GRM Overseas Ltd. — AGM Information 2024

Sep 28, 2024

Date: September 28, 2024

To,

The General Manager, Listing Department, Bombay Stock Exchange Limited, P.J. Towers, Dalal Street, Mumbai – 400 001 Scrip Code: 531449	The Manager, Listing & Compliance Department The National Stock Exchange of India Limited Exchange Plaza, C-1, Block G, Bandra Kurla Complex, Bandra East, Mumbai – 400051 Symbol: GRMOVER

Subject: Proceedings of 30[th] Annual General Meeting (AGM) held on Saturday, September 28, 2024

Dear Sir/ Madam,

Pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 we would like to inform you that the Annual General Meeting (AGM) was held on Saturday, September 28, 2024 at 12:30 P.M (IST) through Video Conferencing (“VC”)/Other Audio Visual Means (“OAVM”).

Mr. Sachin Narang, Company Secretary & Compliance Officer welcomed all the Board of Directors, Shareholders and other stakeholders present in the meeting. He introduced the Board of Directors, Chief Financial Officer, Secretarial Auditor and Statutory Auditors of the company attending the meeting through video conferencing.

It was noted that the Chairman of the Audit Committee, the Nomination and Remuneration Committee and the Stakeholders’ Relationship Committee was present at the Meeting.

The requisite quorum being present, the Chairman called the Meeting to order. The AGM was conducted through VC/OAVM in compliance with the circulars issued by Ministry of Corporate Affairs and Securities and Exchange Board of India.

The Chairman welcome the members attending the meeting and delivered his speech on the operations of the company.

Further, Mr. Vedant Garg, Chief Financial Officer (CFO) of the Company delivered his speech on the financial highlights of the company during the previous year 2023-24 and shown gratitude for their continuous support.

After that Members who had registered themselves as speaker shareholders were invited to express their views. Mr. Atul Garg, Chairman and Managing Director and Mr. Vedant Garg, CFO of the company responded to various queries raised by the Members.

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The Company Secretary informed the members that pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Amendment Rules, 2015, the Company had extended the remote e-voting facility to the Members of the Company in respect of the businesses mentioned in the Notice of the AGM. The remote e- voting commenced on Wednesday, September 25, 2024 at 09:00 A.M and ended on Friday, September 27, 2024 at 05:00 P.M.

Further the members present in the meeting through Video Conferencing who had not done remote e-voting, were allowed to caste their votes using e-voting platform of NSDL. The E-voting would remain open for 30 minutes post conclusion of the AGM.

The Board of Directors has appointed Mr. Devesh Arora, Company Secretary and proprietor of Devesh Arora and Associates, as Scrutinizer of the meeting to scrutinize the voting process through electronic means (i.e remote e-voting and voting at the meeting through electronic voting system).

The following items of Business as set out in the Notice convening the AGM were considered and voted by the Members:

	S. No	Particular of Business	Nature of Resolution
	1	(A) Adoption of the Audited Standalone Financial Statements as at 31st March, 2024 and the Reports of Board of Directors and Auditors thereon; and (B) Adoption of the Consolidated Audited Financial Statements as at 31st March, 2024 and the Reports of Auditors thereon.	Ordinary Resolution
	2	Re-appointment of Retiring Director in place of Mrs. Mamta Garg (DIN: 05110727) who retires by rotation and being eligible offers herself for re-appointment.	Ordinary Resolution
	3	To Re-appoint Mr. Gautam Gupta (DIN: 08519079) as an Independent Director of the Company	Special Resolution

Thereafter, the Company Secretary thanked the members and other stakeholders for their continuous support and for attending the meeting.

The meeting was concluded at 01:18 P.M (IST). The voting results as required under Regulation 44(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 will be submitted separately.

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The above information will be available on the website of company at www.grmrice.com .

We request you to take the above information on record and acknowledge receipt of the same.

Thanking you,

Yours faithfully, For GRM Overseas Limited Digitally signed by Sachin Narang Sachin Narang Date: 2024.09.28 15:21:05 +05'30' Sachin Narang Company Secretary & Compliance Officer Membership No.: 65535

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