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GREENVALE ENERGY LTD — AGM Information 2021
Nov 4, 2021
65015_rns_2021-11-04_b9aa01e5-c503-4c51-9bac-4047506f036c.pdf
AGM Information
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5 November 2021
Dear Shareholders,
2021 ANNUAL GENERAL MEETING AND IMPACT OF COVID-19 RESTRICTIONS
The 2021 Annual General Meeting is scheduled to be held on 7 December 2021 at 12.00 noon (AEDT) (Meeting). The Company is continuing to monitor the impact of the COVID-19 virus and is following advice of the Federal and State Governments. In light of the current circumstances and continued uncertainty on restrictions on gatherings, the Directors have made the decision to hold the meeting virtually. Accordingly, there will not be a physical location where shareholders can attend the Meeting in person.
In accordance with the Treasury Laws Amendment (2021 Measures No.1) Act 2021, the company will not be sending hard copies of the Notice of Meeting to shareholders unless a shareholder has requested a hard copy. The Notice of Meeting can be viewed and downloaded from the link set out below.
The Company strongly encourages shareholders to lodge a directed proxy form prior to the meeting. This can be done on-line as per link below or by mail or fax. Questions should also be submitted in advance of the Meeting. Such questions should be submitted to the Company Secretary at [email protected] . However, votes and questions may also be submitted during the Meeting.
Please find below links to important Meeting materials:
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Notice of meeting, Explanatory Memorandum and Voting instructions: https://greenvalemining.com/investors/announcements
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Lodging a directed proxy in advance of the meeting (must be lodged by12.00 noon (AEDT) 5 December 2021): https://linkmarketservices.com.au
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Attending the meeting on-line (opens for registration 30 minutes before commencement): https://meetings.linkgroup.com/GRVAGM21
If you have nominated an email address and have elected to receive electronic communications from the Company, you will also receive an email to your nominated email address with a link to an electronic copy of the Notice of Meeting and Explanatory Statement.
If you are unable to access the Notice of Meeting and Explanatory Memorandum online, please contact the Company Secretary, Alan Boys on +61 8 6215 0372 or via email at [email protected] .
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Greenvale Mining Limited I ABN 54 000 743 555 130 Stirling Highway, North Fremantle WA 6159 I Locked Bag 4, North Fremantle WA 6159 t:+61 8 62150372 | e: [email protected] | www.greenvalemining.com
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If it becomes necessary or appropriate to make alternate arrangements to those set out in the Company’s Notice of Meeting, the Company will notify shareholders accordingly via the Company’s website at www.greenvalemining.com and the Company’s ASX Announcements at www.asx.com.au .
This announcement is authorised for market release by the Board of Greenvale Mining Limited.
Yours faithfully,
Greenvale Mining Limited
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Alan Boys Company Secretary
G R E E N V A L E M I N I N G L I M I T E D I A B N 5 4 0 0 0 7 4 3 5 5 5
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GREENVALE MINING LIMITED ACN 000 743 555 NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Meeting will be held at:
TIME : 12.00 noon AEDT DATE : Tuesday, 7 December 2021
PLACE: The Annual General Meeting will be held as a virtual meeting, accessible to Shareholders via a live webcast. The online platform will include the facility for Shareholders to ask questions in relation to the business of the meeting. You can participate by logging in online at https://meetings.linkgroup.com/GRVAGM21
This Notice of Meeting should be read in its entirety. If any Shareholder is in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on +61412 043 175.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 12:00 noon (AEDT) on Sunday, 5 December 2021.
IMPORTANT INFORMATION
Time and place of Meeting
The Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 12.00 noon (AEDT) on 7 December 2021.
In light of the restrictions that have been introduced as a result of the COVID-19 pandemic, the Meeting will be held virtually and webcast live to Shareholders ( Virtual Meeting ).
Shareholders who attend the Virtual Meeting will be able to watch, listen, submit written questions and participate in all poll votes put to the Meeting.
If you wish to virtually attend the AGM (which will be broadcast as a live webinar), please pre-register in advance for the Virtual Meeting here:
https://meetings.linkgroup.com/GRVAGM21
After registering, you will receive a confirmation containing information on how to attend the Virtual Meeting on the day of the AGM.
Shareholders will be able to vote and ask questions at the Virtual Meeting.
Shareholders are also encouraged to submit questions in advance of the Meeting to the Company Secretary.
Questions must be submitted in writing to Alan Boys, Company Secretary at [email protected] at least 96 hours before the AGM.
The Company will also provide Shareholders with the opportunity to ask questions during the Meeting in respect to the formal items of business as well as general questions in respect to the Company and its business.
Your vote is important
The business of the Meeting affects your shareholding and your vote is important.
Glossary
Capitalised terms used in this document are defined in the Glossary.
Voting eligibility
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 12:00 noon (AEDT) on 5 December 2021.
Voting in person
Shareholders will have the opportunity to be present virtually via a live webcast and will be able to vote electronically via an online platform (including lodging a vote in real time and asking questions online).
You can access the platform at https://meetings.linkgroup.com/GRVAGM21 To log in, you will need your holder identifier (SRN or HIN) and postcode.
Voting will be available between the registration open of the Meeting 11.30 am on 7 December 2021 and the closure of voting as announced by the Chair during the Meeting.
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More information regarding online participation at the Meeting, including how to vote and ask questions, is available in the Virtual Meeting Online Guide. A copy of the Guide is available on the Company’s website and has been lodged with the ASX.
In accordance with Rule 60.3(3) of the Constitution, the Chair has determined that voting on all resolutions at the Meeting will be conducted by poll.
Voting by proxy
Shareholder may appoint a proxy online at www.linkmarketservces.com.au or by submitting a proxy form to the Share Registry. Please note that your proxy appointment needs to be received by no later than 12.00 noon (AEDT) on 5 December 2021.
Even if you plan to attend the Virtual Meeting, you are still encouraged to submit a directed proxy in advance of the Meeting so that your votes can still be counted if for any reason you cannot attend (for example, if there is an issue with your internet connection on the day of the Meeting). To log in, you will need your holder identifier (SRN or HIN) and postcode.
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has a right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints 2 proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
Shareholders and their proxies should be aware that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these matters are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on, the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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- if the proxy is not the chair, the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting; or
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
Questions at the Meeting
Shareholders will be able to submit written questions to the Company or the auditor in advance of the Meeting. Questions may be submitted online at https://meetings.linkgroup.com/GRVAGM21 . Questions should be submitted no later than 12.00 noon (AEDT) on 3 December 2021.
The Company will endeavour to address as many of the more frequently raised relevant questions as possible during the course of the Meeting. However, there may not be sufficient time available at the Meeting to address all of the questions raised. Please note that individual responses will not be sent to shareholders.
Shareholders and proxyholders will be given an opportunity to ask questions in real-time via the online platform https://meetings.linkgroup.com/GRVAGM21 .
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BUSINESS OF THE MEETING
AGENDA
1. FINANCIAL STATEMENTS AND REPORTS
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2021 together with the declaration of the Directors, the Director’s report, the Remuneration Report and the auditor’s report.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2021.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
A voting prohibition statement applies to this Resolution. Please see below.
3. RESOLUTION 2 – ELECTION OF DIRECTOR – MRS DAGMAR PARSONS
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 14.4 of the Constitution, Listing Rule 14.4 and for all other purposes, Mrs Dagmar Parsons, a Director who was appointed casually on 28 June 2021, retires, and being eligible, is elected as a Director.”
4. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR ELIAS KHOURI
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 14.2 of the Constitution, Listing Rule 14.4 and for all other purposes, Mr Elias Khouri, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
5. RESOLUTION 4 – APPROVAL OF 7.1A MANDATE
To consider and, if thought fit, to pass the following resolution as a special resolution :
“That, for the purposes of Listing Rule 7.1A and for all other purposes, approval is given for the Company to issue up to that number of Equity Securities equal to 10% of the issued capital of the Company at the time of issue, calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and otherwise on the terms and conditions set out in the Explanatory Statement.”
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6. RESOLUTION 5 – RATIFICATION OF PRIOR ISSUE OF OPTIONS – LISTING RULE 7.1
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of Listing Rule 7.4 and for all other purposes, Shareholders ratify the issue of 4,000,000 Options on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement applies to this Resolution. Please see below.
7. RESOLUTION 6 – ADOPTION OF INCENTIVE PERFORMANCE RIGHTS AND OPTIONS PLAN
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
“That, for the purposes of Listing Rule 7.2 (Exception 13(b)) and for all other purposes, approval is given for the Company to adopt an employee incentive scheme titled “Incentive Performance Rights and Options Plan” and for the issue of securities under that Updated Plan, on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement and voting prohibition statement applies to this Resolution. Please see below.
8. RESOLUTION 7 – ISSUE OF INCENTIVE PERFORMANCE RIGHTS TO DIRECTOR – MR ANTHONY LEIBOWITZ
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
“That, subject to the passing of Resolution 6, for the purposes of section 195(4) and section 208 of the Corporations Act, Listing Rule 10.14 and for all other purposes, approval is given for the Company to issue 5,000,000 Performance Rights to Mr Anthony Leibowitz (or their nominee) under the Incentive Performance Rights Plan on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement and voting prohibition statement applies to this Resolution. Please see below.
9. RESOLUTION 8 – ISSUE OF INCENTIVE PERFORMANCE RIGHTS TO DIRECTOR – MR ELIAS KHOURI
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
“That, subject to the passing of Resolutions 3 and 6, or the purposes of section 195(4) and section 208 of the Corporations Act, Listing Rule 10.14 and for all other purposes, approval is given for the Company to issue 3,000,000 Performance Rights to Mr Elias Khouri (or their nominee) under the Incentive Performance Rights Plan on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement and voting prohibition statement applies to this Resolution. Please see below.
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10. RESOLUTION 9 – ISSUE OF INCENTIVE PERFORMANCE RIGHTS TO DIRECTOR – MRS DAGMAR PARSONS
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
“That, subject to the passing of Resolutions 2 and 6, for the purposes of section 195(4) and section 208 of the Corporations Act, Listing Rule 10.14 and for all other purposes, approval is given for the Company to issue 2,000,000 Performance Rights to Mrs Dagmar Parsons (or their nominee) under the Incentive Performance Rights Plan on the terms and conditions set out in the Explanatory Statement.”
A voting exclusion statement and voting prohibition statement applies to this Resolution. Please see below.
Dated: 5 November 2021
By order of the Board
Alan Boys Company Secretary
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Voting Prohibition Statements
| Resolution 1 – Adoption of Remuneration Report |
A vote on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons: (a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or (b) a Closely Related Party of such a member. However, a person (thevoter) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either: (a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or (b) the voter is the Chair and the appointment of the Chair as proxy: (i) does not specify the way the proxy is to vote on this Resolution; and (ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel. |
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| Resolution 6 – Adoption of Incentive Performance Rights and Options Plan |
A person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if: (a) the proxy is either: (i) a member of the Key Management Personnel; or (ii) a Closely Related Party of such a member; and (b) the appointment does not specify the way the proxy is to vote on this Resolution. However, the above prohibition does not apply if: (a) the proxy is the Chair; and (b) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel. |
| Resolutions 7, 8 and 9 – Issue of Incentive Performance Rights to Directors |
In accordance with section 224 of the Corporations Act, a vote on this Resolution must not be cast (in any capacity) by or on behalf of a related party of the Company to whom the Resolution would permit a financial benefit to be given, or an associate of such a related party (Resolution 7 to 9 Excluded Party). However, the above prohibition does not apply if the vote is cast by a person as proxy appointed by writing that specifies how the proxy is to vote on the Resolution and it is not cast on behalf of a Resolution 7 to 9 Excluded Party. In accordance with section 250BD of the Corporations Act, a person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if: (a) the proxy is either: (i) a member of the Key Management Personnel; or (ii) a Closely Related Party of such a member; and (b) the appointment does not specify the way the proxy is to vote on this Resolution. Provided the Chair is not a Resolution 7 to 9 Excluded Party, the above prohibition does not apply if: (a) the proxy is the Chair; and (b) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel. |
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Voting Exclusion Statements
In accordance with Listing Rule 14.11, the Company will disregard any votes cast in favour of the resolution set out below by or on behalf of the following persons:
| Resolution 5 – Ratification of prior issue of Options |
A person who participated in the issue or is a counterparty to the agreement being approved or an associate of that person or those persons. |
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| Resolution 6 – Adoption of Incentive Performance Rights and Options Plan |
A person who is eligible to participate in the employee incentive scheme or an associate of that person or persons. |
| Resolutions 7, 8 and 9 – Issue of Incentive Performance Rights to Directors |
Any person referred to in Listing Rule 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the employee incentive scheme in question (including Mr Anthony Leibowitz, Mr Elias Khouri and Mrs Dagmar Parsons) or an associate of that person or those persons. |
However, this does not apply to a vote cast in favour of the Resolution by:
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(a) a person as a proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with the directions given to the proxy or attorney to vote on the Resolution in that way; or
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(b) the Chair as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with a direction given to the Chair to vote on the Resolution as the Chair decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the resolution; and
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(ii) the holder votes on the resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Corporations Act, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2021 together with the declaration of the Directors, the Directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at https://greenvalemining.com.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company.
The remuneration report sets out the company’s remuneration arrangements for the directors and senior management of the company. The remuneration report is part of the directors’ report contained in the annual financial report of the company for a financial year.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
2.2
Voting consequences
A company is required to put to its shareholders a resolution proposing the calling of another meeting of shareholders to consider the appointment of directors of the company ( Spill Resolution ) if, at consecutive annual general meetings, at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report and at the first of those annual general meetings a Spill Resolution was not put to vote. If required, the Spill Resolution must be put to vote at the second of those annual general meetings.
If more than 50% of votes cast are in favour of the Spill Resolution, the company must convene a shareholder meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the most recent financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
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2.3 Previous voting results
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
3. RESOLUTION 2 – ELECTION OF DIRECTOR – MRS DAGMAR PARSONS
3.1 General
The Constitution allows the Directors to appoint at any time a person to be a Director either to fill a casual vacancy or as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Pursuant to the Constitution and Listing Rule 14.4, any Director so appointed holds office only until the next annual general meeting and is then eligible for election by Shareholders but shall not be taken into account in determining the Directors who are to retire by rotation (if any) at that meeting.
Mrs Dagmar Parsons, having been appointed by other Directors on 28 June 2021 in accordance with the Constitution, will retire in accordance with the Constitution and Listing Rule 14.4 and being eligible, seeks election from Shareholders.
3.2 Qualifications and other material directorships
Mrs Parsons is a mechanical engineer with over 25 years’ experience in the mining and oil & gas sectors across a wide range of functions including strategic and business development, planning, project evaluation and optimisation, risk management and mergers and acquisitions.
These included senior executive roles with Worley Parsons, AECOM and Downer, both within Australia and internationally. Now based in New South Wales, Mrs Parsons was previously a resident of Queensland for several years and, during this time, was heavily involved in the resource sector in that state.
She is currently Non-Executive Chair of Advanced Braking Technology Limited (ASX: ABV), Managing Director of Rail Safety Systems Pty Ltd and is a NonExecutive Director of Transport Safety Systems Group Limited.
Mrs Parsons holds a Master’s Degree in Mechanical Engineering from Rhineland Westfalia Technical University, Aachen, Germany, an MBA from Deakin University and is a graduate member of the Australian Institute of Company Directors.
3.3
Independence
Mrs Parsons has no interests, position or relationship that might influence, or reasonably be perceived to influence, in a material respect her capacity to bring an independent judgement to bear on issues before the Board and to act in the best interest of the Company as a whole rather than in the interests of an individual security holder or other party.
If elected the Board considers that Mrs Parsons will be an independent Director.
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3.4 Other material information
The Company conducts appropriate checks on the background and experience of candidates before their appointment to the Board. These include checks as to a person’s experience, educational qualifications, character, criminal record and bankruptcy history. The Company undertook such checks prior to the appointment of Mrs Parsons.
Mrs Parsons has confirmed that she considers she will have sufficient time to fulfil her responsibilities as a Non-Executive Director of the Company and does not consider that any other commitment will interfere with her availability to perform her duties as a Non-Executive Director of the Company.
3.5 Board recommendation
The Board has reviewed Mrs Parsons’ performance since her appointment to the Board and considers that Mrs Parsons’ skills and experience will continue to enhance the Board’s ability to perform its role. Accordingly, the Board supports the election of Mrs Parsons and recommends that Shareholders vote in favour of Resolution 2.
4. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR ELIAS KHOURI
4.1 General
Listing Rule 14.4 and clause 14.2 of the Constitution provide that, other than a managing director, a director of an entity must not hold office (without reelection) past the third annual general meeting following the director’s appointment or 3 years, whichever is the longer. However, where there is more than one managing director, only one is entitled to be exempt from this rotation requirement.
Mr Elias Khouri, who has served as a Director since 7 Febuary 2011, and was last re-elected on 23 November 2018, retires by rotation and seeks re-election.
4.2
Qualifications and other material directorships
Mr Khouri has been involved in international financial equity markets since 1987 through his involvement in a wide range of companies listed on the ASX, AIM, TSX, NYSE, NASDAQ, and/or the Frankfurt Stock Exchange.
Mr Khouri has had extensive experience in the equity markets he has developed expertise in the corporate finance, advisory, capital raisings, joint venture and farm-in negotiations for both listed and unlisted companies. Mr Khouri has also provided advisory services to a number of companies across a breadth of industries ranging from bio-technology, funds management, telecommunications, media and entertainment, and the mining industry.
Mr Khouri does not currently hold other directorships with any ASX listed companies.
4.3
Independence
If re-elected the Board does not consider that Mr Khouri will be an independent Director.
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4.4 Board recommendation
The Board has reviewed Mr Khouri’s performance since his appointment to the Board and considers that Mr Khouri’s skills and experience will continue to enhance the Board’s ability to perform its role. Accordingly, the Board supports the re-election of Mr Khouri and recommends that Shareholders vote in favour of Resolution 3.
5. RESOLUTION 4 – APPROVAL OF 7.1A MANDATE
5.1 General
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of Equity Securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary securities it had on issue at the start of that period.
However, under Listing Rule 7.1A, an eligible entity may seek shareholder approval by way of a special resolution passed at its annual general meeting to increase this 15% limit by an extra 10% to 25% ( 7.1A Mandate ).
An ‘eligible entity’ means an entity which is not included in the S&P/ASX 300 Index and has a market capitalisation of $300,000,000 or less. The Company is an eligible entity for these purposes.
As at the date of this Notice, the Company is an eligible entity as it is not included in the S&P/ASX 300 Index and has a current market capitalisation of $129,007,068 (based on the number of Shares on issue and the closing price of Shares on the ASX on 7 October 2021.
Resolution 4 seeks Shareholder approval by way of special resolution for the Company to have the additional 10% placement capacity provided for in Listing Rule 7.1A to issue Equity Securities without Shareholder approval.
If Resolution 4 is passed, the Company will be able to issue Equity Securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A without any further Shareholder approval.
If Resolution 4 is not passed, the Company will not be able to access the additional 10% capacity to issue Equity Securities without Shareholder approval under Listing Rule 7.1A and will remain subject to the 15% limit on issuing Equity Securities without Shareholder approval set out in Listing Rule 7.1.
5.2 Technical information required by Listing Rule 7.1A
Pursuant to and in accordance with Listing Rule 7.3A, the information below is provided in relation to Resolution 4:
(a) Period for which the 7.1A Mandate is valid
The 7.1A Mandate will commence on the date of the Meeting and expire on the first to occur of the following:
(i) the date that is 12 months after the date of this Meeting;
(ii) the time and date of the Company’s next annual general meeting; and
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- (iii) the time and date of approval by Shareholders of any transaction under Listing Rule 11.1.2 (a significant change in the nature or scale of activities) or Listing Rule 11.2 (disposal of the main undertaking).
(b) Minimum price
Any Equity Securities issued under the 7.1A Mandate must be in an existing quoted class of Equity Securities and be issued at a minimum price of 75% of the volume weighted average price of Equity Securities in that class, calculated over the 15 trading days on which trades in that class were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed by the entity and the recipient of the Equity Securities; or
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(ii) if the Equity Securities are not issued within 10 trading days of the date in Section 5.2(b)(i), the date on which the Equity Securities are issued.
(c)
Use of funds raised under the 7.1A Mandate
The Company intends to use funds raised from issues of Equity Securities under the 7.1A Mandate for the acquisition of new assets or investments (including expense associated with such acquisition), continued exploration and feasibility study expenditure on the Company’s current assets and/or general working capital
(d)
Risk of Economic and Voting Dilution
Any issue of Equity Securities under the 7.1A Mandate will dilute the interests of Shareholders who do not receive any Shares under the issue.
If Resolution 4 is approved by Shareholders and the Company issues the maximum number of Equity Securities available under the 7.1A Mandate, the economic and voting dilution of existing Shares would be as shown in the table below.
The table below shows the dilution of existing Shareholders calculated in accordance with the formula outlined in Listing Rule 7.1A.2, on the basis of the closing market price of Shares and the number of Equity Securities on issue or proposed to be issued as at 7 October 2021.
The table also shows the voting dilution impact where the number of Shares on issue (Variable A in the formula) changes and the economic dilution where there are changes in the issue price of Shares issued under the 7.1A Mandate.
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| Dilution | Dilution | ||||
|---|---|---|---|---|---|
| Number of Shares on Issue (Variable A in Listing Rule 7.1A.2) |
Shares issued – 10% voting dilution |
Issue Price | |||
| $0.163 | $0.325 | $0.488 | |||
| 50% decrease |
Issue Price | 50% increase |
|||
| Funds Raised | |||||
| Current | 396,944,826 | 39,694,482 | $6,450,353 | $12,900,707 | $19,351,060 |
| 50% increase |
595,417,239 | 59,541,723 | $9,675,530 | $19,351,060 | $29,026,590 |
| 100% increase |
793,889,652 | 79,388,965 | $12,900,707 | $25,801,414 | $3,702,121 |
*The number of Shares on issue (Variable A in the formula) could increase as a result of the issue of Shares that do not require Shareholder approval (such as under a prorata rights issue or scrip issued under a takeover offer) or that are issued with Shareholder approval under Listing Rule 7.1.
The table above uses the following assumptions:
-
There are currently 396,944,826 Shares on issue as at the date of this Notice of Meeting.
-
The issue price set out above is the closing market price of the Shares on the ASX on 7 October 2021 being $0.325.
-
The Company issues the maximum possible number of Equity Securities under the 7.1A Mandate.
-
The Company has not issued any Equity Securities in the 12 months prior to the Meeting that were not issued under an exception in Listing Rule 7.2 or with approval under Listing Rule 7.1.
-
The issue of Equity Securities under the 7.1A Mandate consists only of Shares. It is assumed that no Options are exercised into Shares before the date of issue of the Equity Securities. If the issue of Equity Securities includes quoted Options, it is assumed that those quoted Options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
-
The calculations above do not show the dilution that any one particular Shareholder will be subject to. All Shareholders should consider the dilution caused to their own shareholding depending on their specific circumstances.
-
This table does not set out any dilution pursuant to approvals under Listing Rule 7.1 unless otherwise disclosed.
-
The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
-
The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 7.1A Mandate, based on that Shareholder’s holding at the date of the Meeting.
Shareholders should note that there is a risk that:
-
(i) the market price for the Company’s Shares may be significantly lower on the issue date than on the date of the Meeting; and
-
(ii) the Shares may be issued at a price that is at a discount to the market price for those Shares on the date of issue.
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(e) Allocation policy under the 7.1A Mandate
The recipients of the Equity Securities to be issued under the 7.1A Mandate have not yet been determined. However, the recipients of Equity Securities could consist of current Shareholders or new investors (or both), none of whom will be related parties of the Company.
The Company will determine the recipients at the time of the issue under the 7.1A Mandate, having regard to the following factors:
-
(i) the purpose of the issue;
-
(ii) alternative methods for raising funds available to the Company at that time, including, but not limited to, an entitlement issue, share purchase plan, placement or other offer where existing Shareholders may participate;
-
(iii) the effect of the issue of the Equity Securities on the control of the Company;
-
(iv) the circumstances of the Company, including, but not limited to, the financial position and solvency of the Company;
-
(v) prevailing market conditions; and
-
(vi) advice from corporate, financial and broking advisers (if applicable).
-
(f) Previous approval under Listing Rule 7.1A
The Company previously obtained approval from its Shareholders pursuant to Listing Rule 7.1A at its annual general meeting held on 27 November 2020 ( Previous Approval ).
During the 12 month period preceding the date of the Meeting, being on and from 7 December 2020, the Company has not issued any Equity Securities pursuant to the Previous Approval.
5.3 Voting Exclusion Statement
As at the date of this Notice, the Company is not proposing to make an issue of Equity Securities under Listing Rule 7.1A. Accordingly, a voting exclusion statement is not included in this Notice.
6. RESOLUTION 5 – RATIFICATION OF PRIOR ISSUE OF LEAD MANAGER OPTIONS
6.1 General
On 26 April 2021, the Company announced that it had undertaken a $3,000,000 placement to strategic institutional investors ( Placement ).
Evolution Capital Advisors Pty Ltd acted as lead manager for the Placement and received a fee of 6% of the total funds raised under the Placement, satisfied by the issue of 900,000 shares at an issue price of $0.20, as well as the grant of 4,000,000 unlisted options with an exercise price of $0.35 and an expiry date of two years from the date of issue of the Placement shares.
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Resolution 5 seeks Shareholder ratification pursuant to Listing Rule 7.4 for the issue of the 4,000,000 unlisted options issued to Evolution Capital Advisors Pty Ltd by the Company, on 30 April 2021( Lead Manager Options ).
6.2 Listing Rule 7.1
As summarised in Section 5.1 above, Listing Rule 7.1 limits the amount of equity securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary securities it had on issue at the start of that 12 month period.
The issue of the Lead Manager Options does not fit within any of the exceptions set out in Listing Rule 7.2 and, as it has not yet been approved by Shareholders, it effectively uses up part of the 15% limit in Listing Rule 7.1, reducing the Company’s capacity to issue further equity securities without Shareholder approval under Listing Rule 7.1 for the 12 month period following the date of issue of the Lead Manager Options.
Listing Rule 7.4 allows the shareholders of a listed company to approve an issue of equity securities after it has been made or agreed to be made. If they do, the issue is taken to have been approved under Listing Rule 7.1 and so does not reduce the company’s capacity to issue further equity securities without shareholder approval under that rule.
The Company wishes to retain as much flexibility as possible to issue additional equity securities in the future without having to obtain Shareholder approval for such issues under Listing Rule 7.1. Accordingly, the Company is seeking Shareholder ratification pursuant to Listing Rule 7.4 for the issue of the Lead Manager Options.
6.3 Technical information required by Listing Rule 14.1A
If Resolution 5 is passed, the Lead Manager Options will be excluded in calculating the Company’s 15% limit in Listing Rule 7.1, effectively increasing the number of equity securities the Company can issue without Shareholder approval over the 12 month period following the date of issue of the Lead Manager Options.
If Resolution 5 is not passed, the Lead Manager Options will be included in calculating the Company’s combined 15% limit in Listing Rule 7.1, effectively decreasing the number of equity securities that the Company can issue without Shareholder approval over the 12 month period following the date of issue of the Lead Manager Options.
It is noted that the Company’s ability to utilise the additional 10% capacity provided for in Listing Rule 7.1A for issues of equity securities following this Meeting remains conditional on Resolution 4 being passed at this Meeting.
6.4 Technical information required by Listing Rule 7.5
Pursuant to and in accordance with Listing Rule 7.5, the following information is provided in relation to Resolution 5:
-
(a) the Lead Manager Options were issued to Evolution Capital Advisors Pty Ltd;
-
(b) in accordance with paragraph 7.4 of ASX Guidance Note 21, the Company confirms that none of the recipients were:
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-
(i) related parties of the Company, members of the Company’s Key Management Personnel, substantial holders of the Company, advisers of the Company or an associate of any of these parties; and
-
(ii) issued more than 1% of the issued capital of the Company;
-
(c) 4,000,000 Lead Manager Options were issued and the Lead Manager Options were issued on the terms and conditions set out in Schedule A;
-
(d)
-
the Lead Manager Options were issued on 30 April 2021;
-
(e) the Lead Manager Options were issued at a nil issue price, in consideration for Evolution Capital Advisors Pty Ltd providing lead manager services to the Company in relation to the Placement. The Company has not and will not receive any other consideration for the issue of the Lead Manager Options (other than in respect of funds received on exercise of the Lead Manager Options);
-
(f) the purpose of the issue of the Lead Manager Options was to satisfy the Company’s obligations in relation to fees payable to Evolution Capital Advisors Pty Ltd for providing lead manager services to the Company in relation to the Placement; and
-
(g) The Lead Manager Options were issued to Evolution Capital Advisors Pty Ltd under the Lead Manager Mandate. A summary of the material terms of the Lead Manager Mandate is set out in Schedule B.
7. RESOLUTION 6 – ADOPTION OF INCENTIVE PERFORMANCE RIGHTS AND OPTIONS PLAN
7.1 General
Resolution 6 seeks Shareholder approval for the re-adoption of the Company’s employee incentive scheme titled “Incentive Performance Rights and Options Plan” ( Plan ) and for the issue of Performance Rights and Options under the Plan in accordance with Listing Rule 7.2 (Exception 13(b)).
The Company adopted the Plan at a general meeting held on 23 March 2021. The Company is seeking approval for adoption of the Plan pursuant to Resolution 9 primarily for the purpose of increasing the maximum number of Securities that may be issued under the Plan (refer to Section 7.3 (b) and (c) below). No amendments are proposed to be made to the terms of the Plan adopted on 23 March 2021.
The objective of the Plan is to attract, motivate and retain key employees. The Company considers that the adoption of the Plan and the future issue of Performance Rights or Options under the Plan will provide selected employees with the opportunity to participate in the future growth of the Company.
As summarised in Section 5.1 above, Listing Rule 7.1 limits the amount of equity securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary shares it had on issue at the start of that period.
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7.2 Listing Rule 7.2 (Exception 13(b))
Listing Rule 7.2 (Exception 13(b)) provides that Listing Rule 7.1 does not apply to an issue of securities under an employee incentive scheme if, within three years before the date of issue of the securities, the holders of the entity’s ordinary securities have approved the issue of equity securities under the scheme as exception to Listing Rule 7.1.
Exception 13(b) is only available if and to the extent that the number of equity securities issued under the scheme does not exceed the maximum number set out in the entity’s notice of meeting dispatched to shareholders in respect of the meeting at which shareholder approval was obtained pursuant to Listing Rule 7.2 (Exception 13(b)). Exception 13(b) also ceases to be available if there is a material change to the terms of the scheme from those set out in the notice of meeting.
If Resolution 6 is passed, the Company will be able to issue Performance Rights and Options under the Plan to eligible participants over a period of 3 years. The issue of any Performance Rights or Options to eligible participants under the Plan (up to the maximum number of Securities stated in Section 7.3(c) below) will be excluded from the calculation of the number of equity securities that the Company can issue without Shareholder approval under Listing Rule 7.1.
For the avoidance of doubt, the Company must seek Shareholder approval under Listing Rule 10.14 in respect of any future issues of Performance Rights or Options under the Plan to a related party or a person whose relationship with the company or the related party is, in ASX’s opinion, such that approval should be obtained.
If Resolution 6 is not passed, the Company will be able to proceed with the issue of Performance Rights and Options under the Plan to eligible participants, but any issues of Performance Rights or Options will reduce, to that extent, the Company’s capacity to issue equity securities without Shareholder approval under Listing Rule 7.1 for the 12 month period following the issue of the Performance Rights or Options.
7.3 Technical information required by Listing Rule 7.2 (Exception 13)
Pursuant to and in accordance with Listing Rule 7.2 (Exception 13), the following information is provided in relation to Resolution 6:
-
(a) a summary of the key terms and conditions of the Plan is set out in Schedule E;
-
(b) since the Plan was approved by Shareholders on 23 March 2021, the Company has previously issued:
-
(i) 15,000,000 Performance Rights to Neil Biddle; and
-
(ii) 9,800,000 Performance Rights to management and staff,
a total of 24,800,000 Performance Rights; and
- (c) the maximum number of Securities proposed to be issued under the Plan following Shareholder approval of Resolution 6, is 25,200,000 Securities, which will include the securities proposed to be issued under Resolutions 7 to 9 (inclusive). It is not envisaged that the maximum number of Securities for which approval is sought will be issued immediately.
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8. RESOLUTIONS 7 TO 9 – ISSUE OF INCENTIVE PERFORMANCE RIGHTS TO DIRECTORS
8.1 General
The Company has agreed, subject to obtaining Shareholder approval, to issue an aggregate of 10,000,000 Performance Rights to the following Directors (or their nominees):
-
(a) 5,000,000 Class 5 Performance Rights to Mr Anthony Leibowitz (or their nominee);
-
(b) 3,000,000 Class 5 Performance Rights to Mr Elias Khouri (or their nominee); and
-
(c) 2,000,000 Class 4 Performance Rights to Mrs Dagmar Parsons (or their nominee) (subject to the passing of Resolution 2);
(together, the Related Parties ), pursuant to the Company’s Incentive Performance Rights and Options Plan and on the terms and conditions set out below ( Incentive Performance Rights ). The issue of the Incentive Performance Rights to the Related Parties is subject to Shareholders approving the re-adoption of the Plan under Resolution 6.
8.2 Chapter 2E of the Corporations Act
Chapter 2E of the Corporations Act requires that for a public company, or an entity that the public company controls, to give a financial benefit to a related party of the public company, the public company or entity must:
-
(a) obtain the approval of the public company’s members in the manner set out in sections 217 to 227 of the Corporations Act; and
-
(b) give the benefit within 15 months following such approval,
unless the giving of the financial benefit falls within an exception set out in sections 210 to 216 of the Corporations Act.
The issue of the Incentive Performance Rights to the Related Parties constitutes giving a financial benefit and each of the Related Parties is a related party of the Company by virtue of being a Director.
As the Incentive Performance Rights are proposed to be issued to all of the Directors other than Neil Biddle, the “non-interested director,” the Directors are unable to form a quorum to consider whether one of the exceptions set out in sections 210 to 216 of the Corporations Act applies to the issue of the Incentive Performance Rights. Accordingly, Shareholder approval for the issue of Incentive Performance Rights to the Related Parties is sought in accordance with Chapter 2E of the Corporations Act.
8.3
Listing Rule 10.14
Listing Rule 10.14 provides that an entity must not permit any of the following persons to acquire equity securities under an employee incentive scheme without the approval of the holders of its ordinary securities:
10.14.1 a director of the entity;
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-
10.14.2 an associate of a director of the entity; or
-
10.14.3 a person whose relationship with the entity or a person referred to in Listing Rules 10.14.1 to 10.14.2 is such that, in ASX’s opinion, the acquisition should be approved by security holders.
The issue of Incentive Performance Rights to the Related Parties falls within Listing Rule 10.14.1 and therefore requires the approval of Shareholders under Listing Rule 10.14.
Resolutions 7 to 9 seek the required Shareholder approval for the issue of the Incentive Performance Rights under and for the purposes of Chapter 2E of the Corporations Act and Listing Rule 10.14.
8.4 Technical information required by Listing Rule 14.1A
If Resolutions 7 to 9 are passed, the Company will be able to proceed with the issue of the Incentive Performance Rights to the Related Parties under the current Plan within three years after the date of the Meeting (or such later date as permitted by any ASX waiver or modification of the Listing Rules). As approval pursuant to Listing Rule 7.1 is not required for the issue of the Incentive Performance Rights (because approval is being obtained under Listing Rule 10.14), the issue of the Incentive Performance Rights will not use up any of the Company’s 15% annual placement capacity.
If Resolution 7 to 9 are not passed, the Company will not be able to proceed with the issue of the Incentive Performance Rights to the Related Parties under the Plan and will be required to seek other ways to remunerate Directors.
8.5 Technical information required by Listing Rule 10.15 and section 219 of the Corporations Act
Pursuant to and in accordance with the requirements of Listing Rule 10.15 and section 219 of the Corporations Act, the following information is provided in relation to Resolutions 7 to 9:
-
(a) the Incentive Performance Rights will be issued to the following persons:
-
(i) Mr Anthony Leibowitz (or their nominee) pursuant to Resolution 7;
-
(ii) Mr Elias Khouri (or their nominee) pursuant to Resolution 8; and
-
(iii) Mrs Dagmar Parsons (or their nominee) pursuant to Resolution 9, each of whom falls within the category set out in Listing Rule 10.14.1 by virtue of being a Director;
-
(b) the maximum number of Incentive Performance Rights to be issued to the Related Parties, or their nominees (being the nature of the financial benefit proposed to be given) is 10,000,000 comprising:
-
(i) 5,000,000 Class 5 Incentive Performance Rights to Mr Anthony Leibowitz (or their nominee) pursuant to Resolution 7;
-
(ii) 3,000,000 Class 5 Incentive Performance Rights to Mr Elias Khouri (or their nominee) pursuant to Resolution 8; and
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-
(iii) 2,000,000 Class 4 Incentive Performance Rights to Mrs Dagmar Parsons (or their nominee) pursuant to Resolution 9;
-
(c) Since the Plan was adopted on 23 March 2021, 15,000,000 Performance Rights have previously been issued to Director Neil Biddle and a further 9,800,000 issued to management and staff, a total of 24,8000,000 Performance Rights, all for nil cash consideration. Pursuant to Resolution 6, the Company is seeking to Shareholder approval to readopt the Plan and increase the number of Securities that may be issued under the Plan following that approval to a further 25,200,000 Securities;
-
(d) a summary of the material terms and conditions of the Incentive Performance Rights is set out in Schedule C;
-
(e) the Incentive Performance Rights are unquoted securities. The Company has chosen to issue Incentive Performance Rights to the Related Parties for the following reasons:
-
(i) the Incentive Performance Rights are unquoted, therefore, the issue of the Incentive Performance Rights has no immediate dilutionary impact on Shareholders;
-
(ii) the milestones attaching to the Incentive Performance Rights will align the interests of the Related Parties with those of Shareholders; and
-
(iii) it is not considered that there are any significant opportunity costs to the Company or benefits foregone by the Company in issuing the Incentive Performance Rights on the terms proposed;
-
(f) the number of Incentive Performance Rights to be issued to each of the Related Parties has been determined based upon a consideration of:
-
(i) current market standards and/or practices of other ASX listed companies of a similar size and stage of development to the Company;
-
(ii) the remuneration of the Related Parties; and
-
(iii) incentives to attract and retain the service of the Related Parties who have appropriate knowledge and expertise, while maintaining the Company’s cash reserves.
The Company does not consider that there are any significant opportunity costs to the Company or benefits foregone by the Company in issuing the Incentive Performance Rights upon the terms proposed;
- (g) the total remuneration package for each of the Related Parties for the previous financial year and the proposed total remuneration package for the current financial year are set out below:
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| Related Party | Current Financial Year ($) |
Previous Financial Year ($) |
|---|---|---|
| Anthony Leibowitz | 1,337,1051 | 97,6672 |
| Elias Khouri | 790,2633 | 204,0004 |
| Dagmar Parsons | 553,3925 | nil |
Notes:
-
Comprising Directors’ fees of $120,000 and share-based payments of $1,217,105 (being the value of the proposed Incentive Performance Rights).
-
Part year only from 7 September 2020 to 30 June 2021.
-
Comprising Directors’ fees of $60,000 and share- based payments of $730,263, being the value of the proposed Incentive Performance Rights
-
Comprising Directors’ fees/salary of $204,000, which includes a bonus of $150,000 approved at the General Meeting held on 10 August 2020.
-
Comprising Directors’ fees of $60,500, superannuation benefits of $6,050 and share-based payments of $486,482, being the value of the proposed Incentive Performance Rights.
-
(h) the value of the Incentive Performance Rights and the pricing methodology is set out in Schedule D;
-
(i) the Incentive Performance Rights will be issued to the Related Parties no later than 3 years after the date of the Meeting (or such later date as permitted by any ASX waiver or modification of the Listing Rules) and it is anticipated the Incentive Performance Rights will be issued on one date;
-
(j) the issue price of the Incentive Performance Rights will be nil, as such no funds will be raised from the issue of the Incentive Performance Rights;
-
(k) the purpose of the issue of the Incentive Performance Rights is to provide a performance linked incentive component in the remuneration package for the Related Parties to align the interests of the Related Parties with those of Shareholders, to motivate and reward the performance of the Related Parties in their roles as Directors and to provide a cost effective way from the Company to remunerate the Related Parties, which will allow the Company to spend a greater proportion of its cash reserves on its operations than it would if alternative cash forms of remuneration were given to the Related Parties;
-
(l) a summary of the material terms and conditions of the Plan is set out in Schedule E;
-
(m) no loans are being made to the Related Parties in connection with the acquisition of the Incentive Performance Rights;
-
(n) details of any Performance Rights issued under the Plan will be published in the annual report of the Company relating to the period in which they were issued, along with a statement that approval for the issue was obtained under Listing Rule 10.14;
-
(o) any additional persons covered by Listing Rule 10.14 who become entitled to participate in an issue of Performance Rights under the Plan after Resolutions 7 to 9 are approved and who were not named in this
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Notice will not participate until approval is obtained under Listing Rule 10.14;
(p) the relevant interests of the Related Parties in securities of the Company as at the date of this Notice are set out below:
| Related Party | Shares1 | Options | Performance Rights |
|---|---|---|---|
| Anthony Leibowitz | 22,763,358 | NIL | NIL |
| Elias Khouri | 41,879,789 | NIL | NIL |
| Dagmar Parsons | NIL | NIL | NIL |
Notes:
- Fully paid ordinary shares in the capital of the Company (ASX: GRV).
(q) if the milestones attaching to the Incentive Performance Rights issued to the Related Parties are met and the Incentive Performance Rights are converted, a total of 10,000,000 Shares would be issued. This will increase the number of Shares on issue from 396,944,826 (being the total number of Shares on issue as at the date of this Notice) to 406,944,826 (assuming that no Shares are issued and no convertible securities vest or are exercised) with the effect that the shareholding of existing Shareholders would be diluted by an aggregate of 2.5%, comprising 1.2% by Anthony Leibowitz, 0.7% by Elias Khouri, 0.5% by Dagmar Parsons;
(r) the trading history of the Shares on ASX in the 12 months before the date of this Notice is set out below:
| Price | Date | |
|---|---|---|
| Highest | $0.63 | 12 August 2021 |
| Lowest | $0.08 | 3 December 2020 |
| Last | $0.31 | 20 October 2021 |
(s) Neil Biddle acknowledges that the issue of the Incentive Performance Rights to the non-executive Directors of the Company, Mr Anthony Leibowitz, Mr Elias Khouri and Mrs Dagmar Parsons ( Non-Executive Directors ), is contrary to Recommendation 8.2 of the 4[th] edition of the ASX Corporate Governance Council's Corporate Governance Principles and Recommendations. However, Mr Biddle considers the issue of Incentive Performance Rights to the Non-Executive Directors to be reasonable in the circumstances for the reasons set out in sub-sections (e) and (f) ;
(t) Mr Biddle recommends that Shareholders vote in favour of Resolutions 7 to 9 for the reasons set out in sub-sections (e) and (f). In forming their recommendation, Mr Biddle considered the experience of the Related Parties, the current market price of Shares, the current market standards and practices when determining the number of Incentive Performance Rights to be issued to each of the Related Parties, as well as the milestones and expiry date of those Incentive Performance Rights;
(u) each Director (other than Mr Biddle) has a material personal interest in the outcome of Resolutions 7 to 9 on the basis that the Directors (other than Mr Biddle) (or their nominees) are to be issued Incentive Performance Rights on the same terms and conditions should Resolutions
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7 to 9 be passed. For this reason, the Directors (other than Mr Biddle) do not believe that it is appropriate to make a recommendation on Resolutions 7 to 9 of this Notice; and
- (v) the Board is not aware of any other information that is reasonably required by Shareholders to allow them to decide whether it is in the best interests of the Company to pass Resolutions 7 to 9.
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SCHEDULE A – TERMS AND CONDITIONS OF LEAD MANAGER OPTIONS
1. Entitlement
Each Option entitles the holder to subscribe for one Share upon exercise of the Option.
2. Exercise Price
Subject to paragraph 9, the amount payable upon exercise of each Option will be $0.35 ( Exercise Price ).
3. Expiry Date
Each Option will expire at 5:00 pm (WST) on 29 April 2023 ( Expiry Date ). An Option not exercised before the Expiry Date will automatically lapse on the Expiry Date.
4. Exercise Period
The Options are exercisable at any time on or prior to the Expiry Date ( Exercise Period ).
5. Notice of Exercise
The Options may be exercised during the Exercise Period by notice in writing to the Company in the manner specified on the Option certificate ( Notice of Exercise ) and payment of the Exercise Price for each Option being exercised in Australian currency by electronic funds transfer or other means of payment acceptable to the Company.
6. Exercise Date
A Notice of Exercise is only effective on and from the later of the date of receipt of the Notice of Exercise and the date of receipt of the payment of the Exercise Price for each Option being exercised in cleared funds ( Exercise Date ).
7. Timing of issue of Shares on exercise
Within five Business Days after the Exercise Date, the Company will:
-
(a) issue the number of Shares required under these terms and conditions in respect of the number of Options specified in the Notice of Exercise and for which cleared funds have been received by the Company;
-
(b) if required, give ASX a notice that complies with section 708A(5)(e) of the Corporations Act, or, if the Company is unable to issue such a notice, lodge with ASIC a prospectus prepared in accordance with the Corporations Act and do all such things necessary to satisfy section 708A(11) of the Corporations Act to ensure that an offer for sale of the Shares does not require disclosure to investors; and
-
(c) if admitted to the official list of ASX at the time, apply for official quotation on ASX of Shares issued pursuant to the exercise of the Options.
If a notice delivered under 7(b) for any reason is not effective to ensure that an offer for sale of the Shares does not require disclosure to investors, the Company must, no later than 20 Business Days after becoming aware of such notice being
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ineffective, lodge with ASIC a prospectus prepared in accordance with the Corporations Act and do all such things necessary to satisfy section 708A(11) of the Corporations Act to ensure that an offer for sale of the Shares does not require disclosure to investors.
8. Shares issued on exercise
Shares issued on exercise of the Options rank equally with the then issued shares of the Company.
9. Reconstruction of capital
If at any time the issued capital of the Company is reconstructed, all rights of an Optionholder are to be changed in a manner consistent with the Corporations Act and the ASX Listing Rules at the time of the reconstruction.
10. Participation in new issues
There are no participation rights or entitlements inherent in the Options and holders will not be entitled to participate in new issues of capital offered to Shareholders during the currency of the Options without exercising the Options.
11. Change in exercise price
An Option does not confer the right to a change in Exercise Price or a change in the number of underlying securities over which the Option can be exercised.
12. Transferability
The Options are transferable subject to any restriction or escrow arrangements imposed by ASX or under applicable Australian securities laws.
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SCHEDULE B – TERMS AND CONDITIONS OF LEAD MANAGER MANDATE
On 25 April 2021, the Company entered into a mandate to engage Evolution Capital Advisors Pty Ltd to act as exclusive lead manager for the Placement outlined in Section 6. ( Lead Manager Mandate ).
Pursuant to the Lead Manager Mandate, the Company agreed to pay Evolution Capital Advisors Pty Ltd the following fees:
-
(a) 6% of the total funds raised under the Placement in Shares at the issue price (i.e. 900,000 Shares) (plus GST in cash); and
-
(b) 4,000,000 Lead Manager Options, exercisable at $0.35 maturing 2 years from the date of issue, vested and exercisable immediately on issue (plus GST where applicable).
Pursuant to the Lead Manager Mandate. Evolution Capital Advisors Pty Ltd’s role included, but was not limited to:
-
(a) leading and amanding the Placement;
-
(b) being the exclusive agent of the Company in respect of the Placement to approach institutionlal and professional investors; and
-
(c) co-ordinating any book build process, bids in to the Placement book and, in consultation with the Company, determinng final allocation.
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SCHEDULE C – TERMS AND CONDITIONS OF INCENTIVE PERFORMANCE RIGHTS
The Company has agreed, subject to obtaining Shareholder approval to issue 10,000,000 Incentive Performance Rights to Directors comprising:
Class 4
(a) 2,000,000 Incentive Performance Rights to Mrs Dagmar Parsons (comprising 1,000,000 Class 4A and 1,000,000 Class 4B); and
Class 5
-
(a) 3,000,000 Incentive Performance Rights to Mr Elias Khouri (comprising 1,500,000 Class 5A and 1,500,000 Class 5B); and
-
(b) 5,000,000 Incentive Performance Rights to Mr Anthony Leibowitz (comprising 2,500,000 Class 5A and 2,500,000 Class 5B).
in accordance with the terms and conditions set out in the current Incentive Performance Rights and Options Plan, approved by Shareholders at a General Meeting of the Company on 23 March 2021 (a summary of which is set out in Schedule E), and with the following terms and conditions:
The Incentive Performance Rights shown below will not vest (and the underlying shares will not be issued) unless the vesting conditions set out below have been satisfied:
| Class 4 | 4A | 4B |
|---|---|---|
| Number | 1,000,000 | 1,000,000 |
| Share Price Target1 | $0.50 | $0.60 |
| Service Period2 | 1 year | 2 years |
| Vesting Period | Three | years |
| Class 5 | 5A | 5B |
| Number | 4,000,000 | 4,000,000 |
| **Share Price Target1 ** | $0.50 | $0.60 |
| Vesting Period | Three | years |
Notes:
-
The 30-day volume weighted average price ( VWAP ) of Company Shares to be greater than the share price target.
-
Other than for reasons outside the control of the holder (such as invalidity, bona fide redundancy or death) the holder has been employed or engaged by the Company for this period.
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SCHEDULE D – VALUATION OF INCENTIVE PERFORMANCE RIGHTS
The Incentive Performance Rights to be issued to the Related Parties pursuant to Resolutions 7 to 9 have been independently valued .
Using a pricing model that incorporates a Monte Carlo simulation and based on the assumptions set out below, the Incentive Performance Rights were ascribed the following value:
| Item | ||||
|---|---|---|---|---|
| Value of the underlying Shares |
$0.325 | |||
| Valuation date | 7 October 2021 | |||
| Commencement of performance/vesting period |
7 October 2021 | |||
| Expiry date | 6 October 2024 | |||
| Term of the Performance Right |
3 years | |||
| Volatility (discount) | 119.5% | |||
| Risk-free interest rate | 0.35% | |||
| Class of Performance Share |
4A | 4B | 5A | 5B |
| Number | 1,000,000 | 1,000,000 | 4,000,000 | 4,000,000 |
| Price Target | $0.50 | $0.60 | $0.50 | $0.60 |
| Service Period | 12 months | 24 months | N/A | N/A |
| Fair value per right | $0.2489 | $0.2379 | $0.2489 | $0.2379 |
| Total Value of Incentive Performance Rights |
$2,434,210 | |||
| - Anthony Leibowitz (Resolution 7) |
$1,217,105 | |||
| - Elias Khouri (Resolution 8) | $730,263 | |||
| - Dagmar Parsons (Resolution 9) |
$486,842 | |||
Note: The valuation noted above is not necessarily the market price that the Incentive Performance Rights could be traded at and is not automatically the market price for taxation purposes.
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SCHEDULE E – TERMS AND CONDITIONS OF THE PERFORMANCE RIGHTS AND OPTIONS PLAN
The material terms and conditions of the Incentive Performance Rights and Options Plan ( Plan ) are as follows:
-
(a) Eligibility : Participants in the Plan may be:
-
(i) a Director (whether executive or non-executive) of the Company and any Associated Body Corporate of the Company (each, a Group Company );
-
(i) a full or part time employee of any Group Company;
-
(ii) a casual employee or contractor of a Group Company to the extent permitted by ASIC Class Order 14/1000 as amended or replaced ( Class Order); or
-
(iii) a prospective participant, being a person to whom the offer is made but who can only accept the offer if an arrangement has been entered into that will result in the person becoming a participant under subparagraphs (i), (ii), or (iii) above,
who is declared by the Board to be eligible to receive grants of Options or Performance Rights ( Awards ) under the Plan ( Eligible Participant ).
-
(b) Offer: The Board may, from time to time, in its absolute discretion, make a written offer to any Eligible Participant to apply for Awards, upon the terms set out in the Plan and upon such additional terms and conditions as the Board determines.
-
(c) Plan limit: The Company must have reasonable grounds to believe, when making an offer, that the number of Shares to be received on exercise of Awards offered under an offer, when aggregated with the number of Shares issued or that may be issued as a result of offers made in reliance on the Class Order at any time during the previous 3 year period under an employee incentive scheme covered by the Class Order or an ASIC exempt arrangement of a similar kind to an employee incentive scheme, will not exceed 5% of the total number of Shares on issue at the date of the offer.
-
(d) Issue price: Performance Rights granted under the Plan will be issued for nil cash consideration. Unless the Options are quoted on the ASX, Options issued under the Plan will be issued for no more than nominal cash consideration.
-
(e) Exercise price : The Board may determine the Option exercise price (if any) for an Option offered under that Offer in its absolute discretion. To the extent the Listing Rules specify or require a minimum price, the Option exercise price must not be less than any minimum price specified in the Listing Rules.
-
(f) Vesting conditions: An Award may be made subject to vesting conditions as determined by the Board in its discretion and as specified in the offer for the Awards ( Vesting Conditions ).
-
(g) Vesting : The Board may in its absolute discretion (except in respect of a change of control occurring where Vesting Conditions are deemed to be automatically waived) by written notice to a Participant (being an Eligible Participant to whom Awards have been granted under the Plan or their nominee where the Awards
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have been granted to the nominee of the Eligible Participant ( Relevant Person )), resolve to waive any of the Vesting Conditions applying to Awards due to:
-
(i) special circumstances arising in relation to a Relevant Person in respect of those Awards, being:
-
(A) a Relevant Person ceasing to be an Eligible Participant due to:
-
(I) death or total or permanent disability of a Relevant Person; or
-
(II) retirement or redundancy of a Relevant Person;
-
-
(B) a Relevant Person suffering severe financial hardship;
-
(C) any other circumstance stated to constitute “special circumstances” in the terms of the relevant offer made to and accepted by the Participant; or
-
(D) any other circumstances determined by the Board at any time (whether before or after the offer) and notified to the relevant Participant which circumstances may relate to the Participant, a class of Participant, including the Participant or particular circumstances or class of circumstances applying to the Participant,
( Special Circumstances ), or
- (ii)
a change of control occurring; or
-
(iii) the Company passing a resolution for voluntary winding up, or an order is made for the compulsory winding up of the Company.
-
(h) Lapse of an Award : An Award will lapse upon the earlier to occur of:
-
(i) an unauthorised dealing, or hedging of, the Award occurring;
-
(ii) a Vesting Condition in relation to the Award is not satisfied by its due date, or becomes incapable of satisfaction, as determined by the Board in its absolute discretion, unless the Board exercises its discretion to vest the Award in the circumstances set out in paragraph (g) or the Board resolves, in its absolute discretion, to allow the unvested Awards to remain unvested after the Relevant Person ceases to be an Eligible Participant;
-
(iii) in respect of unvested Awards only, a Relevant Person ceases to be an Eligible Participant, unless the Board exercises its discretion to vest the Award in the circumstances set out in paragraph (g) or the Board resolves, in its absolute discretion, to allow the unvested Awards to remain unvested after the Relevant Person ceases to be an Eligible Participant;
-
(iv) in respect of vested Awards only, a Relevant Person ceases to be an Eligible Participant and the Award granted in respect of that Relevant Person is not exercised within a one (1) month period (or such later date as the Board determines) of the date that person ceases to be an Eligible Participant;
-
(v) the Board deems that an Award lapses due to fraud, dishonesty or other improper behaviour of the Eligible Participant;
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-
(vi) the Company undergoes a change of control or a winding up resolution or order is made and the Board does not exercise its discretion to vest the Award; and
-
(vii) the expiry date of the Award.
-
(i) Not transferrable : Subject to the Listing Rules, Awards are only transferrable in Special Circumstances with the prior written consent of the Board (which may be withheld in its absolute discretion) or by force of law upon death, to the Participant’s legal personal representative or upon bankruptcy to the participant’s trustee in bankruptcy.
-
(j) Shares : Shares resulting from the exercise of the Awards shall, subject to any Sale Restrictions (refer paragraph (k)) from the date of issue, rank on equal terms with all other Shares on issue.
-
(k) Sale restrictions : The Board may, in its discretion, determine at any time up until exercise of Awards, that a restriction period will apply to some or all of the Shares issued to a Participant on exercise of those Awards ( Restriction Period ). In addition, the Board may, in its sole discretion, having regard to the circumstances at the time, waive any such Restriction Period.
-
(l) Quotation of Shares: If Shares of the same class as those issued under the Plan are quoted on the ASX, the Company will, subject to the Listing Rules, apply to the ASX for those Shares to be quoted on ASX within 5 business days of the later of the date the Shares are issued and the date any Restriction Period applying to the Shares ends.
-
(m) No participation rights : There are no participation rights or entitlements inherent in the Awards and Participants will not be entitled to participate in new issues of capital offered to Shareholders during the currency of the Awards without exercising the Award.
-
(n) Change in exercise price of number of underlying securities: An Award does not confer the right to a change in exercise price or in the number of underlying Shares over which the Award can be exercised.
-
(o) Reorganisation : If, at any time, the issued capital of the Company is reorganised (including consolidation, subdivision, reduction or return), all rights of a Participant are to be changed in a manner consistent with the Corporations Act and the Listing Rules at the time of the reorganisation.
-
(p) Amendments : Subject to express restrictions set out in the Plan and complying with the Corporations Act, Listing Rules and any other applicable law, the Board may, at any time, by resolution amend or add to all or any of the provisions of the Plan, or the terms or conditions of any Award granted under the Plan including giving any amendment retrospective effect.
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GLOSSARY
-
$ means Australian dollars.
-
7.1A Mandate has the meaning given in Section 5.1.
AEDT means Australia Eastern Daylight Time.
Annual General Meeting or Meeting means the meeting convened by the Notice.
Associated Body Corporate means
-
(a) a related body corporate (as defined in the Corporations Act) of the Company;
-
(b) a body corporate which has an entitlement to not less than 20% of the voting Shares of the Company; and
-
(c) a body corporate in which the Company has an entitlement to not less than 20% of the voting shares.
ASIC means the Australian Securities & Investments Commission.
ASX means ASX Limited (ACN 008 624 691) or the financial market operated by ASX Limited, as the context requires.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
-
(a) a spouse or child of the member;
-
(b) a child of the member’s spouse;
-
(c) a dependent of the member or the member’s spouse;
-
(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
-
(e) a company the member controls; or
-
(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of ‘closely related party’ in the Corporations Act.
Company means Greenvale Mining Limited (ACN 000 743 555).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
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Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security.
Explanatory Statement means the explanatory statement accompanying the Notice.
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Listing Rules means the Listing Rules of ASX.
Notice or Notice of Meeting means this notice of meeting including the Explanatory Statement and the Proxy Form.
Option means an option to acquire a Share.
Optionholder means a holder of an Option.
Performance Right means a right to acquire a Share, subject to satisfaction of any vesting conditions .
Plan means the Incentive Performance Rights and Options Plan last approved by Shareholders on 23 March 2021 as summarised in Schedule E.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2021.
Resolutions means the resolutions set out in the Notice, or any one of them, as the context requires.
Section means a section of the Explanatory Statement.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
Variable A means “A” as set out in the formula in Listing Rule 7.1A.2.
WST means Western Standard Time as observed in Perth, Western Australia.
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ACN 000 743 555
==> picture [231 x 47] intentionally omitted <==
LODGE YOUR VOTE
ONLINE www.linkmarketservices.com.au
BY MAIL Greenvale Mining Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia BY FAX +61 2 9287 0309
BY HAND Link Market Services Limited Level 12, 680 George Street, Sydney NSW 2000 *during business hours Monday to Friday (9:00am - 5:00pm) andsubject to public health orders and restrictions
ALL ENQUIRIES TO Telephone: +61 1300 554 474
LODGEMENT OF A PROXY FORM
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given above by 12:00 noon (AEDT) on Tuesday, 7 December 2021, being not later than 48 hours before the commencement of the Meeting. Any Proxy Form received after that time will not be valid for the scheduled Meeting. Proxy Forms may be lodged using the reply paid envelope or:
ONLINE www.linkmarketservices.com.au
Login to the Link website using the holding details as shown on the Proxy Form. Select ‘Voting’ and follow the prompts to lodge your vote. To use the online lodgement facility, shareholders will need their “Holder Identifier” - Securityholder Reference Number (SRN) or Holder Identification Number (HIN).
BY MOBILE DEVICE QR Code Our voting website is designed specifically for voting online. You can now lodge your proxy by scanning the QR code adjacent or enter the voting link www.linkmarketservices.com.au into your mobile device. Log in using the Holder Identifier and postcode for your shareholding.
To scan the code you will need a QR code reader application which can be downloaded for free on your mobile device.
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
YOUR NAME AND ADDRESS
This is your name and address as it appears on the Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
APPOINTMENT OF PROXY
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman of the Meeting as your proxy, please write the name and email address of that individual or body corporate in Step 1. A proxy need not be a shareholder of the Company.
DEFAULT TO CHAIRMAN OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chairman of the Meeting, who is required to vote those proxies as directed. Any undirected proxies that default to the Chairman of the Meeting will be voted according to the instructions set out in this Proxy Form, including where the Resolution is connected directly or indirectly with the remuneration of KMP.
VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT
You may direct your proxy how to vote by placing a mark in one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two persons as proxies to attend the Meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the Company’s share registry or you may copy this form and return them both together.
To appoint a second proxy you must:
(a) on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
(b) return both forms together.
SIGNING INSTRUCTIONS
You must sign this form as follows in the spaces provided:
Individual: where the holding is in one name, the holder must sign.
Joint Holding: where the holding is in more than one name, either shareholder may sign.
Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting Virtually the appropriate “Certificate of Appointment of Corporate Representative” must be received at [email protected] prior to admission in accordance with the Notice of Annual General Meeting. A form of the certificate may be obtained from the Company’s share registry or online at www.linkmarketservices.com.au.
NAME SURNAME ADDRESS LINE 1 ADDRESS LINE 2 ADDRESS LINE 3 ADDRESS LINE 4 ADDRESS LINE 5 ADDRESS LINE 6
X99999999999
==> picture [163 x 31] intentionally omitted <==
----- Start of picture text -----
X99999999999
----- End of picture text -----
PROXY FORM
I/We being a member(s) of Greenvale Mining Limited and entitled to vote hereby appoint:
APPOINT A PROXY
OR if you are NOT appointing the Chairman of the Meeting Name the Chairman of the as your proxy, please write the name and email of the Meeting (mark box) person or body corporate you are appointing as your proxy. An email will be sent to your appointed proxy with details Email on how to access the virtual meeting.
or failing the person or body corporate named, or if no person or body corporate is named, the Chairman of the Meeting, as my/our proxy to act on my/our behalf (including to vote in accordance with the following directions or, if no directions have been given and to the extent permitted by the law, as the proxy sees fit) at the Annual General Meeting of the Company to be held at 12:00 noon (AEDT) on Thursday, 9 December 2021 (the Meeting ) and at any postponement or adjournment of the Meeting. For Resolution 1: If the Chairman of the Meeting is your proxy or is appointed as your proxy by default, and you do not direct the Chairman of the Meeting how to vote on the resolution on your Proxy Form, you will be expressly authorising the Chairman of the Meeting to exercise the proxy on the resolution even if the resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company. The Meeting will be conducted as a virtual meeting and you can participate by logging in online at https://meetings.linkgroup.com/GRV2021. The Notice of General Meeting can be viewed and downloaded from the ASX.
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business.
VOTING DIRECTIONS
Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the Meeting. Please read the voting instructions overleaf before marking any boxes with an T
Resolutions
-
For Against Abstain * For Against Abstain *
-
1 ADOPTION OF REMUNERATION 9 ISSUE OF INCENTIVE PERFORMANCE REPORT RIGHTS TO DIRECTOR – MRS DAGMAR PARSONS
==> picture [79 x 198] intentionally omitted <==
-
2 ELECTION OF DIRECTOR – MRS DAGMAR PARSONS
-
3 RE-ELECTION OF DIRECTOR – MR ELIAS KHOURI
-
4 APPROVAL OF 7.1A MANDATE
-
5 RATIFICATION OF PRIOR ISSUE OF OPTIONS – LISTING RULE 7.1
-
6 ADOPTION OF INCENTIVE PERFORMANCE RIGHTS AND OPTIONS PLAN
-
7 ISSUE OF INCENTIVE PERFORMANCE RIGHTS TO DIRECTOR – MR ANTHONY LEIBOWITZ
-
8 ISSUE OF INCENTIVE PERFORMANCE RIGHTS TO DIRECTOR – MR ELIAS KHOURI
- If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
| Shareholder 1 (Individual) Sole Director and Sole Company Secretary |
Joint Shareholder 2 (Individual) Director/Company Secretary (Delete one) |
Joint Shareholder 3 (Individual) Director |
|---|---|---|
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
GRV PRX2102N