GRM Overseas Ltd. — AGM Information 2023

Sep 26, 2023

Date: 26.09.2023

To,

The General Manager The Manager BSE Limited National Stock Exchange of India Limited Corporate Relationship Department Listing Department Exchange Plaza Phiroze Jeejeebhoy Towers 5th Floor, Plot No. C-1, Block-G Dalal Street Bandra-Kurla Complex, Bandra(E) Mumbai- 400 001 Mumbai-400 051 BSE Scrip Code: 531449 NSE Scrip Code: GRMOVER

Subject: Proceedings of 29[th] Annual General Meeting held on Tuesday, 26[th] September, 2023

Dear Sir/ Madam,

Pursuant to Regulation 30 read with Part A of Schedule III of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we wish to inform you that 29[th ] Annual General Meeting (“AGM”) of the Members of GRM Overseas Limited (“the Company”) was held on Tuesday, 26[th] September, 2023 at 12:30 P.M. (IST) through Video Conferencing (VC)/ Other Audio-Visual Means. The Meeting was held in compliance with Circulars issued by the Ministry of Corporate Affairs (“MCA”) and Securities and Exchange Board of India (“SEBI”) from time to time and other applicable provisions.

Mr. Atul Garg, Chairman and Managing Director presided over the meeting, as the requisite quorum is present he called the meeting to order.

The Chairman introduced the Board of Directors, Chief Financial Officer, Company Secretary, Secretarial Auditor and Statutory Auditors attending the meeting through video conferencing.

The Chairman welcome the members attending the meeting and deliver his speech on the operations of the company.

Further, Mr. Vedant Garg, Chief Financial Officer of the company deliver his speech on the financial highlights of the company during the previous year 2022-23 and shown gratitude for their continuous support.

After that Members who had registered themselves as speaker shareholders were invited to express their views. Mr. Atul Garg, Chairman and Managing Director responded to various queries raised by the Members.

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The Company Secretary informed the members that pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Amendment Rules, 2015, the Company had extended the remote e-voting facility to the Members of the Company in respect of the businesses mentioned in the Notice of the AGM. The remote evoting commenced at 23[rd] September 2023 at 09:00 A.M. and ends on 25[th] September, 2023 at 05:00 P.M. Further the members present in the meeting through Video Conferencing who had not done remote e-voting, were allowed to caste their votes using e-voting platform of NSDL.

The Board of Directors has appointed Mr. Devesh Arora, Company Secretary and proprietor of Devesh Arora and Associates, as Scrutinizer of the meeting to scrutinize the voting process through electronic means (i.e remote e-voting and voting at the meeting through electronic voting system).

The Company Secretary further informed that the Auditors’ Report on Financial Statements and Secretarial Audit Report of the Company for the financial year ended March 31, 2023, did not contain any qualifications, observations or adverse remark. Accordingly, the Notice of AGM, Auditors report and annexures thereon taken as read.

The following items of Business as set out in the Notice convening the 29[th] AGM were considered and voted by the Members:

	S. No	Particular of Business	Nature of Resolution
	1	(A) Adoption of the Audited Standalone Financial Statements as at 31st March, 2023 and the Reports of Board of Directors and Auditors thereon; and (B) Adoption of the Consolidated Audited Financial Statements as at 31st March, 2023 and the Reports of Auditors thereon.	Ordinary Resolution
	2.	To Confirm the Payment of Interim Dividend for the year ended 31st March,2023	Ordinary Resolution
	3.	Re-appointment of RetiringDirector	OrdinaryResolution
	4.	To Appoint Statutory Auditors and to fix their remuneration and in this regard, to consider and if thought fit, to pass the following resolution as an Ordinary Resolution	Ordinary Resolution
	5.	To Approve Re-appointment of Mr. Atul Garg (DIN: 02380612)as ManagingDirector of the Company.	Ordinary Resolution
	6.	To Approve Re-appointment of Mrs. Mamta Garg (DIN: 05110727)as Executive Director of the Company.	Special Resolution
	7.	To Re-Appoint Mr. Raj Kumar Garg (DIN: 08213680) as an Independent Director of the Company.	Special Resolution

Thereafter, the Chairman thanked the members and other stakeholders for their continuous support and for attending the meeting. He further authorized Mr. Sachin Narang, Company Secretary to declare the voting results within the stipulated time in accordance with the provisions of the Act and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

The meeting was concluded at 01:14 P.M. The voting results as required under Regulation 44(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 will be submitted separately.

The above information will be available on the website of company at www.grmrice.com.

You are requested to kindly take the same on your record.

Thanking you.

Yours faithfully,

FOR GRM OVERSEAS LIMITED

Sachin Digitally signed by Sachin Narang DN: c=IN, st=Haryana, 2.5.4.20=3ecebb72f0be843c3e38a59abe0f59893616a3301074b6461f54d9a5a5810a0b, postalCode=132103, street=HOUSE -283,WARD 1,INSAR BAZAR,Panipat,Panipat,Panipat,Panipat, pseudonym=a4a4388956b40c38f982d2b341b23f3c, serialNumber=25d01b5a7a3673640cfa78418cff845388c0b990fe67a19485e26219be40c85f, title=5587, Narang o=Personal, cn=Sachin Narang Date: 2023.09.26 15:49:16 +05'30'

SACHIN NARANG COMPANY SECRETARY AND COMPLIANCE OFFICER M.NO: 65535

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