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Gram Car Carriers ASA

Remuneration Information Apr 21, 2023

3610_rns_2023-04-21_7ffeb1c7-b38e-4b5f-ad65-3f6969098731.pdf

Remuneration Information

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Remuneration guidelines for senior executives and board of directors

1. Applicability and scope

These guidelines (the "Guidelines") have been prepared in accordance with section 6-16a of the Norwegian Public Limited Liability Companies Act and are applicable for senior executives and members of the board of directors (the "Board") in Gram Car Carriers ASA ("GCC" or the "Company") and all its subsidiaries ("Group"). The Guidelines will be made available on the Group's website.

Senior Executives are defined as the Group CEO, the Group CFO, the Group COO and Head of Projects plus any employees with operational responsibility in significant subsidiaries/segments.

The Guidelines are applicable when hiring new employees affected by the Guidelines and when measuring variable pay-outs for employees defined as "in scope".

2. Purpose and overall principles

The Guidelines are developed to ensure that the Group's remuneration of Senior Executives complies with relevant regulatory requirements, is aligned with the Group's values and performance-based remuneration policy, employment contracts and staff handbook, and are clear to the Group's various stakeholders. Remuneration of Senior Executives is based on the following general principles:

  • The remuneration of Senior Executives is designed to retain and attract the right employees with the skills and expertise necessary to deliver on the Group's short- and long-term ambitions, including both financial and non-financial targets.
  • To ensure that the Group receives the right results, the right way, both which results and how the results have been achieved will be measured. While the "which" is clearly linked to financial and business results, the "how" is based on the Group's governing elements, including values, leadership expectations, and business standards. The Group's business standards include, amongst others, health, safety, compliance, ESG and sustainability.
  • The compensation should be competitive, but not market leading, in the relevant labour market(s).
  • The compensation should be fair, reflect the complexity and responsibility for each position as well as the performance of the individual.
  • Compensation should reflect the Group's overall performance and financial results.
  • Remuneration should be aligned with and strengthen the common interest of the Senior Executives and the Group's shareholders.
  • The Guidelines, including the objective of each element of the remuneration, award levels, and performance criteria should be clear, transparent, and give a comprehensive overview of how the Group compensates Senior Executives and how the different elements are believed to contribute to realising the Group's strategic ambitions, long-term interests, and profitability.

3. Process for determination of remuneration

The Board has established a separate remuneration committee. The remuneration committee functions as an advisory body for the Board and the CEO, and is responsible primarily for:

  • Making recommendations to the Board based on the committee's evaluation of the principles and systems underlying the remuneration of Senior Executives.
  • Making recommendations to the Board based on the committee's evaluation of the overall remuneration of the CEO, including the annual basis for bonus payments and bonus payments actually made.
  • Assisting the CEO in determining the remuneration of the other Senior Executives
  • Advising the Board and the CEO in compensation matters that the committee finds to be of material or principle importance for main remuneration elements.

4. Main remuneration elements

Remuneration consists of a combination of fixed salary and variable instruments.

The Company has implemented a target-based bonus scheme ("The Target Based Bonus") which is linked to financial results, ESG, organizational quality and development, customer satisfaction and revenues, cost control, capital structure and IR. The set of objectives and relative weight for each fiscal year will be set out in a yearly bonus objectives letter for each employee.

The Company further has a long-term incentive program ("The Long-Term Incentive Program") which entails that the employees commit to lock up a certain number of shares in Gram Car Carriers ASA for a certain period and at expiry of will be awarded a certain number of matching shares based on predefined criteria.

The Company has established a share option program ("Share Options Program") for members of the executive management ("Employees"). The purpose of the program is to align the interests of the Employees with the interests of the Group and its shareholders

Value creation over time presupposes sustainable business models, in a broad sense of the word including being financially profitable short- and longer-term and taking the needs of future generations and society at large into account. A sustainable business strategy is deemed necessary to ensure the survival of the Group. To further strengthen the Group's focus on supporting the sustainable development goals, above an increase in value adjusted equity over time, specific targets linked to environment, social and/or governance targets is included in the Target Based Bonus, the Long-Term Incentive Program and the Share Options Program. Financial and non-financial measures are intended to ensure the Group achieves the right results, the right way – both short- and longer-term.

Remuneration Objective Award level Performance criteria
element
Fixed salary Retain and attractthe
right employees with
the right experience
and skills.
The Group offers competitive, but
not market leading base salaries
aligned with the marketsin which
the Group operates. The base
salaries should consider
responsibilities, complexities,
exposure, and performance related
to the individual positions.
The Senior Executives have a three
months' notice period, however the
CEO has a six months' notice period.
For other mattersrelated to the
The base salary is assessed annually
based on the individual's performance,
normally no later than 15 May,with effect
from 1 January. The assessment includes
financial and non-financial elements. It is
also based on the general development
of salaries in the local market in which
the individual operates.

Below table outlines the main remuneration elementsfor Senior Executives in the Group:

employment contract(s), see
severance pay and pension and
insurance schemes.
Pension and insurance Offer competitive post
employment and other
benefits.
The Group offers general
occupational pension and insurance
schemes aligned with local markets,
for details see Staff Handbook. In
addition, the Group offers additional
insurance to its employees, for
details see Staff Handbook.
Not applicable
Benefitsin kind Additionsto
supplement the fixed
salary to be
competitive in local
markets.
The Group offers benefitsin kind, for
details please see Staff Handbook
Not applicable
Settlement Payment To secure a pay
guarantee if a Senior
Executive must leave
the Group.
Where Norwegian employment
regulations are prevailing, all Senior
Executives have a non-competition
and non-solicitation clause for a
period of up to twelve (12) months
after expiry of the notice period
included in their employment
contract, whereas the Group pays a
compensation in line with Section
14A-3 of the Norwegian Working
Environment Act for the period the
non-competition clause is enforced.
The CEO has waived his job
protection rights against a
severance/settlement payment
equivalent to eighteen (18) months'
("Settlement Payment"), when the
resignation is requested by the
Board of Directors.
For details, see individual
employment contracts.
The details regarding termination of
employment and any payment of
severance/Settlement Payment are
included in the Senior Executive's and the
CEO employment contracts.
Target Based Bonus To encourage a strong
performance culture,
GCC offers an annual
Target Based Bonus
(TBB) for each Senior
Executive in the
Group.
Each of the objectives will be
weighted and the relative weight
will be set for each fiscal year,
where the maximum TBB is up to
eighteen months' salary, depending
on role.
The set of objectives and relative
weight for each fiscal year shall be
set out in a yearly bonus objectives
letter for each employee.
The TBB is included in the annual
pension contribution.
Achievement of annual performance
goals including both business
achievements (what) and how
achievements have been made.
The objectives are linked to financial
results, ESG, organizational quality and
development, customer satisfaction and
revenues, cost control, capital structure
and IR.
Environmental, Social and Governance
(ESG) is defined by development in ESG
ratings, specific activities regarding
sustainability and emission,
environmental performance and
governance to mention some.
Organizational quality and development
include among other things the
performance and quality and timeliness
of internal and external reporting.
Customer satisfaction and operational
costs control could also be relevant in the
overall assessment of annual TBB.
Long-Term Incentive
Program (LTIP)
Increase employees'
ownership in the
Group and to let
employees participate
in any long- term
development of the
value of the shares in
the Company,
reinforce employees'
Employees who are a full-time
employee in the Group as of 1 June
in the year the program starts.
Participation entails that the
employees commit to lock up a
certain number of shares in Gram
Car Carriers ASA ("Investment
The determination of the number of
shares to be delivered or the cash value
of the Matching Shares, shall be
discretionary determined by the annual
general meeting.
Employees who violate the terms or
voluntarily resign or give notice in the
Vesting Period or Employees notified of
alignment with
shareholders; and
reinforce employees'
identification with and
the long-term
development ofthe
Company.
Shares") for a certain period,
("Vesting Period").
The main benefit of the LTIP is the
possibility to receive, free of charge,
a number of matching shares (the
"Matching Shares") or their
equivalent cash value.
The employees will be given the
opportunity to elect:
a)
The amount of Investment
Sharesfor the employee's
participation. The maximum
amount will be defined
based on a multiple of gross
monthly salary in NOK
(yearly fixed salary not
including any variable
element or bonus
element divided by 12)
as of the Allocation Date.
The assessed market
value per Investment
Share at the start of the
program is the average
volume weighted share
price on the Oslo Stock
Exchange over the last
five trading days prior to
the annual general
meeting, which was last
held on 12 May 2022.
b)
Participation through
Investment Shares
owned personally or
through legal entity registered
in Norway or Singapore, which
the employeepersonally own
100% of the shares in.
the termination of his or her
employment in the Vesting Period due to
just cause under applicable law do not
qualify for any matching Shares
("Disqualified Leaver"). In case an
Employee is terminated or notified for
termination under circumstances not
otherwise constituting a Disqualified Leaver
scenario, including but not limited to
retirement for old age, permanent disability
or death shall not disqualify for receipt of
Matching Shares provided the other criteria
for receipt are fulfilled ("Qualified Leaver").
If the Company prior to the end of the
Vesting Period is party to a merger,
demerger, sale or other corporate
transaction for all or parts of its business,
and which may influence on the
continued listing of the shares of Gram
Car Carriers ASA, Gram Car Carriers ASA
shall be entitled to, in their sole
discretion, to
a)
deliver the Matching Shares
prior to the end of the Vesting
Period, or
b)
deliver the Matching Sharesin
the form of listed sharesin the
new holding entity, or
c)
deliver the corresponding cash
value of the Matching Shares
to the Participant.
If the employment with Gram Car Carriers
ends prior to the end of the Vesting
Period due to a Transaction, Gram Car
Carriers ASA shall be required to issue
the Matching Shares, or the
corresponding cash value of the
Matching Shares, at any time during the
Vesting Period.
Share Options Program
offered for executive
management in the Group
The purpose of the
Share Options Program
is to align the interests
of the Employees with
the interests of the
Group and its
shareholders by
providing incentives, in
the form of awards
("Awards") setting out
the terms and
conditions for the
granting of options to
subscribe and
purchase shares in the
Company at a specified
strike price ("Options")
to Employees to
motivate them to
contribute materially
to the success and
profitability of the
Group. The Share
Options Program will
also enable the Group
to attract new and
retain Employees.
Under the Share Options Program,
eligible Employees ("Participants")
may be awarded Options equal to
up to a cap decided from time to
time by the Board and as approved
by the Company's general meeting,
and for the program adopted in May
2022, approximately 2.78% of the
Company's current total shares
("Total Options").
When Options are exercised by a
Participant in compliance with the
terms of the Award, the Company's
primary obligation is to deliver
shares to the relevant Participant in
accordance with the terms of the
Award. Any such obligation for the
Company is, however, always
dependent on the Board having
obtained approval and mandate by
the Company's general meeting to
issue new shares and/or purchase
own shares (treasury shares) or
alternatively, settle the obligations
with cash.
The right to acquire shares on the basis
of the Options will be exercised
according to the Award. The Share
Options Program shall be administered
by the Board.
The Board may grant Awards to persons
in a particular country under such terms
and conditions as may, in the judgment
of the Board, be necessary or advisable
to comply with the laws of the applicable
foreign jurisdictions and, to that end,
may establish sub-plans, modified option
exercise procedures and other terms and
procedures.
In the case of termination of
employment, the Participant ending
his/her employment shall be entitled to
keep all Options vested (and
unexercised) up to the time of
termination save for situations where the
Participant is given summary dismissal or
has wilfully or gross negligently caused
harm to the Group and/or the investors,
in which case any vested but unexercised
Options shall be null and void.
Threshold To ensure no or
reduced variable
remuneration is
granted if the Group's
See Target Based Bonus and Long
Term Incentive Program for details.
See Target Based Bonus and Long-Term
Incentive Program for details.
financial performance
is weak, financial
thresholds for
payment of variable
remuneration is
established for the
Target Based Bonus
and Long-Term
Incentive Program.
Board compensation Board compensation is used to
award directors for time spent and
responsibility following a
directorship, and to attractrelevant
board members.
Senior Executives do, as a rule, not
receive compensation as chair of or
board members on internal boards
in companies which GCC as an
ownership stake. If they do, their
compensation will be deducted
from their annual variable pay.
Not applicable

5. Board remuneration

The annual general meeting determines each year the remuneration of the Board based on the nomination committee's proposal. The Board's remuneration shall reflect the Board's responsibilities, expertise, and use of time and the complexity of the business. Remuneration is not dependent on results and no share options are issued to Board members.

Board members or companies to which they are connected shall not normally undertake separate assignments for the GCC Group in addition to the Board appointment. If they nevertheless do, the whole Board is to be informed, and the fees for such assignments are to be approved by the Board. If remuneration is paid above the normal Board fee, this is to be specified in the annual report.

6. The decision-making process

The annual general meeting is responsible for approving the Guidelines, every four-year as a minimum. Minutes from the annual general meeting must include how the annual general meeting voted regarding the Guidelines. The annual general meeting also votes on the declaration on remuneration to Senior Executives. The vote is advisory. The Board must make a note of the feedback from the annual general meeting regarding the Guidelines and the declaration. The declaration the following year should include the vote from the previous year and how the Board has integrated feedback from the annual general meeting.

Material changes in the Guidelines, award levels and/or performance criteria must be approved by the annual general meeting, whilst the annual general meeting will be made aware of minor changes.

The Board is responsible for developing and executing the Guidelines.

The Board may decide to deviate entirely or partly from the Guidelines in individual cases provided that there are special circumstances that make such deviation necessary in order to satisfy the longterm interests of the Company or to ensure the financial viability of the Company.

In addition to the Guidelines, the Board is pursuant to section 6-16b of the Norwegian Public Limited Liability Companies Act responsible for preparing an annual declaration on Senior Executive remuneration and how the Guidelines have been executed in the previous fiscal year and targets set

for the next fiscal year. The declaration is made public as part of the Group's annual report and is proposed as a separate item to the annual general meeting for an advisory vote. The Company's elected auditor shall prior to the declaration being proposed to the annual general meeting control that it contains information as required by statutory law. The declaration will be made available on the Group's website

The declaration will be as exhaustive as possible, but consider GDPR, stock sensitive information and/or facts regarded as trade secrets. A reason for not including specific details will be included in the declaration.

In addition to deciding the key performance indicators for the short- and long-term incentive programme for all Senior Executives, the Board decides the fixed salary and other employment terms for the Group CEO. The Board has delegated the authority to decide fixed salary and employment terms for remaining Senior Executives to the Group CEO.

The Board makes an annual performance evaluation of the variable incentive schemes based on agreed targets. The performance is evaluated along two dimensions, the actual results achieved and how achievements have been made. A similar process is followed by the Group CEO when assessing the performance of Senior Executives.

Despite fulfilling the agreed short- and long-term performance indicators, the Board can at any given time decide to cancel the programmes to safeguard the Group's short- and long-term interests. The Board can also cancel the programme for one or more Senior Executives or require a postponement or repayment of variable payments. A reason for abandoning or repaying an agreement must be made in the annual declaration.

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