AI assistant
GRANGE RESOURCES LIMITED. — Governance Information 2016
Feb 28, 2016
65014_rns_2016-02-28_d1eece1c-2367-4f5a-872c-86ea12894def.pdf
Governance Information
Open in viewerOpens in your device viewer
Rules 4.7.3 and 4.10.3[1]
Appendix 4G
Key to Disclosures Corporate Governance Council Principles and Recommendations
Name of entity
Grange Resources Limited
| ABN/ARBN | ABN/ARBN | Financialyear ended |
|---|---|---|
| 80 009 132 405 | 31 December 2015 |
Our corporate governance statement[2] for the above period above can be found at the end of this Appendix 4G, and at:[3]
-
these pages of our annual report:
-
this URL on our website: http://www.grangeresources.com.au/php/page.php?grangeS+8
The Corporate Governance Statement is accurate and up to date as at 29 February 2016 and has been approved by the board.
The annexure includes a key to where our corporate governance disclosures can be located.
Date here: 29 February 2016 Sign here:
Company Secretary Print name: Piers Lewis
1 Under Listing Rule 4.7.3, an entity must lodge with ASX a completed Appendix 4G at the same time as it lodges its annual report with ASX.
Listing Rule 4.10.3 requires an entity that is included in the official list as an ASX Listing to include in its annual report either a corporate governance statement that meets the requirements of that rule or the URL of the page on its website where such a statement is located. The corporate governance statement must disclose the extent to which the entity has followed the recommendations set by the ASX Corporate Governance Council during the reporting period. If the entity has not followed a recommendation for any part of the reporting period, its corporate governance statement must separately identify that recommendation and the period during which it was not followed and state its reasons for not following the recommendation and what (if any) alternative governance practices it adopted in lieu of the recommendation during that period.
Under Listing Rule 4.7.4, if an entity chooses to include its corporate governance statement on its website rather than in its annual report, it must lodge a copy of the corporate governance statement with ASX at the same time as it lodges its annual report with ASX. The corporate governance statement must be current as at the effective date specified in that statement for the purposes of rule 4.10.3.
2 “Corporate governance statement” is defined in Listing Rule 19.12 to mean the statement referred to in Listing Rule 4.10.3 which discloses the extent to which an entity has followed the recommendations set by the ASX Corporate Governance Council during a particular reporting period.
3 Mark whichever option is correct and then complete the page number(s) of the annual report, or the URL of the web page, where the entity’s corporate governance statement can be found.
1
ANNEXURE – KEY TO CORPORATE GOVERNANCE DISCLOSURES
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|
|---|---|---|---|---|
| PRINCIPLE 1– LAY SOLID FOUNDATIONS FOR MANAGEMENT AND OVERSIGHT | ||||
| 1.1 | A listed entity should disclose: (a) the respective roles and responsibilities of its board and management; and (b) those matters expressly reserved to the board and those delegated to management. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: ______ Insert location here_ … and information about the respective roles and responsibilities of our board and management (including those matters expressly reserved to the board and those delegated to management): at this location: ______ _Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
|
| 1.2 | A listed entity should: (a) undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a director; and (b) provide security holders with all material information in its possession relevant to a decision on whether or not to elect or re-elect a director. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
2
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| 1.3 | A listed entity should have a written agreement with each director and senior executive setting out the terms of their appointment. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
| 1.4 | The company secretary of a listed entity should be accountable directly to the board, through the chair, on all matters to do with the proper functioning of the board. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
| 1.5 | A listed entity should: (a) have a diversity policy which includes requirements for the board or a relevant committee of the board to set measurable objectives for achieving gender diversity and to assess annually both the objectives and the entity’s progress in achieving them; (b) disclose that policy or a summary of it; and |
… the fact that we have a diversity policy that complies with paragraph (a): in our Corporate Governance StatementOR at this location: _________ Insert location here … and a copy of our diversity policy or a summary of it: at this location: http://www.grangeresources.com.au/clients/grange/downloads/diversity_policy_-_4_november_2011.pdf …the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with our diversity policy and our progress towards achieving them: in our Corporate Governance StatementOR |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
3
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| (c) disclose as at the end of each reporting period the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with the entity’s diversity policy and its progress towards achieving them and either: (1) the respective proportions of men and women on the board, in senior executive positions and across the whole organisation (including how the entity has defined “senior executive” for these purposes); or (2) if the entity is a “relevant employer” under the Workplace Gender Equality Act, the entity’s most recent “Gender Equality Indicators”, as defined in and published under that Act. |
at this location: ______ Insert location here_ … and the information referred to in paragraphs (c)(1) or (2): in our Corporate Governance StatementOR at this location: ______ _Insert location here |
4
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| 1.6 | A listed entity should: (a) have and disclose a process for periodically evaluating the performance of the board, its committees and individual directors; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
… the evaluation process referred to in paragraph (a): in our Corporate Governance StatementOR at this location: ______ Insert location here_ … and the information referred to in paragraph (b): in our Corporate Governance StatementOR at this location: ______ _Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
| 1.7 | A listed entity should: (a) have and disclose a process for periodically evaluating the performance of its senior executives; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
… the evaluation process referred to in paragraph (a): in our Corporate Governance StatementOR at this location: ______ Insert location here_ … and the information referred to in paragraph (b): in our Corporate Governance StatementOR at this location: ______ _Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
5
| Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|
|---|---|---|---|
| PRINCIPLE 2- STRUCTURE THE BOARD TO ADD VALUE |
6
| Corporate Governance Council | Corporate Governance Council | We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed | |
|---|---|---|---|---|
| recommendation | the recommendation in | |||
| full for the whole of the | ||||
| period above. We have | ||||
| disclosed … | ||||
| 2.1 | The board of a listed entity should: (a) have a nomination committee which: (1) has at least three members, a majority of whom are independent directors; and |
[If the entity complies with paragraph (a):] … the fact that we have a nomination committee that complies with paragraphs (1) and (2): in our Corporate Governance StatementOR at this location: _________ Insert location here … and a copy of the charter of the committee: |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
|
| (2) is chaired by an |
at this location: | |||
| independent director, | ||||
| and disclose: | http://www.grangeresources.com.au/clients/grange/downloads/remuneration__nomination_committee_charter_- | |||
| (3) the charter of the committee; (4) the members of the |
_approved_28_august_2014.pdf … and the information referred to in paragraphs (4) and (5): in our Corporate Governance StatementOR |
|||
| committee; and | at this location: | |||
| (5) as at the end of each | ||||
| reporting period, the number of times the |
_________ Insert location here |
|||
| committee met throughout the period and the individual attendances of the members at those |
[If the entity complies with paragraph (b):] … the fact that we do not have a nomination committee and the processes we employ to address board succession issues and to ensure that the board has the appropriate balance of skills, knowledge, experience, independence and diversity to enable it to discharge its duties and responsibilities effectively: in our Corporate Governance StatementOR |
|||
| meetings;OR (b) if it does not have a |
at this location: | |||
| nomination committee, | ||||
| disclose that fact and the | _________ Insert location here |
|||
| processes it employs to | ||||
| address board succession | ||||
| issues and to ensure that | ||||
| the board has the | ||||
| appropriate balance of | ||||
| skills, knowledge, | ||||
| experience, | ||||
| independence and diversity to enable it to |
7 | |||
| discharge its duties and | ||||
| responsibilities | ||||
| effectively. |
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| 2.2 | A listed entity should have and disclose a board skills matrix setting out the mix of skills and diversity that the board currently has or is looking to achieve in its membership. |
… our board skills matrix: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
| 2.3 | A listed entity should disclose: (a) the names of the directors considered by the board to be independent directors; (b) if a director has an interest, position, association or relationship of the type described in Box 2.3 but the board is of the opinion that it does not compromise the independence of the director, the nature of the interest, position, association or relationship in question and an explanation of why the board is of that opinion; and (c) the length of service of each director. |
… the names of the directors considered by the board to be independent directors: in our Corporate Governance StatementOR at this location: ______ Insert location here_ … where applicable, the information referred to in paragraph (b): in our Corporate Governance StatementOR at this location: ______ _Insert location here … the length of service of each director: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
8
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| 2.4 | A majority of the board of a listed entity should be independent directors. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
| 2.5 | The chair of the board of a listed entity should be an independent director and, in particular, should not be the same person as the CEO of the entity. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
| 2.6 | A listed entity should have a program for inducting new directors and provide appropriate professional development opportunities for directors to develop and maintain the skills and knowledge needed to perform their role as directors effectively. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
9
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|
|---|---|---|---|---|
| PRINCIPLE 3– ACT ETHICALLY AND RESPONSIBLY | ||||
| 3.1 | A listed entity should: (a) have a code of conduct for its directors, senior executives and employees; and (b) disclose that code or a summary of it. |
… our code of conduct or a summary of it: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
|
| PRINCIPLE 4– SAFEGUARD INTEGRITY IN CORPORATE REPORTING | ||||
| 4.1 | The board of a listed entity should: (a) have an audit committee which: (1) has at least three members, all of whom are non- executive directors and a majority of whom are independent directors; and (2) is chaired by an independent director, who is not the chair of the board, and disclose: (3) the charter of the committee; (4) the relevant qualifications and experience of the members of the committee; and |
[If the entity complies with paragraph (a):] … the fact that we have an audit committee that complies with paragraphs (1) and (2): in our Corporate Governance StatementOR at this location: ______ Insert location here_ … and a copy of the charter of the committee: at this location: http://www.grangeresources.com.au/clients/grange/downloads/audit_and_risk_committee_charter.pdf … and the information referred to in paragraphs (4) and (5): in our Corporate Governance StatementOR at this location: ______ _Insert location here [If the entity complies with paragraph (b):] … the fact that we do not have an audit committee and the processes we employ that independently verify and safeguard the integrity of our corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner: |
an explanation why that is so in our Corporate Governance Statement |
10
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| (5) in relation to each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings;OR (b) if it does not have an audit committee, disclose that fact and the processes it employs that independently verify and safeguard the integrity of its corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner. |
in our Corporate Governance StatementOR at this location: _________ Insert location here |
11
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| 4.2 | The board of a listed entity should, before it approves the entity’s financial statements for a financial period, receive from its CEO and CFO a declaration that, in their opinion, the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
| 4.3 | A listed entity that has an AGM should ensure that its external auditor attends its AGM and is available to answer questions from security holders relevant to the audit. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity that does not hold an annual general meeting and this recommendation is therefore not applicable |
12
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|
|---|---|---|---|---|
| PRINCIPLE 5– MAKE TIMELY AND BALANCED DISCLOSURE | ||||
| 5.1 | A listed entity should: (a) have a written policy for complying with its continuous disclosure obligations under the Listing Rules; and (b) disclose that policy or a summary of it. |
… our continuous disclosure compliance policy or a summary of it: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
|
| PRINCIPLE 6– RESPECT THE RIGHTS OF SECURITY HOLDERS | ||||
| 6.1 | A listed entity should provide information about itself and its governance to investors via its website. |
… information about us and our governance on our website: at this location: http://www.grangeresources.com.au/php/page.php?grangeS+8 and http://www.grangeresources.com.au/php/page.php?grangeS+9 |
an explanation why that is so in our Corporate Governance Statement |
|
| 6.2 | A listed entity should design and implement an investor relations program to facilitate effective two-way communication with investors. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
13
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|
|---|---|---|---|---|
| 6.3 | A listed entity should disclose the policies and processes it has in place to facilitate and encourage participation at meetings of security holders. |
… our policies and processes for facilitating and encouraging participation at meetings of security holders: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity that does not hold periodic meetings of security holders and this recommendation is therefore not applicable |
|
| 6.4 | A listed entity should give security holders the option to receive communications from, and send communications to, the entity and its security registry electronically. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
|
| PRINCIPLE 7– RECOGNISE AND MANAGE RISK | ||||
| 7.1 | The board of a listed entity should: (a) have a committee or committees to oversee risk, each of which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an independent director, and disclose: |
[If the entity complies with paragraph (a):] … the fact that we have a committee or committees to oversee risk that comply with paragraphs (1) and (2): in our Corporate Governance StatementOR at this location: _________ Insert location here … and a copy of the charter of the committee: at this location: http://www.grangeresources.com.au/clients/grange/downloads/4~risk_management.pdf … and the information referred to inparagraphs(4)and(5): |
an explanation why that is so in our Corporate Governance Statement |
14
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings;OR (b) if it does not have a risk committee or committees that satisfy (a) above, disclose that fact and the processes it employs for overseeing the entity’s risk management framework. |
in our Corporate Governance StatementOR at this location: ______ Insert location here_ [If the entity complies with paragraph (b):] … the fact that we do not have a risk committee or committees that satisfy (a) and the processes we employ for overseeing our risk management framework: in our Corporate Governance StatementOR at this location: ______ _Insert location here |
||
| 7.2 | The board or a committee of the board should: (a) review the entity’s risk management framework at least annually to satisfy itself that it continues to be sound; and (b) disclose, in relation to each reporting period, whether such a review has taken place. |
… the fact that we follow this recommendation: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
| 7.3 | A listed entity should disclose: |
[If the entity complies with paragraph (a):] … how our internal audit function is structured and what role it performs: |
an explanation why that is so in our |
15
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|
|---|---|---|---|---|
| (a) if it has an internal audit function, how the function is structured and what role it performs;OR (b) if it does not have an internal audit function, that fact and the processes it employs for evaluating and continually improving the effectiveness of its risk management and internal control processes. |
in our Corporate Governance StatementOR at this location: ______ Insert location here_ [If the entity complies with paragraph (b):] … the fact that we do not have an internal audit function and the processes we employ for evaluating and continually improving the effectiveness of our risk management and internal control processes: in our Corporate Governance StatementOR at this location: ______ _Insert location here |
Corporate Governance Statement |
||
| 7.4 | A listed entity should disclose whether it has any material exposure to economic, environmental and social sustainability risks and, if it does, how it manages or intends to manage those risks. |
… whether we have any material exposure to economic, environmental and social sustainability risks and, if we do, how we manage or intend to manage those risks: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
|
| PRINCIPLE 8– REMUNERATE FAIRLY AND RESPONSIBLY | ||||
| 8.1 | The board of a listed entity should: (a) have a remuneration committee which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an |
[If the entity complies with paragraph (a):] … the fact that we have a remuneration committee that complies with paragraphs (1) and (2): in our Corporate Governance StatementOR at this location: _________ Insert location here … and a copy of the charter of the committee: at this location: |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
16
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| independent director, and disclose: (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings;OR (b) if it does not have a remuneration committee, disclose that fact and the processes it employs for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive. |
http://www.grangeresources.com.au/clients/grange/downloads/remuneration__nomination_committee_charter_- approved_28_august_2014.pdf … and the information referred to in paragraphs (4) and (5): in our Corporate Governance StatementOR at this location: _________ _Insert location here [If the entity complies with paragraph (b):] … the fact that we do not have a remuneration committee and the processes we employ for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive: in our Corporate Governance StatementOR at this location: _________ Insert location here |
17
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|---|---|---|---|
| 8.2 | A listed entity should separately disclose its policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives. |
… separately our remuneration policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we are an externally managed entity and this recommendation is therefore not applicable |
| 8.3 | A listed entity which has an equity-based remuneration scheme should: (a) have a policy on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme; and (b) disclose that policy or a summary of it. |
… our policy on this issue or a summary of it: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance StatementOR we do not have an equity-based remuneration scheme and this recommendation is therefore not applicableOR we are an externally managed entity and this recommendation is therefore not applicable |
18
| Corporate Governance Council recommendation |
Corporate Governance Council recommendation |
We have followed the recommendation in full for the whole of the period above. We have disclosed … | We haveNOTfollowed the recommendation in full for the whole of the period above. We have disclosed … |
|
|---|---|---|---|---|
| ADDITIONAL DISCLOSURES APPLICABLE TO EXTERNALLY MANAGED LISTED ENTITIES | ||||
| - | Alternative to Recommendation 1.1 for externally managed listed entities: The responsible entity of an externally managed listed entity should disclose: (a) the arrangements between the responsible entity and the listed entity for managing the affairs of the listed entity; (b) the role and responsibility of the board of the responsible entity for overseeing those arrangements. |
… the information referred to in paragraphs (a) and (b): in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
|
| - | Alternative to Recommendations 8.1, 8.2 and 8.3 for externally managed listed entities: An externally managed listed entity should clearly disclose the terms governing the remuneration of the manager. |
… the terms governing our remuneration as manager of the entity: in our Corporate Governance StatementOR at this location: _________ Insert location here |
an explanation why that is so in our Corporate Governance Statement |
19
GRANGE RESOURCES LIMITED CORPORATE GOVERANCE STATEMENT 31 DECEMBER 2015
ASX Corporate Governance Principles and Recommendations – Third Edition released March 2014
Corporate Governance is framework of rules, relationships, systems and processes within and by which authority is exercised and controlled within corporations.
-
Provides Investor Confidence
-
This is about how we run our Companies, not just what we include in our Corporate Governance Statements in Annual Report
-
Applies to all ASX listed companies – use the if not why not approach
-
Under ASX listing Rule 4.10.3 need to include Corporate Governance Statement in Annual Report that meets the requirements of the rule (or detail URL for the page in its website where such a statement is located). Statement must include how corporation is following each individual recommendation
-
If Corporate Governance Statement not Contained within Annual Report, it must be lodged at same time as Annual Report
-
There are 29 Recommendations with commentary (very helpful) - however the commentary provided is for guidance only and does not trigger disclosure obligations under ASX Listing Rules.
-
In Corp Government Statement ensure appropriate commentary is given on how the guideline has been met not just “the entity complies with this recommendation”.
-
Also ensure detailed commentary is made when recommendation not complied with other than “due to size and circumstance”.
-
New procedure – Listed companies must lodge an Appendix 4G with its annual report. The CGS must be approved by the Board and dated as such.
-
Apply from 1 July 2014 – (i.e. For 2015 financial year) – early adoption encouraged.
20
8 key principles:
-
Lay solid foundations for management oversight
-
Structure Board to add value
-
Act ethically and responsibly
-
Safeguard integrity in corporate reporting
-
Make timely and balanced disclosure
-
Respect rights of security holders
-
Recognise and manage risk
-
Remunerate fairly and responsibly
| Principle | Recommendations | Commentary |
|---|---|---|
| 1. Lay solid foundations for management oversight: Roles and responsibilities for board and management and how their performance is monitored and evaluated. |
1.1: Listed Entity should disclose: (a) respective roles and responsibilities of its board and management; and (b) those matters expressly reserved to the board and those delegated to management |
The Company's Constitution vests management and control of the business and the Company's affairs in the Board. The Board's primary role is to enhance shareholder value. It is responsible for providing a leadership role and for providing overall stewardship of the organisation. The Board oversees Grange's strategic direction and the conduct of business activities by the management team for the benefit of Grange shareholders. Board Functions Specific accountabilities and responsibilities of the Board include: Developing long-term objectives and strategy in conjunction with management; Reviewing and approving plans, new investments, major capital and operating expenditures and major funding activities proposed by management; Reviewing and approving policies, goals, targets and budgets; Defining and setting performance expectations for the Company and monitoring actual performance; |
21
Appointing and reviewing the performance of the Managing Director and senior management; Assuring itself that there are effective health, safety, environmental and operational procedures in place; Ensuring that there is effective budgeting and financial supervision and that appropriate audit arrangements are in place; Satisfying itself there are effective reporting systems that will assure the Board that proper financial, operational, compliance, risk management and internal control processes are in place and functioning appropriately; Satisfying itself that the annual financial statements of the Company fairly and accurately set out the financial position at year end, and the financial performance during the year; Assuring itself that the Company has adopted a Code of Corporate Ethics and that Company practice is consistent with that Code; Reporting to and advising shareholders; Practicing and exhibiting the Company's values; and Having an awareness of the statutory obligations imposed on Board members and ensuring there are appropriate standards of corporate governance. A copy of the Board’s Charter can be found on Grange Resources website in the policies section. 1.2: Listed Entity should: Attached to the AGM Notice of Meeting for 2015 the following (a) undertake appropriate checks before appointing a information will be included for all directors up for re-election: person, or putting forward to security holders a
22
| candidate for election as a director: and (b) provide security holders with all material information in its possession relevant to a decision on whether or not to elect or re-elect a director |
- Biographical details, - Other material directorships, - If 1st election: o Material adverse info,o Interest/position/association that may influence orimpact independent judgement, o If board considers them independent.- If re-election: Term of office currently served, If board considers them independent. |
|
|---|---|---|
| 1.3: A listed entity should have a written agreement with each director and senior executive setting out the terms of their appointment. |
There are Letters of appointment for each of the directors on Grange Resources’ Board. |
|
| 1.4: The Company Secretary of a listed entity should be accountable directly to the board, through the chair, on all matters to do with the proper functioning of the Board. |
The Company Secretary of Grange Resources Limited is Piers Lewis. Some of his responsibilities include: - Advise the Board on Corporate Governance matters, - Monitor that they follow policy and procedure, - Coordinate timely completion and despatch of board and committee papers, - Ensure business at meetings are accurately captured in minutes, and - Help organise and facilitate induction and professional development of directors. Each director is able to communicate directly with the company secretary and vice versa. |
|
| 1.5: Listed Entity should: (a) Have a diversity Policy which includes requirements for Board/Committee to see measurable objectives for achieving gender diversity and assess them and achieving them annually (b) disclose that policy (c)disclose at end of reporting period how objectives |
Grange recognises that our employees are our most valuable resource and the means by which we will achieve safe, sustainable, cost effective production. Diversity is one of many elements which helps create sustainable value for our shareholders. Grange takes a broad and all-encompassing view of diversity. Diversity is about accepting, respecting and understanding that each person is unique. |
23
| are being achieved via: (i) respective proportions of men and women on the board, in senior executive positions and across the whole organisation (including how senior exec is defined); or (ii) if entity is a ‘‘relevant employer” under the Workplace Gender Equality Act, the entities most recent “Gender Equality Indicators” as defined in the Act. |
In November 2011 the Board approved a Diversity Policy. The policy highlights that an individual's differences can be along the lines of race, cultural background, gender, sexual orientation, socio- economic status, age, physical abilities, religious beliefs, political beliefs or other ideologies. Diversity can also include an extensive range of individual characteristics and experiences such as communication styles, career path, educational background, family responsibilities and marital status which may influence personal perspectives. The policy details how Grange supports diversity in its work place. This includes: Undertaking recruitment of employees at all levels from as diverse a pool of qualified candidates as reasonably possible; Recruiting and selecting on the basis of merit (skills, qualifications, abilities and achievements); Providing fair and equal access to employees so that no one person or group of people is treated any less favourably or more favourably than others; Providing a positive and safe work environment that promotes job satisfaction and one in which all employees feel they are valued, treated fairly and recognised for their contribution; Treating all employees fairy and with respect and dignity as detailed in the Company's values and the Code of Business Ethics and Conduct and Fair Treatment Policy; Maintaining a comprehensive range of contemporary policies as part of the "Grange Cares" program covering recruitment, behaviour at work, fair treatment, performance as well as training and personal development; |
||
|---|---|---|---|
24
| | Reinforcing a performance oriented and merit based |
|---|---|
| organisational culture in which remuneration practices | |
| reward and retain employees equally based on performance | |
| and potential regardless of gender; | |
| | Providing training and personal development plans to |
| maximise safety awareness, job performance and |
|
| productivity, and the opportunity for promotion; | |
| | Complying with anti-discrimination and equal employment |
| legislation; | |
| | Initiating and supporting actions in our communities which |
| foster diversity and equal opportunities; and | |
| | Integrating Board approved diversity targets into business |
| and workforce planning. | |
| In addition the policy also explains how the Board demonstrates its | |
| commitment to diversity. This includes: | |
| | Using professional intermediaries to source suitably qualified |
| candidates for Board positions; | |
| | Providing translation services and other administrative |
| arrangements to accommodate non English speaking Board | |
| members; | |
| | Assuming responsibility for establishing and reviewing |
| measurable diversity targets (with the assistance of the | |
| Remuneration and Nominations Committee); | |
| | Reporting on gender participation in the Annual Report each |
| year; | |
| | Online compliance training provided to employees; and |
| | Annually reviewing the Diversity Policy. |
25
| A copy of the Policy is on the Company's website in the policy | A copy of the Policy is on the Company's website in the policy | |
|---|---|---|
| section. | ||
| The Company has two female Board members, one who is also | ||
| Chairperson. In addition the Grange Board has cultural diversity | ||
| with five of the six directors being of overseas origin. | ||
| The Company defines executives as those professional or managerial | ||
| team members who report directly to the CEO or Board. Of the four | ||
| executives reporting directly to the CEO or Board, one (25%) is a | ||
| woman. The Company conducts performance based reviews at least | ||
| annually of all employees and monitors the number of women | ||
| progressing through its professional and technical ranks. | ||
| The table below indicates the participation of women in the general | ||
| workforce for the Company as at 31 December 2015: | ||
| As at 31 As at 31 |
||
| % of Total Dec 2015 Dec 2014 |
||
| Workforce Workforce % of % of |
Measurable | |
| Segment in Women Women |
Diversity Targets | |
| Segment in in |
||
| Segment Segment |
||
| Supervisory / | ||
| Administrativ e 16% 14% 25% |
No specific target For these |
|
| individual | ||
| categories. | ||
| Operations / | Overall target of | |
| Maintenance | 10% for all three | |
| 74% 4% 4% |
Categories by | |
| 2018 |
26
| Professional / Managerial 10% 17% 10% 15% by 2018 Total workforce 100% 7% 9% 10% by 2018 As at 31 December 2015 the number of women in the Company’s workforce was 37. This represents an overall participation rate of 7% (2015: 7%). Women comprise 4% of operations and maintenance roles, 14% of administration and supervisory roles and 17% of senior professional roles and managerial roles. In early 2012 the Company established measurable diversity objectives. In developing its objectives the Board considered the location and nature of the Company’s operations as well as the potential impact of its major development project. As a result, for the foreseeable future the Company will be based at Grange’s Tasmanian operations. Both Savage River and Port Latta are mature and established operations and by mining industry standards have a stable workforce with very low levels of staff turnover. Consequently there are limited opportunities for the Company to improve diversity through recruitment. In 2014 the Company reviewed its diversity objectives in the light of the changed operational landscape and market conditions. As a result amendments have been made to the timeframe for the attainment of its diversity objectives with 2018 being considered a more realistic target. The Company continues to aim to have women comprising 15% of senior professional / managerial roles and to increase the overall proportion of women in the workforce to 10%. The Board will continue to review progress against these targets at regular intervals. |
Professional / Managerial |
10% | 17% | 10% | 15% by 2018 | ||
|---|---|---|---|---|---|---|---|
| Total workforce |
100% | 7% | 9% | 10% by 2018 | |||
| 1.6: A listed entityshould: | A copyof the Board Performance Evaluation Process can be found in |
27
| (a) have and disclose a process for periodically evaluating the performance of the Board, its committees and individual directors; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
the Corporate Governance section of the Company’s website. The performance of the Board is reviewed regularly by the Chairperson. The Chairperson conducts performance evaluations which involve an assessment of each Board member’s performance against specific and measurable qualitative and quantitative performance criteria. The performance criteria against which directors are assessed is aligned with the financial and non-financial objectives of Grange Resources Limited. Primarily, the review will be carried out through consultation by the Chairperson and with individual Directors. Directors whose performance is consistently unsatisfactory may be asked to retire. During December to February 2016, a formalised internal review of each director and senior management’s performances over a wide ranging set of criteria was undertaken. All directors’ performances met performance criteria. |
|
|---|---|---|
| 1.7: A listed entity should: (a) have and disclose a process for periodically evaluating the performance of its senior executives; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
The performance of the CEO is reviewed regularly by the Chairman. The Chairman conducts performance evaluations which involve an assessment of the CEO’s performance against specific and measurable qualitative and quantitative performance criteria. The performance criteria against which executives are assessed is aligned with the financial and non-financial objectives of Grange Resources Limited. Primarily, the review will be carried out through consultation by the Chairman and the CEO. The CEO’s performance is consistently unsatisfactory may be asked to resign. During December to February 2016, a formalised internal review of each director and senior management’s performances over a wide ranging set of criteria was undertaken. All senior executives’ performances met performance criteria. |
|
| 2. Structure the Board to add value: |
2.1 The board of a listed entity should: (a) Have a nomination committee which: |
The Remuneration and Nomination Committee's overall role is to ensure that Grange's remunerationpolicies andpractices are |
28
| A listed entity should have a board of an appropriate size, composition, skills and commitment to enable it to discharge its duties effectively. |
(i) has at least three members, a majority of whom are independent directors; and (ii) is chaired by a independent director; and disclose: (iii) the charter of the committee; (iv) the members of the committee; and (iv) as at the end of each reporting period, the number of times the committee met through the period and the individual attendances of the members at those meetings; or (b) If it does not have a nomination committee disclose that fact and the processes it employs to address board succession issue and to ensure that the board has the appropriate balance of skills, knowledge experience, independence and diversity to enable it to discharge its duties and responsibilities effectively. |
consistent with the Company's goals and objectives. The Committee is responsible for making recommendations to the Board on all aspects of appointment, remuneration and termination pertaining to the CEO/Managing Director and to review the appointment, remuneration or termination of other senior employees as requested by the Board, Chairman or CEO. It is also responsible for making recommendations on non-executive director remuneration and addressing relevant remuneration issues generally. In addition to its remuneration responsibilities the Committee also undertakes Board nomination and appointment functions. It assesses the skills required by the Board, prepares and reviews the Board's succession plan and implements processes to identify and recruit suitable candidates for appointment as non-executive directors. The Remuneration and Nomination committee comprises of three members as shown below: |
consistent with the Company's goals and objectives. The Committee is responsible for making recommendations to the Board on all aspects of appointment, remuneration and termination pertaining to the CEO/Managing Director and to review the appointment, remuneration or termination of other senior employees as requested by the Board, Chairman or CEO. It is also responsible for making recommendations on non-executive director remuneration and addressing relevant remuneration issues generally. In addition to its remuneration responsibilities the Committee also undertakes Board nomination and appointment functions. It assesses the skills required by the Board, prepares and reviews the Board's succession plan and implements processes to identify and recruit suitable candidates for appointment as non-executive directors. The Remuneration and Nomination committee comprises of three members as shown below: |
consistent with the Company's goals and objectives. The Committee is responsible for making recommendations to the Board on all aspects of appointment, remuneration and termination pertaining to the CEO/Managing Director and to review the appointment, remuneration or termination of other senior employees as requested by the Board, Chairman or CEO. It is also responsible for making recommendations on non-executive director remuneration and addressing relevant remuneration issues generally. In addition to its remuneration responsibilities the Committee also undertakes Board nomination and appointment functions. It assesses the skills required by the Board, prepares and reviews the Board's succession plan and implements processes to identify and recruit suitable candidates for appointment as non-executive directors. The Remuneration and Nomination committee comprises of three members as shown below: |
consistent with the Company's goals and objectives. The Committee is responsible for making recommendations to the Board on all aspects of appointment, remuneration and termination pertaining to the CEO/Managing Director and to review the appointment, remuneration or termination of other senior employees as requested by the Board, Chairman or CEO. It is also responsible for making recommendations on non-executive director remuneration and addressing relevant remuneration issues generally. In addition to its remuneration responsibilities the Committee also undertakes Board nomination and appointment functions. It assesses the skills required by the Board, prepares and reviews the Board's succession plan and implements processes to identify and recruit suitable candidates for appointment as non-executive directors. The Remuneration and Nomination committee comprises of three members as shown below: |
||
|---|---|---|---|---|---|---|---|
| Meetings attended |
Total meetings |
||||||
| Daniel Tenardi (Chairman) |
Independent | 5 | 5 | ||||
| Michelle Li | Independent | 5 | 5 | ||||
| Yan Jia | Not independent |
4 | 5 | ||||
| 2.2: A listed entity should have and disclose a board skills matrix setting out the mix of skills and diversity that the board currentlyhas or is lookingto achieve in |
The Company identifies the following as the main areas of skills required by the Board to successfully service the Company. The Directors have been measured to these areas in the skills matrix: |
| Meetings | Total | ||||||
|---|---|---|---|---|---|---|---|
| attended | meetings | ||||||
| Daniel | Independent | 5 | 5 | ||||
| Tenardi | |||||||
| (Chairman) | |||||||
| Michelle Li | Independent | 5 | 5 | ||||
| Yan Jia | Not | 4 | 5 | ||||
| independent | |||||||
| A copy of the Charter for the remuneration and | nomination | ||||||
| committee can be found in the policies section of Grange Resources | |||||||
| website. | |||||||
| 2.2: A listed entity should have and disclose a board | The Company identifies the following as the main areas of skills | ||||||
| skills matrix setting out the mix of skills and diversity | required by the Board to successfully service the Company. The | ||||||
| that the board currentlyhas or is lookingto achieve in | Directors have been measured to | these areas in the skills matrix: |
29
| its membership. | Number of Directors that meet the skill Executive and Non-Executive experience 5 Industry experience and knowledge 3 Leadership 4 Corporate governance and Risk Management 1 Strategic thinking 5 Desired behavioural competencies 5 Geographic experience 5 Capital Markets experience 0 Subject matter expertise - accounting 1 - capital management 3 - corporate financing 0 - industry taxation 0 - risk management 2 - legal 1 - IT expertise 0 As can be seen the main areas identified are well represented by the Directors. With regards to Industry taxation and IT expertise there is a known skills shortage however these skills have been successfully outsourced to experienced consultants in the market, to the point where the Board is comfortable they are being met. The Board review the skills matrix annually. |
||
|---|---|---|---|
30
| 2.3: A listed entity should disclose: (a) the names of the directors considered by the board to be independent directors (b) if a director has an interest, position, association or relationship as described in Box 2.3 (Factors relevant to assessing independence) but the board is of the opinion that it doesn’t compromise the independence of the director, nature of the interest, position, association or relationship and an explanation as to why the board is of that opinion; and (c) the length of service of each director. |
The Company recognises that independent directors are important in assuring shareholders that the Board is properly fulfilling its role and is diligent in holding senior management accountable for its performance. The Board assesses each of the directors against specific criteria to decide whether they are in a position to exercise independent judgment. Directors of Grange Resources Limited are considered to be independent when they are independent of management and free from any business or other relationship that could materially interfere with, or could reasonably be perceived to materially interfere with, the exercise of their unfettered and independent judgement. In making this assessment, the Board considers all relevant facts and circumstances. Relationships that the Board will take into consideration when assessing independence are whether a Director: is a substantial shareholder of the Company or an officer of, or otherwise associated directly with, a substantial shareholder of the Company; is employed, or has previously been employed in an executive capacity by the Company or another Company member, and there has not been a period of at least three years between ceasing such employment and serving on the Board; has within the last three years been a principal of a material professional advisor or a material consultant to the Company or another Company member, or an employee materially associated with the service provided; is a material supplier or customer of the Company or other Company member, or an officer of or otherwise associated directly or indirectly with a material supplier or customer; or has a material contractual relationship with the Company or another Company member other than as a Director. |
||
|---|---|---|---|
31
| Director | Independent | Non- Executive |
Term in Office | ||||
|---|---|---|---|---|---|---|---|
| Michelle Li | Yes | Yes | 26 months | ||||
| Daniel Tenardi |
Yes | Yes | 23 months | ||||
| Liming Huang |
Yes | Yes | 18 months | ||||
| Yan Jia | No – representative of substantial shareholder |
Yes | 21 months | ||||
| Honglin Zhao |
No – Executive Director |
No | 5 years & 6 months |
||||
| 2.4: A majority of the Board of a listed entity should be independent directors. |
The Board is currently comprised of four non-executive Directors, three are independent. |
||||||
| 2.5: The Chair of a Board of a listed entity should be an independent director and, in particular, should not be the same person as the CEO of the entity. |
In recognition of the importance of independent views and the Board’s role in supervising the activities of management the Chairman Michelle Li is an independent, non-executive director. |
||||||
| 2.6: A listed entity should have a program for inducting new directors and provide appropriate professional development opportunities for directors to develop and maintain the skills and knowledge needed toperform |
The Company Secretary provides new Directors who are new to Grange with an extensive information pack containing a range of relevant company information. It includes: |
32
| their role as directors effectively. | • Annual Report • Company Constitution • Corporate / Strategic Plan • Board papers for the last two months • Recent ASX Announcements • Directors’ Handbook The Directors’ Handbook contains extensive information about the operation and practices of the Grange Board. Directors are expected to be familiar with the contents of the Directors’ Handbook. Site tours are organised for independent directors and training on directors’ duties is offered to all Board members on a periodic basis. The Company Secretary meets with each new Director to reiterate their duties and to respond to questions. The CEO introduces them to the staff team and organises site tours in order to familiarise them with the operations of the company. Existing Directors are encouraged to participate in appropriate professional development opportunities to develop and maintain the skills and knowledge needed to perform their role as a Director. The Chairperson of the Board of Grange Resources Limited assess individual Board members skills during the performance review of each director. Any training or skill gaps identified are tabled to the Board to consider options to fill gaps identified. |
|
|---|---|---|
| 3. Act Ethically and Responsibly: A listed entity should act ethically and responsibly. |
A listed entity should: (a) Have a code of conduct for its directors, senior executives and employees; and (b) disclose that code of conduct or a summary of it. |
The Board acknowledges its responsibility to set the ethical tone and standards of the Company. Accordingly it has clarified the standards of ethical and professional behaviour required of Directors, employees and contractors through the establishment of a Code of Ethics and Conduct Policy. The Code requires all Directors, employees and contractors to conduct business with the highest ethical standards,including |
33
| compliance with the law, and to report or avoid conflict of interest situations. Compliance with the Code is mandatory with breaches taken seriously. In addition the Board has a dedicated Code of Conduct which provides Directors with clear and unambiguous guidance as to the minimum standards of behaviour which is required of Grange’s Directors undertaking Grange activities or whenever they are representing Grange. Copies of the Code of Ethics and Conduct and the Board Code of Conduct are located on the Company’s website |
||
|---|---|---|
| 4. Safeguard Integrity in corporate reporting: A listed entity should have formal and rigorous processes that independently verify and safeguard the integrity of its corporate reporting. |
4.1 The board of a listed entity should: (a) have an audit committee which: (i) has at least 3 members, all of whom are non- executive directors and a majority of whom are independent directors; and (ii) is chaired by an independent director, who is not the chair of the board; And disclose: (iii) the charter of the committee (iv) the relevant qualifications and experience of the member of the committee; and (v) in relation to each reporting period, the number of times the committee met throughout the period and the individual attendances of the member at those meetings; or (b) if it does not have an audit committee, disclose that fact and the processes it employs that independently verify and safeguard the integrity of its corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner. |
The Audit and Risk Committee is the custodian of the external audit relationship and assists the Board to assure itself that there are within the Group appropriate and effective financial reporting, auditing, legal and regulatory requirements, compliance and reporting systems, internal control and business risk management systems and internal and external audit functions processes and practices. In particular it: Reviews and approves the accounting policies applied by each Group entity; Reviews the draft half-year and annual consolidation financial reports of the Group prior to submission to the Board for approval; Reviews external auditor and reports progress on implementation of recommendations; Makes recommendations to the Board on the appointment/re-appointment of the external auditor and reviews and approves the annual external auditor engagement letter and fee; |
34
-
Reviews and approves the annual external audit proposal and determines the scope and terms of the annual audit engagement;
-
Reviews the performance of the external auditor (periodically benchmarking the cost and scope) and reports to the Board;
-
Ensures that the external auditor is provided with unfettered access to management, staff, records and the facilities of the Company;
-
Oversees and reports to the Board upon the internal control and business risk arrangements adopted by management in implementing Board policies;
-
Overseas Group compliance with statutory responsibilities; and
-
When considering the annual and half-yearly consolidated financial reports of the Group, reviews the key accounting policies, carrying value of assets, provisions and other accounting issues.
It advises on and monitors Grange's governance practices and assists the Board to assure itself that there is an appropriate and effective process for the direction and control of the Group. In particular it:
-
Reviews the way the Board and its committees work and their evaluation processes;
-
Monitors the management systems and processes in place for compliance with laws and regulatory requirements; and
-
Monitors the management systems in place for addressing significant business risks and the framework of internal management controls.
35
| Monitors compliance issues, particularly compliance with the ASX Listing Rules. The audit committee comprises of three members as shown below: Meetings attended Total meetings Liming Huang (Chairman) Independent 6 6 Michelle Li Independent 6 6 Daniel Tenardi Independent 6 6 Qualifications and experience of the member of the committee can be found on Grange Resources website in the Board of Directors section. A copy of the Charter for the audit and risk committee can be found in the policies section of Grange Resources website. |
|||
|---|---|---|---|
| 4.2:The board of a listed entity should, before it approves the entity’s financial statements for a financial period, receive from its CEO and CFO a declaration that, in their opinion, the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively. |
The Chief Executive Officer and Chief Financial Officer, or equivalent, provide to the Board written certification that in all material respects: (a) The Company’s financial statements present a true and fair view of the Company’s financial condition and operational results and are in accordance with relevant accounting standards; (b) The statement given to the Board on the integrity of the Company’s financial statements is founded on a sound system of risk management and internal compliance and controls which implements the policies adopted by the Board; and The Company’s risk management an internal compliance and control system is operating efficiently and effectively in all material respects. |
36
| As a matter of process the Grange Resources Limited Board receive this certification from the CEO and CFO, or those within the entity that perform the duties of the CEO and CFO, outlining compliance with Principle 4.2 before the finalisation of any financial statements. |
||
|---|---|---|
| 4.3:A listed entity that has an AGM should ensure that its external auditor attends its AGM and is available to answer questions from security holders relevant to the audit |
The external auditor is requested to attend the annual general meeting and be available to answer shareholder questions about the conduct of the audit and preparation and content of the audit report. |
|
| 5. Make Timely and Balanced Disclosure: A listed entity should make timely and balanced disclosure of all matters concerning it that a reasonable person would expect to have a material effect on the price or value of its securities. |
5.1 A listed entity should: (a) have a written policy for complying with its continuous disclosure obligations under the Listing Rules; and (b) disclose that policy or a summary of it |
A copy of the “Disclosure Policy” can be found in the policies section of the Company’s website. The Company believes that all shareholders should have equal and timely access to material information about the Company including its financial situation, performance, ownership and governance. The Company’s “Disclosure Policy” encourages effective communication with its shareholders by requiring that Company announcements: be factual and subject to internal vetting and authorisation before issue; be made in a timely manner; not omit material information; be expressed in a clear and objective manner to allow investors to assess the impact of the information when making investment decisions; be in compliance with ASX Listing Rules continuous disclosure requirements; and be placed on the Company’s website promptly following release. Shareholders are encouraged to participate in general meetings. Copies of addresses by the Chairman or Chief Executive Officer are disclosed to the market and posted on the Company’s website. The Company’s external auditor attends the Company’s annualgeneral |
37
| meeting to answer shareholder questions about the conduct of the audit, the preparation and content of the audit report, the accounting policies adopted by the Company and the independence of the auditor in relation to the conduct of the audit. The Company’s “Disclosure Policy” described above reinforces the Company’s commitment to continuous disclosure and outline management’s accountabilities and the processes to be followed for ensuring compliance. The policy also contains guidelines on information that may be price sensitive. The Company Secretary has been nominated as the person responsible for communications with the ASX. This role includes responsibility for ensuring compliance with the continuous disclosure requirements with the ASX Listing Rules and overseeing and coordinating information disclosure to the ASX. |
||
|---|---|---|
| 6. Respect the Rights of Security Holders: A listed entity should respect the rights of its security holders by providing them with appropriate information and facilities to allow them to exercise those rights effectively. |
6.1 A listed entity should provide information about itself and its governance to investors via its website. |
Grange Resources Limited has a comprehensive website found at www.grangeresources.com.au, where there are links to directors and their details, constitution, charters, CG policies. Also included are links to all financial reports, announcements, notice of meeting’s, research reports and presentations and any external media commentary made on the Company. Details on operations including projects is also included. |
| 6.2 A listed entityshould design and implement an | The Companyhas established a Shareholder Communicationspolicy |
38
| investor relations program to facilitate effective two-way communication with investors. |
which underpins the investor relations program. A copy of this policy can be found on the Company’s website. The Board’s policy is to seek to inform shareholders of all major developments affecting the Company by allowing investors and other financial market participants to gain a greater understanding of the entity’s business, governance, financial performance and prospects. The Company has contracted an Investor Relations firm who regularly reports to the Board. |
|
|---|---|---|
| 6.3 A listed entity should disclose the policies and processes it has in place to facilitate and encourage participation at meetings of security holders. |
The Company has policies and procedures that enable shareholders to receive the reports and participate in shareholder meetings by attendance or by written communication. The Board seeks to notify all shareholders so they can be fully informed for voting at the Annual General Meeting or any General Meetings that arise. Shareholders who have made an election receive a copy of the Company’s Annual Report by mail; otherwise, the Annual Report is available on the Company’s website. |
|
| 6.4 A listed entity should give security holders the option to receive communications from, and send communications to, the entity and its security registry electronically. |
The Company has the capability to communicate with shareholders electronically through its website, email communications and via the share registry. Electronic contact details are provided on the Company’s website. |
|
| 7. Recognise and Manage Risk: A listed entity should establish a sound risk management |
7.1 The board of a listed entity should: (a) have a committee or committees to oversee risk, each of which: (i) has at least three members, a majority of whom are independent directors; and (ii) is chaired by an independent director, and disclose: (iii)the charter of the committee; |
The Audit and Risk Committee is the custodian of the external audit relationship and assists the Board to assure itself that there are within the Group appropriate and effective financial reporting, auditing, legal and regulatory requirements, compliance and reporting systems, internal control and business risk management systems and internal and external audit functions processes and practices. In particular it: |
39
| framework and periodically review the effectiveness of that framework. |
(iv) the members of the committee; and (v) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have a risk committee or committees that satisfy (a) above, disclose that fact and the processes it employs for overseeing the entity’s risk management framework. |
Reviews and approves the accounting policies applied by each Group entity; Reviews the draft half-year and annual consolidation financial reports of the Group prior to submission to the Board for approval; Reviews external auditor and reports progress on implementation of recommendations; Makes recommendations to the Board on the appointment/re-appointment of the external auditor and reviews and approves the annual external auditor engagement letter and fee; Reviews and approves the annual external audit proposal and determines the scope and terms of the annual audit engagement; Reviews the performance of the external auditor (periodically benchmarking the cost and scope) and reports to the Board; Ensures that the external auditor is provided with unfettered access to management, staff, records and the facilities of the Company; Oversees and reports to the Board upon the internal control and business risk arrangements adopted by management in implementing Board policies; Overseas Group compliance with statutory responsibilities; and When considering the annual and half-yearly consolidated financial reports of the Group, reviews the key accounting policies, carrying value of assets, provisions and other accounting issues. |
|
|---|---|---|---|
40
It advises on and monitors Grange's governance practices and assists the Board to assure itself that there is an appropriate and effective process for the direction and control of the Group. In particular it:
-
Reviews the way the Board and its committees work and their evaluation processes;
-
Monitors the management systems and processes in place for compliance with laws and regulatory requirements; and
-
Monitors the management systems in place for addressing significant business risks and the framework of internal management controls.
-
Monitors compliance issues, particularly compliance with the ASX Listing Rules.
The audit and risk committee comprises of three members as shown below:
| below: | |||
|---|---|---|---|
| Meetings attended |
Total meetings |
||
| Liming Huang (Chairman) |
Independent | 6 | 6 |
| Michelle Li | Independent | 6 | 6 |
| Daniel Tenardi |
Independent | 6 | 6 |
7.2 The board or a committee of the board should:
A copy of the Charter for the audit and risk committee can be found in the Corporate Governance section of Grange Resources website. The Risk Management Policy requires Management to design and
41
| (a) review the entity’s risk management framework at least annually to satisfy itself that it continues to be sound; and (b) disclose, in relation to each reporting period, whether such a review has taken place. |
implement risk management processes and systems to identify and manage the Company’s material business risks and report to the Board on whether those risks are being managed effectively. The Board is regularly briefed and involved in discussions in relation to many of the material business risks facing the Company. The risk management framework is reviewed at least annually by the Board and has been reviewed in June 2015 for the year ended 30 June 2015. The Chief Executive Officer and the Chief Financial Officer are required to make a declaration in accordance with section 295A of the Corporations Act that the Company’s financial reports present a true and fair view in all material respects of the Company’s financial condition and operational results and are in accordance with relevant accounting standards, and to provide assurance that the declaration is founded on a sound system of risk management and internal control, and that the system is operating effectively in all material respects. |
|
|---|---|---|
| 7.3 A listed entity should disclose: (a) if it has an internal audit function, how the function is structured and what role it performs; or (b) if it does not have an internal audit function, that fact and the processes it employs for evaluating and continually improving the effectiveness of its risk management and internal control processes. |
The Company does not have a formal internal audit function. The Board monitors the need for an internal audit function having regard to the size, geographic location and complexity of the Company’s operations. The Company’s Management periodically undertakes an internal review of financial systems and processes and where systems are considered to require improvement these systems are developed. The Board also considers external reviews of specific areas and monitors the implementation of system improvements. |
|
| 7.4 A listed entity should disclose whether it has any material exposure to economic, environmental and social sustainabilityrisks and,if it does,how it manages |
The Board identifies and manages the following as material economic, environmental and social sustainability risks: |
42
| or intends to manage those risks. | Listed entities have economic risks with regard to the capital markets, and this impacts that Company’s ability to raise funds for project development and working capital requirements. The Company constantly monitors its cash reserves and the state of the capital markets. The Company has a risk register, reviewed and updated regularly at board meetings. The Company has an Environmental and Social responsibility policy and can be found on the Company’s website under the policies section. The whole board are responsible for the Environmental and Social responsibility of the Company, including: - Economic Sustainability – continue to operate at a particular level of economic production - Environmental Sustainability – continue to operate in a manner that does not compromise health and ecosystems in which it operates - Social Sustainability – operating in a manner that meets accepted social norms |
|
|---|---|---|
| 8. Remunerate Fairly and Responsibly: A listed entity should pay director remuneration sufficient to attract and retain high quality directors and design its executive |
8.1 The board of a listed entity should: (a) have a remuneration committee which: (i) has at least three members, a majority of whom are independent directors; and (ii) is chaired by an independent director, and disclose: (iii) the charter of the committee; (iv) the members of the committee; and (v) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or |
The Remuneration and Nomination Committee's overall role is to ensure that Grange's remuneration policies and practices are consistent with the Company's goals and objectives. The Committee is responsible for making recommendations to the Board on all aspects of appointment, remuneration and termination pertaining to the CEO/Managing Director and to review the appointment, remuneration or termination of other senior employees as requested by the Board, Chairman or CEO. It is also responsible for making recommendations on non-executive director remuneration and addressing relevant remuneration issues |
43
remuneration to (b) if it does not have a remuneration committee, attract, retain and disclose that fact and the processes it employs for motivate high setting the level and composition of remuneration quality senior for directors and senior executives and ensuring executives and to that such remuneration is appropriate and not align their interests excessive. with the creation of value for security holders.
generally.
In addition to its remuneration responsibilities the Committee also undertakes Board nomination and appointment functions. It assesses the skills required by the Board, prepares and reviews the Board's succession plan and implements processes to identify and recruit suitable candidates for appointment as non-executive directors.
| directors. | directors. | directors. | directors. |
|---|---|---|---|
| The Remuneration and Nomination committee members as shown below: |
|||
| Meetings attended |
Total meetings |
||
| Daniel Tenardi (Chairman) |
Independent | 5 | 5 |
| Michelle Li | Independent | 5 | 5 |
| Yan Jia | Not independent |
4 | 5 |
The Company’s aim is to remunerate at a level that will attract and retain high-calibre directors and employees. Company officers and Directors are remunerated to a level consistent with the size of the Company. The Board believes that it has implemented suitable practices and procedures that are appropriate for an organisation of this size and maturity. In accordance with best practice corporate governance, the structure of Non-Executive Director and Executive compensation is separate and distinct.
44
| No Director participated in any deliberation regarding his or her own remuneration or related issues. The Committee is confident that this process for determining remuneration is stringent and full details of remuneration policies and remuneration received by directors and executives in the current period is contained in the “Remuneration Report” within the Directors’ Report of the Annual Report. |
||
|---|---|---|
| 8.2 A listed entity should separately disclose its policies and practices regarding the remuneration of non- executive directors and the remuneration of executive directors and other senior executives. |
A copy of the Remuneration Policy can be found in the Corporate Governance section of the Company’s website. The Company has structured the remuneration of its senior executives, where applicable, such that it comprises a fixed salary, statutory superannuation and participation in the Company’s Employee Incentive Option Plan. The Company believes that by remunerating senior executives in this manner it rewards them for performance and aligns their interests with those of shareholders and increases the Company’s performance. Non-executive directors are paid their fees out of the maximum aggregate amount approved by shareholders for non-executive director remuneration. The Company does not adhere to Guidelines for non-executive director remuneration ‘Non-executive directors should not receive options with performance hurdles’. The Company has previously granted options to non-executive directors and, potentially, will do so in the future. The Board is of the view that options (for both executive and non-executive directors) are a non- cash cost effective benefit for small companies such as Grange Resources Limited that seek to conserve cash reserves. They also provide an incentive that ultimately benefits both shareholders and the option holder, as option holders will only benefit if the market value of the underlying shares exceeds the option strike price. Ultimately, shareholders will make that determination. |
45
| The Remuneration Report contained in the Annual Report outlines the Director and executive remuneration arrangements of the Company in accordance with the requirements of the Corporations Act 2001 and the Corporations Regulations. It also provides the remuneration disclosure required by AASB 124 Related Party Disclosures. There are no schemes for retirement benefits, other that superannuation, for Non-Executive Directors, where applicable. |
||
|---|---|---|
| 8.3 A listed entity which has an equity-based remuneration scheme should: (a) have a policy on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme; and (b) disclose that policy or a summary of it. |
The Board has a Securities Trading Policy that all participants in an equity based remuneration scheme are not allowed to use derivatives which hedges against the equity position provided via the equity based remuneration scheme. A copy of the Security Trading Policy can be found on the policies section of the Company’s website. |
46