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Graphite One Inc. — AGM Information 2021
Jan 18, 2021
46024_rns_2021-01-18_b02855f4-12ba-459c-b84a-1b861d4fd51c.pdf
AGM Information
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GRAPHITE ONE INC.
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that an annual general and special meeting (the “ Meeting ”) of the holders of common shares (“ Common Shares ”) of Graphite One Inc. (the “ Company ”) will be held at the offices of Farris LLP, Suite 2500, 700 West Georgia Street, Vancouver, British Columbia, V7Y 1B3 on Friday, December 18, 2020 at the hour of 10:00 a.m. (Vancouver time) for the following purposes:
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to receive the audited financial statements for the year ended December 31, 2019 and the auditor’s report thereon;
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to appoint PricewaterhouseCoopers LLP, Chartered Professional Accountants, as auditors for the ensuing year and to authorize the directors to fix their remuneration;
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to fix the number of directors to be elected at four (4);
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to elect directors for the ensuing year;
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to consider and if thought appropriate, pass, subject to regulatory approval, an ordinary resolution approving the ratification of the incentive stock option plan of the Company; and
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to transact such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.
Shareholders are referred to the management information circular for more detailed information with respect to the matters to be considered at the Meeting.
In light of the ongoing public health concerns related to COVID-19 and in order to comply with physical distancing measures imposed by the federal, provincial and municipal governments, only registered shareholders, nonregistered shareholders who have followed the procedures set forth in the Information Circular and their proxy holders, and any persons required or entitled by law to attend the Meeting, will be entitled to attend the Meeting in person. However, all such persons are encouraged NOT to attend but to vote on matters at the Meeting by proxy, appointing a management proxyholder to limit the number of attendees .
The Company reserves the right to deny physical attendance at the Meeting to any person in order to enforce physical distancing measures (including, but not limited to, limiting the total number of attendees at the Meeting and denying entry to any person exhibiting symptoms of COVID-19).
Shareholders who wish to attend the Meeting in person must provide notice beforehand of their intention to attend in person by email to Alan Ahlgren, the Company’s Chief Financial Officer at [email protected], to ensure that the Company can maintain physical distancing and comply with the then current direction and advice from federal, provincial and municipal levels of government. Requirements for physical distancing that are effective on the date of the Meeting will limit the number of shareholders permitted to attend the Meeting in person. Each such shareholder will be asked to complete a declaration regarding COVID-19 related health matters prior to being admitted to the Meeting.
The declaration will require the shareholder to confirm that:
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they have not been outside of Canada in the last 14 days;
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they do not share a household with someone who has been outside of Canada in the last 14 days;
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they have not, to their knowledge, been in close contact in the last 14 days with someone who has been diagnosed with COVID-19; and
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they are not suffering from any flu-like symptoms.
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The directors have fixed the record date for the Meeting as the close of business on November 13, 2020. Only holders of Common Shares of record as at that date are entitled to receive notice of the Meeting and to vote thereat or at any adjournment or postponement thereof, except to the extent that a person has transferred any Common Shares after that date and the new holder of such Common Shares establishes proper ownership and requests, not later than ten days before the Meeting, to be included in the list of Shareholders eligible to vote at the Meeting.
Dated at the City of Vancouver, in the Province of British Columbia, this 23[rd] day of November 2020.
BY ORDER OF THE BOARD OF DIRECTORS
(signed) “Anthony Huston”
Anthony Huston President and Chief Executive Officer
If you are a registered shareholder of the Company and are unable to attend the Meeting in person, please date and sign the enclosed form of proxy and return it in the envelope provided. All completed proxies, to be valid, must be deposited at the office of the Company’s registrar and transfer agent, Computershare, Attention: Proxy Department, 100 University Avenue, 8th Floor, Toronto, Ontario M5J 2Y1, Facsimile: 1-866-249-7775 (within Canada & the United States) or 416-263-9524 (International), not later than forty-eight (48) hours, excluding Saturdays, Sundays and holidays, prior to the time of the Meeting or any adjournment or postponement thereof, unless the chairman of the Meeting elects to exercise his discretion to accept proxies received subsequently. If you are not a registered shareholder of the Company and receive these materials through your broker or through another intermediary, please complete and return the voting instruction form in accordance with the instructions provided to you by your broker or intermediary.
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