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GRATIFII LIMITED — AGM Information 2011
Sep 22, 2011
65023_rns_2011-09-22_7ecf1546-810e-46d2-81ef-796b605d7283.pdf
AGM Information
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WARATAH RESOURCES LIMITED ACN 125 688 940
NOTICE OF ANNUAL GENERAL MEETING
TIME : 10.30 am (WST) DATE : 25 October 2011 PLACE : Level 1, 350 Hay St Subiaco, WA 6008
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (+61 8) 6365 4532.
CONTENTS PAGE
NOTICE OF ANNUAL GENERAL MEETING ................................................................................... 3 EXPLANATORY STATEMENT ......................................................................................................... 5 GLOSSARY ................................................................................................................................... 8 PROXY FORM ........................................................................................................... (ENCLOSED)
TIME AND PLACE OF M EETING AND HOW TO VO TE
VENUE
The annual general meeting of the Shareholders to which this Notice of Meeting relates will be held at 10.30 am (WST) on 25 October 2011 at:
Level 1, 350 Hay St Subiaco, WA 6008
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the annual general meeting of Shareholders will be held at 10.30 am (WST) on 25 October 2011 at Level 1, 350 Hay St Subiaco, WA 6008.
The Explanatory Statement provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the Proxy Form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders at 7.00pm (Sydney time) on 21 October 2011 2011.
Terms and abbreviations used in this Notice of Meeting are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2011 together with the declaration of the directors, the directors’ report, the Remuneration Report and the auditor’s report.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
- “That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2011.”
Note: The vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement: A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; and
- (d) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MICHAEL YOUNG
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
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“That, for the purpose of clause 13.4 of the Constitution and for all other purposes, Michael Young , a Director who was appointed on 4 February 2011, retires, and being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – WILLIAM (CHUBB) WITHAM
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.4 of the Constitution and for all other purposes, William (Chubb) Witham , a Director who was appointed on 2 June 2011, retires, and being eligible, is re-elected as a Director.”
4. RESOLUTION 4 – RE-ELECTION OF DIRECTOR – PETER BENNETTO
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution and for all other purposes, Peter Bennetto, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
DATED: 21 SEPTEMBER 2011
BY ORDER OF THE BOARD
MR ROBERT ORR COMPANY SECRETARY
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EXPLANATORY STATEMEN T
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 10.30 am (WST) on 25 October 2011 at Level 1, 350 Hay St Subiaco, WA 6008.
The purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2011 together with the declaration of the directors, the directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at www.waratahresources.com.au.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the Remuneration Report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Directors or the Company.
Under recent changes to the Corporations Act, which came into effect on 1 July 2011, if at least 25% of the votes cast on the Resolution are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company's 2012 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of directors of the Company ( Spill Resolution ).
If more than 50% of Shareholders vote in favour of the Spill Resolution, the Company must convene the extraordinary general meeting ( Spill Meeting ) within 90 days of the Company's 2012 annual general meeting. All of the Directors who were in office when the Company's 2012 directors' report was approved, other than the managing director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors of the Company.
The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The Remuneration Report is part of the directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2011.
A reasonable opportunity will be provided for discussion of the Remuneration Report at the Annual General Meeting.
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2.2 Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel or any Closely Related Party as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote. Where you do not direct the Chair, or another member of Key Management Personnel or Closely Related Party on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1.
3. RESOLUTIONS 2 AND 3 – RE-ELECTION OF DIRECTOR – MICHAEL YOUNG AND WILLIAM (CHUBB) WITHAM
Clause 13.4 of the Constitution allows the Directors to appoint at any time a person to be a Director as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Mr Michael Young was appointed as a Director of the Company on 4 February 2011. As announced to the market on 4 February 2011, Mr Young holds a honour’s degree in Geological Sciences from Queens University in Canada and he has experience in metals, iron ore, uranium and gold. Mr Young is a member of the Australia Institute of Geoscientists, the Australasian Institute of Mining and Metallurgy and a member of the Society of Economic Geologists.
Mr William (Chubb) Witham was appointed as a Director of the Company on 2 June 2011. As announced to the market on 2 June 2011, Mr Witham holds an honour’s degree in Geology from the University of Western Australia and is a member of the Australian Institute of Geoscientists. Mr Witham has over 20 years of experience in the mining industry, having previously held senior roles with Whinnen Resources Limited, Australia Metals and Mining Group, DMC Mining Limited and Aspire Mining Limited.
Any Director so appointed holds office only until the next following annual general meeting and is then eligible for re-election.
Mr Young and Mr Witham will retire in accordance with clause 13.4 of the Constitution and being eligible seeks re-election.
4. RESOLUTION 4 – RE-ELECTION OF DIRECTOR – PETER BENNETTO
Clause 13.2 of the Constitution requires that at the Company's annual general meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third (rounded upwards in case of doubt), shall retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots.
The Company currently has five Directors, two of which are being re-elected in accordance with clause 13.4 of the Constitution and accordingly one remaining Director must retire in accordance with clause 13.2 of the Constitution. A Director
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who retires by rotation under clause 13.2 of the Constitution is eligible for reelection.
Peter Bennetto, the Director longest in office since his last election, retires by rotation and seeks re-election.
5. ENQUIRIES
Shareholders are requested to contact Robert Orr on (+ 61 8) 6365 4532 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
Annual General Meeting or Meeting means the meeting convened by the Notice.
Board means the current board of directors of the Company.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth).
Company means Waratah Resources Limited (ACN 125 688 940).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice.
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement and the Proxy Form.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2011.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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