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GRANGE RESOURCES LIMITED. — AGM Information 2023
Apr 10, 2023
65014_rns_2023-04-10_c5adc355-cc23-434e-b7c0-639c5ca6fff2.pdf
AGM Information
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GRANGE RESOURCES LIMITED
ACN 009 132 405
NOTICE OF ANNUAL GENERAL MEETING
EXPLANATORY STATEMENT
and
PROXY FORM
Date of Meeting: Tuesday, 9 May 2023 Time of Meeting: 10.00 am (AEST) Place of Meeting: Arts Theatre, Burnie Arts & Function Centre 77-79 Wilmot Street Burnie, Tasmania
This Notice of Annual General Meeting, accompanying Explanatory Memorandum and Proxy Form should be read in their entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting. Should you wish to discuss any matters referred to in this document, please contact the Company Secretary by telephone on +61 409 374 893.
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GRANGE RESOURCES LIMITED
ACN 009 132 405
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Grange Resources Limited ( Grange or Company ) will be held at the Arts Theatre, Burnie Arts & Function Centre, 77-79 Wilmot Street, Burnie, Tasmania at 10.00am (AEST) on Tuesday 9 May 2023 for the purposes of transacting the following business.
The Explanatory Memorandum that accompanies and forms part of this Notice of Annual General Meeting describes the various matters to be considered at the Meeting.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on Sunday 7 May 2023 at 10.00am (AEST).
Terms used in this Notice of Annual General Meeting will, unless the context otherwise requires, have the same meaning given to them in the glossary as contained in the Explanatory Memorandum.
AGENDA
Item 1 – Financial Statements and Reports
To receive and consider the financial report, the Directors' Report and the Auditor's Report of the Company and its controlled entities for the year ended 31 December 2022.
Item 2 – Resolution 1 – Adoption of Remuneration Report
To consider, and if thought fit, pass, or without amendment, the following resolution as an advisory ordinary resolution :
" That the Remuneration Report of the Company for the year ended 31 December 2022 be adopted. "
Note : If 25% or more of votes that are cast are voted against the adoption of the Remuneration Report at two consecutive Annual General Meetings, Shareholders will be required to vote at the second of those Annual General Meetings on a resolution (a "spill resolution") that another meeting be held within 90 days at which all of the Company's Directors (other than the Managing Director and CEO) must go up for re-election.
Voting Exclusion : Except to the extent otherwise permitted by law, the Company will disregard any vote cast on Resolution 1 (in any capacity) by or on behalf of any member of Key Management Personnel (as identified in the Remuneration Report) (and Closely Related Parties of such members) (collectively referred to as "Prohibited Voter"). However, the Company will not disregard a vote if:
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the Prohibited Voter does so as proxy appointed in writing which specifies how the proxy is to vote on Resolution 1; and
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the vote is not cast on behalf of a Prohibited Voter.
The Company will also not disregard a vote if you do not direct the Chairperson how to vote and you are not a Prohibited Voter, but you mark the box on, and submit, the Proxy Form. In doing so, you authorise Chairperson to exercise the proxy even though this resolution is connected directly or indirectly with the remuneration of a Key Management Personnel, and you will be taken to have directed the Chairperson to vote in accordance with his stated intention to vote in favour of this resolution. If you do not want your vote exercised in favour of this resolution you should direct the Chairperson to vote ‘against’, or abstain from voting on, this resolution.
The Company encourages all Shareholders who submit proxies to direct their proxy how to vote on each resolution.
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Item 3 – Resolution 2 – Re-election of Dr Michelle Li as Director
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
" That Dr Michelle Li, who retires in accordance with article 10.3 of the Constitution and, being eligible, offers herself for re-election, be re-elected as a Director. "
Item 4 – Resolution 3 – Re-election of Ms Yan Jia as Director
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
" That Ms Yan Jia, who retires in accordance with article 10.3 of the Constitution and, being eligible, offers herself for re-election, be re-elected as a Director. "
Item 5 – Resolution 4 – Election of Mr Chongtao Xu Director
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
"That Mr Chongtao Xu, having been appointed to fill a casual vacancy retires in accordance with article 10.10 of the Constitution and, being eligible, offers himself for re-election, be re-elected as a Director."
Item 6 – Resolution 5 – Adoption of New Constitution
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution:
"That, for the purpose of section 136(2) of the Corporations Act and for all other purposes, the Company repeal its existing Constitution and adopt the New Constitution as tabled at the Meeting and signed by the Chairperson for the purposes of identification, as the Constitution of the Company in place of the current Constitution, with effect from the close of the Meeting."
DATED 11[TH] DAY OF APRIL 2023
BY ORDER OF THE BOARD
PIERS LEWIS COMPANY SECRETARY
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Proxy Instructions
Shareholders are entitled to appoint up to two individuals to act as proxies to attend and vote on their behalf. Where more than one proxy is appointed each proxy may be appointed to represent a specific proportion of the Shareholder's voting rights. If the appointment does not specify the proportion or number of votes each proxy may exercise, each proxy may exercise half of the votes.
The proxy form (and the power of attorney or other authority, if any, under which the proxy form is signed) or a copy or facsimile which appears on its face to be an authentic copy of the proxy form (and the power of attorney or other authority) must be completed and posted to Advanced Share Registry Limited, PO Box 1156 Nedlands WA 6909. Alternatively you can fax your form to +61 8 9262 3723 not less than 48 hours before the time for holding the Meeting, or adjourned meeting as the case may be, at which the individual named in the proxy form proposes to vote.
The proxy form must be signed by the Shareholder or his/her attorney duly authorised in writing or, if the Shareholder is a corporation, in a manner permitted by the Corporations Act. The proxy may, but need not, be a Shareholder of the Company.
In the case of Shares jointly held by two or more persons, all joint holders must sign the proxy form.
A proxy form is attached to this Notice of Annual General Meeting.
Corporate Representative
A corporation may elect to appoint an individual to act as its representative in accordance with section 250D of the Corporations Act, in which case the Company will require a certificate of appointment of the corporate representative executed in accordance with the Corporations Act.
The certificate of appointment must be lodged with the Company and / or the Company's share registry, Advanced Share Registry Limited, before the Meeting or at the registration desk on the day of the Meeting.
Online voting is available by accessing the Advanced Share Registry website and logging in using your HIN/SRN and your Postcode/Country at https://www.advancedshare.com.au/investors/. Then click on Online Proxy Voting, and follow the prompts.
Certificates of appointment of corporate representative are available at htps://www.advancedshare.com.au/investors/general-forms or on request by contacting Advanced Share Registry on telephone number on +61 8 9389 8033.
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GRANGE RESOURCES LIMITED
ACN 009 132 405
EXPLANATORY MEMORANDUM
This Explanatory Memorandum has been prepared for the information of Shareholders of Grange Resources Limited ( Grange or Company ) in connection with the business to be conducted at the Meeting to be held at the Arts Theatre, Burnie Arts & Function Centre, 77-79 Wilmot Street, Burnie, Tasmania at 10.00am (AEST) on Tuesday, 9 May 2023.
The purpose of this Explanatory Memorandum is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the resolutions accompanying the Notice of Annual General Meeting.
This Explanatory Memorandum should be read in conjunction with the accompanying Notice of Annual General Meeting.
1. Financial Statements and Reports
The Corporations Act requires the financial report, directors' report and auditor's report to be laid before the Company's Annual General Meeting. There is no requirement in either the Corporations Act or the Constitution for Shareholders to vote on, approve or adopt these reports.
Shareholders will be offered the following opportunities:
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(a) to discuss these reports and ask questions or make comment on these reports and on the business, operations and management of the Company; and
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(b) to ask the auditor questions about the conduct of the audit, the preparation and content of the auditor's report, the accounting policies adopted by the Company in relation to the preparation of the financial statements, and the independence of the auditor in relation to the conduct of the audit.
In addition to taking questions at the Annual General Meeting, written questions to the Chairperson of the Annual General Meeting, or to the Company's auditor on the above matters may be submitted no later than five business days before the Annual General Meeting to the Company Secretary at the Company's registered office.
2. Resolution 1- Adoption of Remuneration Report
The Annual Report for the year ended 31 December 2022 contains the Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for the key management personnel and each director. A copy of the report is set out on pages 27 to 33 of the Company's Annual Report, which is on the Company's website at www.grangeresources.com.au
Section 250R(2) of the Corporations Act requires that a resolution to adopt the Remuneration Report be put to shareholders at the Annual General Meeting. Whilst there is a requirement for a formal resolution, the resolution is advisory only and does not bind the Company or its directors. However, the Board will take the outcome of the vote into consideration when considering remuneration policy and practices.
Sections 250U to 250Y of the Corporations Act (among others) give shareholders the opportunity to spill a company’s board of directors (“Board spill”) if the resolution to approve a company’s remuneration report receives “no” votes of 25% or more at two successive Annual General Meetings.
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Specifically a 25% or higher “no” vote on the remuneration report resolution at an Annual General Meeting triggers a reporting obligation on a listed company to explain in its next Annual Report how shareholders' concerns are being addressed. If a 25% or higher “no” vote on the subsequent remuneration report occurs at the next Annual General Meeting, a resolution must be put to shareholders (a “spill resolution”) that another general meeting be convened to consider the election of certain directors (the "spill meeting"). If the spill resolution is carried by an ordinary majority, the spill meeting must be held within 90 days and all directors that were directors when the 25% "no" vote was passed will cease to hold office immediately before the spill meeting (except for any managing director) and the general meeting will vote on whether those directors should be re-elected.
The Chairperson of the Annual General Meeting will allow a reasonable opportunity for Shareholders to ask questions or make comments on the Remuneration Report.
Directors' Recommendation
The Board recommends that Shareholders vote in favour of Resolution 1.
The Corporations Act prohibits certain persons from voting on this item of business. A voting exclusion statement is set out on page 2 of this Notice. The Company encourages all shareholders who submit proxies to direct their proxy how to vote on the resolution.
3. Resolution 2 – Re-election of Dr Michelle Li as a Director
Dr Li is required to resign under the Director rotation provisions of article 10.3 of the Constitution. Under these provisions one third of the Directors retire from office at each Annual General Meeting. The retiring Director however, if eligible, may offer herself for re-election.
Therefore, in accordance with the Constitution, Dr Li retires and, being eligible, offers herself for reelection.
Dr Li’s experience includes senior roles at CITIC Pacific, Rio Tinto and Iluka Resources, as well as a senior project role on the Grange Resources Southdown project. Dr Li has a PhD from the University of Queensland and was previously a non-executive Director of Ardiden Limited, Orion Metals Limited and Sherwin Iron Limited.
Directors' Recommendation
The Board, other than Dr Li, recommends that Shareholders vote in favour of Resolution 2.
4. Resolution 3 – Re-election of Ms Yan Jia as a Director
Ms Jia is required to resign under the Director rotation provisions of article 10.3 of the Constitution. Under these provisions one third of the Directors retire from office at each Annual General Meeting. The retiring Director however, if eligible, may offer herself for re-election.
Therefore, in accordance with the Constitution, Ms Jia retires and, being eligible, offers herself for re-election.
Ms Jia is currently the Director of the Administration Department with the Jiangsu Shagang International Trade Co Ltd, a subsidiary of Jiangsu Shagang Group, China's largest private steel company. Ms Jia has over ten years' experience of managerial, human resources, intellectual property and commercial experience in the steel industry and bulk raw material transaction sector.
Directors' Recommendation
The Board, other than Ms Jia, recommends that Shareholders vote in favour of Resolution 3.
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5. Resolution 4 – Election of Mr Chongtao Xu as a Director
Mr Xu was appointed to the Board on 1 March 2023. Mr Xu is required to resign under the Director retirement provisions of article 10.10 of the Constitution.
Article 10.10 of the Constitution requires a Director appointed by the other Directors of the Company to retire at the conclusion of the next Annual General Meeting following their initial appointment as a Director. Therefore, in accordance with the Constitution, Mr Xu retires, and being eligible, offers himself for re-election.
Mr Xu specialises in investment of upstream and downstream processes for steel producers. Mr Xu is a former head of steel merger & acquisition division of Shagang Investment Holding Co Ltd, the investment arm of China’s largest private steel company.
Mr Xu has extensive management experience in numerous private equity projects. Mr Xu managed a portfolio with the marketable value of over A$4b. Mr Xu has an MSc of materials for energy and environment from the University College London.
Directors' Recommendation
The Board, other than Mr Xu, recommends that Shareholders vote in favour of Resolution 4.
6. Resolution 5 – Adoption of Constitution
General
Under section 136(2) of the Corporations Act, a company may modify or repeal its constitution or a provision of its constitution by a special resolution of shareholders. Additionally, section 136(1)(b) of the Corporations Act provides that, after registration, a Company may adopt a new constitution by a special resolution of shareholders.
Resolution 5 is a special resolution, which seeks shareholder approval for the Company to repeal its existing Constitution (the Existing Constitution ) and adopt a new constitution (the Proposed Constitution ).
The Existing Constitution was last amended on 28 November 2006. Since that time, there have been a number of developments in law (including the Corporations Act), Listing Rule requirements, principles of corporate governance and general corporate and commercial practices for ASX-listed companies, which are not reflected in the Existing Constitution. Accordingly, the Board recommends the adoption of the Proposed Constitution, which reflects current market practice and terminology.
The Board believes that it is preferable in the circumstances for the Company to repeal the Existing Constitution and adopt the Proposed Constitution, rather than to incorporate a large number of amendments to various provisions of the Existing Constitution.
The majority of proposed changes are administrative or relatively minor in nature. However, the material differences between the Existing Constitution and the Proposed Constitution are outlined below:
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| Topic | Summary of diferences between the Existng Consttuton and Proposed Consttuton |
|---|---|
| Virtual and Hybrid Meetngs |
• Refectng recent amendments to the Corporatons Act, the Proposed Consttuton includes provisions which allow meetngs of the Company to be held as a ‘hybrid’ meetng (being the combinaton of a physical meetng and partcipaton of shareholders via an online platorm or other electronic facility used to facilitate a general meetng) or as a wholly virtual meetng (using only virtual meetng technology). It also contemplates the postponement and cancellaton of such meetngs. This improved fexibility is necessary to ensure that the Company is able to hold general meetngs at tmes where physical meetngs may not be practcable (such as during pandemics). • In accordance with the changes to the Corporatons Act, the Proposed Consttuton also provides that: oa person who atends a meetng of the Company (whether at a physical venue or by using virtual meetng technology) is taken for all purposes to be present in person at the general meetng while so atending, and is counted for a quorum; and oregardless of the manner in which a general meetng is conducted (i.e. a physical meetng only, a hybrid meetng or a wholly virtual meetng), the Company must give Shareholders enttled to atend the meetng, as a whole, a reasonable opportunity to partcipate in the meetng. |
| Restricted Securites |
• Efectve from 1 December 2019, ASX implemented changes to the Listng Rules (specifcally Listng Rule 15.12) which provide for a modifed escrow regime for Restricted Securites and require that a listed entty’s consttuton contain certain provisions regarding Restricted Securites where the entty issues Restricted Securites or has Restricted Securites on issue. Further a listed entty cannot issue Restricted Securites without including the requisite provisions in its consttuton. • The Proposed Consttuton includes provisions which comply with the recent changes to Listng Rule 15.12. Whilst the Company does not currently have any Restricted Securites on issue (nor does it have any intenton to issue Restricted Securites as at the date of this Notce of Meetng), the Board considers that it is appropriate for the Proposed Consttuton to include provisions that comply with Listng Rule 15.12 to provide the Company with additonal fexibility should it wish to issue Restricted Securites in the future. |
| Electronic communicaton |
• The Proposed Consttuton includes provisions which allow the Company to utlise new electronic communicaton provisions under the Corporatons Act. These provisions allow the Company to send certain documents (as permited by the Corporatons Act) to shareholders electronically, including providing shareholders with sufcient informaton to access the relevant document. • These provisions will allow the Company to reduce its carbon footprint and to save on printng and postage costs. Documents can also be sent to shareholders more quickly than if they were sent in hard copy via post. Under the Corporatons Act, shareholders may request that documents are sent to them in hard copy. |
| Direct votng | The Proposed Consttuton includes up to date and comprehensive provisions relatng to direct votng, which provide that, subject to a determinaton of the Board, shareholders may communicate their votng intentons to the Company directly (i.e. by post, fax, email or other electronic means approved by the Board) without being physically present at the general meetng. Direct votng allows shareholders to lodge their votes directly with the Company before a meetng, thereby providingshareholders with the fexibilityto vote without beingrequired |
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| to either atend the meetng or appoint a proxy to atend the meetng on their behalf. |
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|---|---|
| Sale of small holdings |
Under Listng Rule 15.13, a company's consttuton may permit the company to sell small holdings if the consttuton includes the maters specifed in Listng Rule 15.13 or Listng Rule 15.13A. The Proposed Consttuton gives the Company both a general power to sell existng small holdings (which is subject to the maters specifed in Listng Rule 15.13) and a separate right to sell newly created small holdings (which is subject to the smaller number of maters specifed in Listng Rule 15.13A). The Company does not presently intend to sell any small holdings, but have included the language to retain fexibility in the future. |
| Priority of Listng Rules in the event of confict with the Proposed Consttuton |
• Pursuant to Listng Rule 15.11.1, if an entty amends its consttuton, the amendments must be consistent with the Listng Rules. However, Listng Rule 15.11.1 does not apply if the entty’s consttuton includes certain pro-forma provisions that are set out in Appendix 15A and 15B (as applicable) to the Listng Rules. Listed enttes have the opton of including these pro-forma provisions in their consttuton, which are intended to ensure that in the event of any inconsistency between the entty’s consttuton and the Listng Rules, the Listng Rules will prevail. • Provisions which refect Appendix 15A of the Listng Rules are included in the Proposed Consttuton. A primary beneft of including these provisions is that the Proposed Consttuton will not require modifcaton to the extent that a change to the Listng Rules requires the consttuton of a listed entty to contain or omit certain provisions. |
| Joint holders | The Existng Consttuton provides that the Company is not bound to register more than three persons as joint holders of securites. In April 2021, ASX announced the replacement of the existng CHESS clearing system with CHESS Replacement. The Proposed Consttuton increases the limit on joint holders of securites to four people, in preparaton for the implementaton of the CHESS Replacement, which will allow up to four joint holders of a security. |
| General amendments |
The Proposed Consttuton includes provisions that refect changes in terminology that are contained in the Corporatons Act, the Listng Rules and ASX Setlement Operatng Rules. Rules in the Existng Consttuton that are out of date or that restate Corporatons Act or Listng Rule requirements, have not been included in the Proposed Consttuton to simplify the consttuton and minimise the need for further updates in the event of any legislatve or regulatory change in the future. |
Shareholders can view the Existing Constitution and Proposed Constitution on the Company’s website at htps://www.grangeresources.com.au/ or request a copy of the Proposed Constitution by contacting the Company Secretary at [email protected].
For Resolution 5 to be passed as a special resolution, in accordance with the Corporations Act, at least 75% of the votes cast by shareholders entitled to vote on the resolution must be in favour of the resolution. If Resolution 5 is passed by the requisite majority, the Proposed Constitution will operate with effect from the conclusion of the Meeting.
Directors' Recommendation
The Board recommends that Shareholders vote in favour of Resolution 5.
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Glossary
The following terms and abbreviations used in the Notice of Annual General Meeting and this Explanatory Memorandum have the following meanings:
| AEST | means Australian Eastern Standard tme. |
|---|---|
| Board | means the Board of Directors from tme to tme. |
| Closely Related Party | has the meaning given to it in secton 9 of the Corporatons |
| Act. | |
| Existng Consttuton | means the consttuton of the Company as amended from |
| tme to tme. | |
| Proposed Consttuton | Means the consttuton that is proposed to replace the |
| Existng Consttuton | |
| CompanyorGrange | means Grange Resources Limited ACN 009 132 405. |
| Corporatons Act | means the_Corporatons Act 2001_(Cth). |
| Director | means a Director of the Company from tme to tme. |
| Explanatory Memorandum | means this explanatory memorandum. |
| Key Management Personnel | means those persons having authority and responsibility for |
| planning, directng and controlling the actvites of the | |
| Company, directly or indirectly, including any Director of the | |
| Company. | |
| MeetngandAnnual General | means the annual general meetng of Shareholders convened |
| Meetng | by this Notce of Annual General Meetng. |
| NotceandNotce of Annual | means the notce of annual general meetng which |
| General Meetng | accompanies this Explanatory Memorandum. |
| Proxy Form | means the proxy form atached to the Notce. |
| Resoluton | means a resoluton contained in the Notce. |
| Share | means a fully paid ordinary share in the capital of the |
| Company. | |
| Shareholder | means a holder of a Share. |
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LODGE YOUR PROXY APPOINTMENT ONLINE
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ONLINE PROXY APPOINTMENT www.advancedshare.com.au/investor-login
MOBILE DEVICE PROXY APPOINTMENT Lodge your proxy by scanning the QR code below, and enter your registered postcode. It is a fast, convenient and a secure way to lodge your vote.
ANNUAL GENERAL MEETING PROXY FORM
I/We being shareholder(s) of Grange Resources Limited and entitled to attend and vote hereby:
APPOINT A PROXY
The Chairperson of PLEASE NOTE: If you leave the section blank, the OR the Meeting Chairperson of the Meeting will be your proxy. or failing the individual(s) or body corporate(s) named, or if no individual(s) or body corporate(s) named, the Chairperson of the Meeting, as my/our proxy to act generally at the Meeting on my/our behalf, including to vote in accordance with the following directions (or, if no directions have been given, and to the extent permitted by law, as the proxy sees fit), at the Annual General Meeting of the Company to be held at the Arts Theatre, Burnie Arts & Function Centre, 77-79 Wilmot Street, Burnie, Tasmania on 9 May 2023 at 10.00 am (AEST) and at any adjournment or postponement of that Meeting.
Chairperson’s voting intentions in relation to undirected proxies: The Chairperson intends to vote all undirected proxies in favour of all Resolutions. In exceptional circumstances, the Chairperson may change his/her voting intentions on any Resolution. In the event this occurs, an ASX announcement will be made immediately disclosing the reasons for the change.
Chairperson authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairperson of the Meeting as my/our proxy (or the Chairperson becomes my/our proxy by default), I/we expressly authorise the Chairperson to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though this resolution is connected directly or indirectly with the remuneration of a member(s) of key management personnel, which includes the Chairperson.
VOTING DIRECTIONS
| VOTING DIRECTIONS | |||||||
|---|---|---|---|---|---|---|---|
| Resolutions | For | Against | Abstain* | ||||
| 1 Adoption of Remuneration Report |
◼ | ◼ | ◼ | ||||
| STEP 2 | 2 Re-Election of Dr Michelle Li as Director 3 Re-Election of Ms Yan Jia as Director 4 Election of Mr Chongtao Xu Director |
◼ ◼ ◼ |
◼ ◼ ◼ |
◼ ◼ ◼ |
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| 5 Adoption of New Constitution |
◼ | ◼ | ◼ | ||||
| * If you mark the Abstain box for a particular Resolution, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll. |
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| SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED | |||||||
| Shareholder 1(Individual) Joint Shareholder 2(Individual) Joint Shareholder 3 |
(Individual) | ||||||
| STEP 3 | Sole Director and Sole Company Secretary Director/CompanySecretary (Delete one) Director This form should be signed by the shareholder. If a joint holding, all the shareholders should sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth). |
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| Email Address | |||||||
| Please tick here to agree to receive communications sent by the Company via email. This may include meeting notifications, | dividend | ||||||
| remittance, and selected announcements. |
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.
CHANGE OF ADDRESS
This form shows your address as it appears on Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes.
APPOINTMENT OF A PROXY
If you wish to appoint the Chairperson as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairperson, please write that person’s name in the box in Step 1. A proxy need not be a shareholder of the Company. A proxy may be an individual or a body corporate.
DEFAULT TO THE CHAIRPERSON OF THE MEETING
If you leave Step 1 blank, or if your appointed proxy does not attend the Meeting, then the proxy appointment will automatically default to the Chairperson of the Meeting.
VOTING DIRECTIONS – PROXY APPOINTMENT
You may direct your proxy on how to vote by placing a mark in one of the boxes opposite each resolution of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any resolution by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given resolution, your proxy may vote as they choose to the extent they are permitted by law. If you mark more than one box on a resolution, your vote on that resolution will be invalid.
CORPORATE REPRESENTATIVES
If a representative of a nominated corporation is to attend the Meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A Corporate Representative Form may be obtained from Advanced Share Registry.
SIGNING INSTRUCTIONS ON THE PROXY FORM
Individual:
Where the holding is in one name, the security holder must sign.
Joint Holding:
Where the holding is in more than one name, all of the security holders should sign.
Power of Attorney:
If you have not already lodged the Power of Attorney with Advanced Share Registry, please attach the original or a certified photocopy of the Power of Attorney to this form when you return it.
Companies:
Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held.
PROXY VOTING BY KEY MANAGEMENT PERSONNEL
If you wish to appoint a Director (other than the Chairperson) or other member of the Company’s key management personnel, or their closely related parties, as your proxy, you must specify how they should vote on Resolution 1, by marking the appropriate box. If you do not, your proxy will not be able to exercise your vote for Resolution 1.
PLEASE NOTE: If you appoint the Chairperson as your proxy (or if they are appointed by default) but do not direct them how to vote on a resolution (that is, you do not complete any of the boxes “For”, “Against” or “Abstain” opposite that resolution), the Chairperson may vote as they see fit on that resolution.
APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two persons as proxies to attend the Meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning Advanced Share Registry Limited or you may copy this form and return them both together.
To appoint a second proxy you must:
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(a) on each Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
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(b) return both forms together.
COMPLIANCE WITH LISTING RULE 14.11
In accordance to Listing Rule 14.11, if you hold shares on behalf of another person(s) or entity/entities or you are a trustee, nominee, custodian or other fiduciary holder of the shares, you are required to ensure that the person(s) or entity/entities for which you hold the shares are not excluded from voting on resolutions where there is a voting exclusion. Listing Rule 14.11 requires you to receive written confirmation from the person or entity providing the voting instruction to you and you must vote in accordance with the instruction provided.
LODGE YOUR PROXY FORM
This Proxy Form (and any power of attorney under which it is signed) must be received at an address given below by 10.00 am (AEST) on 7 May 2023, being not later than 48 hours before the commencement of the Meeting. Proxy Forms received after that time will not be valid for the scheduled Meeting.
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ONLINE PROXY APPOINTMENT www.advancedshare.com.au/investor-login BY MAIL Advanced Share Registry Limited 110 Stirling Hwy, Nedlands WA 6009; or PO Box 1156, Nedlands WA 6909
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BY FAX +61 8 6370 4203 BY EMAIL [email protected] IN PERSON Advanced Share Registry Limited 110 Stirling Hwy, Nedlands WA 6009 ALL ENQUIRIES TO Telephone: +61 8 9389 8033
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By lodging your proxy votes, you confirm to the company that you are in compliance with Listing Rule 14.11.