Gokul Refoils and Solvent Limited — Proxy Solicitation & Information Statement 2023

Dec 12, 2023

ABHINAV Digitally signed by ABHINAV MATHUR MATHUR Date: 2023.12.12 14:55:06 +05'30'

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745

Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

NOTICE OF POSTAL BALLOT

[Pursuant to Sections 108 and 110 of the Companies Act, 2013 read with Rule 20 and 22 of the Companies (Management and Administration) Rules, 2014 and relevant circulars]

Dear Members,

Notice is hereby given that pursuant to the provisions of Section 110 and all other applicable provisions, if any, of Companies Act, 2013 (“the Act”), read together with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force) (“Rules”), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (the “SEBI Listing Regulations”) , General Circular Nos. 14/2020 dated 8[th] April, 2020, 17/2020 dated 13[th] April, 2020, 20/2020 dated 5[th] May, 2020, 9/2023 dated 25[th] September, 2023 issued by the Ministry of Corporate Affairs, Government of India ('MCA Circulars') , Secretarial Standard on General Meetings (“SS-2”) issued by the Institute of Company Secretaries of India and any other applicable law, rules and regulations (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force), the resolution set out below is proposed to be passed by the Members of Gokul Refoils and Solvent Limited (the “Company”) by means of Postal Ballot, only by way of remote e-voting (“e-voting”) process.

The proposed resolution and the Explanatory Statement pursuant to Section 102(1), 110 of the Act and any other applicable provisions of the Act, read with Rules framed thereunder; concerning the resolution mentioned in this Postal Ballot Notice (“Notice”) , are annexed hereto.

In compliance with Regulation 44 of the SEBI Listing Regulations and pursuant to the provisions of Sections 108 and 110 of the Act read with the Rules framed thereunder and the MCA Circulars, the manner of voting on the proposed resolution is restricted only to e-voting i.e. by casting votes electronically instead of submitting postal ballot forms. The instructions for e-voting are appended to this Notice.

Pursuant to Rule 22(5) of the Rules, the Board of Directors of the Company has appointed Mr. Yash Mehta, Practicing Company Secretaries (Membership Number FCS: 12143 COP: 16535) as the Scrutinizer for conducting the postal ballot (e-voting process) in a fair and transparent manner.

Members are requested to carefully read the instructions mentioned under the head 'General information and instructions relating to e-voting' in this Notice and record their assent (“FOR”) or dissent (“AGAINST”) on the proposed resolution through the e-voting process

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745 Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

not later than 5:00 p.m. (IST) on Friday, 12[th] January, 2024 , failing which it will be considered that no reply has been received from the Member.

The Company has engaged the services of Central Depository Services (India) Limited (hereinafter referred to as “CDSL” or “Service Provider”) for facilitating e-voting to enable the Members to cast their votes electronically instead of dispatching postal ballot forms. Those Members who have not yet registered their e-mail address are requested to register the same by following the procedure set out in this Notice. The postal ballot results will be submitted within 2 (Two) working days from conclusion of the e-voting period to the stock exchanges in accordance with the SEBI Listing Regulations.

The Scrutinizer will submit the results of the e-voting to the Chairman of the Company or any other authorized officer(s) of the Company after completion of the scrutiny of the e-voting. The results of the Postal Ballot along with the Scrutinizer's Report will also be displayed on the website of the Company at www.gokulgroup.com, on the website of CDSL at www.evotingindia.com, while simultaneously being communicated to the National Stock Exchange of India Limited and BSE Limited where the equity shares of the Company are listed.

The proposed resolution, if approved, will be taken as having duly passed on the last date specified for e-voting by the requisite majority of Members by means of Postal Ballot i.e. Friday, 12[th] January, 2024 .

SPECIAL BUSINESS:

ITEM NO. 1

Alteration of the Main Object Clause of Memorandum of Association of the Company:-

To consider and if thought fit, to pass, the following resolution as a Special Resolution

“RESOLVED THAT pursuant to the provisions of Section 4, 13 and all other applicable provisions of the Companies Act, 2013 (‘the Act’) and Companies (Incorporation) Rules, 2014 and any other applicable rules framed thereunder (including any statutory modification(s) or re-enactment thereof for the time being in force), subject to all necessary approvals, consents, permissions and/or sanctions as may be necessary and subject to such amendments, modifications, terms and conditions as may be suggested or required by such appropriate authority(ies), which the Board of Directors is authorised to accept, as it may deem fit, the approval of the Company be and is hereby accorded to insert the following new sub clause (7) after the existing sub clause (6) of clause III (A) (The Main Object) of the Memorandum of Association of Company as under:

(7) To carry on in India or elsewhere the business to manufacture, to assign, produce, process, convert, commercialize, control, compound, develop, distribute,

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745 Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

derive, excavate, grade, release, manipulate, prepare, promote, reclaim, supply, import, export, trade, buy, sell, turn to account and to act as agent, broker, concessionaires, consultants, collaborator, job worker or otherwise to deal in all specifications, descriptions, characteristics and applications of industrial oils including mineral oils, furnace oils, high speed diesel oils, liquid paraffin & white oils, bauxite solvent oils, transformer oils, lubricating oils, light oils, mineral, turpentine oils, vaporising oils, hydrocarbon oils, mineral colza oils, household oils, base mineral oils, petroleum oils, flushing oils, brake oils, engine oils, gear oils, bituminous mineral oils, creosote oils, anthracene oils, their residues, derivatives, compounds, products, by-products, mixtures, blends and other allied materials and to do all incidental acts and things necessary for the attainment of above objects.

RESOLVED FURTHER THAT the Board of Directors be and is hereby authorized to do all such acts, deeds, matters and things as may be considered necessary, desirable or expedient for the purpose of giving effect to this resolution.”

By Order of the Board For Gokul Refoils and Solvent Limited Sd/Abhinav Mathur Company Secretary Membership No. A22613

Regd. Office:

Gokul Refoils and Solvent Limited State Highway No. 41, Near Sujanpur Patia, Sidhpur - 384151, Patan, Gujarat, India

Place: Ahmedabad Date: 10[th] November, 2023

Notes:

1. The Explanatory Statement pursuant to Section 102 read with Section 110 and other applicable provisions, if any of the Act read with the rules framed thereunder concerning the special business in respect of item no. 1 to as set out above is annexed hereto and forms part of this Notice.

2. In accordance with the MCA Circulars and the SEBI Listing Regulations, the Company is sending the Notice in electronic form only by e-mail to all Members, whose names appear in the Register of Members / Register of Beneficial Owners maintained by the Depositories viz., National Securities Depository Limited (the

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745 Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

“NSDL”) and Central Depository Services (India) Limited (the “CDSL”) as on Friday, 08[th] December, 2023 (the “Cut-Off Date”) and who have registered their e- mail addresses, in respect of electronic holdings, with the Depository through the concerned Depository Participants and in respect of physical holdings, with the Registrar and Share Transfer Agent of the Company, M/s. Link Intime India Private Limited (the “RTA”), in accordance with the provisions of the Act read with the rules framed thereunder and the framework provided under the MCA circulars. Cut-Off Date is for determining the eligibility to vote by electronic means. A person who is not a member as on the Cut-Off Date or who becomes a member of the Company after the Cut-Off Date should treat this Notice for information purposes only.

1. In accordance with the MCA Circulars, the Notice is being sent in electronic form only. The hard copy of the Notice along with the Postal Ballot forms and pre-paid business envelope will not be sent to the Members for the Postal Ballot. Accordingly, the communication of the assent or dissent of the Members would take place through the e-voting system only.

2. In compliance with the provisions of Section 108 and 110 of the Act read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, as amended from time to time, Regulation 44 of the SEBI Listing Regulations and Secretarial Standard (SS)-2 issued by the Institute of Company Secretaries of India on General Meeting, the Company is offering e-voting facility to enable the Members to cast their votes electronically. The instructions for e-voting are provided as part of this Notice.

3. Members who have not registered their e-mail address are requested to register the same in respect of shares held in electronic form with the Depository through their Depository Participant(s) and in respect of shares held in physical form by writing to the Company’s RTA, M/s. Link Intime India Private Limited at ahmedabad@linkintime.co.in or at 5[th] Floor, 506 to 508, Amarnath Business Center - I (ABC-I), Nr. St. Xavier’s College Corner Off C G Road, Ellisebridge, Ahmedabad, Gujarat - 380006. Members may have to follow the process as suggested by RTA for registration of email ID.

4. The e-voting rights of the Shareholders / beneficiary owners shall be reckoned on the shares held by them as on Friday, 08[th] December, 2023 being the Cut-Off date for the purpose. The shareholders of the Company holding shares either in dematerialised or in physical form, as on the Cut-Off date, can cast their vote electronically.

5. The voting rights for the equity shares of the Company are one vote per equity share, registered in the name of the member. The voting rights of the members shall be in proportion to the percentage of paid-up share capital of the Company held by them. In case of joint holders, only such joint holder who is higher in the order of names will be entitled to vote.

6. A member cannot exercise his / her vote through proxy on postal ballot. However, corporate and institutional members shall be entitled to vote through their authorised

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745 Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

representatives. Corporate and institutional members are required to send scanned certified true copy (PDF Format) of the board resolution / authority letter, power of attorney together with attested specimen signature(s) of the duly authorised representative(s), to the Scrutinizer by e-mail to yash.ymassociates@gmail.com with a copy marked to helpdesk.evoting@cdslindia.com.

1. Once the vote is cast, whether partially or otherwise, the member shall not be allowed to change it subsequently or cast the vote again.

2. Postal Ballot (e-voting) period commences from Thursday, 14[th] December, 2023 (9.00 a.m. IST) and ends on Friday, 12[th] January, 2024 (5.00 p.m. IST) . At the end of the e-voting period, the facility shall forthwith be blocked and e-voting shall not be allowed beyond the said date and time.

3. The proposed resolution, if approved, by requisite majority, shall be deemed to have been passed on the last date of e-voting, which would be Friday, 12[th] January, 2024. The resolution passed by the Members through Postal Ballot are deemed to have been passed as if the same have been passed at a general meeting of the Members.

4. This Notice shall also be available on the website of the Company at www.gokulgroup.com, websites of the stock exchanges where the equity shares of the Company are listed, i.e. National Stock Exchange of India Limited and BSE Limited at www.nseindia.com and www.bseindia.com respectively, and on the website of Central Depository Services (India) Limited at www.evotingindia.com.

5. All the documents referred to in the explanatory statement will be available for inspection electronically until the last date for receipt of votes through the e-voting process. Members seeking to inspect such documents can send an email to abhinav.mathur@gokulgroup.com.

The instructions for shareholders voting electronically are as under (General information and instructions relating to e-voting)

• (i) The voting period begins on Thursday, 14[th] December, 2023 at 09:00 a.m. (IST) and ends on Friday, 12[th] January, 2024 at 05:00 p.m. (IST). During this period shareholders’ of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date (record date) i.e. Friday, 08[th] December, 2023 may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter.

• (ii) Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020 , under Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entities are required to provide remote e-voting facility to its shareholders, in respect of all

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745 Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

shareholders’ resolutions. However, it has been observed that the participation by the public non-institutional shareholders/retail shareholders is at a negligible level. Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in India. This necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the shareholders.

In order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the demat account holders, by way of a single login credential, through their demat accounts/ websites of Depositories/ Depository Participants . Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.

(iii) In terms of SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Voting facility.

Pursuant to above said SEBI Circular, Login method for e-Voting for Individual shareholders holding securities in Demat mode CDSL/NSDL is given below:

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Type of Login Method
shareholders
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Individual Shareholders holding securities in Demat mode withCDSL Depository

1) Users who have opted for CDSL Easi / Easiest facility, can login through their existing user id and password. Option will be made available to reach e-Voting page without any further authentication. The users to login to Easi / Easiest are requested to visit cdsl website www.cdslindia.com and click on login icon & New System Myeasi Tab. 2) After successful login the Easi / Easiest user will be able to see the e- Voting option for eligible companies where the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e-Voting page of the e-Voting service provider for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting. Additionally, there is also links provided to access the system of all e- Voting Service Providers, so that the user can visit the e-Voting service providers’ website directly.

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745

Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

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3) If the user is not registered for Easi/Easiest, option to register is
available at cdsl website www.cdslindia.com and click on login & New
System Myeasi Tab and then click on registration option.
4) Alternatively, the user can directly access e-Voting page by providing
Demat Account Number and PAN No. from a e-Voting link available
on www.cdslindia.com home page. The system will authenticate the
user by sending OTP on registered Mobile & Email as recorded in the
Demat Account. After successful authentication, user will be able to see
the e-Voting option where the evoting is in progress and also able to
directly access the system of all e-Voting Service Providers.
1) If you are already registered for NSDL IDeAS facility, please visit the
e-Services website of NSDL. Open web browser by typing the
Individual
following URL: https://eservices.nsdl.com either on a Personal
Shareholders
Computer or on a mobile. Once the home page of e-Services is
holding securities
launched, click on the “Beneficial Owner” icon under “Login” which is
in demat mode
available under ‘IDeAS’ section. A new screen will open. You will
with NSDL
have to enter your User ID and Password. After successful
Depository
authentication, you will be able to see e-Voting services. Click on
“Access to e-Voting” under e-Voting services and you will be able to
see e-Voting page. Click on company name or e-Voting service
provider name and you will be re-directed to e-Voting service provider
website for casting your vote during the remote e-Voting period.
2) If the user is not registered for IDeAS e-Services, option to register is
available at https://eservices.nsdl.com. Select “Register Online for
IDeAS “Portal or click at
https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp
3) Visit the e-Voting website of NSDL. Open web browser by typing the
following URL: https://www.evoting.nsdl.com/ either on a Personal
Computer or on a mobile. Once the home page of e-Voting system is
launched, click on the icon “Login” which is available under
‘Shareholder/Member’ section. A new screen will open. You will have
to enter your User ID (i.e. your sixteen digit demat account number
hold with NSDL), Password/OTP and a Verification Code as shown on
the screen. After successful authentication, you will be redirected to
NSDL Depository site wherein you can see e-Voting page. Click on
company name or e-Voting service provider name and you will be
redirected to e-Voting service provider website for casting your vote
during the remote e-Voting period.
Individual You can also login using the login credentials of your demat account
Shareholders through your Depository Participant registered with NSDL/CDSL for
(holding securities e-Voting facility. After Successful login, you will be able to see e-
in demat mode) Voting option. Once you click on e-Voting option, you will be
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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745 Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com login through redirected to NSDL/CDSL Depository site after successful their Depository authentication, wherein you can see e-Voting feature. Click on Participants (DP) company name or e-Voting service provider name and you will be redirected to e-Voting service provider website for casting your vote during the remote e-Voting period.

Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL

Login type		Helpdesk details
Individual Shareholders holding securities in Demat mode withCDSL		Members facing any technical issue in login can contact CDSL helpdesk by sending a request at helpdesk.evoting@cdslindia.comor contact at toll free no. 1800 22 55 33
Individual Shareholders holding securities in Demat mode withNSDL		Members facing any technical issue in login can contact NSDL helpdesk by sending a request at evoting@nsdl.co.in or call at toll free no.: 1800 1020 990 and 1800 22 44 30

• (iv) Login method for Remote e-Voting for Physical shareholders and shareholders other than individual holding in Demat form.

• 1) The shareholders should log on to the e-voting website www.evotingindia.com.

• 2) Click on “Shareholders” module.

• 3) Now enter your User ID

  • a. For CDSL: 16 digits beneficiary ID,

  • b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,

  • c. Shareholders holding shares in Physical Form should enter Folio Number registered with the Company.

• 4) Next enter the Image Verification as displayed and Click on Login.

• 5) If you are holding shares in demat form and had logged on to www.evotingindia.com and voted on an earlier e-voting of any company, then your existing password is to be used.

• 6) If you are a first-time user follow the steps given below:

For Physical shareholders and other than individual shareholders holding shares in Demat.

PAN	Enter your 10 digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both demat shareholders as well as physical shareholders)

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745

Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

	 Shareholders who have not updated their PAN with the Company/Depository Participant are requested to use the sequence number sent by Company/RTA or contact Company/RTA.
Dividend Bank Details OR Date of Birth (DOB)	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your demat account or in the company records in order to login.  If both the details are not recorded with the depository or company, please enter the member id / folio number in the Dividend Bank details field.

• (v) After entering these details appropriately, click on “SUBMIT” tab.

• (vi) Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat form will now reach ‘Password Creation’ menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.

• (vii) For shareholders holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this Notice.

• (viii) Click on the EVSN for the Gokul Refoils and Solvent Limited which is 231205014 on which you chose to vote.

• (ix) On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.

• (x) Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details.

• (xi) After selecting the resolution, you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed. If you wish to confirm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.

• (xii) Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.

• (xiii) You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745

Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

• (xiv) If a demat account holder has forgotten the login password then Enter the User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.

• (xv) There is also an optional provision to upload BR/POA if any uploaded, which will be made available to scrutinizer for verification.

(xvi) Additional Facility for Non – Individual Shareholders and Custodians –For Remote Voting only.

• Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodians are required to log on to www.evotingindia.com and register themselves in the “Corporates” module.

• A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to helpdesk.evoting@cdslindia.com.

• After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.

• The list of accounts linked in the login will be mapped automatically & can be delink in case of any wrong mapping.

• It is Mandatory that, a scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.

• Alternatively Non Individual shareholders are required mandatory to send the relevant Board Resolution/ Authority letter etc. together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the Scrutinizer at yash.ymassociates@gmail.com and to the Company at the email address viz; abhinav.mathur@gokulgroup.com, if they have voted from individual tab & not uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.

PROCESS FOR THOSE SHAREHOLDERS WHOSE EMAIL/MOBILE NO. ARE NOT REGISTERED WITH THE COMPANY/DEPOSITORIES.

1. For Physical shareholders- please provide necessary details like Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by email to abhinav.mathur@gokulgroup.com or RTA at ahmedabad@linkintime.co.in.

2. For Demat shareholders -, Please update your email id & mobile no. with your respective Depository Participant (DP)

3. For Individual Demat shareholders – Please update your email id & mobile no. with your respective Depository Participant (DP) which is mandatory while e-Voting & joining virtual meetings through Depository.

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745

Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

If you have any queries or issues regarding e-Voting from the CDSL e-Voting System, you can write an email to helpdesk.evoting@cdslindia.com or contact at toll free no. 1800 22 55 33.

All grievances connected with the facility for voting by electronic means may be addressed to Mr. Rakesh Dalvi, Sr. Manager, (CDSL) Central Depository Services (India) Limited, A Wing, 25th Floor, Marathon Futurex, Mafatlal Mill Compounds, N M Joshi Marg, Lower Parel (East), Mumbai - 400013 or send an email to helpdesk.evoting@cdslindia.com or call at toll free no. 1800 22 55 33

Contact Details:

Company:

Gokul Refoils and Solvent Limited Office No. 501, Fifth Floor, Block A, Gokul Pratham, Near Tapovan Circle, Ahmedabad – Gandhinagar Highway, Chandkheda, Ahmedabad- 382424, Gujarat, India CIN: L15142GJ1992PLC018745 E-mail ID: abhinav.mathur@gokulgroup.com Corporate website: www.gokulgroup.com

Registrar and Transfer Agent: Link Intime India Private Limited 5[th] Floor, 506-508, Amarnath Business Centre -1 (ABC-1), Beside Gala Business Centre, Off C. G. Road, Ellis Bridge, Ahmedabad - 380006, Gujarat, India Tel No.: +91-79-26465179

e-Voting Agency:

Central Depository Services (India) Limited Email: helpdesk.evoting@cdslindia.com Phone: +91-22-22723333/8588

Scrutinizer:

CS Yash Mehta Practising Company Secretary E-mail ID: yash.ymassociates@gmail.com

Encl.: As above

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Gokul Refoils and Solvent Limited

CIN: L15142GJ1992PLC018745

Regd. Office: State Highway No. 41, Nr. Sujanpura Patia, Sidhpur, Patan - 384 151, Gujarat Phone: +91-2767-222075, 220975 Email: abhinav.mathur@gokulgroup.com Website: www.gokulgroup.com

Annexure to Notice Explanatory Statement (Pursuant to Section 102 of the Companies Act, 2013)

In terms of the provisions of Section 102 of the Companies Act, 2013 (“the Act”), Secretarial Standard on General Meetings (SS-2) and the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”), the following statement sets out the material facts relating to Item No. 1 of this Notice.

Item No. 1

Your Company being an edible-non-edible oil manufacturer and processor, has proposed to diversify its business in the activities relating to manufacturing, dealing, buying, selling, importing, exporting, trading in industrial oil/ industrial fuel and such similar activities.

The Main Objects Clause of the Memorandum of Association of the Company is accordingly proposed to be altered by passing a Special Resolution, pursuant to Section 13 and other applicable provisions, if any, of the Companies Act, 2013 as set out in this Notice.

A copy of the existing and altered Memorandum of Association of the Company will be available for inspection by a Member of the Company at the Registered Office of the Company on any working day during normal business hours.

None of Directors, Key Managerial Personnel, or their relatives is directly/ indirectly interested or concerned financially or otherwise in the said resolution.

The Board recommends the Special Resolution as set out at Item No.1 of the accompanying Notice for your approval.

By Order of the Board For, Gokul Refoils and Solvent Limited Sd/Abhinav Mathur Company Secretary Membership No. A22613

Place: Ahmedabad Date: 10[th] November, 2023

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