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GREEN360 TECHNOLOGIES LIMITED Governance Information 2020

Aug 4, 2020

65020_rns_2020-08-04_ced79645-7e4b-47a9-a697-1cf2902c703f.pdf

Governance Information

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SUVO STRATEGIC MINERALS LIMITED ACN 140 316 463 (Company)

CORPORATE GOVERNANCE STATEMENT

This Corporate Governance Statement is current as at 31 July 2020 and has been approved by the Board of the Company on that date.

This Corporate Governance Statement discloses the extent to which the Company will, as at the date it is re-admitted to the official list of the ASX, follow the recommendations set by the ASX Corporate Governance Council in its publication Corporate Governance Principles and Recommendations – 4[th] Edition ( Recommendations ). The Recommendations are not mandatory, however the Recommendations that will not be followed have been identified and reasons provided for not following them along with what (if any) alternative governance practices the Company intends to adopt in lieu of the recommendation.

The Company has adopted a Corporate Governance Plan which provides the written terms of reference for the Company’s corporate governance duties.

Due to the current size and nature of the existing Board and the magnitude of the Company’s operations, the Board does not consider that the Company will gain any benefit from individual Board committees and that its resources would be better utilised in other areas as the Board is of the strong view that at this stage the experience and skill set of the current Board is sufficient to perform these roles. Under the Company’s Board Charter, the duties that would ordinarily be assigned to individual committees are currently carried out by the full Board under the written terms of reference for those committees.

The Company’s Corporate Governance Plan is available on the Company’s website at www.suvo.com.au

RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 1: Lay solid foundations for management and oversight
Recommendation 1.1
(a)
A listed entity should have and disclose a board
charter which sets out the respective roles and
responsibilities of the Board, the Chair and
management, and includes a description of those
matters expressly reserved to the Board and those
delegated to management.
YES The Company has adopted a Board Charter that sets out the
specific roles and responsibilities of the Board, the Chair and
management and includes a description of those matters
expressly reserved to the Board and those delegated to
management.

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RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
The Board Charter sets out the specific responsibilities of the Board,
requirements as to the Board’s composition, the roles and
responsibilities of the Chairman and Company Secretary, the
establishment,
operation
and
management
of
Board
Committees, Directors’ access to Company records and
information, details of the Board’s relationship with management,
details of the Board’s performance review and details of the
Board’s disclosure policy.
A copy of the Company’s Board Charter, which is part of the
Company’s Corporate Governance Plan, is available on the
Company’s website.
Recommendation 1.2
A listed entity should:
(a)
undertake appropriate checks before appointing a
director or senior executive or putting someone
forward for election as a Director; and
(b)
provide security holders with all material information
in its possession relevant to a decision on whether or
not to elect or re-elect a Director.
YES (a)
The Company has guidelines for the appointment and
selection of the Board and senior executives in its
Corporate Governance Plan. The Company’s Nomination
Committee Charter (in the Company’s Corporate
Governance Plan) requires the Nomination Committee
(or, in its absence, the Board) to ensure appropriate
checks (including checks in respect of character,
experience, education, criminal record and bankruptcy
history
(as
appropriate))
are
undertaken
before
appointing a person, or putting forward to security holders
a candidate for election, as a Director. In the event of an
unsatisfactory check, a Director is required to submit their
resignation.
(b)
Under the Nomination Committee Charter, all material
information relevant to a decision on whether or not to
elect or re-elect a Director must be provided to security
holders in the Notice of Meeting containing the resolution
to elect or re-elect a Director.
Recommendation 1.3
A listed entity should have a written agreement with each
Director and senior executive setting out the terms of their
appointment.
YES The Company’s Nomination Committee Charter requires the
Nomination Committee (or, in its absence, the Board) to ensure
that each Director and senior executive is personally a party to a
written agreement with the Company which sets out the terms of
that Director’s or senior executive’s appointment.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
The Company has written agreements with each of its Directors
and senior executives.
Recommendation 1.4
The Company Secretary of a listed entity should be
accountable directly to the Board, through the Chair, on all
matters to do with the proper functioning of the Board.
YES The
Board
Charter outlines
the roles,
responsibility and
accountability of the Company Secretary. In accordance with
this, the Company Secretary is accountable directly to the Board,
through the Chair, on all matters to do with the proper functioning
of the Board.
Recommendation 1.5
A listed entity should:
(a)
have and disclose a diversity policy;
(b)
through its board or a committee of the board set
measurable objectives for achieving gender
diversity in the composition of its board, senior
executives and workforce generally; and
(c)
disclose in relation to each reporting period:
(i)
the measurable objectives set for that
period to achieve gender diversity;
(ii)
the entity’s progress towards achieving
those objectives; and
(iii)
either:
(A)
the respective proportions of men
and women on the Board, in
senior executive positions and
across
the
whole
workforce
(including how the entity has
defined “senior executive” for
these purposes); or
(B)
if
the
entity
is
a
“relevant
employer” under the Workplace
Gender Equality Act, the entity’s
most recent “Gender Equality
Indicators”, as defined in the
Workplace Gender Equality Act.
PARTIALLY (a)
The Company has adopted a Diversity Policy which
provides a framework for the Company to establish,
achieve and measure diversity objectives, including in
respect of gender diversity. The Diversity Policy is available,
as part of the Corporate Governance Plan, on the
Company’s website.
(b)
The Diversity Policy allows the Board to set measurable
gender diversity objectives ,if considered appropriate, and
to continually monitor both the objectives if any have
been set and the Company’s progress in achieving them.
(c)
Given the current small size of the Board and Company’s
operations, the Board does not presently intend to set
measurable gender diversity objectives. The board will
reconsider this matter in due course following the
Company’s re-admission to the ASX and business growth.
(i)
the Board’s view that the existing Directors and
senior
executives
have
sufficient
skill
and
experience to carry out the Company’s plans;
(ii)
if it becomes necessary to appoint any new
Directors or senior executives, the Board will
consider the application of the measurable gender
diversity objectives and determine whether, given
the small size of the Company and the Board,
requiring specified objectives to be met will unduly
limit the Company from applying the Diversity Policy
as a whole and the Company’s policy of
appointing the best person for the job; and
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
If the entity was in the S&P / ASX 300 Index at the
commencement of the reporting period, the measurable
objective for achieving gender diversity in the composition
of its board should be to have not less than 30% of its
directors of each gender within a specified period.
(iii)
the respective proportions of men and women on
the Board, in senior executive positions and across
the whole organisation (including how the entity
has defined “senior executive” for these purposes)
for each financial year will be disclosed in the
Company’s
Annual
Corporate
Governance
Statement.
Recommendation 1.6
A listed entity should:
(a)
have and disclose a process for periodically
evaluating the performance of the Board, its
committees and individual Directors; and
(b)
disclose for each reporting period whether a
performance evaluation has been undertaken in
accordance with that process during or in respect
of that period.
YES (a)
The Company’s Nomination Committee (or, in its absence,
the Board) is responsible for evaluating the performance of
the Board, its committees and individual Directors on an
annual basis. It may do so with the aid of an independent
advisor. The process for this is set out in the Company’s
Corporate Governance Plan, which is available on the
Company’s website.
(b)
The Company’s Corporate Governance Plan requires the
Company to disclose whether or not performance
evaluations were conducted during the relevant reporting
period. The Company intends to complete performance
evaluations in respect of the Board, its committees (if any)
and individual Directors for each financial year in
accordance with the above process, following the re-
admission to the ASX.
Recommendation 1.7
A listed entity should:
(a)
have and disclose a process for evaluating the
performance of its senior executives at least once
every reporting period; and
(b)
disclose for each reporting period whether a
performance evaluation has been undertaken in
accordance with that process during or in respect
of that period.
YES (a)
The Company’s Nomination Committee (or, in its absence,
the Board) is responsible for evaluating the performance of
the Company’s senior executives on an annual basis. The
Company’s Remuneration Committee (or, in its absence,
the Board) is responsible for evaluating the remuneration of
the Company’s senior executives on an annual basis. A
senior
executive,
for
these
purposes,
means
key
management personnel (as defined in the Corporations
Act) other than a non-executive Director.
The applicable processes for these evaluations can be
found in the Company’s Corporate Governance Plan,
which is available on the Company’s website.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
(b)
The Company’s Corporate Governance Plan requires the
Company to disclose whether or not performance
evaluations were conducted during the relevant reporting
period. The Company intends to complete performance
evaluations in respect of the senior executives (if any) for
each financial year in accordance with the applicable
processes following the Company’s re-admission to the
ASX.
Principle 2: Structure the Board to be effective and add value
Recommendation 2.1
The Board of a listed entity should:
(a)
have a nomination committee which:
(i)
has at least three members, a majority of
whom are independent Directors; and
(ii)
is chaired by an independent Director,
and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have a nomination committee,
disclose that fact and the processes it employs to
address Board succession issues and to ensure that
the Board has the appropriate balance of skills,
knowledge, experience, independence and
diversity to enable it to discharge its duties and
responsibilities effectively.
PARTIALLY (a)
The Company does not have a Nomination Committee.
The Company’s Nomination Committee Charter provides
for the creation of a Nomination Committee (if it is
considered it will benefit the Company), with at least three
members, a majority of whom are independent Directors,
and which must be chaired by an independent Director.
(b)
The Company does not have a Nomination Committee as
the Board considers that the Company will not currently
benefit from its establishment. In accordance with the
Company’s Board Charter, the Board carries out the duties
that would ordinarily be carried out by the Nomination
Committee under the Nomination Committee Charter,
including the following processes to address succession
issues and to ensure the Board has the appropriate
balance
of
skills,
experience,
independence
and
knowledge of the entity to enable it to discharge its duties
and responsibilities effectively:
(i)
devoting time at least annually to discuss Board
succession issues and updating the Company’s
Board skills matrix; and
(ii)
all
Board
members
being
involved
in
the
Company’s nomination process, to the maximum
extent permitted under the Corporations Act and
ASX Listing Rules.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 2.2
A listed entity should have and disclose a Board skills matrix
setting out the mix of skills that the Board currently has or is
looking to achieve in its membership.
YES Under the Nomination Committee Charter (in the Company’s
Corporate Governance Plan), the Nomination Committee (or, in
its absence, the Board) is required to prepare a Board skills matrix
setting out the mix of skills that the Board currently has (or is looking
to achieve) and to review this at least annually against the
Company’s Board skills matrix to ensure the appropriate mix of skills
to discharge its obligations effectively and to add value and to
ensure the Board has the ability to deal with new and emerging
business and governance issues.
Following re-admission, the new Board will undertake an
evaluation of the skills matrix to ensure that the Board’s skills satisfy
the ongoing skills and experience needed to execute the
Company’s business strategy and to identify any gaps in the skills
and experience of the Board. The Board will then assess all future
candidates for Board positions and the performance of its current
membership on this basis.
The Board Charter requires the disclosure of each Board member’s
qualifications and expertise. Full details as to each Director and
senior executive’s relevant skills and experience are available in
the Company’s Annual Report.
Recommendation 2.3
A listed entity should disclose:
(a)
the names of the Directors considered by the
Board to be independent Directors;
(b)
if a Director has an interest, position or relationship
of the type described in Box 2.3 of the ASX
Corporate
Governance
Principles
and
Recommendations (4th Edition), but the Board is of
the opinion that it does not compromise the
independence of the Director, the nature of the
interest, position or relationship in question and an
explanation of why the Board is of that opinion;
and
(c)
the length of service of each Director
YES (a)
The Board Charter requires the disclosure of the names of
Directors considered by the Board to be independent. The
Company will disclose those Directors it considers to be
independent in its Annual Report and on the Company’s
website. At re-admission, the Board considers there is one
independent Director: Leonard Troncone.
(b)
Not applicable
(c)
The Company’s Annual Report and website will disclose
the length of service of each Director, as at the end of
each financial year.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 2.4
A majority of the Board of a listed entity should be
independent Directors.
PARTIALLY The Company’s Board Charter requires that, where practical, the
majority of the Board should be independent.
At re-admission, the Board comprises a total of 3 directors, of
whom, only Mr Troncone is considered to be independent. As
such, independent directors currently do not comprise the
majority of the Board.
The Board does not currently consider an independent majority of
the Board to be appropriate given the speculative nature of the
Company’s business, and its limited scale of activities, means the
Company only needs a small Board of three (3) Directors.
Recommendation 2.5
The Chair of the Board of a listed entity should be an
independent Director and, in particular, should not be the
same person as the CEO of the entity.
PARTIALLY The Board Charter provides that, where practical, the Chair of the
Board should be an independent Director and should not be the
CEO/Managing Director.
The Chair of the Company is not an independent Director and is
not the CEO/Managing Director.
The Board does not have an independent Chair because it was
not feasible due to the company’s current size and Board
structure.
Recommendation 2.6
A listed entity should have a program for inducting new
Directors and for periodically reviewing whether there is a
need for existing directors to undertake professional
development to maintain the skills and knowledge needed
to perform their role as Directors effectively.
YES In accordance with the Company’s Board Charter, the
Nominations Committee (or, in its absence, the Board) is
responsible for the approval and review of induction and
continuing professional development programs and procedures
for Directors to ensure that they can effectively discharge their
responsibilities. The Company Secretary is responsible for
facilitating inductions and professional development including
receiving briefings on material developments in laws, regulations
and accounting standards relevant to the Company.
Principle 3: Instil a culture of acting lawfully, ethically and responsibly
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 3.1
A listed entity should articulate and disclose its values.
YES (a)
The Company and its subsidiary companies (if any) are
committed to conducting all of its business activities fairly,
honestly with a high level of integrity, and in compliance
with all applicable laws, rules and regulations. The Board,
management and employees are dedicated to high
ethical standards and recognise and support the
Company’s commitment to compliance with these
standards.
(b)
The Company’s values are set out in its Code of Conduct
(which forms part of the Corporate Governance Plan) and
are available on the Company’s website. All employees
are given appropriate training on the Company’s values
and senior executives will continually reference such
values.
Recommendation 3.2
A listed entity should:
(a)
have and disclose a code of conduct for its
Directors, senior executives and employees; and
(b)
ensure that the Board or a committee of the Board
is informed of any material breaches of that code.
YES (a)
The Company’s Corporate Code of Conduct applies to
the
Company’s
Directors,
senior
executives
and
employees.
(b)
The Company’s Corporate Code of Conduct (which forms
part of the Company’s Corporate Governance Plan) is
available on the Company’s website. Any material
breaches of the Code of Conduct are reported to the
Board or a committee of the Board.
Recommendation 3.3
A listed entity should:
(a)
have and disclose a whistleblower policy; and
(b)
ensure that the Board or a committee of the Board
is informed of any material incidents reported
under that policy.
YES The Company’s Whistleblower Protection Policy (which forms part
of the Corporate Governance Plan) is available on the
Company’s website. Any material breaches of the Whistleblower
Protection Policy are to be reported to the Board or a committee
of the Board.
Recommendation 3.4
A listed entity should:
(a)
have and disclose an anti-bribery and corruption
policy; and
YES The Company’s Anti-Bribery and Anti-Corruption Policy (which
forms part of the Corporate Governance Plan) is available on the
Company’s website. Any material breaches of the Anti-Bribery
and Anti-Corruption Policy are to be reported to the Board or a
committee of the Board.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
(b)
ensure that the Board or committee of the Board is
informed of any material breaches of that policy.
Principle 4: Safeguard the integrity of corporate reports
Recommendation 4.1
The Board of a listed entity should:
(a)
have an audit committee which:
(i)
has at least three members, all of whom
are non-executive Directors and a majority
of whom are independent Directors; and
(ii)
is chaired by an independent Director,
who is not the Chair of the Board,
and disclose:
(iii)
the charter of the committee;
(iv)
the relevant qualifications and experience
of the members of the committee; and
(v)
in relation to each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have an audit committee, disclose
that fact and the processes it employs that
independently verify and safeguard the integrity of
its corporate reporting, including the processes for
the appointment and removal of the external
auditor and the rotation of the audit engagement
partner.
PARTIALLY (a)
The Company’s Corporate Governance Plan contains an
Audit and Risk Committee Charter that provides for the
creation of an Audit and Risk Committee with at least three
members, all of whom must be non-executive Directors,
and majority of the Committee must be independent
Directors. The Committee must be chaired by an
independent Director who is not the Chair.
The Company does not have an Audit and Risk Committee
as the Board considers the Company will not currently
benefit from its establishment,. In accordance with the
Company’s Board Charter, following the Company’s re-
admission to the ASX, the Board intends to carry out the
duties that would ordinarily be carried out by the Audit and
Risk Committee under the Audit and Risk Committee
Charter
including
the
following
processes
to
independently verify the integrity of the Company’s
periodic reports which are not audited or reviewed by an
external auditor, as well as the processes for the
appointment and removal of the external auditor and the
rotation of the audit engagement partner:
(i)
the Board will devote time at annual Board
meetings to fulfilling the roles and responsibilities
associated
with
maintaining
the
Company’s
internal audit function and arrangements with
external auditors; and
(ii)
all members of the Board will be involved in the
Company’s audit function to ensure the proper
maintenance of the entity and the integrity of all
financial reporting.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 4.2
The Board of a listed entity should, before it approves the
entity’s financial statements for a financial period, receive
from its CEO and CFO a declaration that the financial
records of the entity have been properly maintained and
that the financial statements comply with the appropriate
accounting standards and give a true and fair view of the
financial position and performance of the entity and that
the opinion has been formed on the basis of a sound system
of risk management and internal control which is operating
effectively.
YES The Company’s Audit and Risk Committee Charter requires the
CEO and CFO (or, if none, the person(s) fulfilling those functions)
to provide a sign off on these terms.
The Board ensures that before it approved the entity’s financial
statements for a financial period it receives declarations that the
financial records of the entity have been properly maintained and
that the financial statement comply with the appropriate
accounting standards and give a true and fair view of the
financial position and performance of the entity and that the
opinion has been formed on the basis of a sound system of risk
management and internal control which is operation effectively.
Recommendation 4.3
A listed entity should disclose its process to verify the
integrity of any periodic corporate report it releases to the
market that is not audited or reviewed by an external
auditor.
YES The Company will include in its annual Corporate Governance
Statement a description of the process it undertakes to verify the
integrity of the information in periodic corporate reports (to the
extent that the information contained in the reports are not
audited or reviewed by an external auditor).
Principle 5: Make timely and balanced disclosure
Recommendation 5.1
A listed entity should have and disclose a written policy for
complying with its continuous disclosure obligations under
listing rule 3.1.
YES (a)
The Company’s Corporate Governance Plan details the
Company’s Continuous Disclosure policy.
(b)
The Corporate Governance Plan, which incorporates the
Continuous
Disclosure
policy,
is
available
on
the
Company’s website.
Recommendation 5.2
A listed entity should ensure that its board receives copies
of all material market announcements promptly after they
have been made.
YES Under the Company’s Continuous Disclosure Policy (which forms
part of the Corporate Governance Plan), all members of the
Board will receive material market announcements promptly after
they have been made.
Recommendation 5.3
A listed entity that gives a new and substantive investor or
analyst presentation should release a copy of the
presentation materials on the ASX Market Announcements
Platform ahead of the presentation.
YES All substantive investor or analyst presentations will be released on
the ASX Markets Announcement Platform ahead of such
presentations.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 6:Respect the rights of security holders
Recommendation 6.1
A listed entity should provide information about itself and its
governance to investors via its website.
YES Information about the Company and its governance is available
in the Corporate Governance Plan which can be found on the
Company’s website.
Recommendation 6.2
A listed entity should have an investor relations program
that facilitates effective two-way communication with
investors.
YES The Company has adopted a Shareholder Communications
Strategy which aims to promote and facilitate effective two-way
communication with investors. The Strategy outlines a range of
ways in which information is communicated to shareholders and
is available on the Company’s website as part of the Company’s
Corporate Governance Plan.
Recommendation 6.3
A listed entity should disclose how it facilitates and
encourages participation at meetings of security holders.
YES Shareholders are encouraged to participate at all general
meetings and AGMs of the Company. Upon the despatch of any
notice of meeting to Shareholders, the Company Secretary shall
send out material stating that all Shareholders are encouraged to
participate at the meeting.
Recommendation 6.4
A listed entity should ensure that all substantive resolutions
at a meeting of security holders are decided by a poll
rather than by a show of hands.
YES All substantive resolutions at securityholder meetings will be
decided by a poll rather than a show of hands.
Recommendation 6.5
A listed entity should give security holders the option to
receive communications from, and send communications
to, the entity and its security registry electronically.
YES The Shareholder Communication Strategy provides that security
holders can register with the Company to receive email
notifications when an announcement is made by the Company
to the ASX, including the release of the Annual Report, half yearly
reports and quarterly reports. Links are made available to the
Company’s website on which all information provided to the ASX
is immediately posted.
Shareholders queries should be referred to the Company
Secretary at first instance.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 7: Recognise and manage risk
Recommendation 7.1
The Board of a listed entity should:
(a)
have a committee or committees to oversee risk,
each of which:
(i)
has at least three members, a majority of
whom are independent Directors; and
(ii)
is chaired by an independent Director,
and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have a risk committee or committees
that satisfy (a) above, disclose that fact and the
process it employs for overseeing the entity’s risk
management framework.
YES (a)
The Company does not currently have an Audit and Risk
Committee. The Company’s Corporate Governance Plan
contains an Audit and Risk Committee Charter that
provides for the creation of an Audit and Risk Committee
with at least three members, all of whom must be non-
executive Directors, and majority of the Committee must
be independent Directors. The Committee must be
chaired by an independent Director who is not the Chair.
A copy of the Corporate Governance Plan is available on
the Company’s website.
(b)
The Company does not have an Audit and Risk Committee
as the Board considers the Company will not currently
benefit from its establishment. In accordance with the
Company’s Board Charter, follolwing the COmpany’s re-
admission, the Board intends to carry out the duties that
would ordinarily be carried out by the Audit and Risk
Committee under the Audit and Risk Committee Charter
including the following processes to oversee the entity’s risk
management framework. The Board will regularly devote
time at Board meetings to fulfilling the roles and
responsibilities
associated
with
overseeing
risk
and
maintaining the entity’s risk management framework and
associated internal compliance and control procedures.
Recommendation 7.2
The Board or a committee of the Board should:
(a)
review the entity’s risk management framework at
least annually to satisfy itself that it continues to be
sound and that the entity is operating with due
regard to the risk appetite set by the Board; and
(b)
disclose in relation to each reporting period,
whether such a review has taken place.
YES (a)
The Audit and Risk Committee Charter requires that the
Audit and Risk Committee (or, in its absence, the Board)
should, at least annually, satisfy itself that the Company’s
risk management framework continues to be sound and
that the Company is operating with due regard to the risk
appetite set by the Board.
(b)
The Company’s Corporate Governance Plan requires the
Company to disclose at least annually whether such a
review of the Company’s risk management framework has
taken place.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 7.3
A listed entity should disclose:
(a)
if it has an internal audit function, how the function
is structured and what role it performs; or
(b)
if it does not have an internal audit function, that
fact and the processes it employs for evaluating
and continually improving the effectiveness of its
governance,
risk
management
and
internal
control processes.
YES (a)
The Audit and Risk Committee Charter provides for the
Audit and Risk Committee to monitor and periodically
review the need for an internal audit function, as well as
assessing the performance and objectivity of any internal
audit procedures that may be in place.
(b)
The Company does not have an internal audit function.
The Board considered the process employed pursuant to
the Audit and Risk Committee Charter and Risk
Management Policy are sufficient for evaluating and
continually
improving
the
effectiveness
of
its
risk
management and internal control processes given the size
and complexity of the current business.
Recommendation 7.4
A listed entity should disclose whether it has any material
exposure to environmental or social risks and, if it does, how
it manages or intends to manage those risks.
YES The Audit and Risk Committee Charter requires the Audit and Risk
Committee (or, in its absence, the Board) to assist management
to determine whether the Company has any potential or
apparent exposure to environmental or social risks and, if it does,
put in place management systems, practices and procedures to
manage those risks.
The Company’s Corporate Governance Plan requires the
Company to disclose whether it has any potential or apparent
exposure to environmental or social risks and, if it does, put in
place management systems, practices and procedures to
manage those risk.
Where the Company does not have material exposure to
environmental or social risks, report the basis for that determination
to the Board, and where appropriate benchmark the Company’s
environmental or social risk profile against its peers.
The Company will disclose this information in its Annual Report.
Principle 8: Remunerate fairly and responsibly
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 8.1
The Board of a listed entity should:
(a)
have a remuneration committee which:
(i)
has at least three members, a majority of
whom are independent Directors; and
(ii)
is chaired by an independent Director,
and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have a remuneration committee,
disclose that fact and the processes it employs for
setting the level and composition of remuneration
for Directors and senior executives and ensuring
that such remuneration is appropriate and not
excessive.
PARTIALLY (a)
The Company does not have a Remuneration Committee.
The Company’s Corporate Governance Plan contains a
Remuneration Committee Charter that provides for the
creation of a Remuneration Committee (if it is considered
it will benefit the Company), with at least three members,
a majority of whom are be independent Directors, and
which must be chaired by an independent Director.
(b)
The Company does not have a Remuneration Committee
as the Board considers the Company will not currently
benefit from its establishment. In accordance with the
Company’s Board Charter, following the Company’s
readmission to the ASX the Board intends to carry out the
duties that would ordinarily be carried out by the
Remuneration
Committee
under
the
Remuneration
Committee Charter including the following processes to set
the level and composition of remuneration for Directors
and senior executives and ensuring that such remuneration
is appropriate and not excessive: (i) the Board will devote
time at the annual Board meeting to assess the level and
composition of remuneration for Directors and senior
executives.
Recommendation 8.2
A listed entity should separately disclose its policies and
practices regarding the remuneration of non-executive
Directors and the remuneration of executive Directors and
other senior executives.
YES The Company’s Corporate Governance Plan requires the Board
to disclose its policies and practices regarding the remuneration
of Directors and senior executives, which is disclosed in the
remuneration report contained in the Company’s Annual Report.
Recommendation 8.3
A listed entity which has an equity-based remuneration
scheme should:
NO The Company has an equity-based remuneration scheme, the
Performance Rights and Option Plan (2020 incentive Plan).The
Company also has an option incentive plan (2018 Incentive Plan)
which was approved by Shareholders at the 2018 Annual General
Meeting. The Company does not curently have a policy on
whether participants are permitted to enter into transactions
(whether through the use of derivatives or otherwise) which limit
the economic risk of participating in the scheme.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
(a)
have a policy on whether participants are
permitted to enter into transactions (whether
through the use of derivatives or otherwise) which
limit the economic risk of participating in the
scheme; and
(b)
disclose that policy or a summary of it.
**Additional recommendations that apply only in certain cases **
Recommendation 9.1
A listed entity with a director who does not speak the
language in which board or security holder meetings are
held or key corporate documents are written should
disclose the processes it has in place to ensure the director
understands and can contribute to the discussions at those
meetings and understands and can discharge their
obligations in relation to those documents.
As set out in the Company’s Board Charter (which forms part of
the Corporate Governance Plan), should the Company have a
non-English speaking Director, the Company will translate all key
corporate documents for the benefit of the Director. In addition,
a translator will be present for all Board and Shareholder meetings.
Recommendation 9.2
A listed entity established outside Australia should ensure
that meetings of security holders are held at a reasonable
place and time.
All Shareholder meetings will be held at a reasonable place and
time for shareholders.
Recommendation 9.3
A listed entity established outside Australia, and an
externally managed listed entity that has an AGM, should
ensure that its external auditor attends its AGM and is
available to answer questions from security holders relevant
to the audit.
The Company’s Auditor will attend the Company’s Annual
General Meeting and will be available to answer questions from
Shareholders in respect of the Company’s audit.