AI assistant
GOLD MOUNTAIN LIMITED — AGM Information 2011
Nov 10, 2011
65000_rns_2011-11-10_39edf379-b2bc-4e9f-8acd-b18ff6e155fe.pdf
AGM Information
Open in viewerOpens in your device viewer
==> picture [168 x 63] intentionally omitted <==
10 November 2011
Dear Shareholder,
Subsequent to the issue of the Notice of Annual General Meeting for Commissioners Gold Limited the Board became aware of a deficiency in the Notice requiring the issue of a new Notice of AGM.
On Application, ASIC extended the period in which the Company must hold its AGM from 30 November 2011 to 14 December 2011.
This extension allowed the Company to re-issue the Notice (with the required additional resolutions and amended Proxy Forms), so as to comply strictly with the Act, the Rules and the Company’s Constitution.
To allow shareholders a full opportunity to review the resolutions proposed in the revised Notice, the Annual General Meeting has been postponed until Monday 12[th] December 2011, to commence at 10 am at the Royal Automobile Club, Macquarie Street, Sydney.
Yours faithfully
==> picture [109 x 40] intentionally omitted <==
Chris Battye Executive Chairman
==> picture [432 x 35] intentionally omitted <==
==> picture [232 x 67] intentionally omitted <==
ACN 115 845 942
NOTICE OF ANNUAL GENERAL MEETING
To be held
10.00am on 12 December 2011
At
The ISC Room
Royal Automobile Club 89 Macquarie Street, Sydney New South Wales
PROXY FORM ATTACHED
NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of the Company will be held on Monday 12 December 2011 at 10.00 am
in the ISC Room, Royal Automobile Club, 89 Macquarie Street, Sydney, New South Wales.
AGENDA
CHAIRMAN’S ADDRESS By Christopher Battye MANAGING DIRECTOR’S ADDRESS
By Robert McCauley
GENERAL BUSINESS
- ANNUAL FINANCIAL STATEMENTS AND REPORTS
To receive and consider the Annual Financial Statements, Directors’ Report and Auditor’s Report for the year ended 30 June 2011. (Note: there is no requirement for shareholders to approve these reports)
ORDINARY BUSINESS
- REMUNERATION REPORT (Resolution 1) To consider and put the following resolution to a non-binding vote:
“That the Remuneration Report of the Company, as contained in the Director’ Report, for the year ended 30 June 2011 be adopted.”
- RE-ELECTION OF DIRECTOR – Christopher Battye (Resolution 2)
To consider and, if thought fit, pass the following resolution as an ordinary resolution: “That Mr Christopher Battye, who retires as a Director by rotation pursuant the Company’s Constitution and, being eligible, offers himself for re-election, be elected as a Director”
- RE-ELECTION OF DIRECTOR – Robert McCauley (Resolution 3)
To consider and, if thought fit, pass the following resolution as an ordinary resolution: “That Mr Robert McCauley, who was appointed a Director since the previous Annual General Meeting, retires as a Director pursuant the Company’s Constitution and, being eligible, offers himself for re-election, be elected as a Director”
5. RE-ELECTION OF DIRECTOR – Robert Waring (Resolution 4)
To consider and, if thought fit, pass the following resolution as an ordinary resolution: “That Mr Robert Waring, who was appointed a Director since the previous Annual General Meeting, retires as a Director pursuant the Company’s Constitution and, being eligible, offers himself for re-election, be elected as a Director”
6. APPOINTMENT OF AUDITOR (Resolution 5 )
To consider and, if thought fit, pass the following resolution as an ordinary resolution:
“That, in accordance with section 327B of the Corporations Act 2001and for all other purposes KS Black & Co having been nominated by a shareholder and consented in writing to act in the capacity of auditor be appointed as auditor of the Company at a remuneration to be fixed by the Board of Directors”.
GENERAL BUSINESS
To consider any other business as may be put forward in accordance with the Constitution of the Company.
BY ORDER OF THE BOARD Robert J McCauley Managing Director
9 November 2011
Important
The laws that apply to voting on resolutions relating to the remuneration of key management personnel have changed.
Certain categories of persons (including Directors and the Chairman of the Meeting) are now prohibited from voting on such resolutions, including as proxy in some circumstances.
To ensure your vote counts, please read the guidance on voting restrictions and proxy appointments set out below.
Voting restrictions
The following voting restrictions apply:
Resolution 1 (the Remuneration Report)-the Corporations Act provides that no member of the key management personnel nor their closely related parties may vote.
However, the restrictions will not apply where votes are cast:
-
By any of the persons mentioned above as proxy for a person who is permitted to vote if the vote is cast in accordance with the directions on the Proxy Form; or
-
By the Chairman of the Meeting as a proxy for a person who is permitted to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
If you appoint the Chairman of the Meeting as your proxy, you should note that the Chairman of the Meeting is a member of the key management personnel and may only exercise your vote on Resolution 1 if you direct him how to vote on the Proxy Form. The Chairman will vote all undirected proxies in favour of Resolutions 2 and 3.
If you appoint a member of the key management personnel of the Company other than the Chairman of the Meeting (which includes the Directors) or a closely related party of such a member as your proxy, you must direct him/her how to vote on Resolution 1 by completing Step 2 on the Proxy Form-otherwise they are not permitted to vote undirected proxies on the resolution and your votes will not be counted in calculating the required majority if a poll is called.
For the purposes of the meeting, shares will be taken to be held by the persons who are registered as shareholders as at 10.00am Saturday 10 December 2011.
EXPLANATORY NOTES
Resolution One Remuneration Report
The Shareholders are asked to adopt the Company’s Remuneration Report for the year ended 30 June 2011 contained in the Directors’ Report set out from pages 7 to 9 of the 2011 Annual Report.
The vote on this resolution is advisory only and does not bind the Company or its Directors. However, Shareholders will be provided with reasonable opportunity to ask questions about, or make comments on, the Remuneration Report. The Board’s Remuneration Committee will take on board discussion of this resolution and the outcome of the vote when considering the future remuneration arrangements of the Company.
N. B. As a result of the amendments to the Corporations Act known as the “two strikes rule” Shareholders should be aware that the result of the vote on this resolution may affect next year’s Annual General Meeting-if 25% or more of the votes cast on this are “against” a resolution to spill the Board will be included on the year 2012 Notice of AGM as required by the Corporations Act.
Resolution Two Re-election of Christopher Battye
Qualifications: BLegS
Chris Battye retires as a Director by rotation pursuant the Company’s Constitution and, being eligible, offers himself for re-election.
Chris Battye provided the impetus in founding Commissioners Gold in 2005 as a New South Wales focused gold exploration company and identified the Company’s key project acquisitions with the assistance of Geos Mining. His interest was sparked by a paternal predecessor who became a Gold Commissioner in the Lachlan Fold Belt in the 1850’s. Before admission as a solicitor in 1984 Chris had careers in media and mining, being a machine sapphire miner on the Anakie Field, Queensland. Since admission, Chris has worked for a major CBD law firm, as well as regionally in Bathurst and Ballina. In the late eighties he purchased one of Sydney’s oldest practices.
Resolution Three Re-election of Robert McCauley
Qualifications: BSc, MRICS (Australia. UK), MAICD, MIS Australia, Certificate Prof.SSI
Robert McCauley was appointed a Director since the previous Annual General Meeting and, being eligible, offers himself for reelection as a Director
Robert McCauley was appointed Managing Director of Commissioners Gold in February 2011. He was the founding CEO (20062010) of Capital Mining Limited (“Capital Mining”) and was instrumental in Capital Mining’s successful capital raising and debut on the ASX in March 2007. He is currently a Non Executive Director of Capital Mining. Robert is a Chartered Surveyor and Management Consultant with over 30 years experience in the mining, engineering and constructions industries. He is a graduate of Curtin University, Perth WA; a Member of the Institution of Surveyors, Australia; a Certified Professional of the Spatial Sciences Institute; a Member of the Royal Institution of Chartered Surveyors and a Member of the Australian Institute of Company Directors.
Resolution Four Re-election of Robert Waring
Qualifications: BEc, CA, FCIS, FFin, MAusIMM, FAICD
Robert was appointed to fill a casual vacancy November 2010 and has now retired and being eligible offers himself for re-election as a Director.
Robert Waring’s experience has been gained over 35 years in financial and corporate roles including 20 years in company secretarial roles for ASX listed companies and 16 years as a Director of an ASX listed company. Mr Waring has had 29 years experience in the mining industry and prior to that, nine years with an international firm of chartered accountants. He is a Director of Spencer Hamilton Limited, a group which provides corporate advisory and company secretarial services to a range of listed and unlisted companies, including Commissioners Gold Ltd. He was a Director of ASX listed PlatSearch NL for 15 years up until 31 December 2010.
Resolution Five
On 12 October 2011 WHK Central West lodged a notice with ASIC seeking ASIC’s consent to WHK resigning as auditor of the company to take effect from the AGM, that consent has now been received. In accordance with section 327B of the Corporations Act, the Company is proposing to appoint KS Black & Co as its auditor which will, if this resolution is passed, take effect from the date of the AGM. On this basis, it is a requirement under the Corporations Act 2001 that a member provide a written nomination of the company for appointment not less than 21 days before the meeting. The Company has received a nomination for appointment from a member to appoint KS Black & Co as the Company’s auditor (a copy of which is set out in Annexure ‘A’) KS Black & Co has consented to act as the Company’s auditor. The Directors wish to appoint KS Black & Co as the Company’s auditor, The Directors recommend that you vote in favour of this Ordinary Resolution.
Annexure ‘A’
NOMINATION FROM A SHAREHOLDER FOR THE APPOINTMENT OF KS BLACK & CO AS AUDITOR OF COMMISSIONERS GOLD LIMITED.
==> picture [434 x 614] intentionally omitted <==
[ Commissioners Gold Limited] ACN 115 845 942
==> picture [219 x 62] intentionally omitted <==
FOR ALL ENQUIRIES CALL:
(within Australia) 1300 737 760 (outside Australia) +61 2 9290 9600
FACSIMILE
+61 2 9290 9655
ALL CORRESPONDENCE TO:
Boardroom Pty Limited GPO Box 3993 Sydney NSW 2001 Australia
Your Address
This is your address as it appears on the company’s share register. If this is incorrect, please mark the box with an “X” and make the correction on the form. Securityholders sponsored by a broker should advise your broker of any changes. Please note, you cannot change ownership of your securities using this form.
YOUR VOTE IS IMPORTANT
FOR YOUR VOTE TO BE EFFECTIVE IT MUST BE RECORDED BEFORE 10:00am (ADST) SATURDAY 10[th] DECEMBER 2011
TO VOTE BY COMPLETING THE PROXY FORM
STEP 1 Appointment of Proxy
Indicate here who you want to appoint as your Proxy
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box. If you wish to appoint someone other than the Chairman of the Meeting as your proxy please write the full name of that individual or body corporate. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy. A proxy need not be a security holder of the company. Do not write the name of the issuer company or the registered securityholder in the space.
Proxy which is a Body Corporate
Where a body corporate is appointed as your proxy, the representative of that body corporate attending the meeting must have provided an “Appointment of Corporate Representative” prior to admission. An Appointment of Corporate Representative form can be obtained from the company’s securities registry.
Appointment of a Second Proxy
You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the company’s securities registry or you may copy this form.
To appoint a second proxy you must:
(a) complete two Proxy Forms. On each Proxy Form state the percentage of your voting rights or the number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.
- (b) return both forms together in the same envelope.
STEP 2 Voting Directions to your Proxy
You can tell your Proxy how to vote
To direct your proxy how to vote, place a mark in one of the boxes opposite each item of business. All your securities will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of securities you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
STEP 3 Sign the Form
The form must be signed as follows :
Individual: This form is to be signed by the securityholder.
Joint Holding : where the holding is in more than one name, all the securityholders must sign.
Power of Attorney: to sign under a Power of Attorney, you must have already lodged it with the registry. Alternatively, attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: this form must be signed by a Director jointly with either another Director or a Company Secretary. Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. Please indicate the office held by signing in the appropriate place.
STEP 4 Lodgement of a Proxy
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below not later than 48 hours before the commencement of the meeting at 10:00 am (ADST) on Monday, 12[th] December 2011 . Any Proxy Form received after that time will not be valid for the scheduled meeting.
Proxies may be lodged using the reply paid envelope or:
BY MAIL - Share Registry – Boardroom Pty Limited, GPO Box 3993, Sydney NSW 2001 Australia
BY FAX - + 61 2 9290 9655
IN PERSON - Share Registry – Boardroom Pty Limited, Level 7, 207 Kent Street, Sydney NSW 2000 Australia
Attending the Meeting
If you wish to attend the meeting please bring this form with you to assist registration .
Commissioners Gold Limited
STEP 1 - Appointment of Proxy
I/We being a member/s of Commissioners Gold Limited and entitled to attend and vote hereby appoint
==> picture [302 x 41] intentionally omitted <==
----- Start of picture text -----
the Chairman of
the Meeting (mark with an OR
‘X’)
----- End of picture text -----
If you are not appointing the Chairman of the Meeting as your proxy please write here the full name of the individual or body corporate (excluding the registered Securityholder) you are appointing as your proxy.
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy at the Annual General Meeting of Commissioners Gold Limited to be held at the ISC Room, Royal Automobile Club, 89 Macquarie Street, Sydney, NSW 2000 on Monday the 12th of December 2011 at 10:00 am (ADST) and at any adjournment of that meeting, to act on my/our behalf and to vote in accordance with the following directions or if no directions have been given, as the proxy sees fit.
No undirected proxies to the Chairman or Key Management Personnel will be voted on Resolution 1, Adoption of Remuneration Report. You are encouraged to direct your proxy by marking the box in relation to the resolution in the section below.
The Chair will cast all undirected proxies in favour of resolutions 2 to 5.
STEP 2 - Voting directions to your Proxy – please mark � to indicate your directions
For Against Abstain* Ordinary Business Resolution 1 Adoption of the Remuneration Report Resolution 2 Re-election of Mr Christopher Battye as a Director Resolution 3 Re-election of Mr Robert McCauley as a Director Resolution 4 Re-Election of Mr Robert Waring as a Director Resolution 5 Appointment of KS Black & Co as Auditor If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll. STEP 3 - PLEASE SIGN HERE This section _must_ be signed in accordance with the instructions overleaf to enable your directions to be implemented. Individual or Securityholder 1 Securityholder 2 Securityholder 3 Sole Director and Sole Company Secretary Director Director/Company Secretary Contact Name ……………………………….…….. Contact Daytime Telephone ………………………………….. Date* / / 2011