Greenpanel Industries Limited — AGM Information 2021

Jul 7, 2021

GPtLl202L-2022 July 7,202L

The Manager BSE Limited Department of Corporate Services Floor 25, P. J. Towers, Dalal Street Mumbai-400001, Scrip Code:542857

The Manager National Stock Exchange of lndia Limited Exchange Plaza, Bandra Kurla Complex Bandra (E), Mumbai - 400051 Symbol- GREENPANEL

Dear Sir/Madam,

Sub: Proceedings of 4th Annual General Meeting of the Company - Julv 7, 2021

Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 20L5, we enclose a summary of the proceedings of the 4th Annual General Meeting of the Company held on Wednesday, July 7,2027 at 1L.00 A.M. through Video Conferencing (VC)/ Other Audio Visual Means (OAVM).

Please take the same on record.

Thanking You Yours faithfully For GREENPANEL INDUSTRIES LIMITED

Componv Secretorv & AVP - Leaol ACS:18675 (Lawkush PrAsad)

Greenponel lndustries Limited

CorporoteOffice: Thopor House, I BusinessOffice: 3rd Floor, plot No.6g, Kolkoto, West Bengol - 700026 I tet No.. +9lIA4 i7g46OO Tel No: +91 33 4084 0600 | r *St I?4 47e4699

2nd Floor, 163, S.P. Mukherjee Rood. I Sector-44, Gurugrom-Iz2Oo3, Horyono Fi +91 33 24t4 5525 I Emoil, info@greenponel.com

Registered Offce:

Mokum Rood, Tinsukio 786125. Assom c I N 120100A5?OI7 P LCOIS?7 ?

SUMMARY oF THE PRocEEDtNGS oF THE 4rH (FouRTH) ANNUAL GENERAL MEETTNG (AGM) OF THE MEMBERS OF GREENPANEL INDUSTRIES LIMITED HELD ON WEDNESDAY, JULY 7, 2021THROUGH vtDEo coNFERENCING/OTHER AUDto-vrsuAL MEANS coMMENcED Ar 11:00 A.M.

The 4th Annual General Meeting ("AGM") of the Company was scheduled to be held on wednesday, )uly 7,2021 at 11:00 A.M. through Video Conferencing (,,vc,,)/ other Audio Visual Means ("OAVM") in accordance with the applicable provisions of the Companies Act, 2013("Act, 2013") and General Circular No.2O/202o dated May 5, 2020 and General Circular No.021202L dated january 73,202L, read with General Circular No. 1.4/2020 dated April g, 2020 and General Circular No.17/2020 dated April 13, 2O2O, issued by Ministry of Corporate Affairs and circular Nos. sEBt/Ho/cFD/cMD1,/ctR/p12020/7g and SEBI/HO/CFD/CMD2/CIR/P/2027/t 1 dated May !2,2020 and January 75,202L, respectively, issued by the Securities and Exchange Board of lndia. The AGM commenced today at 11,00 AM, after ensuring adequate quorum for the meeting.

ln accordance with Article 44 of the Articles of Association of the Company, Mr. Shiv prakash Mittal, (DlN: 00237242) Executive Chairman of the Company took the Chair and welcomed all the members, Directors, Key Managerial Personnel (KMP), Statutory Auditor, Secretarial Auditor and Scrutiniser, present at the Meeting.

Mr. Shobhan Mittal (DlN:00347517), Managing Director & CEO, Mr. Mahesh Kumar jiwrajka (DlN: 07657748), Chairman of the Stakeholders Relationship Committee, Mr. Salil Kumar Bhandari (DlN: 00017566) Chairman of Audit Committee and Nomination & Remuneration Committee, Ms. Sushmita Singha (DlN: 02284266), Chairman of the Corporate & Social Responsibility Committee and Mr. Arun Kumar Saraf (DlN: 0087063), lndependent Director, were present at the Meeting.

Mr. Vishwanathan Venkatramani, Chief Financial Officer, Mr. Lawkush prasad, Company Secretary, Mr. Sunil Wahal, Partner of M/s S.S. Kothari Mehta & Co., Statutory Auditors, Mr. Tarun Chatterjee, Proprietor of M/s. T. Chatterjee & Associates, Secretarial Auditor and Mr. Dilip Kumar Sarawagi, Proprietor of M/s. DKS & Co., Scrutiniser, were also present in the meeting.

After confirmation by the Company Secretary of the presence of requisite quorum, the Meeting was called to order. Sixty-four (54) members in aggregate including corporate representatives have joined the Annual General Meeting through vc/oAVM.

The Members were informed that this Annual General Meeting was held through video conferencing in accordance with the circulars issued by the Ministry of Corporate Affairs and Securities and Exchange Board of lndia.

Thereafter, the Chairman delivered his speech and appraised the members with the financial performance and outlook of the Company.

suMMARy OF PROCEEqINGS AT THE MEETTNG

The Financial Statements for the Financial Year ended March 3t, zOZt including the Consolidated Financial Statements for the said year, the Reports of the Board of Directors and the Auditors thereon, the Register of Directors and Key Managerial Personnel and their shareholding maintained under Section L7O of the Companies Act, 2013 and the Register of Contracts or Arrangements in which Directors are interested maintained under section 1g9 of the Companies Act, 2013 and other relevant documents, as required, were kept accessible electronically during the continuation of the Meeting to the persons having the right to attend the Meeting.

Notice convening the Meeting having been circulated to the members was taken as read, with permission of the Members present.

The Company Secretary intimated the Members present that the Statutory Auditor's Report and the Secretarial Auditor's Report did not contain any qualification, observations or comments on any financial transaction or matter which have any adverse effect on the functioning of the Company. The same was taken as read with the consent of the members present.

NER OF APPROVAL PROPOSED FOR SET OUT IN CONVENIN THE 4TH ANNUAL GENERAL MEETTNG

The Company had provided remote e-voting facility to all the Members to enable them to cast their votes electronically in respect of all the businesses to be transacted at the 4th Annual General Meeting in accordance with the provisions of Section 108 and 109 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration)Amendment Rules, 20L5 and Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations ,2Ot5. The facility to vote by electronic means was kept open from 09:00 A.M. on July 4, 2021.to 5:00 P.M. on July G,ZOZL.

The Members were informed that Mr. Shiv Prakash Mittal, Chairman of the Meeting was interested in the agenda ltem No. 2,3 & 4 of the Notice of the AGM. Accordingly, he excused himself from conducting the proceedings for such items and resumed to the Chair thereafter. Mr. Arun Kumar Saraf (DlN: 0087063), Director, proposed the name of Mr. Mahesh Kumar Jiwrajka (DlN: 07657748), Director to chair the meeting to conduct the businesses of item nos. 2 to 4 of the Notice of Annual General Meeting. Mr. Mahesh Kumar Jiwrajka, Director was elected as the chairman to conduct the proceedings of ltem No. 2,3 & 4.

The members were further informed that Mr. Dilip Kumar Sarawagi, practicing Company Secretary was appointed as the Scrutinizer for scrutinizing the e-voting at the meeting and remote e-voting process and thereafter to give a report thereon in the prescribed manner.

The members present were given o ity to ask questions and seek clarifications during the Annual General Meeting. H Meeting. ery was raised by the members present at the

DETAILS OF ITEMS DELIBERATED AT THE MEETING

The following businesses as set out in the Notice of the Annual General Meeting were taken up for consideration & approval of the Members:

ORDINARY BUSINESS:

Item No. 1 (As an ordinarv resolutionl:

Adoption of (a) the Audited Standalone Financial Statements of the Company for the financial year ended March 3L, 2OZl including the Audited Balance Sheet as at March 31, 2021 and Statement of Profit & Loss for the year ended on that date together with the Reports of the Board of Directors, and Auditors thereon and (b) the Audited Consolidated Financial Statements of the Company for the financial year ended March gL,2}2tincluding the Audited Balance Sheet as at March 37,202L and Statement of Profit & Loss for the year ended on that date together with the Report of the Auditors thereon.

Item No. 2 (As an ordinarv resolution):

Re-appointment of Mr. Shiv Prakash Mittal (DlN:00237242) as a Director of the Company, liable to retire by rotation.

SPECIAL BUSTNESS:

ltem No.3 (As a special resolution):

Modification in terms of appointment and payment of Remuneration of Mr. Shiv prakash Mittal (DlN: 002372421, Executive Chairman of the Company.

Item No.4 (As a special resolution):

Modification in terms of appointment and payment of Remuneration of Mr. Shobhan Mittal (DlN:003475L71, Managing Director & CEO of the Company.

It was informed that the E-voting facility for voting at the Annual General Meeting shall be open for the members, who have attended this Meeting though Video Conferencing and other Audio Visual Means and have not cast their vote through remote e-voting facility, up to 30 minutes from the conclusion of the Meeting.

It was also informed that the results of the e-voting and remote e-voting will be announced on receipt of the Scrutinizer's report and the same will be placed on the Company's website and will be sent to the Stock Exchanges. Further, the transcript of the Annual General Meeting proceedings shall also be uploaded on the website of the Company. The meeting conclude d at LL.22 A.M. with vote of thanks to the chair.