AI assistant
Guardian Exploration Inc. — Proxy Solicitation & Information Statement 2023
Aug 16, 2023
45809_rns_2023-08-16_6e64b216-d7d8-444a-bd7d-2eaccaa12b95.pdf
Proxy Solicitation & Information Statement
Open in viewerOpens in your device viewer
NOTICE OF MEETING
AND
MANAGEMENT INFORMATION CIRCULAR
ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
OF
GUARDIAN EXPLORATION INC.
to be held on
September 22, 2023
at 2:00 PM (Calgary time)
via virtual meeting on the Zoom Meeting Platform:
https://us02web.zoom.us/j/82801403514 Passcode: 712642
-or-
www.zoom.us/join: Meeting ID: 828 0140 3514 Passcode: 712642
This Management Information Circular and Proxy Statement is furnished in connection with the solicitation of proxies by the management of Guardian Exploration Inc. to be voted at the Annual General and Special Meeting to be held on September 22, 2023 at the time and place and for the purposes set out in the accompanying Notice of Annual General and Special Meeting and at any adjournments thereof.
GUARDIAN EXPLORATION INC.
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF THE SHAREHOLDERS
TAKE NOTICE THAT an Annual General and Special Meeting (the “ Meeting ”) of the shareholders of GUARDIAN EXPLORATION INC. (the “ Corporation ”) will be held solely by means of remote communication via webcast at 2:00 PM (Calgary time) on September 22, 2023, and any and all adjournments or postponements thereof, for the following purposes:
-
to receive the financial statements of the Corporation as at and for the year ended December 31, 2022, together with the report of the auditors thereon, and the interim financial statements as at and for the three months ended March 31, 2023;
-
to fix the number of directors of the Corporation to be elected at the Meeting at three;
-
to elect the board of directors of the Corporation to serve until the next annual meeting of the shareholders or until their successors are duly elected or appointed;
-
to appoint the auditors of the Corporation for the ensuing year and to authorize the directors of the Corporation to determine the remuneration to be paid to the auditors;
-
to consider and, if deemed advisable, to pass an ordinary resolution, the full text of which is set forth in the accompanying Management Information Circular and Proxy Statement (the “Management Information Circular”), approving the stock option plan of the Corporation in the form set out in Schedule “C” to the Management Information Circular; and
-
to transact such other business as may properly come before the Meeting.
Information relating to matters to be acted upon by the shareholders at the Meeting is set forth in the accompanying Management Information Circular.
A Shareholder may attend the Meeting in person via webcast or may be represented at the Meeting by proxy.
The Meeting can be accessed via the online webcast at:
https://us02web.zoom.us/j/82801403514 Passcode: 712642
-or-
www.zoom.us/join: Meeting ID: 828 0140 3514 Passcode: 712642
Shareholders attending the Meeting in person via webcast will be able to listen to the Meeting and ask questions but will be not able to vote during the Meeting. Voting must be completed in advance using the accompanying Instrument of Proxy , or other appropriate form of proxy, in accordance with the instructions set forth in the accompanying Management Information Circular and Instrument of Proxy. An Instrument of Proxy will not be valid unless it is deposited at the office of the Corporation’s transfer agent Computershare Trust Company of Canada, (i) by mail at 8th Floor, 100 University Avenue Toronto, Ontario M5J 2Y1, or (ii) completed online at www.investorvote.com, or (iii) by telephone (toll free) at 1-866-732-VOTE (8683), not less than 48 hours (excluding Saturdays, Sundays and statutory holidays) before the time of the Meeting, or any adjournment thereof.
All Shareholders are strongly encouraged to vote prior to the Meeting by any of the means described under the heading “Completion of Proxies” below, as in-person voting at the time of the Meeting will not be possible.
Only shareholders of record as at the close of business on August 11, 2023 (the “Record Date”) are entitled to receive notice of the Meeting.
SHAREHOLDERS ARE CAUTIONED THAT THE USE OF THE MAIL TO TRANSMIT PROXIES IS AT EACH SHAREHOLDER’S RISK.
DATED at Calgary, Alberta as of the 11[th] day of August 2023
BY ORDER OF THE BOARD OF DIRECTORS
(Signed) “Graydon Kowal” Graydon Kowal President and Chief Executive Officer
- 1 -
GUARDIAN EXPLORATION INC.
MANAGEMENT INFORMATION CIRCULAR
(Unless otherwise stated, information contained herein is given as of August 11, 2023)
INFORMATION REGARDING PROXIES AND VOTING AT THE MEETING
Solicitation of Proxies
This Management Information Circular is furnished in connection with the solicitation of proxies by the management of Guardian Exploration Inc. (the “Corporation”) for use at the Annual General and Special Meeting of the holders (the “Shareholders”) of common shares (“Common Shares”) of the Corporation to be held at 2:00 PM on September 22, 2023 (Calgary time) (the “Meeting”), for the purposes set forth in the Notice of Annual General and Special Meeting (the “Notice”) accompanying this Management Information Circular. Solicitation of proxies will be primarily by mail, but may also be undertaken by way of telephone, facsimile or oral communication by the directors, officers and regular employees of the Corporation, at no additional compensation. Costs associated with the solicitation of proxies will be borne by the Corporation.
Record Date
The record date for the Meeting is August 11, 2023 (the “Record Date”). Any Shareholder of record at the close of business on the Record Date who either attends the Meeting or has completed and delivered a form of proxy in the manner and subject to the provisions described below will be entitled to vote or to have his or her Common Shares voted at the Meeting. To the extent that a registered Shareholder has transferred the ownership of any Common Shares subsequent to the Record Date, the transferee of such Common Shares shall not be entitled to vote such Common Shares unless the transferee produces properly endorsed share certificates, or otherwise establishes that they own the Common Shares and requests, not later than 10 days before the Meeting, that their name be included on the Shareholder list before the Meeting, in which case the transferee shall be entitled to vote their Common Shares at the Meeting.
Completion of Proxies
The form of proxy affords Shareholders or intermediaries an opportunity to specify that the Common Shares registered in their name shall be voted for or against or withheld from voting in respect of: (i) fixing the number of directors for the ensuing year; (ii) the election of directors; (iii) the appointment of the auditor of the Corporation; (iv) the approval of the Corporation’s stock option plan; and (v) any other matter which may properly come before the Meeting.
The persons named in the enclosed form of proxy are the President and Chief Executive Officer and the Chief Financial Officer, respectively, of the Corporation.
A REGISTERED SHAREHOLDER OR AN INTERMEDIARY HOLDING COMMON SHARES ON BEHALF OF AN UNREGISTERED SHAREHOLDER HAS THE RIGHT TO APPOINT A PERSON, WHO NEED NOT BE THE SHAREHOLDER, TO ATTEND AND ACT ON THEIR BEHALF AT THE MEETING, IN THE PLACE OF THE PERSONS DESIGNATED IN THE INSTRUMENT OF PROXY FURNISHED BY THE CORPORATION. TO EXERCISE THIS RIGHT, THE SHAREHOLDER OR INTERMEDIARY SHOULD STRIKE OUT THE NAMES OF THE PERSONS NAMED IN THE INSTRUMENT OF PROXY AND INSERT THE NAME OF THEIR NOMINEE IN THE BLANK SPACE PROVIDED OR SUBMIT ANOTHER APPROPRIATE PROXY.
- 2 -
The Instrument of Proxy must be dated and signed by the registered Shareholder, or by his or her attorney authorized in writing or by the intermediary. In the case of a Shareholder that is a corporation, the Instrument of Proxy must be executed under its corporate seal or signed by a duly authorized officer or attorney for the corporation with proof of authority accompanying the Instrument of Proxy.
In order to be effective, the Instrument of Proxy, together with the power of attorney or other authority, if any, under which it was signed or a notarially certified copy thereof, must be: (i) mailed so as to be deposited at the office of the Corporation’s transfer agent, Computershare Trust Company of Canada, or (ii) completed online at www.investorvote.com, prior to the commencement of the Meeting. No instrument appointing a proxy shall be valid after the expiration of 12 months from the date of its execution. If an Instrument of Proxy is not dated, it will be deemed to bear the date on which it was mailed to Shareholders by management of the Corporation.
Exercise of Discretion by Proxholders
A Shareholder or intermediary may indicate the manner in which the persons named in the enclosed Instrument of Proxy are to vote with respect to any matter by checking the appropriate space. On any poll, those persons will vote or withhold from voting the Common Shares in respect of which they are appointed in accordance with the directions, if any, given in the Instrument of Proxy. If the Shareholder or intermediary wishes to confer a discretionary authority with respect to any matter, the space should be left blank. IN SUCH INSTANCE, THE PERSONS NAMED IN THE ENCLOSED INSTRUMENT OF PROXY INTEND TO VOTE THE COMMON SHARES REPRESENTED BY THE PROXY IN FAVOUR OF EACH MOTION.
The enclosed Instrument of Proxy confers discretionary authority upon the persons named therein with respect to amendments or variations to matters identified in the Notice of Meeting and with respect to other matters which may properly come before the Meeting. As of the date hereof, management of the Corporation knows of no such amendment, variation or other matter. However, if any other matters which are not now known to management should properly come before the Meeting, the proxies in favour of management nominees will be voted on such matters in accordance with the best judgment of the management nominees.
Revocation of Proxies
A Shareholder or intermediary who has submitted an Instrument of Proxy may revoke it by instrument in writing executed by the Shareholder or intermediary or his or her attorney authorized in writing, or, if the Shareholder is a corporation, under its corporate seal and executed by a director, officer or attorney thereof duly authorized, and deposited either with the Corporation at its offices as aforesaid at any time prior to the close of business on the second last business day preceding the day of the Meeting, or deposited with the Chairman of the Meeting prior to the commencement of the Meeting on the day of the Meeting c/o [email protected], and upon such deposit the previous Instrument of Proxy is revoked.
Advice to Beneficial Holders of Securities
The information set forth in this section is of significant importance to many public Shareholders of the Corporation, as a substantial number of the public Shareholders of the Corporation do not hold Common Shares in their own name. Shareholders who do not hold their Common Shares in their own name (referred to in this Circular as “Beneficial Shareholders”) should note that only proxies deposited by Shareholders whose names appear on the records of the Corporation as the registered holders of Common Shares can be recognized and acted upon at the Meeting. If Common Shares are listed in an account statement provided to a Shareholder by a broker, then in almost all cases those Common Shares will not be registered in the Shareholder’s name on the records of the Corporation. Such Common Shares will more likely be registered under the name of the Shareholder’s broker or an agent of that broker. In Canada, the vast majority of such Common Shares are registered under the name of CDS & Co. (the registration name for CDS Clearing and Depository Services Inc. which acts as nominee for many Canadian brokerage firms). Common Shares held by brokers or their nominees can only be voted (for or against resolutions) upon the instructions of the Beneficial Shareholder. Without specific instructions, brokers and nominees are prohibited from voting Common Shares for their clients. The directors and officers of the Corporation do not know for whose benefit the Common Shares registered in the name of CDS & Co. are held. Therefore, Beneficial
- 3 -
Shareholders cannot be recognized at the Meeting for the purposes of voting the Common Shares in person or by way of proxy, except as set forth below.
Applicable regulatory policy requires intermediaries and brokers to seek voting instructions from Beneficial Shareholders in advance of shareholders’ meetings. Every intermediary and broker has its own mailing procedures and provides its own return instructions, which should be carefully followed by Beneficial Shareholders in order to ensure that their Common Shares are voted at the Meeting. Often, the form of proxy supplied to a Beneficial Shareholder by its broker is identical to the Instrument of Proxy provided to registered Shareholders. However, its purpose is limited to instructing the registered Shareholder how to vote on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions, Inc. (“Broadridge”). Broadridge typically prepares its own proxy forms, mails those forms to the Beneficial Shareholders and asks Beneficial Shareholders to return the proxy forms to Broadridge. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting. A Beneficial Shareholder receiving a proxy from Broadridge cannot use that proxy to vote Common Shares directly at the Meeting - the proxy must be returned to Broadridge well in advance of the Meeting in order to have the Common Shares voted.
IF YOU ARE A BENEFICIAL SHAREHOLDER AND WISH TO VOTE AT THE TIME OF THE MEETING, PLEASE CONTACT YOUR BROKER OR AGENT WELL IN ADVANCE OF THE MEETING TO DETERMINE HOW YOU CAN DO SO.
NOTICE-AND-ACCESS
The Corporation has elected to use the “notice-and-access” provisions under National Instrument 54-101 – Communications with Beneficial Owners of Securities of a Reporting Issuer (the “Notice-and-Access Provisions”) for the Meeting. The Notice-and-Access Provisions are a set of rules developed by the Canadian Securities Administrators that reduce the volume of materials which are mailed to shareholders by allowing a reporting issuer to post an information circular in respect of a meeting of its shareholders and related materials online.
The Corporation will not use procedures known as “stratification” in relation to the use of the Notice-and-Access Provisions, meaning that both registered and Beneficial Shareholders will be mailed a notification of availability of Meeting materials directing them to those websites where they can access the Management Information Circular and other relevant information (the “Notice-and-Access Notification”). If you receive the Notice-and-Access Notification and would like to receive a paper copy of the Management Information Circular and other relevant information, please follow the instructions printed on the Notice-and-Access Notification and the materials will be mailed to you. All materials will be forwarded to Shareholders at the Corporation’s expense.
The Corporation anticipates that notice-and-access will directly benefit the Corporation through substantial reductions in postage and printing costs. The Corporation believes that notice-and-access is also environmentally responsible to the extent that it decreases the large volume of paper documents generated by printing proxy-related materials.
The Corporation does not intend to pay for intermediaries to forward the Notice-and-Access Notification to Beneficial Shareholders who have objected to their intermediary/broker disclosing ownership information about them pursuant to applicable securities laws (“Objecting Beneficial Shareholders”). Consequently, an Objecting Beneficial Shareholder will not receive the Notice-and-Access Notification unless the Objecting Beneficial Shareholder’s intermediary/broker assumes the cost of delivery.
In order to receive a paper copy of this Management Information Circular and other relevant information, requests by Shareholders may be made up to one year from the date the Management Information Circular was filed on System for Electronic Document Analysis and Retrieval (“SEDAR”) by calling the Chief Financial Officer of the Corporation at (403) 650-7718. The Corporation estimates that a Shareholder’s request for paper copies of the Management Information Circular and other relevant information will need to be received prior to September 5, 2023 in order for such Shareholder to have sufficient time to receive and review the materials requested and return
- 4 -
the completed Instrument of Proxy by the due date set out under the heading “Completion of Proxies” in this Management Information Circular.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED ON
Except as disclosed in this Management Information Circular, none of the directors or executive officers of the Corporation at any time since the beginning of the Corporation’s last financial year, nor any proposed nominee for election as a director of the Corporation, nor any associate or affiliate of any of the foregoing persons, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise in any matter to be acted on, other than the election of directors or the appointment of auditors.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
Voting Shares and Record Date
The authorized share capital of the Corporation consists of an unlimited number of Common Shares. The record date for the determination of Shareholders entitled to receive notice of and to vote at the Meeting is August 11, 2023 (the “ Record Date ”). As at the Record Date, there were 104,076,054 Common Shares issued and outstanding as fully paid and non-assessable.
Common Shares
The holders of Common Shares are entitled to notice of and to vote at all Annual General and Special Meetings of shareholders and are entitled to one vote per Common Share. The holders of Common Shares are entitled, upon dissolution, to receive the remaining property of the Corporation.
Principal Holders of Common Shares
To the knowledge of the directors and officers of the Corporation, the only persons as at the date hereof who, beneficially own, directly or indirectly, or exercise control or direction over, more than 10% of the Common Shares, are as follows:
| Name | Type of Ownership | Number and Class of securities owned, controlled or directed |
Percentage of Class |
|---|---|---|---|
| Graydon Kowal(1) | Direct and Indirect | 89,595,792 Common Shares | 86.09%(2) |
Notes:
(1) Graydon Kowal is the President, Chief Executive Officer and a director of the Corporation.
(2) Undiluted
STATEMENT OF EXECUTIVE COMPENSATION - VENTURE ISSUERS
The following information, dated as of the Record Date, is provided in accordance with Form 51-102F6V - Statement of Executive Compensation - Venture Issuers , for the financial year ended December 31, 2022.
General
The purpose of the following is to provide information about the Corporation’s philosophy, objectives and processes regarding compensation of the Corporation’s directors and for the following executive officers of the Corporation (referred to herein as “ Named Executive Officers ”):
-
(a) each individual who, in respect of the Corporation, during any part of the most recently completed financial year, served as chief executive officer, including an individual performing functions similar to a chief executive officer;
-
5 -
-
(b) each individual who, in respect of the Corporation, during any part of the most recently completed financial year, served as chief financial officer, including an individual performing functions similar to a chief financial officer;
-
(c) in respect of the Corporation and its subsidiaries, the most highly compensated executive officer other than the individuals identified in paragraphs (a) and (b) at the end of the most recently completed financial year whose total compensation was more than $150,000, as determined in accordance with subsection 1.3(5) of Form 51-102F6V, for that financial year;
-
(d) each individual who would be a named executive officer under paragraph (c) but for the fact that the individual was not an executive officer of the Corporation, and was not acting in a similar capacity, at the end of that financial year.
The Named Executive Officers of the Corporation during the last completed fiscal year of the Corporation commencing January 1, 2022 and ending on December 31, 2022 (“ Fiscal 2022 ”) were Graydon Kowal, the President, Chief Executive Officer of the Corporation and Roger Jewett, the Chief Financial Officer of the Corporation. There were no other Named Executive Officers during Fiscal 2022.
Graydon Kowal, David McMillan and Kevin Flaherty served as directors of the Corporation during Fiscal 2022. David McMillan resigned as a director of the Corporation on February 15, 2022.
The description of the Corporation’s compensation philosophy and objectives and the elements of such compensation during Fiscal 2022 are set forth below.
Director and Named Executive Officer Compensation
Director and Named Executive Officer Compensation, Excluding Stock Options and Other Compensation Securities
The following table sets forth information concerning the total compensation paid during Fiscal 2022 to all persons who were Named Executive Officers or directors during the past two fiscal years.
TABLE OF COMPENSATION EXCLUDING COMPENSATION SECURITIES
| Name and Position Graydon Kowal Director, President, Chief Executive Officer and Chairman of the Board of Directors Roger Jewett Chief Financial Officer David McMillan Director(4) |
Fiscal Year Ended December 31 2021 2022 2021 2022 2021 2022 |
Salary, Consulting Fee, Retainer or Commission(1) ($) Nil(2) Nil(2) 46,511(3) 44,756(3) Nil Nil |
Bonus ($) Nil Nil Nil Nil Nil Nil |
Committee or Meeting Fees ($) Nil Nil Nil Nil Nil Nil |
Value of Perquisites ($) Nil Nil Nil Nil Nil Nil |
Value of all Other Compensation ($) Nil Nil Nil Nil Nil Nil |
Total Compensation(1) ($) |
|---|---|---|---|---|---|---|---|
| Nil(2) Nil(2) 46,511(3) 44,756(3) Nil Nil |
- 6 -
TABLE OF COMPENSATION EXCLUDING COMPENSATION SECURITIES
| Name and Position Kevin Flaherty Director |
Fiscal Year Ended December 31 2021 2022 |
Salary, Consulting Fee, Retainer or Commission(1) ($) Nil Nil |
Bonus ($) Nil Nil |
Committee or Meeting Fees ($) Nil Nil |
Value of Perquisites ($) Nil Nil |
Value of all Other Compensation ($) Nil Nil |
Total Compensation(1) ($) |
|---|---|---|---|---|---|---|---|
| Nil Nil |
Notes:
(1) Without GST.
(2) During the year ended December 31, 2022, Mr. Kowal forgave all wages, salaries and benefits owing to him by the Corporation. Under the terms of an employment contract with Mr. Kowal as the Chief Executive Officer of the Corporation, the Corporation is committed to pay (i) severance equal to 24 months’ base salary; (ii) compensation for loss of employee benefits; (iii) all accrued but unpaid bonuses; and (iv) accrued and unpaid salary, benefits, perquisites and expenses to the termination date and any un-received vacation allotment.
(3) Mr. Jewett is paid through his consulting company, A Fresh Approach Inc., pursuant to a consulting agreement. The consulting agreement commenced on November 1, 2017 and provides for payment to A Fresh Approach Inc. on an hourly basis for time incurred by Mr. Jewett. The consulting agreement may be terminated by either party upon the provision of 30 days’ notice.
(4) Mr. McMillan resigned as a director on February 15, 2022.
External Management Companies
Mr. Jewett is not an employee of the Corporation. He provides executive management services through the company described in the note to the table above.
Stock Options and Other Compensation Securities
During Fiscal 2022, there were no compensation securities granted or issued to any person who was a Named Executive Officers or directors during Fiscal 2022.
During Fiscal 2022, there were no exercises of compensation securities by a person who was a Named Executive Officer or director during Fiscal 2022.
Stock Option Plans and Other Incentive Plans
The Corporation has established a stock option plan (the “ Plan ”) to provide an incentive to the directors, officers, employees, consultants and other personnel of the Corporation to achieve the longer-term objectives of the Corporation, to give suitable recognition to the ability and industry of such persons who contribute materially to the success of the Corporation and to attract to and retain in the employ of the Corporation, persons of experience and ability, by providing them with the opportunity to acquire an increased proprietary interest in the Corporation.
The Corporation does not issue stock options outside of the Plan and has no other plan for the grant of stock appreciation rights, deferred share units or restricted stock units and any other incentive plan or portion of a plan under which awards are granted.
The Corporation has established a stock option plan (the “ Plan ”) to provide an incentive to the directors, officers, employees, consultants and other personnel of the Corporation to achieve the longer-term objectives of the Corporation, to give suitable recognition to the ability and industry of such persons who contribute materially to the success of the Corporation and to attract to and retain in the employ of the Corporation, persons of experience and ability, by providing them with the opportunity to acquire an increased proprietary interest in the Corporation.
- 7 -
The Corporation does not issue stock options outside of the Plan and has no other plan for the grant of stock appreciation rights, deferred share units or restricted stock units and any other incentive plan or portion of a plan under which awards are granted.
The following is a summary of the material terms of the Plan:
-
The number of Common Shares to be reserved and authorized for issuance pursuant to options granted under the Plan shall not exceed ten percent (10%) of the total number of issued and outstanding shares in the Corporation.
-
Under the Plan, the aggregate number of optioned Common Shares granted to any one optionee in a 12month period must not exceed 5% of the Corporation’s issued and outstanding shares. The number of optioned Common Shares granted to any one consultant in a 12-month period must not exceed 2% of the Corporation’s issued and outstanding shares. The aggregate number of optioned Common Shares granted to an optionee who is employed to provide investor relations’ services must not exceed 2% of the Corporation’s issued and outstanding Common Shares in any 12-month period.
-
The maximum aggregate number of Shares that are issuable pursuant to all Security Based Compensation (as such term is defined under the policies of the TSX Venture Exchange) granted or issued to insiders of the Corporation (as a group) must not exceed 10% of the Shares issued and outstanding at any point in time unless the Corporation has obtained disinterested shareholder approval.
-
The exercise price for options granted under the Plan will not be less than the market price of the Corporation’s Common Shares at the time of the grant, less applicable discounts permitted by the policies of the TSX Venture Exchange.
-
Options will be exercisable for a term of up to ten years, subject to earlier termination in the event of the optionee’s death or the cessation of the optionee’s services to the Corporation.
-
Options granted under the Plan are non-assignable, except by will or by the laws of descent and distribution.
Employment, Consulting and Management Agreements
There are no management functions of the Corporation that are to any substantial degree performed by a person or Corporation other than the directors or executive officers (or private companies controlled by them, either directly or indirectly) of the Corporation other than those referred to in Note 3 of the Table of Compensation Excluding Compensation Securities and under the heading, “ External Management Companies ”, above.
Oversight and Description of Directors and Named Executive Officers Compensation
Compensation of Named Executive Officers:
The Board of Directors sets the compensation received by Named Executive Officers so as to be generally competitive with the compensation received by persons with similar qualifications and responsibilities who are engaged by other companies of corresponding size, stage of development, having similar assets, number of employees, market capitalization and profit margin. In setting such levels, the Board of Directors will rely primarily on their own experience and knowledge.
The executive compensation program adopted by the Corporation and applied to its executive officers is designed to attract and retain qualified and experienced executives who will contribute to the success of the Corporation. The executive compensation program attempts to ensure that the compensation of the senior executive officers provides a competitive base compensation package and a strong link between corporate performance and compensation. Senior executive officers are motivated through the program to enhance long-term shareholder value.
- 8 -
Compensation provided to Named Executive Officers consists of two principal components: salary (including potential bonuses) and stock options granted under the Corporation’s stock option plan, described below. In addition to base salary, the Board of Directors may from time to time pay a bonus to Named Executive Officers for either the accomplishment of specific performance criteria or for exceptional performance. Currently, compensation is not tied any performance criteria or goals. Pursuant to the Corporation’s stock option plan, the Board of Directors, at its discretion, determines all grants of stock options to Named Executive Officers and Directors. Such grants are considered incentives intended to align the Named Executive Officers’, Directors’ and Shareholders’ interests in the long term.
Compensation of Directors :
The Board of Directors sets the compensation received by directors. Currently, the Corporation does not compensate its directors in their capacity as directors of the Corporation except that each director is eligible to receive stock options granted pursuant to the Corporation’s stock option plan.
Pension Disclosure
The Corporation does not have any defined benefit or defined contribution pension plans in place which provide for payments or benefits at, following, or in connection with retirement.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out information as at the end of Fiscal 2022 with respect to compensation plans under which equity securities of the Corporation are authorized for issuance.
| Plan Category Equity compensation plans approved by security holders Equity compensation plans not approved by security holders Total |
Number of securities to be issued upon exercise of outstanding options, warrants and rights (a) 5,500,000 Nil 5,500,000 |
Weighted-average exercise price of outstanding options, warrants and rights (b) $0.11 N/A $0.11 |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) (c) |
|---|---|---|---|
| 4,907,605 N/A 4,907,605 |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
None of the directors and officers of the Corporation, any proposed management nominee for election as a director of the Corporation or any associate of any director, officer or proposed management nominee is or has been indebted to the Corporation at any time during the last completed financial year.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Except as disclosed in this Management Information Circular, none of the informed persons of the Corporation (as defined in National Instrument 51-102), nor any proposed nominee for election as a director of the Corporation, nor any associate or affiliate of the foregoing persons has any material interest, direct or indirect, in any transaction since the commencement of the Corporation’s most recently completed financial year or in any Transaction which, in either case, has or will materially affect the Corporation and none of such persons has any material interest in any transaction proposed to be undertaken by the Corporation that will materially affect the Corporation.
- 9 -
CORPORATE GOVERNANCE
Please see the attached Schedule “A” for information on the Corporation’s Corporate Governance (Form 58-101F2).
AUDIT COMMITTEE
Audit Committee Charter
The Charter of the Corporation’s Audit Committee is attached to this Management Information Circular as Schedule “B”.
Composition of the Audit Committee
The following are the members of the Audit Committee:
| Graydon Kowal | - | Non-Independent; Financially Literate |
|---|---|---|
| Roger Jewett | - | Non-Independent; Financially Literate |
| Kevin Flaherty | - | Independent; Financially Literate |
- As defined by Multilateral Instrument 52-110 – Audit Committees (“ MI 52-110 ”).
Education and Experience
Graydon Kowal - Mr. Kowal has been active in the petroleum industry in Alberta and British Columbia for the last 15 years. Since 1995, Mr. Kowal has been the President and Chief Executive Officer of Guardian Helicopters Inc., a private helicopter company serving the oil and gas, mining, and forest industries across North America.
Roger Jewett - Mr. Jewett is a Chartered Accountant with over 30 years of operations, financing and M&A experience related to public and private companies in multiple industries as either a Chief Executive Officer or as Chief Financial Officer. Mr. Jewett holds a Bachelor of Business Administration degree (with Distinction) from the University of New Brunswick (1986) and obtained his Chartered Accountant designation in 1989.
Kevin Flaherty - Mr. Flaherty has been active in the SE Asia region for more than 20 years. Mr. Flaherty serves as the Managing Director, Energy & Natural Resources, of Saigon Asset Management, where he is responsible for direct investments and advisory services in the energy and natural resources sector. Mr. Flaherty holds a B.A. in Economics and an MBA in Finance from the University of Calgary.
Audit Committee Oversight
At no time since the commencement of the Corporation’s most recently completed financial year was a recommendation of the Committee to nominate or compensate an external auditor not adopted by the Board of Directors.
Reliance on Certain Exemptions
At no time since the commencement of the Corporation’s most recently completed financial year has the Corporation relied on the exemption in Section 2.4 of MI 52-110 (De Minimis Non-Audit Services), or an exemption from MI 52-110, in whole or in part, granted under Part 8 of Multilateral Instrument 52-110.
Pre-Approval Policies and Procedures
The Audit Committee has not adopted specific policies and procedures for the engagement of non-audit services. The Audit Committee will review the engagement of non-audit services as required.
- 10 -
External Auditor Service Fees (by Category)
The aggregate fees billed by the Corporation’s external auditors in each of the last two fiscal years for audit fees are as follows:
| Financial Year Ending | Audit Fees(1) | Audit Related Fees(2) | Tax Fees(3) | All Other Fees |
|---|---|---|---|---|
| 2021 | $18,725 | $0 | $0 | $0 |
| 2022 | $26,215 | $0 | $0 | $0 |
Notes:
(1) Represents fees paid for professional services rendered by the auditors for the audit of the Corporation’s annual financial statements and services provided in connection with statutory and regulatory filings.
(2) Represents fees incurred in connection with the International Financial Reporting Standard compliance.
(3) Represents fees incurred for professional services rendered by the Corporation’s external auditor for tax compliance, tax advice, and tax planning.
Exemption
The Corporation is relying on the exemption provided in Section 6.1 of MI 52-110 and, as such, the Corporation is exempt from Parts 3 (Composition of the Audit Committee) and 5 (Reporting Obligations) of MI 52-110.
PARTICULARS OF MATTERS TO BE ACTED UPON
1. Financial Statements
The financial statements of the Corporation for the Corporation’s financial year ended December 31, 2022 and for the three months ended March 31, 2023, which financial statements accompanying this Management Information Circular, will be placed before the Shareholders at the Meeting. Shareholders who wish to receive interim financial statements are encouraged to send the enclosed notice, in the addressed envelope to Computershare Trust Company.
2. Election of Directors
The term of office of each of the present directors expires at the Meeting. At the Meeting, the Shareholders will be asked to fix the number of directors of the Corporation to be elected at three members. Management of the Corporation proposes to nominate the persons named below for election as directors of the Corporation at the Meeting, each to serve until the next annual meeting of the Shareholders of the Corporation, unless his office is earlier vacated.
Approval of the election of each director will require the affirmative votes of the holders of not less than half of the votes cast in respect thereof by Shareholders present in person or by proxy at the Meeting. Shareholders can vote for all of the proposed directors set forth herein, vote for some of them and withhold from voting for others, or withhold for all of them. Unless otherwise instructed, the named proxyholders intend to vote “FOR” the election of each of the proposed nominees set forth below as Directors of the Corporation. If, prior to the Meeting, any vacancies occur in the list of proposed nominees herein submitted, the persons named in the enclosed form of proxy intend to vote FOR the election of any substitute nominee or nominees recommended by management of the Corporation and FOR the remaining proposed nominees. Management has been informed that each of the proposed nominees listed below is willing to serve as a director if elected.
The following information concerning the proposed nominees has been furnished by each of them:
- 11 -
| Name, Residence and Present Office Held GRAYDON KOWAL(2) Calgary, Alberta, Canada President, Chief Executive Officer and Director KEVIN FLAHERTY(2) Ho Ch Minh, Vietnam Director ROGER M. JEWETT(2) Calgary, Alberta, Canada Chief Financial Officer and Director |
Principal Occupation or Employment Mr. Kowal is now, and has been since April 21, 2006, the President and Chief Executive Officer of the Corporation. He is also, and has been since July 31, 1995, the President and Chief Executive Officer of Guardian Helicopters Inc., a helicopter charter company based in Springbank, Alberta. Mr. Flaherty is the Managing Director of Savitar Exploration Limited, a private Myanmar focused minerals explorer and developer, since February 2011. Mr. Jewett is the Chief Executive Officer and owner of A Fresh Approach Inc., a private corporation providing contract Chief Financial Officer services to private and public companies |
Director Since April 21, 2006 September 11, 2020 July 15, 2022 |
Number of Common Shares Beneficially Owned or Controlled(1)and [percentage] of total issued and outstanding |
|---|---|---|---|
| 89,595,792 [86.09%] 0 [0.00%] 0 [0.00%] |
Notes:
-
(1) The information as to the number of Common Shares beneficially owned, not being within the knowledge of the Corporation, has been furnished by the respective nominees. These figures do not include any securities that are convertible into or exercisable for Common Shares.
-
(2) Member of the Audit Committee.
Corporate Cease Trade Orders or Bankruptcies
Roger M. Jewett was a director of Synstream Energy Corp. until June 12, 2020. Synstream was cease traded by the Alberta Securities Commission on June 22, 2020 for failure to file annual audited financial statements, annual management’s discussion and analysis and certification of the annual filings for the year ended December 31, 2019. The cease trade order remains outstanding.
Other than the foregoing, no director or proposed director of the Corporation:
-
(a) is, as at the date of this Management Information Circular, or has been, within 10 years before the date of this Management Information Circular, a director, chief executive officer or chief financial officer of any company (including the Corporation) that,
-
(i) was subject to a cease trade or similar order or an order that denied the company access to any exemptions under securities legislation, that was in effect for a period of more than 30 consecutive days that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer; or
-
(ii) was subject to a cease trade or similar order or an order that denied the company access to any exemptions under securities legislation, that was in effect for a period of more than 30 consecutive days that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer;
-
(b) is, as at the date of this Management Information Circular, or has been within 10 years before the date of this Management Information Circular, a director or executive officer of any company (including the Corporation) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or
-
12 -
-
(c) has, within the 10 years before the date of this Management Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
Penalties or Sanctions
To the knowledge of the Corporation, no director or proposed director of the Corporation has been subject to:
-
(a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or
-
(b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable investor in making an investment decision.
3. Appointment of Auditors
At the Meeting, Shareholders will be asked to consider and, if deemed advisable, to pass a resolution approving the appointment of MNP LLP as auditor of the Corporation and authorizing the directors of the Corporation to determine the remuneration to be paid to the auditor. MNP LLP has been the auditor of the Corporation since 2014.
Approval of the appointment of the auditors will require the affirmative votes of the holders of not less than half of the votes cast in respect thereof by Shareholders present in person or by proxy at the Meeting. Unless instructed otherwise, the management designees in the accompanying Instrument of Proxy intend to vote “FOR” the resolution.
4. Ratification and Approval of Stock Option Plan
In accordance with the TSXV’s Policy 4.4 governing stock options, all issuers that have a rolling stock option plan reserving a maximum of 10% of the issued and outstanding shares of the Corporation must receive yearly shareholder approval of the stock option plan. The Corporation has such a rolling stock option plan (see “ Stock Option Plans and Other Incentive Plans ” under the heading, Statement of Executive Compensation - Venture Issuers, above). The Board of Directors of the Corporation approved the Plan on August 11, 2023 in the form attached hereto as Schedule “C”. The TSXV requires the Plan to be approved by the Shareholders of the Corporation.
Management of the Corporation will place before the Meeting the following resolution relating to the approval of the Plan:
“BE IT RESOLVED, AS AN ORDINARY RESOLUTION, THAT:
1. The Corporation’s Stock Option Plan (the “Plan”) be and is hereby confirmed, ratified and approved in substantially the form attached as Schedule “C” to the Information Circular prepared for the purposes of this Meeting, subject to acceptance by the TSX Venture Exchange;
2. The Corporation be and is hereby authorized to grant stock options for up to 10% of the Common Shares of the Corporation outstanding from time to time pursuant and subject to the terms and conditions of the Plan;
3. The previous existing stock options granted to directors, officers, employees and others be and are hereby ratified, confirmed and approved; and that all existing stock options becoming subject to the provisions of the Plan upon adoption by the Corporation;
- 13 -
4. The Board of Directors be and is hereby authorized, on behalf of the Corporation, to make any amendments to the Plan as may be required by regulatory authorities, without further approval of the shareholders of the Corporation, in order to ensure adoption of the Plan;
5. Notwithstanding that this resolution has been duly passed by the shareholders of the Corporation, without further resolution of shareholders, approval is hereby given to the Board of Directors of the Corporation, in their sole discretion, to revoke this resolution at any time and to refrain from implementing the Plan; and
6. Any one director or officer of the Corporation be and is hereby authorized and directed to do all such acts and things and to execute and deliver under the corporate seal or otherwise all such deeds, documents, instruments and assurances as in his opinion may be necessary or desirable to give effect to this resolution.”
The approval by Shareholders requires a favourable vote of a majority of the Common Shares voted in respect thereof at the Meeting. The TSXV requires such approval before it will allow the adoption of the Plan. Options to purchase Common Shares that were previously granted to directors, officers and employees of the Corporation will be deemed to be granted under the Plan. Unless instructed otherwise, the management designees in the accompanying Instrument of Proxy intend to vote “FOR” the foregoing resolution.
ADDITIONAL INFORMATION
Additional information relating to the Corporation is available through the internet on the Canadian System for Electronic Document Analysis and Retrieval (SEDAR) which can be accessed at www.sedar.com. Financial information on the Corporation is provided in the comparative financial statements and management discussion and analysis of the Corporation which can also be accessed at www.sedar.com or which may be obtained upon request from the Corporation at its registered office located at 1250, 639 – 5[th] Avenue SW, Calgary, Alberta, T2P 0M9.
- 14 -
SCHEDULE “A”
GUARDIAN EXPLORATION INC.
CORPORATE GOVERNANCE POLICY
CORPORATE GOVERNANCE DISCLOSURE (FORM 58-101F2)
The Board and senior management of the Corporation consider good corporate governance to be central to the effective operation of the Corporation and are committed to maintaining a high standard of corporate governance.
The Board has assumed the responsibility for the development of certain governance practices and mechanisms. Responsibilities with respect to corporate governance practices include: (i) establishing and reviewing member characteristics for the Board; (ii) evaluating, identifying and recommending nominees to the Board; (iii) monitoring and reviewing the education and development of members of the Board; (iv) recommending directors to serve as committee members and chairs; (v) reviewing and developing corporate governance guidelines, policies and procedures for the Board; (vi) establishing and implementing evaluation processes for the Board, committees and chairs; (vii) establishing procedures for the engagement of independent counsel by a director; (viii) reviewing disclosure by the Corporation; and (ix) reviewing and evaluating the Board’s charter and efficiency.
The Board and the Corporation are devoting attention and resources to reviewing the Corporation’s corporate governance practices and ensuring that the Corporation’s system of corporate governance meets applicable legal requirements. The Board adopted the Charter of the Board (“Board Charter”) and a number of policies including policies related to insider trading, disclosure and the media, a code of business conduct and ethics (the “Code of Business Conduct and Ethics”), and a whistleblower policy (the “Whistleblower Policy”), to assist the Corporation in maintaining a high standard of corporate governance. With input from the relevant committees, the Board also created the charters of all of its committees including the Audit Committee and Technical Committee.
The Board had appointed Graydon Kowal as Chair of the Board. The Board currently consists of two directors who have significant experience in, and an understanding of the role and responsibilities of acting as a director.
Directorships
The Board currently consists of three directors, all of whom are proposed for election at the Meeting. The Board has concluded that one of the three directors, Kevin Flaherty, is independent. Graydon Kowal and Roger Jewett are not considered to be independent by virtue of his executive positions with the Corporation.
None of the current and proposed directors of the Corporation presently serve as directors of other reporting issuers.
The Board and committees hold regularly scheduled meetings with a view to facilitating regular open and candid discussion among the directors, including an entitlement for the directors to hold in camera sessions without management present at the meetings of the Board, as deemed necessary, which ensures that adequate structures and processes are in place to permit the Board to function independently of management.
Orientation and Continuing Education
The Corporation also provides directors with continuous opportunities to increase their knowledge and understanding of the Corporation’s business. Briefings on strategic issues are conducted regularly, and typically include reviews of the competitive environment, the Corporation’s performance relative to its peers, and any other developments that could materially affect the Corporation’s business.
- 15 -
Ethical Business Conduct
The Corporation has adopted a Code of Business Conduct and Ethics. The Code of Business Conduct and Ethics sets out the purpose, scope and application of the Code and outlines general principles by which the Corporation is governed.
The Board has established a Whistleblower Policy to encourage employees, officers and directors to raise concerns regarding any matters, including accounting, internal controls or auditing matters, on a confidential basis free from discrimination, retaliation or harassment.
Nomination of Directors
The Board is responsible for identifying new candidates for Board nomination.
Compensation
The Board is responsible for determining the compensation of the directors and executive officers. The Board uses market data for comparable industry sectors in order to set compensation levels.
Other Board Committees
The Corporation has no committees other than the Audit Committee.
Board Assessments
The Board has not implemented a formal process for assessing its effectiveness or the effectiveness of individual members or committees. Due to the Corporation’s size, its stage of development and the limited number of directors, the Board considers a formal assessment process to be unnecessary at this time. The Board continues to evaluate its own effectiveness on an ad hoc basis.
- 16 -
SCHEDULE “B”
GUARDIAN EXPLORATION INC.
AUDIT COMMITTEE CHARTER
-
Establishment of Audit Committee : The directors of the Corporation (the “Directors”) hereby establish an audit committee (the “Audit Committee”).
-
Membership : The membership of the Audit Committee shall be as follows:
-
(a) The Audit Committee shall be composed of three members or such greater number as the Directors may from time to time determine.
-
(b) The majority of the members of the Audit Committee shall be independent Directors.
-
(c) Each member of the Audit Committee shall be financially literate. For purposes hereof “financially literate” has the meaning set forth under NI 52-110 (as amended from time to time) and currently means the ability to read and understand a set of financial statements that present the breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can be reasonably be expected to be raised by the Corporation’s financial statements.
-
(d) Members shall be appointed annually from among members of the Directors. A member of the Audit Committee shall ipso facto cease to be a member of the Audit Committee upon ceasing to be a Director of the Corporation.
-
Oversight Responsibility : The external auditor is ultimately accountable to the Directors and the Audit Committee, as representatives of the shareholders and such shareholders representatives have the ultimate authority and responsibility to select, evaluate, and where appropriate, replace the external auditors (or to nominate the external auditors to be proposed for shareholder approval in any management information circular and proxy statement). The external auditor shall report directly to the Audit Committee and shall have the responsibilities as set forth herein.
-
Mandate : The Audit Committee shall have responsibility for overseeing:
-
(a) the accounting and financial reporting processes of the Corporation; and
-
(b) audits of the financial statements of the Corporation.
In addition to any other duties assigned to the Audit Committee by the Directors, from time to time, the role of the Audit Committee shall include meeting with the external auditor and the senior financial management of the Corporation to review all financial statements of the Corporation which require approval by the Directors, including year-end audited financial statements. Specifically, the Audit Committee shall have authority and responsibility for:
-
(a) reviewing the Corporation’s financial statements, MD&A and earnings press releases before the information is publicly disclosed;
-
(b) overseeing the work of the external auditors engaged for purpose of preparing or issuing , an audit report or performing other audit, review or attest services for the Corporation, including the resolution of disagreements between management and the external auditors regarding financial reporting;
-
(c) reviewing annually and recommending to the Directors:
-
17 -
-
(i) the external auditors to be nominated for purposes of preparing or issuing an audit report or performing other audit, review or attest services for the Corporation; and
-
(ii) the compensation of the external auditors;
-
(d) discussing with the external auditor:
-
(i) the scope of the audit, in particular their view of the quality of the Corporation’s accounting principles as applied in the financials in terms of disclosure quality and evaluation methods, inclusive of the clarity of the Corporation’s financial disclosure and reporting, degree of conservatism or aggressiveness of the Corporation’s accounting principles and underlying estimates and other significant decisions made by management in preparing the financial disclosure and reviewed by the auditors;
-
(ii) significant changes in the Corporation’s accounting principles, practices or policies; and
-
(iii) new developments in accounting principles, reporting matters or industry practices which may materially affect the Corporation.
-
(e) reviewing with the external auditor and the Corporation’s senior financial management the results of the annual audit regarding:
-
(i) the financial statements;
-
(ii) MD&A and related financial disclosure contained in continuous disclosure documents;
-
(iii) significant changes, if any, to the initial audit plan;
-
(iv) accounting and reporting decisions relating to significant current year events and transactions;
-
(v) the management letter, if any, outlining the auditor’s findings and recommendations, together with management’s response, with respect to internal controls and accounting procedures; and
-
(vi) any other matters relating to the conduct of the audit, including such other matters which should be communicated to the Audit Committee under Canadian generally accepted auditing standards.
-
(f) reviewing and discussing with the Corporation’s senior financial management and, if requested by the Audit Committee, the external auditor:
-
(i) the interim financial statements;
-
(ii) the interim MD&A; and
-
(iii) any other material matters relating to the interim financial statements, including, inter alia, any significant adjustments, management judgments or estimates, new or amended accounting policies;
-
(g) receipt from external auditor of a formal written statement delineating all relationships between the auditor and the Corporation and considering whether the advisory services performed by the external auditor during the course of the year have impacted their independence, and also ensuring that no relationship or services between ) the external auditor and the Corporation is in existence which may affect the objectivity and independence of the auditor or recommending appropriate action to ensure the independence of the external auditor;
-
18 -
-
(h) pre-approval of all non-audit services to be provided to the Corporation or its subsidiary entities by the external auditors or the external auditors of the Corporation’s subsidiary entities, unless such preapproval is otherwise appropriately delegated or if appropriate specific policies and procedures for the engagement of non-audit services have been adopted by the Audit Committee;
-
(i) reviewing and discussing with the external auditors and senior financial management: the adequacy of procedures for review of disclosure of financial information extracted or derived from financial statements, other than the disclosure referred to in subparagraph (a) above;
-
(j) establishing and reviewing of procedures for:
-
(i) receipt, retention and treatment of complaints received by the Corporation and its subsidiary entities regarding internal accounting controls, or auditing matters; confidential;
-
(ii) anonymous submission by employees of the Corporation and its subsidiary entities of concerns regarding questionable accounting or auditing matters; and
-
(iii) hiring policies regarding employees and former employees of present and former external auditors of the Corporation and its subsidiary entities;
-
-
(k) reviewing with the external auditor, the adequacy of management’s internal control over financial reporting relating to financial information and management information systems and inquiring of management and the external auditor about significant risks and exposures to the Corporation that may have a material adverse impact on the Corporation’s financial statements, and inquiring of the external auditor as to the efforts of management to mitigate such risks and exposures; and
-
(1) reviewing and/or considering that, with regard to the previous fiscal year,
-
management has reviewed the Corporation’s audited financial statements with the Audit Committee, including a discussion of the quality of the accounting principles as applied and significant judgments affecting the financial statements;
-
the external auditors and the Audit Committee have discussed the external auditors’ judgments of the quality of the accounting principles applied and the type of judgments made with respect to the Corporation’s financial statements;
-
the Audit Committee, on its own (without management or the external auditors present), has considered and discussed all the information disclosed to the Audit Committee from the Corporation’s management and the external auditor; and
-
in reliance on review and discussions conducted with senior financial management and the external auditors, the Audit Committee believes that the Corporation’s financial statements are fairly presented in conformity with the with Canadian Generally Accepted Accounting Principles (GAAP) in all material respects and that the financial statements fairly reflect the financial condition of the Corporation.
-
-
Administrative Matters : The following general provisions shall have application to the Audit Committee:
-
(a) A quorum of the Audit Committee shall be the attendance of a majority of the members thereof. No business may be transacted by the Audit Committee except at a meeting of its members at which a quorum of the Audit Committee is present or by a resolution in writing signed by all the members of the Audit Committee.
-
19 -
-
(b) Any member of the Audit Committee may be removed or replaced at any time by resolution of the Directors of the Corporation. If and whenever a vacancy shall exist on the Audit Committee, the remaining members may exercise all its powers so long as a quorum remains. Subject to the foregoing, each member of the Audit Committee shall hold such office until the close of the annual meeting of shareholders next following the date of appointment as a member of the Audit Committee or until a successor is duly appointed.
-
(c) The Audit Committee may invite such Directors, directors, officers and employees of the Corporation or affiliates thereof as it may see fit from time to time to attend at meetings of the Audit Committee and to assist thereat in the discussion of matters being considered by the Audit Committee. The independent auditor is to appear before the Audit Committee when requested to do so by the Audit Committee.
-
(d) The time and place for the Audit Committee meetings, the calling and the procedure at such meetings shall be determined by the Audit Committee having regard to the Articles and By-Laws of the Corporation.
-
(e) The Chair shall preside at all meetings of the Audit Committee and shall have a second and deciding vote in the event of a tie. In the absence of the Chair, the other members of the Audit Committee shall appoint a representative amongst them to act as Chair for that particular meeting.
-
(f) Notice of meetings of the Audit Committee may be given to the independent auditor and shall be given in respect of meetings relating to the annual audited financial statements. The independent auditor has the right to appear before and to be heard at any meeting of the Audit Committee. Upon the request of the independent auditor, the Chair of the Audit Committee shall convene a meeting of the Audit Committee to consider any matters which the external auditor believes should be brought to the attention of the Directors or shareholders of the Corporation.
-
(g) The Audit Committee shall report to the Directors of the Corporation on such matters and questions relating to the financial position of the Corporation or any affiliates of the Corporation as the Directors of the Corporation may from time to time refer to the Audit Committee.
-
(h) The members of the Audit Committee shall, for the purpose of performing their duties, have the right to inspect all the books and records of the Corporation and its affiliates, and to discuss such books and records that are in any way related to the financial position of the Corporation with the Directors, directors, officers, employees and independent auditor of the Corporation and its affiliates.
-
(i) Minutes of the Audit Committee meetings shall be recorded and maintained. The Chair of the Audit Committee will report to the Directors on the activities of the Audit Committee and/or the minutes of the Audit Committee meetings will be promptly circulated to the Directors or otherwise made available at the next meeting of Directors.
-
(j) The Audit Committee shall, upon the approval of the Directors, adopt a formal written charter, which sets out the Audit Committee’s responsibilities, the way they should be implemented and any other requirement such as membership and structure of the Audit Committee. The Audit Committee shall review and reassess the adequacy of the charter on an annual basis.
-
(k) The Audit Committee shall ensure and/or consider that, with regard to the previous fiscal year,
-
(i) management has reviewed the Corporation’s audited financial statements with the Audit Committee, including a discussion of the quality of the accounting principles as applied and significant judgments affecting the financial statements;
-
20 -
-
(ii) the external auditor and the Audit Committee have discussed the independent auditor’s judgments of the quality of the accounting principles applied and the type of judgments made with respect to the Corporation’s and/or the Corporation’s financial statements;
-
(iii) the Audit Committee, on its own (without management or the independent auditors present), has considered and discussed all the information disclosed to the Audit Committee from the Corporation’s management and the external auditor; and
-
(iv) in reliance on review and discussions conducted with management and outside auditors, the Audit Committee believes that the Corporation’s financial statements are fairly presented in conformity with the with Canadian Generally Accepted Accounting Principles (GAAP) in all material respects.
-
(l) The Audit Committee shall have the authority to:
-
(i) engage independent counsel and other advisors or consultants as it determines necessary to carry out its duties;
-
(ii) set and pay the compensation for any advisors employed by the Audit Committee; and
-
(iii) communicate directly with the internal (if any) and external auditors and qualified reserves evaluators or auditors.
-
21 -
SCHEDULE “C”
GUARDIAN EXPLORATION INC.
STOCK OPTION PLAN (2023)
1. Purpose
The purpose of the Stock Option Plan (the “Plan”) of GUARDIAN EXPLORATION INC. (the “Corporation”) is to advance the interests of the Corporation and each Affiliate of the Corporation by encouraging the Directors, Consultants and Employees of the Corporation and its Affiliates to acquire shares in the Corporation, thereby increasing their proprietary interest in the Corporation, encouraging them to remain associated with the Corporation and its Affiliates and furnishing them with additional incentive in their efforts on behalf of the Corporation and its Affiliates.
2. Definitions
Unless otherwise defined in this Plan, all capitalized words shall have the meanings ascribed thereto in the policies of the TSX Venture Exchange Inc. (the “Exchange”) as such policies are from time to time amended or varied (the “Policies”).
3. Administration
The Plan shall be administered by the board of directors of the Corporation. A majority of the board of directors shall constitute a quorum, and the acts of a majority of the directors present at any meeting at which a quorum is present, or acts unanimously approved in writing, shall be the acts of the directors.
Subject to the provisions of the Plan, the board of directors shall have authority to construe and interpret the Plan and all option agreements entered into thereunder, to define the terms used in the Plan and in all option agreements entered into thereunder, to prescribe, amend and rescind rules and regulations relating to the Plan and to make all other determinations necessary or advisable for the administration of the Plan. All determinations and interpretations made by the board of directors shall be binding and conclusive on the Optionees and on their legal personal representatives and beneficiaries.
Notwithstanding the foregoing or any other provision contained herein, the board of directors shall have the right to delegate the administration and operation of the Plan, in whole or in part, to a committee of the board of directors or to the President or any other officer of the Corporation. Whenever used herein, the term “board of directors” shall be deemed to include any committee or officer to which the board of directors has, fully or partially, delegated responsibility and/or authority relating to the Plan or the administration and operation of the Plan pursuant to this Section 3.
Each option granted hereunder shall be evidenced by an agreement, signed on behalf of the Corporation and by the Optionee, in such form as the directors shall approve. Each such agreement shall recite that it is subject to the provisions of the Plan.
4. Shares Subject to Plan
Subject to adjustment as provided in Section 15 hereof, the shares to be offered under the Plan shall consist of shares of the Corporation’s authorized but unissued common shares (the “Shares”). The aggregate number of Shares to be delivered upon the exercise of all options granted under the Plan shall not exceed 10% of the issued Shares of the Corporation as at time of granting of options. If any option granted hereunder shall expire or terminate for any reason without having been exercised in full, the unpurchased Shares subject thereto shall again be available for the purpose of the Plan.
- 22 -
5. Maintenance of Sufficient Capital
The Corporation shall at all times during the term of the Plan reserve and keep available such numbers of Shares as will be sufficient to satisfy the requirements of the Plan.
6. Eligibility and Participation
Directors, Employees and Consultants of the Corporation and its Affiliates shall be eligible for selection to participate in the Plan. The board of directors shall determine to whom options shall be granted, the terms and provisions of the respective option agreements, the time or times at which such options shall be granted, and the number of Shares to be subject to each option. An Optionee may, if he is otherwise eligible, and if permitted under the Policies, be granted an additional option or options if the directors shall so determine.
For options granted to Employees, Consultants or Management Company Employees, the Corporation shall represent in the agreement granting the option that the Optionee is a bona fide Employee, Consultant or Management Company Employee, as the case may be.
7. Exercise Price
The exercise price of the Shares covered by each option shall be determined by the directors. The exercise price shall be not less than the price permitted by the Policies.
8. Number of Optioned Shares
The number of Shares subject to an option to an Optionee shall be determined in the resolution of the board of directors, provided that:
-
(a) unless the Corporation has obtained disinterested shareholder approval as provided for in the Policies, the maximum aggregate number of Shares that are issuable pursuant to all Security Based Compensation (as such term is defined by the Exchange) (“ SBC ”) granted or issued to Insiders (as a group) must not exceed 10% of the issued and outstanding Shares of the Corporation at any point in time;
-
(b) unless the Corporation has obtained disinterested shareholder approval as provided for in the Policies, the maximum aggregate number of Shares that are issuable pursuant to all SBC granted or issued in any 12month period to Insiders (as a group) must not exceed 10% of the issued and outstanding Shares of the Corporation, calculated as at the date any SBC is granted or issued to any Insider;
-
(c) unless the Corporation has obtained disinterested shareholder approval as provided for in the Policies, the maximum aggregate number of Shares issuable pursuant to SBC grants to any one person in any 12-month period must not exceed 5% of the issued and outstanding Shares of the Corporation, calculated on the date the SBC is granted or issued to the person;
-
(d) the maximum aggregate number of Listed Shares issuable pursuant to SBC granted to any one Consultant in any 12 month period must not exceed 2% of the issued and outstanding shares, calculated on the date of grant or issuance; and
-
(e) the aggregate number of options granted to all persons retained to provide Investor Relations Activities, including any Consultant that performs Investor Relations Activities and any Employee or Director whose role and duties primarily consist of Investor Relations Activities (each such person being referred to herein as an “Investor Relations Provider”), must not exceed 2% of the issued and outstanding Shares of the Corporation, during any 12 month period, calculated at the date an option is granted to any such person. In addition, options issued to Investor Relations Providers must vest in stages over a period of not less than 12 months with no more than ¼ of the options vesting in any three month period.
-
23 -
9. Duration of Option
Each option and all rights thereunder shall be expressed to expire on the date set out in the option agreements and shall be subject to earlier termination as provided in Sections 11, 12 and 15.
10. Option Period, Consideration and Payment
The period within which such option shall be exercised (the “Option Period”) shall be a period of time fixed by the board of directors, not to exceed ten (10) years from the date the option is granted, provided that the Option Period shall be reduced with respect to any option as provided in Sections 11, 12 and 15.
An option shall vest and may be exercised (in each case to the nearest full share) during the Option Period in such manner as the board of directors may fix by resolution. Options which have vested may be exercised in whole or in part at any time and from time to time during the Option Period.
The exercise of any option shall be contingent upon receipt by the Corporation at its head office of a written notice of exercise, specifying the number of Shares with respect to which the option is being exercised, accompanied by cash payment, certified cheque, bank draft, or such other form of payment as shall be accepted by the Corporation, for the full purchase price of such Shares with respect to which the option is exercised. No Optionee or his legal representatives, legatees or distributees shall be, or shall be deemed to be, a holder of any Shares subject to an option under the Plan, unless and until the certificates for such Shares are issued to him or them under the terms of the Plan.
11. Ceasing To Be a Director, Employee or Consultant
-
(a) If an Optionee ceases to be a Director, Employee, Consultant or Management Company Employee of the Corporation or any of its Affiliates for any reason (other than death), the Optionee may, but only within a reasonable period fixed by the board of directors (to a maximum of 12 months), next succeeding the Optionee’s ceasing to be in at least one of the foregoing categories, exercise the Optionee’s option to the extent that the Optionee was entitled to exercise such option at the date of such cessation.
-
(b) If the Optionee who has been engaged in Investor Relations Activities shall cease to be employed to provide Investor Relations Activities for any reason (other than death), the Optionee may, but only within a reasonable period, as fixed by the board of directors, next succeeding the Optionee’s ceasing to be employed to provide Investor Relations Activities, exercise the Optionee’s option to the extent that the Optionee was entitled to exercise such option at the date of such cessation.
-
(c) Nothing contained in the Plan, nor in any option granted pursuant to the Plan, shall as such confer upon any Optionee any right with respect to continuance as a Director, Employee, Consultant or Management Company Employee of the Corporation or of any of its Affiliates.
12. Death of Optionee
In the event of the death of an Optionee, the Optionee’s option shall be exercisable only within one year next succeeding such death and then only:
-
(a) by the person or persons to whom the Optionee’s rights under the option shall pass by the Optionee’s will or the laws of descent and distribution; and
-
(b) to the extent that the Optionee was entitled to exercise the option at the date of the Optionee’s death.
-
24 -
13. Rights of Optionee
No person entitled to exercise any option granted under the Plan shall have any of the rights or privileges of a shareholder of the Corporation in respect of any Shares issuable upon exercise of such option until certificates representing such Shares shall have been issued.
14. Proceeds from Sale of Shares
The proceeds from sale of Shares issued upon the exercise of options shall be added to the general funds of the Corporation and shall thereafter be used from time to time for such corporate purposes as the board of directors may determine and direct.
15. Adjustments
In the event that the outstanding Shares of the Corporation are changed into or exchanged for a different number or kind of shares or other securities of the Corporation, or in the event that there is a reorganization, amalgamation, consolidation, subdivision, reclassification, dividend payable in capital stock or other change in the capital stock of the Corporation, then each Optionee shall thereafter upon the exercise of the option granted to him, be entitled to receive, in lieu of the number of Shares to which the Optionee was theretofore entitled upon such exercise, the kind and amount of shares or other securities or property which the Optionee would have been entitled to receive as a result of any such event if, on the effective date thereof, the Optionee had been the holder of the Shares to which he was theretofore entitled upon such exercise.
In the event the Corporation proposes to amalgamate, merge or consolidate with any other corporation (other than with a wholly-owned subsidiary of the Corporation) or to liquidate, dissolve or wind-up, or in the event an offer to purchase the Shares of the Corporation or any part thereof shall be made to all holders of Shares of the Corporation, the Corporation shall have the right, upon written notice thereof to each Optionee, to require the exercise of the option granted within the thirty (30) day period next following the date of such notice and to determine that upon the expiry of such thirty (30) day period, all rights of the Optionee to exercise same (to the extent not theretofore exercised) shall ipso facto terminate and cease to have any further force or effect whatsoever.
Notwithstanding the foregoing, any adjustment to options in accordance with this Section 15, other than in connection with a share consolidation or subdivision, must be subject to the prior acceptance of the Exchange, including adjustments related to an amalgamation, merger, arrangement, reorganization, spin-off, dividend or recapitalization.
16. Transferability
All benefits, rights and options accruing to any Optionee in accordance with the terms and conditions of the Plan shall not be transferable or assignable unless specifically provided herein. During the lifetime of an Optionee any benefits, rights and options may only be exercised by the Optionee.
17. Amendment and Termination of Plan
The board of directors may, at any time, suspend or terminate the Plan. The board may also at any time amend or revise the terms of the Plan subject to the Policies; provided that no such amendment or revision shall alter the terms of any options theretofore granted under the Plan.
18. Reduction of Exercise Price
If the Corporation agrees to amend any option agreement by reducing of the exercise price of an option or extending the term of an option, and if the Optionee is an Insider at the time of the amendment, such amendment shall be subject to disinterested shareholder approval in accordance with the Policies.
- 25 -
19. Necessary Approvals
The obligation of the Corporation to issue and deliver Shares in accordance with the Plan is subject to any approvals which may be required from any regulatory authority or stock exchange having jurisdiction over the securities of the Corporation. If any Shares cannot be issued to any Optionee for whatever reason, the obligation of the Corporation to issue such Shares shall terminate and any option exercise price paid to the Corporation will be returned to the Optionee.
20. Effective Date of Plan
The Plan has been adopted by the board of directors of the Corporation subject to the approval of the Exchange and, if so approved, the Plan shall become effective upon such approval being obtained, subject to disinterested shareholder approval being obtained in accordance with the Policies.
21. Interpretation
The Plan will be governed by and construed in accordance with the laws of Canada and of the Province of Alberta.