” module.

• 3) Now enter your User ID

• a. For CDSL: 16 digits beneciary ID,

• b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,

• c. Shareholders holding shares in Physical Form should enter Folio Number registered with the Company.

• 4) Next enter the Image Verication as displayed and Click on Login.

• 5) If you are holding shares in demat form and had logged on to www.evotingindia.com and voted on an earlier e-voting of any company, then your existing password is to be used.

• 6) If you are a rst-time user follow the steps given below:

	For Physical shareholders and other than individual shareholders holding shares in Demat.
PAN	Enter your 10 digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both
	demat shareholders as well as physical shareholders)
	· Shareholders who have not updated their PAN with the Company/Depository
	Participant are requested to use the sequence number sent by Company/RTA or contact
	Company/RTA.
Dividend Bank	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your
Details OR Date	demat account or in the company records in order to login.
of Birth (DOB)
	· If both the details are not recorded with the depository or company, please enter the
	member id / folio number in the Dividend Bank details eld.

• 7) After entering these details appropriately, click on “SUBMIT” tab.

• 8) Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat form will now reach 'Password Creation' menu wherein they are required to mandatorily enter their login password in the new password eld. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password condential.

• 9) For shareholders holding shares in physical form, the details can be used only for remote e-voting on the resolutions contained in this Postal Ballot Notice.

• 10) Click on the EVSN for the Gujarat Ambuja Exports Limited which is 240202004.

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Postal Ballot Notice

GUJARAT AMBUJA EXPORTS LIMITED

NURTURING BRANDS

• 11) On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.

• 12) Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details.

• 13) After selecting the resolution, you have decided to vote on, click on “SUBMIT”. A conrmation box will be displayed. If you wish to conrm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.

• 14) Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.

• 15) You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.

• 16) If a demat account holder has forgotten the login password, then Enter the User ID and the image verication code and click on Forgot Password & enter the details as prompted by the system.

• 17) There is also an optional provision to upload BR/POA if any uploaded, which will be made available to scrutinizer for verication.

C. Additional Facility for Non – Individual Shareholders and Custodians –For Remote e-voting only.

• Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodians are required to log on to www.evotingindia.com and register themselves in the “Corporates” module.

• A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to helpdesk.evoting@cdslindia.com.

• After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.

• The list of accounts linked in the login will be mapped automatically & can be delink in case of any wrong mapping.

• It is Mandatory that, a scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.

• Alternatively Non Individual shareholders are required mandatory to send the relevant Board Resolution/ Authority letter etc. together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the Scrutinizer and to the Company at the email address viz; pcschirag@gmail.com & cs@ambujagroup.com, if they have voted from individual tab & not uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.

In case you have any queries or issues regarding remote e-voting, you may refer the Frequently Asked Questions (“FAQs”) and e-voting manual available at www.evotingindia.com, under help section or write an email to helpdesk.evoting@cdslindia.com or contact at toll free no. 1800 22 55 33.

All grievances connected with the remote e-voting may be addressed to Mr. Rakesh Dalvi, Sr. Manager, Central Depository Services (India) Limited, A Wing, 25th Floor, Marathon Futurex, Mafatlal Mill Compounds, N M Joshi Marg, Lower Parel (East), Mumbai – 400013 or send an email to helpdesk.evoting@cdslindia.com or call on 022-23058542/43.

13. PROCESS FOR THOSE MEMBERS WHOSE EMAIL ID'S ARE NOT REGISTERED WITH THE DEPOSITORIES FOR PROCURING USER ID AND PASSWORD AND REGISTRATION OF EMAIL ID'S FOR REMOTE E-VOTING FOR THE RESOLUTION SET OUT IN THIS POSTAL BALLOT NOTICE:

• a. Members holding shares in demat form can get their E-mail Id registered / updated by contacting their respective Depository Participant (DP).

• b. Members holding shares in the physical form can get their E-mail Id registered by contacting our RTA on their E-mail Id jayvijay@ambujagroup.com or by sending the duly lled in E-communication registration form enclosed with this Postal Ballot Notice to our RTA on their E-mail Id jayvijay@ambujagroup.com.

• c. Members can also get their E-mail Id and other details registered by following the steps as mentioned on the website of the Company at https://www.ambujagroup.com/email_registration/.

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Postal Ballot Notice

GUJARAT AMBUJA EXPORTS LIMITED NURTURING BRANDS

CONTACT DETAILS:

ONTACT DETAILS:
Company	Gujarat Ambuja Exports Limited
	Registered Ofce: Ambuja Tower, Opp. Sindhu Bhavan, Sindhu Bhavan Road, Bodakdev,
	P.O. Thaltej, Ahmedabad, Gujarat, 380054
	Tel. : 079-61556677
	Fax. : 079-61556678
	Email : cs@ambujagroup.com
	Website : www.ambujagroup.com
Registrar and	Jupiter Corporate Services Limited
Transfer Agent	Address: Ambuja Tower, Opp. Sindhu Bhavan, Sindhu Bhavan Road, Bodakdev,
	P.O. Thaltej, Ahmedabad, Gujarat – 380059
	Tel. : 079-61556677
	Fax. : 079-61556678
	Email :jayvijay@ambujagroup.com
E-voting Agency	Central Depository Services (India) Limited
	Tel. : +91-22-23058542 or +91-22-23058543
	Email :helpdesk.evoting@cdslindia.com
Scrutinizer	Mr. Chirag Shah and failing him Mr. Raimeen Maradiya of M/s. Chirag Shah & Associates,
	Practicing Company Secretaries.
	Email:pcschirag@gmail.com

EXPLANATORY STATEMENT UNDER SECTION 102 OF THE COMPANIES ACT, 2013:

The Board of Directors at their meeting held on Friday, 02nd February, 2024, subject to consent of the Members of the Company, have approved and recommended issue of bonus equity shares of Rs. 1/- (Rupee One only) each credited as fully paid-up to eligible Members of the Company in the proportion of 1:1 i.e. 1 (One) new fully paid-up bonus equity share of Rs. 1/- (Rupee One only) each for every 1 (One) existing fully paid-up equity share of Rs. 1/- (Rupee One only) each held by them.

The bonus issue of equity shares of the Company is subject to the approval of Members in terms of provisions of Sections 63 read with rules made thereunder and other applicable provisions of the Companies Act, 2013, the relevant provisions of the Memorandum of Association and Articles of Association of the Company and other applicable statutory and regulatory approvals.

The bonus equity shares, once allotted, shall rank pari-passu in all respects and carry the same rights as the existing equity shares and holders of the bonus equity shares shall be entitled to participate in full in any dividend and other corporate action, recommended and declared after the new equity shares are allotted.

Pursuant to the provisions of Section 63 and all other applicable provisions, if any, of the Companies Act, 2013 and subject to applicable statutory and regulatory approvals, the issue of bonus shares of the Company along with capitalization of the amount standing to the credit of Capital Redemption Reserve Account and Securities Premium Account requires the approval of the Members of the Company.

Further, pursuant to Regulation 294(6) of ICDR Regulations, the allotment of shares in bonus issue shall be made in dematerialized form only, and thus, in case of members who hold equity shares in dematerialized form, the bonus equity shares shall be credited to the respective beneciary accounts of the Members with their respective Depository Participant(s) and in the case of Members who hold equity shares in physical form, the bonus equity shares shall be transferred to the Suspense Account opened in this regard, within such time as prescribed by law and the relevant authorities, subject to guidelines issued by SEBI in this regard.

None of the Directors / Key Managerial Personnel of the Company / their relatives are, in any way, concerned or interested, nancially or otherwise, in the resolutions set out in this Postal Ballot Notice save and except to the extent of their respective interest as Members of the Company or to the extent of the shareholding of the companies of which they are directors or members without any benecial interest.

The Board commends the resolution as set out in the Postal Ballot Notice for approval of the members as Special Resolution.

For and on behalf of the Board of Directors

Place : Ahmedabad Date : 02nd February, 2024

Kalpesh Dave Company Secretary (ACS 32878)

Registered Ofce:

“Ambuja Tower”, Opp. Sindhu Bhavan, Sindhu Bhavan Road, Bodakdev, P.O. Thaltej, Ahmedabad - 380054 (Gujarat)

CIN : L15140GJ1991PLC016151 Email : cs@ambujagroup.com Website : www.ambujagroup.com

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Postal Ballot Notice

GUJARAT AMBUJA EXPORTS LIMITED NURTURING BRANDS

E-COMMUNICATION REGISTRATION FORM (Only for members holding shares in physical form)

Date:

To, Jupiter Corporate Services Limited “Ambuja Tower”, Opp. Sindhu Bhavan, Sindh Bhavan Road, Bodakdev, P.O. Thaltej, Ahmedabad – 380 059

UNIT – GUJARAT AMBUJA EXPORTS LIMITED

Dear Sir,

Sub: Registration of Email Id for serving of Notices / Annual Reports through electronic mode by Company

We hereby register our Email Id for the purpose of receiving the notices, Annual Reports and other documents / information in electronic mode to be sent by the Company:

Folio No. :

Email Id :

Name of the First / Sole Shareholder :

Signature :

Note : Shareholder(s) are requested to notify the Company as and when there is any change in the email address.

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