GRM Overseas Ltd. — AGM Information 2022

Sep 30, 2022

Date: 30.09.2022

To,

The General Manager BSE Limited Corporate Relationship Department Phiroze Jeejeebhoy Towers Dalal Street Mumbai- 400 001 BSE Scrip Code: 531449

The Manager National Stock Exchange of India Limited Listing Department Exchange Plaza 5th Floor, Plot No. C-1, Block-G Bandra-Kurla Complex, Bandra(E) Mumbai-400 051 NSE Scrip Code: GRMOVER

National Stock Exchange of India Limited

Sub: Submission of Summary of the proceedings of the 28th Annual General Meeting of GRM OVERSEAS LIMITED (“the Company”) held on September 30, 2022, pursuant to Schedule III read with Regulation 30 of the SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015

Dear Sir / Madam,

This is to inform you that the 28[th] Annual General Meeting of the Members of the Company (“the AGM”/”the Meeting”) was held on Friday, September 30, 2022 at 09:30 AM at Tivoli Grand Resort Hotel, GT Karnal Road, Alipur, Delhi 110036.

Mr. Atul Garg, Managing Director & Chairman presided over the Meeting and called the Meeting to order as requisite quorum was present.

Following Directors and officials were present in the meeting:

	S. No	Name	Designation
	1.	Mr. Atul Garg	Managing Director & Chairman
	2.	Mrs. Mamta Garg	Executive Director
	3.	Mr. Raj Kumar Garg	Independent Director, Chairperson of Audit Committee, Risk Management Committee, Nomination & Remuneration Committee, and Stakeholders Relationship Committee
	4.	Mr. Vedant Garg	Chief Financial Officer
	5.	Mr.Manish Kumar	Company Secretary
	6.	Mr. Sanjeev Dhar	CEO GRM Foodkraft Private Limited
	7.	Mr.Devesh Arora	Secretarial Auditor
	8.	Mr. Manish	Representative of Statutory Auditor

The Chairman welcomed all attending the Meeting and called the meeting to order as requisite quorum was present.

The Chairman delivered his speech on the operations, achievements & future outlook of the Company.

Further, Mr. Sanjeev Dhar, CEO of the subsidiary Company GRM Foodkraft Private Limited highlighted the GRM 2.0 ver of the Company and further prospects and Mr. Vedant Garg, CFO of the Company presented the financials highlights to the shareholders’ and shown gratitude for their continuous support.

After this the questions and answers session were conducted, the Chairman and the CFO answered the questions to the shareholders to their satisfaction.

The Company Secretary informed the Members that pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Amendment Rules, 2015, the Company had extended the remote e-voting facility to the Members of the Company in respect of the businesses mentioned in the Notice of the AGM. The remote evoting commenced at 27th September 2022 at 09:00 A.M. and ends on 29th September, 2022 at 05:00 P.M. Further, the Members present at the meeting and who could not cast their votes through remote e-voting, were provided the opportunity to cast their votes at the meeting through poll process.

Mr. Devesh Arora, Company Secretary of M/s Devesh Arora & Associates was appointed as scrutinizer by the Board of Directors for scrutinizing the remote e-voting and voting through poll at the Meeting. The Chairman further informed the Members that the Company has arranged for voting by poll at AGM on all the three (3) resolutions mentioned in the Notice of the Meeting. The Members were also informed by the Chairman that the result of Remote E-voting and voting through poll process at AGM, will be announced within 48 hours from the conclusion of the Meeting The voting results shall also be placed on the website of the Company and be intimated to National Securities Depository Limited and Stock Exchanges where the securities of the Company are listed. Further, a copy of the same shall also be placed on the Notice Board at the Registered Office and the Corporate Office of the Company.

The Chairman informed the members the Secretarial Auditor had one qualification in their report. The Chairman requested Company Secretary to read the qualification along with explanation of the Board as detailed in the Annual Report and to update the members about the status as on Date of AGM. The Company Secretary read the Secretarial Auditor qualification and explanation of the Board on the matter. Further, the Chairman also requested the members to take the Notice of AGM, Auditor Report and annexures thereon as read and the same was accepted by the Members.

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The following business, as mentioned at item no. 1 to item no. 3 in the Notice of AGM, were explained and 'Questions & Answers' session was opened for the members. The queries raised by the Members were satisfactorily responded.

	Sr. No. Particulars of Business	Sr. No. Particulars of Business	Nature of Resolution
	Ordinary Business
		Adoption of: a) the Audited Standalone Financial Statement of the Company for the financial year ended March 31, 2022 and the Reports of the Board of Directors and Auditors thereon; and b) b) the Audited Consolidated Financial Statement of the Company for the financial year ended March 31, 2022 and the Report of the Auditors thereon.	Ordinary Resolution
	2.	To confirm the payment of interim dividend on equity shares for the year ended March,31, 2022.	Ordinary Resolution
	3.	To consider appointment of a Director in place of Mr. Nipun Jain (DIN: 01075283) who retires by rotation and being eligible, offers herself for re-appointment.	Ordinary Resolution

Thereafter, the Chairman thanked the members for their continuous support and for attending and participating at the Meeting and requested the members to complete voting by poll for next 15 minutes. He further authorized Mr. Manish Kumar, Company Secretary to declare the voting results and place the results on the website of the Company in accordance with the provisions of the Act and Listing Regulations.

The meeting was concluded at 10:30 A.M. (including time of voting by poll).

The voting results shall be intimated to the stock exchanges separately

The above information will be available on the website of company at www.grmrice.com.

You are requested to take the above on your records and acknowledge the same.

Yours truly For GRM Overseas Limited

Digitally signed by MANISH MANISH KUMAR KUMAR Date: 2022.09.30 12:05:56 +05'30'

Manish Kumar General Counsel and Company Secretary M.No. F7990

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Annexure-A

The particulars for Re-Appointment of Retiring Director Mr. Nipun Jain are as under :

	Name	NipunJain(01075283)
	Reason for change viz. appointment, resignation, removal, death or otherwise;	Re-Appointment of Retiring Director
	Date of Appointment	14.08.2018
	Term of Appointment	Re-Appointed as a Director on the same Terms.
	Brief Profile	Mr. Nipun Jain has approximately 32 years of rich and versatile experience, which includes extensive experience in specialty. Mr. Nipun is also a Director with The Panipat Urban Cooperative Bank Ltd. for 10 years and associated with Youth Hostels Association of India since 15 years. Mr. Nipun have Expertise in Auditing, fund raising, corporate laws.
	Disclosure of relationships between Directors	NIL

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