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GOLDEN STATE MINING LIMITED — AGM Information 2018
Nov 7, 2018
65016_rns_2018-11-07_51c6fb0b-3b8d-4a88-82f1-99d0aeda758c.pdf
AGM Information
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GOLDEN STATE MINING LIMITED ACN 621 105 995
Notice of Annual General Meeting
GOLDEN STATE MINING LIMITED ACN 621 105 995 NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the 2018 annual general meeting ( Meeting ) of Golden State Mining Limited ( Company ) will be held at the Celtic Club, 48 Ord Street, West Perth, Western Australia on Friday 30 November 2018 at 10:00 am (AWST).
The Explanatory Statement to this Notice provides information on matters to be considered at the meeting. The Explanatory Statement and the Proxy Form are part of this Notice.
Capitalised terms and abbreviations used in this Notice and Explanatory Statement will, unless the context requires, have the same meaning as given to them in the Glossary.
AGENDA
2018 FINANCIAL STATEMENTS AND REPORTS
To receive the Financial Report, together with the Directors’ Report and the Auditor's Report, for the financial year ended 30 June 2018.
RESOLUTION 1 – RE-ELECTION OF MR DAMIEN KELLY AS A DIRECTOR
To consider and, if thought fit, to pass, with or without amendment, the following as an ordinary resolution :
" That, for the purpose of article 14.2 of the Constitution and for all other purposes, Mr Damien Kelly retires by rotation as a Director and, being eligible and having offered himself for re-election, be re-elected a Director of the Company.”
RESOLUTION 2 – RE-ELECTION OF MR GREGORY HANCOCK AS A DIRECTOR
To consider and, if thought fit, to pass, with or without amendment, the following as an ordinary resolution :
" That, for the purpose of article 14.4 of the Constitution and for all other purposes, Mr Gregory Hancock retires as a Director and, being eligible and having offered himself for re-election, be re-elected a Director of the Company.”
RESOLUTION 3 – RE-ELECTION OF MR BRENTON SIGGS AS A DIRECTOR
To consider and, if thought fit, to pass, with or without amendment, the following as an ordinary resolution :
" That, for the purpose of article 14.4 of the Constitution and for all other purposes, Mr Brenton Siggs retires as a Director and, being eligible and having offered himself for re-election, be re-elected a Director of the Company.”
RESOLUTION 4 – RE-ELECTION OF MS JANET WICKS AS A DIRECTOR
To consider and, if thought fit, to pass, with or without amendment, the following as an ordinary resolution :
" That, for the purpose of article 14.4 of the Constitution and for all other purposes, Ms Janet Wicks retires as a Director and, being eligible and having offered herself for re-election, be re-elected a Director of the Company.”
OTHER BUSINESS
To deal with any other business that may be brought forward in accordance with the Constitution and the Corporations Act.
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GOLDEN STATE MINING LIMITED ACN 621 105 995
Notice of Annual General Meeting
Proxies
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a proxy ) to vote in their place.
Please note that:
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a member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy;
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a proxy need not be a member of the Company; and
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a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
If you are a registered Shareholder of the Company and are unable to attend the Meeting in person, please date and execute the accompanying Proxy Form and return it in accordance with its instructions prior to 5:00pm (AWST) on 28 November 2018 by:
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post to Security Transfer Australia Pty Ltd, PO Box 52, Collins Street West VIC 8007;
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facsimile to Security Transfer Australia Pty Limited at (08) 9315 2233 (International: +61 8 9315 2233);
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email at [email protected]; or
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online at www.securitytransfer.com.au.
If you are a beneficial Shareholder and receive these materials through your broker or through another intermediary, please complete and return the form of proxy or voting instruction form in accordance with the instructions provided to you by your broker or by the other intermediary.
Entitlement to Vote
For the purposes of regulation 7.11.37 of the Corporations Regulations 2001, the Company determines that members holding Shares at 10:00 am (AWST) on 28 November 2018 will be entitled to attend and vote at the Annual General Meeting.
Corporations
A corporation may elect to appoint a representative in accordance with the Corporations Act, in which case the Company will require written proof of the representative's appointment, which must be lodged with, or presented to the Company, before the Meeting.
Voting of Proxies
The Proxy Form accompanying this Notice confers discretionary authority upon the proxy with respect to any amendments or variations to the matters identified in the Notice and any other matters that may properly come before the Meeting. At the time of printing this Notice, management knows of no such amendment, variation or other matter.
Shareholders must mark the boxes directing its proxy how to vote. If no voting instructions are indicated on the appointment of Proxy Form, the proxy will be voted as recommended by management or as the proxyholder sees fit (in the latter case, if management is not appointed as proxy).
By order of the Board.
Marc Boudames
Company Secretary Date: 31 October 2018
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GOLDEN STATE MINING LIMITED ACN 621 105 995
Notice of Annual General Meeting
EXPLANATORY STATEMENT
This Explanatory Statement accompanies and comprises part of the notice ( Notice ) convening the Annual General Meeting ( Meeting ) of Shareholders of Golden State Mining Limited to be held 30 November 2018.
Capitalised terms in this Explanatory Statement are defined in the Glossary.
FINANCIAL STATEMENTS AND REPORTS
In accordance with section 317 of the Corporations Act, Shareholders will be offered the opportunity to discuss the Annual Report, including the Financial Report, the Directors' Report and the Auditor's Report, for the financial year ended 30 June 2018.
There is no requirement for Shareholders to approve the Annual Report.
At the Meeting, Shareholders will be offered a reasonable opportunity to:
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(a) discuss the Annual Report which is available online from the Company’s website www.goldenstatemining.com.au;
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(b) ask questions about, or comment on, the management of the Company; and
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(c) ask the auditor questions about the conduct of the audit, the preparation and content of the Auditor’s Report, accounting policies adopted by the Company in relation to the preparation of the financial statements and the independence of the auditor in relation to the conduct of the audit.
In addition to taking questions at the Meeting, written questions to the Company’s auditor if the question is relevant to:
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(a) the content of the Auditor’s Report; or
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(b) the conduct of the audit of the Annual Report to be considered at the AGM,
may be submitted no later than 5 business days before the Meeting to the Company by email at [email protected] or delivered to the Company’s registered office.
RESOLUTION 1 – RE-ELECTION OF MR DAMIEN KELLY AS A DIRECTOR
Mr Kelly was appointed as a Director upon the Company’s incorporation on 15 August 2017. He retires in accordance with the Company’s Constitution and, being eligible, offers himself for re-election.
Mr Kelly is the founder and principal of Western Tiger Corporate Advisers. He has broad corporate and commercial experience spanning over 18 years. He provides professional services to ASX and AIM listed companies predominately in the mining and energy sector (including the initial listing of Sandfire Resources NL). He is also a Non-executive director of Marine Produce Australia Limited (unlisted public company).
The Directors, apart from Mr Kelly, supports the re-election of Mr Kelly and recommends that Shareholders vote in favour of Resolution 1.
RESOLUTION 2 – RE-ELECTION OF MR GREGORY HANCOCK AS A DIRECTOR
Mr Hancock has over 25 years’ experience in capital markets practicing in the area of Corporate Finance. He has extensive experience in both Australia and the United Kingdom through his close links to the stockbroking and investment banking community. In this time he has specialised in mining and natural resources and has had a background in the finance and management of small companies. He is Chairman of Ausquest Ltd, BMG Resources Ltd and Non-Executive director of Zeta Petroleum Plc, Strata-X Energy Ltd and Cobra Resources Plc. Mr Hancock continues his close association with the capital markets in Australia and the United Kingdom through his private company Hancock Corporate Investments Pty Ltd.
The Directors, apart from Mr Hancock, supports the re-election of Mr Hancock and recommends that Shareholders vote in favour of Resolution 2.
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GOLDEN STATE MINING LIMITED ACN 621 105 995
Notice of Annual General Meeting
RESOLUTION 3 – RE-ELECTION OF MR BRENTON SIGGS AS A DIRECTOR
Mr Siggs is a geologist with over 27 years’ experience in the Australian mineral exploration and mining industry and has worked on a range of gold, nickel, petroleum, mineral sands, potash brine, coal and phosphate projects throughout Australia.
Mr Siggs has extensive experience in all stages of regional and near-mine exploration project management, particularly in Western Australia, from conceptual targeting and ground acquisition through to resource definition drilling programs and open cut mining geology. He has held exploration and project management and roles with a variety of Australian and major international companies including Newcrest Mining Ltd., Inco Australia, VALE, Sons of Gwalia Ltd, Goldphyre Resources Ltd (now Australian Potash Ltd (for which he was also a non-executive director, resigning in May 2017), Central Norseman Gold Corporation Ltd and Belvedere Coal Management Pty Ltd.
The Directors, apart from Mr Siggs, supports the re-election of Mr Siggs and recommends that Shareholders vote in favour of Resolution 3.
RESOLUTION 4 – RE-ELECTION OF MS JANET WICKS AS A DIRECTOR
Ms Wicks is a HR Professional who grew up in the West Australian Goldfields and has worked in the mining industry for over 10 years. After completing a Bachelor of Psychology at Murdoch University, Janet worked as a generalist practitioner across mining, construction and manufacturing industries providing operational advice on a range of issues including recruitment, employee relations, remuneration strategy, training, organisational development, implementation of IT systems across the business and leadership development. For the last five years, Ms Wicks has been a director, shareholder and beneficiary of Western Mining, actively managing mining operations at its Cue project.
The Directors, apart from Ms Wicks, supports the re-election of Ms Wicks and recommends that Shareholders vote in favour of Resolution 4.
GLOSSARY
In this Explanatory Statement and the Notice, the following terms have the following meanings unless the context otherwise requires:
$ means Australian dollars.
AGM, Annual General Meeting or Meeting means the meeting convened by the Notice.
Annual Report means the Directors’ Report, the Financial Report and Auditor’s report in respect of the financial year ended 30 June 2018 (copies of which are available on the Company’s web site www.goldenstatemining.com.au). Auditor’s Report means the auditor’s report on the Financial Report.
AWST means Australian Western Standard Time as observed in Perth, Western Australia. Board means the board of Directors.
Chair means Mr Damien Kelly, or (if Mr Kelly is absent) such other person appointed to chair the Meeting in accordance with the Constitution.
Company or GSM means Golden State Mining Limited ACN 621 105 995. Constitution means the Company's constitution, as amended from time to time. Corporations Act means the Corporations Act 2001 (Cth) .
Director means a director of the Company. Director’s Report means the annual directors’ report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Explanatory Statement means this information attached to the Notice. Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Meeting has the meaning in the introductory paragraph of the Notice.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement and the Proxy Form. Proxy Form means the proxy form accompanying to this Notice.
Resolutions means the resolutions set out in the Notice, or any one of them, as the context requires. Share means a fully paid ordinary share in the capital of the Company. Shareholder means a shareholder of the Company.
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GOLDEN STATE MINING LIMITED
REGISTERED OFFICE:
SUITE 14 19-21 OUTRAM STREET WEST PERTH WA 6005
ACN: 621 105 995
SHARE REGISTRY:
Security Transfer Australia Pty Ltd All Correspondence to: PO BOX 52 Collins Street West VIC 8007 Suite 913, Exchange Tower 530 Little Collins Street Melbourne VIC 3000 T: 1300 992 916 F: +61 8 9315 2233 E: [email protected] W: www.securitytransfer.com.au
«Post Barcode»[«Post_zone»]
«Company_code» «Sequence_number» «Holder_name» T: 1300 992 916 F: +61 8 9315 2233 E: [email protected] «Address_line_1» W: www.securitytransfer.com.au «Address_line_2» «Address_line_3» «Address_line_4» Code: GSM «Address_line_5» Holder Number: «HOLDER_NUM
PROXY FORM
THIS DOCUMENT IS IMPORTANT. IF YOU ARE IN DOUBT AS TO HOW TO DEAL WITH IT, PLEASE CONTACT YOUR STOCK BROKER OR LICENSED PROFESSIONAL ADVISOR.
VOTE Lodge your proxy vote securely at www.securitytransfer.com.au «ONLINE 1. Log into the Investor Centre using your holding details. ONLINE 2. Click on "Proxy Voting" and provide your Online Proxy ID to access the voting area. SECTION A: Appointment of Proxy
I/We, the above named, being registered holders of the Company and entitled to attend and vote hereby appoint:
The meeting chairperson OR
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or failing the person named, or if no person is named, the Chairperson of the meeting, as my/our Proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the Proxy sees fit) at the Annual General Meeting of the Company to be held at 10:00am WST on Friday 30 November 2018 at Celtic Club, 48 Ord Street, West Perth, Western Australia and at any adjournment of that meeting.
SECTION B: Voting Directions
Please mark "X" in the box to indicate your voting directions to your Proxy. The Chairperson of the Meeting intends to vote undirected proxies in FAVOUR of all the resolutions. In exceptional circumstances, the Chairperson of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
| RESOLUTION | RESOLUTION | For | Against | Abstain* |
|---|---|---|---|---|
| 1. | Re-election of Mr Damien Kelly as a Director | |||
| 2. | Re-election of Mr Gregory Hancock as a Director | |||
| 3. | Re-election of Mr Brenton Siggs as a Director |
- Re-election of Ms Janet Wicks as a Director
If no directions are given my proxy may vote as the proxy thinks fit or may abstain. * If you mark the Abstain box for a particular item, you are directing your Proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SECTION C: Signature of Security Holder(s)
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
| Individual or Security Holder | Security Holder 2 | Security Holder 2 | Security Holder 3 | ||||
|---|---|---|---|---|---|---|---|
| Sole Director & Sole Company Secretary | Director | Director/Company Secretary | |||||
| Proxies must be received by Security Transfer Australia Pty | Ltd no later than 10:00am WST on Wednesday 28 November 2018. | ||||||
| + | GSMPX1301118 |
1 | 1 | GSM | GSMPX1301118 |
GSMPX1301118 +
My/Our contact details in case of enquiries are:
Name:
Number:
( )
1. NAME AND ADDRESS
This is the name and address on the Share Register of the Company. If this information is incorrect, please make corrections on this form. Shareholders sponsored by a broker should advise their broker of any changes. Please note that you cannot change ownership of your shares using this form.
2. APPOINTMENT OF A PROXY
If the person you wish to appoint as your Proxy is someone other than the Chairperson of the Meeting please write the name of that person in Section A. If you leave this section blank, or your named Proxy does not attend the meeting, the Chairperson of the Meeting will be your Proxy. A Proxy need not be a shareholder of the Company.
3. DIRECTING YOUR PROXY HOW TO VOTE
To direct the Proxy how to vote place an "X" in the appropriate box against each item in Section B. Where more than one Proxy is to be appointed and the proxies are to vote differently, then two separate forms must be used to indicate voting intentions.
4. APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two (2) persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second Proxy, an additional Proxy form may be obtained by contacting the Company's share registry or you may photocopy this form.
5. SIGNING INSTRUCTIONS
Individual: where the holding is in one name, the Shareholder must sign. Joint Holding: where the holding is in more than one name, all of the Shareholders must sign.
Power of Attorney: to sign under Power of Attorney you must have already lodged this document with the Company's share registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the Company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the Company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director may sign alone. Otherwise this form must be signed by a Director jointly with either another Director or Company Secretary. Please indicate the office held in the appropriate place.
If a representative of the corporation is to attend the meeting the appropriate "Certificate of Appointment of Corporate Representative" should be lodged with the Company before the meeting or at the registration desk on the day of the meeting. A form of the certificate may be obtained from the Company's share registry.
6. LODGEMENT OF PROXY
Proxy forms (and any Power of Attorney under which it is signed) must be received by Security Transfer Australia Pty Ltd no later than the date and time stated on the form overleaf. Any Proxy form received after that time will not be valid for the scheduled meeting.
To appoint a second Proxy you must:
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a) On each of the Proxy forms, state the percentage of your voting rights or number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each Proxy may exercise, each Proxy may exercise half of your votes; and
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b) Return both forms in the same envelope.
The proxy form does not need to be returned to the share registry if the votes have been lodged online.
Security Transfer Australia Pty Ltd Online www.securitytransfer.com.au Postal Address PO BOX 52 Collins Street West VIC 8007 Street Address Suite 913, Exchange Tower 530 Little Collins Street Melbourne VIC 3000 Telephone 1300 992 916 Facsimile +61 8 9315 2233 Email [email protected]
PRIVACY STATEMENT
Personal information is collected on this form by Security Transfer Australia Pty Ltd as the registrar for securities issuers for the purpose of maintaining registers of security holders, facilitating distribution payments and other corporate actions and communications. Your personal details may be disclosed to related bodies corporate, to external service providers such as mail and print providers, or as otherwise required or permitted by law. If you would like details of your personal information held by Security Transfer Australia Pty Ltd or you would like to correct information that is inaccurate please contact them on the address on this form.