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Global Hemp Group Inc. — AGM Information 2021
Mar 11, 2021
46553_rns_2021-03-11_f415c1a3-111d-4bea-9fd6-a8e093db2640.pdf
AGM Information
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NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS TO BE HELD ON FRIDAY, APRIL 16, 2021
TO: The Shareholders of Global Hemp Group Inc.
NOTICE IS HEREBY GIVEN THAT the Annual and Special meeting (the “ Meeting ”) of the shareholders of Global Hemp Group Inc. (“ GLOBAL HEMP ”, “ GHG ” or the “ Company ”) will be held at #200 - 171 Water Street, Vancouver, B.C V6B 1A7 on Friday, April 16, 2021 at 1:00 P.M. (PDT) for the following purposes:
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To receive the audited financial statements of the Company for the years ended September 30, 2019 and September 30, 2020 and the corresponding report of the auditor on those statements;
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To fix the number of directors for the ensuing year at Four (4);
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To elect the directors of the Company who will serve until the next annual meeting of Shareholders of the Company;
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To appoint to appoint Dale Matheson Carr-Hilton Labonte LLP, as the auditor of the Company until the next annual meeting and to authorize the directors to fix their remuneration;
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To consider and re-approve the Company’s stock option plan (the “Stock Option Plan”);
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To transact such other business as may properly come before the Meeting or any adjournments thereof.
The specific details of the foregoing matters to be put before the meeting are set forth in the management information circular accompanying this notice of meeting (the “ Circular ”) .
Notice-and-Access
The Company has adopted the “notice-and-access” mechanism of delivering materials to both registered and nonregistered Shareholders in connection with the Meeting. As such, the Company has posted electronic copies of this notice of meeting, the Circular and the Company’ s annual financial statements for the financial year ended September 30, 2019 and September 30, 2020 and related management’s discussion and analysis (collectively, the “ Meeting Materials ”) on the Company’s website at www.globalhempgroup.com and on the Company’s profile on the System for Electronic Document Analysis and Retrieval (“ SEDAR ”) at www.sedar.com, instead of printing and mailing out paper copies, as permitted by Canadian securities regulators. Notice-and-access allows issuers to post electronic versions of proxy related materials online via SEDAR and one other website, rather than mailing paper copies of such materials to Shareholders. Shareholders with questions about notice-and-access can call the Company’s transfer agent, Odyssey Trust Company (Canada) (“ Odyssey ”), toll free at 1-888-290-1175 (1-587-885-0960 if outside Canada and the US).
How to Obtain Paper Copies of the Meeting Materials
All Shareholders may request that a paper copy of the Meeting Materials be sent to them at
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no cost. Prior to the Meeting, requests may be made by contacting Odyssey toll free at 1.888.290.1175 (1.587.885.0960 if outside Canada and the US). Requests may be made up to one year from the date the Meeting Materials were filed on SEDAR. To obtain paper copies of the Meeting Materials after the Meeting, please contact the Company by calling 424-3542998, or sending an email to [email protected]. A paper copy of the Meeting Materials will be mailed to you within three business days of receiving your request, if the request is made at any time prior to the Meeting. We estimate that your request for Meeting Materials will need to be received on or before April 2, 2021in order to receive your paper copies in advance of the deadline for submission of forms of proxy and/or voting instruction forms in respect of the Meeting.
The Circular provides additional information relating to the matters to be dealt with at the Meeting and is deemed to form part of this Notice. Also accompanying this Notice and the Circular is a Request for Financial Statements and form of proxy for use at the Meeting. Any adjourned meeting resulting from an adjournment of the Meeting will be held at a time and place to be specified at the Meeting. Only shareholders of record at the close of business on March 2, 2021 will be entitled to receive notice of and vote at the Meeting.
In light of ongoing concerns related to the spread of COVID-19, and in order to mitigate potential risks to the health and safety of the Company's employees, shareholders are strongly encouraged to vote on the matters before the Meeting by proxy BEFORE 1:00 p.m. (Vancouver time) on April 14, 2021, rather than attending the meeting in person. Accordingly, participants are encouraged to vote on the matters before the meeting by proxy and to join the annual meeting by teleconference. To listen to the meeting by teleconference, dial toll free at 1-888-272-2271, Access PIN Code: #24559.
A shareholder entitled to attend and vote at the Meeting is entitled to appoint a proxy to attend and vote in his stead. If you are unable to attend the Meeting in person, please read the Information Circular and enclosed proxy (the “ Proxy ”) and then complete, sign, date and return the Proxy, together with the power of attorney or other authority, if any, under which it was signed or a notarized certified copy to the Company’s registrar and transfer agent, Odyssey Trust Company, #350-409 Granville Street, United Kingdom Building, Vancouver, British Columbia, V6C 1T2 at least 48 hours (excluding Saturdays, Sundays and holidays) before the time fixed for the Meeting or any adjournment.
Failure to do so may result in your shares not being voted at the Meeting. As set out in the notes to the Proxy, the Proxy is solicited by management, but you may amend it, if you so desire, by striking out the names listed on it and inserting in the space provided the name of the person you wish to have represent you at the Meeting. Unregistered shareholders who received the Proxy through an intermediary must deliver the proxy in accordance with the instructions given by the intermediary.
DATED at Vancouver, British Columbia, this 8[th] day of March 2021.
Global Hemp Group Inc.
“Curt Huber”
By: Curt Huber, President and CEO
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