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Geologica Resource Corp — Proxy Solicitation & Information Statement 2021
Jan 20, 2021
47377_rns_2021-01-20_9f8fd5f5-a0e9-4c5e-8b51-ec2b1682a184.pdf
Proxy Solicitation & Information Statement
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Douglas H. Unwin President and Chief Executive Officer
BY ORDER OF THE BOARD
CABBAY HOLDINGS CORP.
MANAGEMENT INFORMATION CIRCULAR GENERAL PROXY INFORMATION
INFORMATION CIRCULAR
As at January 13, 2021
This management information circular (the "Circular") is furnished in connection with the solicitation of proxies by or on behalf of management of Cabbay Holdings Corp. for use at the annual and general meeting of shareholders of the Corporation (the "Meeting") to be held on Thursday February 11, 2021 at 11:00 a.m. (Vancouver time), or any adjournment thereof, at Suite 1735 – 555 Burrard Street Vancouver, B.C. V7X 1M9, for the purposes set out in the accompanying notice of meeting (the "Notice of Meeting").
In this Information Circular, references to the “ Company ”, “ we ” and “ our ” refer to Cabbay Holdings Corp. “ Common Shares ” or “ Shares ” means common shares without par value in the capital of the Company. “ Registered Shareholders ” means shareholders whose names appear on the records of the Company as the registered holders of Common Shares. “ Beneficial Shareholders ” means shareholders who do not hold Common Shares in their own name. “ Intermediaries ” refers to brokers, investment firms, clearing houses and similar entities that own securities on behalf of Beneficial Shareholders.
Solicitation of Proxies
The solicitation of proxies will be primarily by mail, but proxies may be solicited personally or by telephone by directors, officers and regular employees of the Company. The Company will bear all costs of this solicitation. We have arranged for intermediaries to forward the meeting materials to Non-Registered Shareholders by those Intermediaries and we may reimburse the Intermediaries for their reasonable fees and disbursements in that regard.
These security holder materials are being sent to both registered and non-registered owners of the securities. If you are a non-registered owner, and the issuer or its agent has sent these materials directly to you, your name and address and information about your holdings of securities, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf.
By choosing to send these materials to you directly, the issuer (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions
Appointment and Revocation of Proxies
The individuals named in the accompanying form of proxy (the “ Proxy ”) are officers of the Company. If you are a Registered Shareholder, you have the right to vote by proxy and to appoint a person or company other than either of the persons designated in the Proxy, who need not be a shareholder, to attend and act for you and on your behalf at the Meeting. You may do so either by inserting the name of that other person in the blank space provided in the Proxy or by completing and delivering another suitable form of Proxy. Every Proxy may be revoked by an instrument in writing:
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(a) executed by the shareholder or by his attorney authorized in writing or, where the shareholder is a company, by a duly authorized officer or attorney, of the company; and
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(b) delivered either to the registered office of the Company at any time up to and including the last business day preceding the day of the meeting or any adjournment of it, at which the Proxy is to be used, or to the chairman of the Meeting on the day of the Meeting or any adjournment thereof, or in any other manner provided by law.
Only Registered Shareholders have the right to revoke a Proxy. Non-Registered Shareholders who wish to change their vote must, at least seven days before the Meeting, arrange for their respective Intermediaries to revoke the Proxy on their behalf.
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Voting by Proxyholder
If you have the right to vote by proxy, the persons named in the Proxy will vote or withhold from voting the Common Shares represented thereby in accordance with your instructions on any ballot that may be called for. If you specify a choice with respect to any matter to be acted upon, your Common Shares will be voted accordingly. The Proxy confers discretionary authority on the persons named therein with respect to:
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(i) each matter or group of matters identified therein for which a choice is not specified,
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(ii) any amendment to or variation of any matter identified therein,
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(iii) any other matter that properly comes before the Meeting, and
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(iv) exercise of discretion of Proxyholder.
In respect of a matter for which a choice is not specified in the Proxy, the persons named in the Proxy will vote the Common Shares represented by the Proxy for the approval of such matter. Management is not currently aware of any other matters that could come before the meeting.
Voting by Registered Shareholders
Registered Shareholders electing to submit a proxy may do so by completing, dating and signing the enclosed form of proxy and returning it to the Company’s transfer agent, COMPUTERSHARE INVESTOR SERVICES INC. (the “Transfer Agent”), Proxy Department, 8[th] Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1 , in accordance with the instructions on the Proxy.
You may also vote by telephone or via the Internet. To vote by telephone, in Canada and the United States only, call 1-866-7328683 from a touch tone phone. When prompted, enter your Control Number listed on the proxy and follow the voting instructions. To vote via the Internet, go to www.investorvote.com and enter your Control Number listed on the proxy and follow the voting instructions on the screen.
In all cases you should ensure that the Proxy is received at least 48 hours (excluding Saturdays, Sundays and holidays) before the Meeting or the adjournment thereof at which the proxy is to be used.
Voting by Non-Registered Shareholders
The following information is of significant importance to shareholders who do not hold Common Shares in their own name. NonRegistered Shareholders should note that the only proxies that can be recognized and acted upon at the Meeting are those deposited by Registered Shareholders.
If Common Shares are listed in an account statement provided to a shareholder by an Intermediary, then in almost all cases those Common Shares will not be registered in the shareholder’s name on the records of the Company. Such Common Shares will more likely be registered under the names of the shareholder’s Intermediary. In the United States, the vast majority of such Common Shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depositary for many U.S. brokerage firms and custodian banks), and in Canada, under the name of CDS & Co. (the registration name for The Canadian Depository for Securities Limited, which acts as nominee for many Canadian brokerage firms).
Intermediaries are required to seek voting instructions from Non-Registered Shareholders in advance of shareholders’ meetings. Every intermediary has its own mailing procedures and provides its own return instructions to clients.
If you are a Non-Registered Shareholder:
There are two kinds of beneficial owners: those who object to their name being made known to the issuers of securities which they own (called “OBOs” for Objecting Beneficial Owners) and those who do not object (called “NOBOs” for Non-Objecting Beneficial Owners). Issuers can request and obtain a list of their NOBOs from intermediaries via their transfer agents, pursuant to National Instrument 54-101 entitled, “Communication with Beneficial Owners of Securities of Reporting Issuers” (“NI 54-101”) and issuers can use this NOBO list for distribution of proxy-related materials directly to NOBOs.
With respect to OBOs, the voting instruction form supplied to you by your Intermediary will be similar to the Proxy provided to the Registered Shareholders by the Company. However, its purpose is limited to instructing the Intermediary on how to vote on your behalf. Most Intermediaries now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions, Inc. (“ Broadridge ”) in the United States and in Canada. Broadridge mails a voting instruction form in lieu of a Proxy provided by the Company. The voting instruction form will name the same persons as the Company’s Proxy to represent you at the Meeting. You have the right to appoint a person (who need not be a shareholder of the Company), other than the persons designated in the voting instruction form, to represent you at the Meeting. To exercise this right, you should insert the name of the desired representative in the blank space provided in the voting instruction form. The completed voting instruction form must then be returned to Broadridge by mail or facsimile or given to Broadridge by phone or over the internet, in accordance with Broadridge’s
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instructions. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting. If you receive a voting instruction form from Broadridge, you cannot use it to vote Common Shares directly at the Meeting – the voting instruction form must be completed and returned to Broadridge, in accordance with its instructions, well in advance of the Meeting in order to have the Common Shares voted. In accordance with the requirements of NI 54-101, the Corporation has distributed copies of the meeting materials to the clearing agencies and Intermediaries for onward distribution to OBOs. However, the Corporation does not intend to pay for intermediaries to forward to OBOs the meeting materials. As a result, an OBO will not receive the meeting materials unless the OBO's Intermediary assumes the cost of delivery.
Although as a Non-Registered Shareholder you may not be recognized directly at the Meeting for the purposes of voting Common Shares registered in the name of your Intermediary, you, or person designated by you, may attend at the Meeting as proxyholder for your Intermediary and vote your Common Shares in that capacity. If you wish to attend at the Meeting and indirectly vote your Common Shares as proxyholder for you Intermediary, or have a person designated by you do so, you should enter your own name, or the name of the person you wish to designate, in the blank space on the voting instruction form provided to you and return the same to your Intermediary in accordance with the instructions provided by such Intermediary, well in advance of the Meeting.
COVID-19 Meeting Protocol
At the date of this Notice and the accompanying management information circular, it is the intention of the Company to hold the Meeting at the location stated above in this Notice. We are continuously monitoring development of the current COVID19 crisis. In light of the rapidly evolving public health guidelines related to COVID-19, we ask shareholders to consider coting heir shares by proxy and not to attend the meeting in person. A Shareholder may attend the Meeting in person or may be represented by proxy. Shareholders who do wish to attend the Meeting in person are asked to follow the instructions of the federal Public Health Agency of Canada, and all regional health authorities of the Province of British Columbia. Please do not attend the Meeting in person if you are experiencing any cold or flu-like symptoms, or if you or someone with whom you have been in close contact with has travelled to/from outside of Canada within the 21 days immediately prior to the Meeting. All Shareholders are encouraged to vote by submitting their completed form of proxy (or voting instruction form) prior to the Meeting by one of the means described in the management information circular accompanying this Notice.
Under the Company’s articles, the quorum for the transaction of business at the Meeting consists of one or more persons, present in person or by proxy, who, is entitled to vote at the Meeting.
IMPORTANT INFORMATION FOR NON-REGISTERED SHAREHOLDERS
Only registered Shareholders or the persons they appoint as their proxies are permitted to vote at the Meeting. Most Shareholders are Non-Registered Shareholders because the Shares they own are not registered in their names but are instead registered in the name of the brokerage firm, bank or trust company through which they purchased the Shares. Shares beneficially owned by a NonRegistered Shareholder are registered either: (i) in the name of an intermediary (an " Intermediary ") that the Non-Registered Shareholder deals with in respect of their Shares (Intermediaries include, among others, banks, trust companies, securities dealers or brokers and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and similar plans); or (ii) in the name of a clearing agency (such as CDS) of which the Intermediary is a participant.
There are two kinds of beneficial owners: those who object to their name being made known to the issuers of securities which they own (called “OBOs” for Objecting Beneficial Owners) and those who do not object (called “NOBOs” for Non-Objecting Beneficial Owners). Issuers can request and obtain a list of their NOBOs from intermediaries via their transfer agents, pursuant to National Instrument 54-101 entitled, “Communication with Beneficial Owners of Securities of Reporting Issuers” (“NI 54-101”) and issuers can use this NOBO list for distribution of proxy-related materials directly to NOBOs. The Company has decided to take advantage of those provisions of NI 54-101 that allow it to directly deliver proxy-related materials to its NOBOs. As a result, NOBOs can expect to receive a voting instruction from the Broadridge Financial Solutions, Inc. (“ Broadridge ”). These voting instruction forms are to be completed and returned in the envelope provided or by any other voting methods described on the voting instruction form itself, which contains complete instructions regarding voting procedures. The Transfer Agent will tabulate the results of the voting instruction forms received and will provide appropriate instructions at the Meeting with respect to the shares represented by voting instruction forms they receive.
The voting instruction form supplied to you by your Intermediary will be similar to the Proxy provided to the Registered Shareholders by the Company. However, its purpose is limited to instructing the Intermediary on how to vote on your behalf. Most Intermediaries now delegate responsibility for obtaining instructions from clients to Broadridge in the United States and in Canada. Broadridge mails a voting instruction form in lieu of a Proxy provided by the Company. The voting instruction form will name the same persons as the Company’s Proxy to represent you at the Meeting. You have the right to appoint a person (who need not be a shareholder of the Company), other than the persons designated in the voting instruction form, to represent you at the Meeting. To exercise this right, you should insert the name of the desired representative in the blank space provided in the voting instruction
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form. The completed voting instruction form must then be returned to Broadridge by mail or facsimile or given to Broadridge by phone or over the internet, in accordance with Broadridge’s instructions. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting. If you receive a voting instruction form from Broadridge, you cannot use it to vote Common Shares directly at the Meeting – the voting instruction form must be completed and returned to Broadridge, in accordance with its instructions, well in advance of the Meeting in order to have the Common Shares voted.
Although as a Non-Registered Shareholder you may not be recognized directly at the Meeting for the purposes of voting Common Shares registered in the name of your Intermediary, you, or person designated by you, may attend at the Meeting as proxyholder for your Intermediary and vote your Common Shares in that capacity. If you wish to attend at the Meeting and indirectly vote your Common Shares as proxyholder for you Intermediary, or have a person designated by you do so, you should enter your own name, or the name of the person you wish to designate, in the blank space on the voting instruction form provided to you and return the same to your Intermediary in accordance with the instructions provided by such Intermediary, well in advance of the Meeting.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
Except as disclosed herein, no person has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in matters to be acted upon at the Meeting other than the election of directors and the appointment of auditors and as set out herein. For the purpose of this paragraph, “Person” shall include each person: (a) who has been a director, senior officer or insider of the Company at any time since the commencement of the Company’s last fiscal year; (b) who is a proposed nominee for election as a director of the Company; or (c) who is an associate or affiliate of a person included in subparagraphs (a) or (b).
RECORD DATE AND QUORUM
The board of directors (the “ Board ”) of the Company has fixed the record date for the Meeting as the close of business on January 7, 2021 (the “ Record Date ”). Company shareholders of record as at the Record Date are entitled to receive notice of the Meeting and to vote their shares at the Meeting, except to the extent that any such shareholder transfers shares any shares after the Record Date and the transferee of those shares establishes that the transferee owns the shares and demands, not less than ten days before the Meeting, that the transferee’s name be included in the list of shareholders entitled to vote at the Meeting, in which case only such transferee shall be entitled to vote such shares at the Meeting.
Under the Company’s articles, the quorum for the transaction of business at the Meeting consists of one or more persons, present in person or by proxy, who, is entitled to vote at the Meeting.
VOTING SHARES AND PRINCIPAL SHAREHOLDERS
The authorized capital of the Corporation consists of an unlimited number of Shares without par value, and an unlimited number of preferred shares without par value. As of the date of this Circular , 12,779,340 Shares were issued and outstanding. Each Share held as of the Record Date is entitled to one vote.
The outstanding Shares are not listed for trading on any stock exchange or quoting service.
To the knowledge of the Directors and executive officers of the Company, there are no beneficial owners or persons exercising control or direction over Company shares carrying more than 10% of the outstanding voting rights.
As of the date hereof, the directors and executive officers of the Corporation, as a group, owned beneficially, directly or indirectly, or exercised control or direction over, approximately 2,234,689 Shares, representing approximately 17.5% of the outstanding Shares.
PARTICULARS OF MATTERS TO BE ACTED UPON
A. FINANCIAL STATEMENTS
The audited financial statements of the Corporation for the years ended December 31, 2018 and 2019 together with the report of the auditors thereon, will be presented to the shareholders at the Meeting for their review and consideration.
B. NUMBER OF DIRECTORS
The Articles of the Corporation provide that the Corporation shall have a minimum of three and a maximum of that number of directors as may be fixed or changed from time to time by majority approval from the shareholders. Accordingly, shareholders will be asked to set the number of directors at Seven (7).
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C. ELECTION OF DIRECTORS
Management of the Corporation proposes to nominate the persons listed below for election as directors to hold office until the next annual meeting or until his successor is appointed, unless his office is earlier vacated in accordance with the Business Corporations Act (British Columbia) (the " BCA ") and the Articles.
All of the nominees are currently members of the Board and have been since the dates indicated below. Management does not contemplate that any of the nominees will be unable to serve as a director. However, if a nominee should be unable to so serve for any reason prior to the Meeting, the persons named in the enclosed form of proxy reserve the right to vote for another nominee in their discretion. The persons named in the enclosed form of proxy intend to vote FOR the election of all of the nominees whose names are set forth below unless otherwise instructed to withhold from voting thereon on a properly executed and validly deposited proxy.
The following table sets forth certain information concerning management's nominees for election as directors, including the approximate number of Shares beneficially owned, directly or indirectly, by each of them, or over which they exercise control or direction. The company is seeking to fill two additional board seats as it deems beneficial for the corporation and its shareholders.
| Name, Positions with the Corporation, Place of Residence |
Number of Common Shares beneficially owned, directly or indirectly, or controlled or directed(2) |
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|---|---|---|---|
| Principal Occupation For the Past Five Years (1) |
Director Since |
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| Douglas H. Unwin(3) President, CEO and Director British Columbia, Canada |
Businessman and Consultant, September 2016 to present, President and CEO Pacific Therapeutics Ltd. 2005 – 2016 |
September 12, 2016 |
918,616 Common shares [ 7.2 %] |
| Derick Sinclair(3) Director British Columbia, Canada |
Founder DR Financial Services Ltd. 2008 present |
September 12, 2016 |
617,473 Common shares [ 4.9 %] |
| Robert Charlton CFO and Director British Columbia, Canada |
Managing Partner Charlton and Company 1992 - 2020 |
September 12, 2016 |
698,600 Common shares [ 5.4 %] |
| John Buckle Director Ecuador |
Mineral Exploration Geoscience Consultant 1998 - Present |
October 16, 2020 | Nil Common shares [ 0.0 %] |
| Bob Mc Knight(3) Director British Columbia, Canada |
Mining & Mineral Advisor & Consultant April 2020- Present Nevada Copper Corp. Executive VP Oct 2010 to April 2020 (CFO 2011-2018) & CFO 2011 to 2018; |
December 24, 2020 |
Nil Common Shares |
Notes:
(1) The information as to principal occupation, business or employment and shares beneficially owned or controlled is not within the knowledge of the management of the Company and has been furnished by the respective nominees. Unless otherwise stated above, any nominees named above not elected at the last annual general meeting have held the principal occupation or employment indicated for at least five years.
(2) The information as to Common Shares beneficially owned, not being within the knowledge of Cabbay, has been obtained from SEDI or furnished by the proposed directors individually.
(3) Denotes a member of Audit Committee.
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NOMINEES FOR ELECTION AS DIRECTORS
Douglas H Unwin – Chief Executive Officer/Director – Doug is an experienced executive with diverse experience in Life Sciences, Aquaculture and Telecommunications. He has spent his last 18 years focused on Life Science start-ups, technology commercialization and venture capital financing. Doug was an Associate with Neuro Discovery Inc. a venture capital company focused on investing in therapies for neurological disorders. During his tenure Doug reviewed numerous business plans and assisted in the structuring of investments. Doug developed the original business models that evolved into a successful specialty pharma. Prior to founding Pacific Therapeutics Ltd (PT:CSE), Doug was the CEO of Med BioGene Inc. (MBI.CSE Venture) a start-up medical device company.
Derick Sinclair - Derick began his accounting career at age 18 with a co-op program with PricewaterhouseCoopers before completing his Bachelor of Commerce (Honors) with the University of Windsor in 1982. He then joined KPMG Peat Marwick Thorne where he received his CA designation in 1985. Shortly after receiving his CA he joined BC Rail as a Treasury Analyst and worked as Manager, General Accounting and Director, Fleet Management before accepting the position as CFO of BC Rail’s startup telecommunication subsidiary Westel. While at Westel he worked with the executive team to secure the sale of the telecommunications company twice in the volatile times of telecommunications deregulation. In 2008, he formed his own consulting business and provides senior financial services to development stage companies.
Rob Charlton - Rob Charlton qualified as a Chartered Accountant in 1990. He has extensive public company experience and has been the Managing Partner of Charlton & Company, Chartered Professional Accountants, from 1992 to 2020.
John Buckle, P.Geo., - John Buckle has been involved in the discovery of a variety of mineral deposits. Mr. Buckle’s insight and interpretation of airborne geophysical data pinpointed the kimberlites that led to the Ekati and Snap Lake diamond mines in Canada’s Northwest Territories. He identified the Eastern Deeps airborne anomaly of the giant Voisey’s Bay nickel mine. For Desert Sun in Brazil, his interpretation of ground IP geophysical data discovered new resources that led to the re-opening of the mined-out Jacobina gold deposit is now in production by Yamana. The discovery holes at the rich El Domo VHMS deposit were spotted by Mr. Buckle. He re-processed and interpreted 40-year-old data that resulted in the targeting of the Lisle zone copper-gold porphyry on DBV’s Hat project. John’s public company experience includes; Past President and CEO; Castillian Resources Inc. and Auro Resources; Past Director and Vice President-Exploration, Tiex Inc., Bullion Gold Corporation, Oasis Diamond Corp.,Past Director Arctic Star Diamonds, Gray Rock Resources Ltd. In Addition, John has served as President Canadian Exploration Geophysical Society, President, Association of Professional Geoscientists of Ontario 2003-2004 and Councillor, Canadian Council of Professional Geoscientists. John received his Bachelor of Science, (Earth Science) York University in 1908 and has authored over 20 technical papers.
Robert McKnight, P.Eng., MBA – Mr. McKnight is a Professional Engineer and MBA with over 30 years of experience in the resource business with a wealth of knowledge in project finance, mergers and acquisitions, feasibility studies and valuations. Mr. McKnight is a geological engineer with broad experience in the mining industry with Brascan Resources, Wright Engineers, Getty Resources, TOTAL S.A., Endeavour Financial, Pincock Allen & Holt Ltd., and Wood/AMEC; and senior management roles as CFO and VP with Yukon Zinc and Selwyn Resources; and most recently as CFO and Executive Vice-President - Nevada Copper. Mr. McKnight is a graduate of the University of British Columbia and Simon Fraser University with degrees in Geological Engineering and Business Administration.
Orders, Penalties and Bankruptcies
To the knowledge of the Corporation and other than as set forth below, none of the foregoing nominees for director of the Corporation:
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(a) is, at the date of this Circular, or has been, within ten years before the date of this Circular, a (b) director, CEO or CFO of any company (including the Corporation) that: (i) was subject of a cease trade or an order similar to a cease trade order or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days (an " order ") and that was issued while the proposed director was acting in the capacity as director, CEO or CFO; or
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(ii) was subject to an order that was issued after the proposed director ceased to be a director, CEO or CFO and which resulted from an event that occurred while that person was acting in the capacity of director, CEO or CFO,
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(c) is, at the date of this Circular, or has been, within ten years before the date of this Circular, a director or executive officer of any company (including the Corporation), that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or
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(d) has, within ten years before the date of this Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangements or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
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To the knowledge of the Corporation, no nominee for director of the Corporation has been subject to: (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable security holder in deciding whether to vote for a proposed director.
Derick Sinclair was CFO of Rizal Resources (formerly Cadan Resource) when they were subject of a cease trade that was in effect for a period of more than 30 consecutive days the order was imposed in May 2015 and lifted on October 1, 2015. The cease trade was imposed for Company’s failure to file its audited consolidated financial statement and management’s discussion and analysis for the year ended December 31, 2014. The order was lifted when the Company filed its audited consolidated financial statement and management’s discussion and analysis for the year ended December 31, 2014 and filed its condensed consolidated interim financial statements and management’s discussion and analysis for the periods ended March 31, 2015 and June 30, 2015.
D. APPOINTMENT OF AUDITORS
Unless such authority is withheld, the persons named in the accompanying proxy intend to vote for the reappointment of Sam S. Mah Inc. Chartered Professional Accountant, as auditors of the Company. Sam S. Mah Inc. Chartered Professional Accountant were first appointed auditors of the Company in 2017. Pursuant to the Articles of the Company, the Directors will set the remuneration of the auditors.
To be approved, the resolution requires the affirmative vote of a majority of the votes cast on the resolution. Proxies received in favour of management will be voted in favour of the appointment of Sam S. Mah Inc. Chartered Professional Accountant as auditors of the Corporation to hold office until the next annual meeting of shareholders and the authorization of the directors to fix the auditors' remuneration and the terms of their engagement, unless the shareholder has specified in a proxy that his, her or its Common Shares are to be withheld from voting in respect thereof.
E. APPROVAL OF 2021 STOCK OPTION PLAN
Approval of 2021 Stock Option Plan
The Corporation's Stock Option Plan is a “rolling” stock option plan pursuant to which directors, officers, employees and consultants of the Corporation are awarded options to purchase Shares (the “ Options ”).
The 2021 Stock Option Plan has been established to advance the interests of the Corporation or any of its subsidiaries and affiliates by encouraging the directors, officers, employees and consultants of the Corporation, or any of its subsidiaries or affiliates, to acquire Shares thereby increasing their proprietary interest in the Corporation, encouraging them to remain with the Corporation, or its subsidiaries or affiliates, and providing them with additional incentive in the conduct of their affairs for and on behalf of the Corporation, its subsidiaries and affiliates.
A full copy of the 2021 Stock Option Plan will be available at the Meeting for review by shareholders. Shareholders may also obtain copies of the Plan from the Corporation prior to the Meeting on written request. The following is a summary of the material terms of the Plan:
Details of the Plan
Some key provisions of the 2021 Stock Option Plan are as follows:
(a) The aggregate number of Shares reserved for issuance under the Plan must not exceed 10% of outstanding Shares (on a nondiluted basis). The Shares in respect of which Options are not exercised shall be available for subsequent Option grants. No fractional shares may be purchased or issued thereunder;
(b) the aggregate number of Shares reserved for issuance under the Plan and granted to any one person within a 12 month period may not exceed 5% of the outstanding Shares;
(c) the issuance of Shares to insiders pursuant to the Plan within a 12 month period may not exceed 10% of the outstanding Shares;
(d) no more than an aggregate of 2% of the issued shares of the Issuer may be granted to an Employee conducting Investor Relations Activities, in any 12 month period calculated as at the date an Option is granted;
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(e) the issuance of Shares to any one Consultant (as such term is defined in the Canadian Securities Exchange Corporate Finance Manual) pursuant to the Plan within a one year period may not exceed 2% of the outstanding Shares.
In the event of a participant ceasing to be a director, officer or employee of the Corporation or a subsidiary of the Corporation for any reason other than death, including the resignation or retirement of the participant as a director, officer or employee of the Corporation or the termination by the Corporation of the employment of the participant, prior to the expiry time of an Option, such Option, if vested, shall cease and terminate on the Ninetieth (90[th] ) day following the effective date of such resignation or termination. In the event of the death of a participant on or prior to the expiry time of an Option, such Option, if vested, may be exercised as to such of the Shares in respect of which such Option has not previously been exercised (including in respect of the right to purchase Shares not otherwise vested at such time), by the legal personal representatives of the participant at any time up to and including (but not after) a date 180 days following the date of death of the participant provided that the Board may extend the date of termination for a period ending up to twelve (12) months from the date of death of the participant or the expiry time of such Option, whichever occurs first.
Pursuant to the 2021 Stock Option Plan, the Corporation can, at any time, have a number of Options outstanding equal to up to 10% of the then outstanding number of Shares. In the event of the exercise or cancellation of any Options, the Corporation could make a further grant of Options, provided that the 10% maximum is not exceeded.
The text of the resolution ratifying and approving the 2021 Stock Option Plan is as follows, subject to any amendments, variations or additions as may be approved at the Meeting:
RESOLVED :
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(1) The Corporation's 2021 Stock Option Plan, is hereby approved, confirmed and ratified.
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(2) Any officer or director of the Corporation is hereby authorized and directed, for and on behalf of the Corporation, to do all things and execute and deliver all such agreements, documents and instruments necessary or desirable in connection with the foregoing resolution.
To be approved, the affirmative vote of a majority of the votes cast on the resolution is required. The Board recommends that Shareholders vote FOR the ratification and approval of the 2021 Stock Option Plan. The persons named in the accompanying form of proxy intend to vote FOR the resolution, unless otherwise instructed on a properly executed and validly deposited proxy.
F. NAME CHANGE
As the Corporation has optioned mineral claims for future exploration, the Corporation will ask the Shareholders at the Meeting to consider a special resolution to authorize the Corporation to change the name to “Roaring Twentys Resources Corp.” or such other name as the board considers advisable
The effective date of the name change shall be the date shown on the Certificate of Change of Name.
Shareholders are being asked to approve the following special resolution:
BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
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a. The articles of the Corporation shall be amended to change the name of the Corporation to “Roaring Twentys Resources Corp.”, or such name as is determined by the board of Directors in its discretion to be suitable;
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b. The effective date of the name change shall be the date shown on the Certificate of Change of Name; and
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c. Any officer or director of the Corporation is hereby authorized and directed, for and on behalf of the Corporation, to do all things and execute and deliver all such agreements, documents and instruments necessary or desirable in connection with the foregoing resolution.
To be approved, the affirmative vote of two thirds (2/3) of the votes cast on the resolution is required. The Board recommends that Shareholders vote FOR the amendment to the Articles of the Corporation to change the name of the Corporation. The persons named in the accompanying form of proxy intend to vote FOR the resolution, unless otherwise instructed on a properly executed and validly deposited proxy.
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OTHER BUSINESS
While management of the Corporation is not aware of any business other than that mentioned in the Notice of Meeting to be brought before the Meeting for action by the shareholders, it is intended that the proxies hereby solicited will be exercised upon any other matter or proposal that may properly come before the Meeting, or any adjournments thereof, in accordance with the discretion of the persons authorized to act thereunder.
EXECUTIVE COMPENSATION
COMPENSATION DISCUSSION AND ANALYSIS
The primary objectives of the Corporation's executive compensation program are to attract, motivate and retain highly trained, experienced and committed executive officers who have the necessary skills, education, experience and personal qualities required to manage the Corporation's business for the benefit of its shareholders, and to align their success with that of the shareholders.
Stock Based Compensation
Under the terms of the Option Plan, the Board or a committee of the Board may grant incentive stock options to the Corporation's directors, officers, employees and consultants to purchase Shares. The purpose of options is to provide a direct long-term incentive to improve shareholder value over time. The level of grant is determined by reference to standards of practice within the junior life sciences industry and the individual's level of responsibility within the Corporation.
The Corporation does not have a program or regular annual grant of options. When determining options to be allocated, a number of factors are considered, including the number of outstanding options held by an individual, the value of such options, and the total number of options available for granting.
Salaries or Consulting Fees
Future base executive compensation, in the form of salaries or consulting fees, will provide a fixed level of compensation for discharging the specific duties and responsibilities of the executive. The Board recognizes that the size of the Corporation may prohibit executive compensation from matching those of larger companies in the life science industry. The Board also believes that long-term equity interests, in the form of options (described above), will compensate for lower base fees. This compensation strategy is similar to the strategies of many other companies within the Corporation's peer group.
When determining executive compensation, the Board will review the compensation policies of companies engaged in businesses similar to the Corporation's. Although the Corporation has not obtained any industry reports regarding compensation, at the appropriate time the Board will review publicly available information with respect to compensation paid to the executives of companies that are also engaged in the acquisition, exploration and development of oil and gas properties.
In setting the base compensation levels for individuals, consideration will be given to objective factors such as the level of responsibility, experience and expertise, as well as subjective factors such as leadership and contribution to corporate performance. Fees will be reviewed annually and adjustments may be made based upon corporate and personal performance, market conditions and the level of responsibility attributed to specific executives.
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Summary Compensation Table
The following table sets forth all compensation paid, payable, awarded, granted, given or otherwise provided, directly or indirectly, for the fiscal year ended December 31, 2017, the company’s first year end, to the Corporation's Directors and Named Executive Officers.
| Name and Principal Position |
Fiscal Year Ended |
Salary ($)(1) |
Share- based awards ($)(2) |
Option- based awards ($)(3) |
Non-equity incentive plan compensation ($) |
Non-equity incentive plan compensation ($) |
Pension Value ($)(5) |
All other compensation ($) |
Total compensation ($) |
|---|---|---|---|---|---|---|---|---|---|
| Annual incentive plans ($) |
Long- term incentive plans(4) |
||||||||
| Douglas H. Unwin, President, CEO, Director |
2019 2018 2017 |
22,500 18,780 Nil |
Nil Nil Nil |
3,731 59,925 11,720 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
72,000 94,850 47,250 |
98,231 173,555 58,970 |
| Derick Sinclair Director |
2019 2018 2017 |
Nil Nil Nil |
Nil Nil Nil |
3,731 7,491 5,038 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
3,731 7,491 5,038 |
| Robert Charlton(6) CFO, Director |
2019 2018 2017 |
Nil Nil Nil |
Nil Nil Nil |
3,731 7,491 5,038 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
63,375 25,000 16,000 |
67,106 32,491 21,038 |
| Mark Van der Horst Director |
2019 2018 2017 |
Nil Nil Nil |
Nil Nil Nil |
Nil 7,491 5,686 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
40,000 73,674 32,550 |
40,000 81,165 38,236 |
| Harold (Hardy) Forzley Director |
2019 2018 2017 |
Nil Nil Nil |
Nil Nil Nil |
3,731 7,49 Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
| Tom Neumann Director |
2019 2018 2017 |
Nil Nil Nil |
Nil Nil Nil |
3,722 Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
10,000 Nil Nil |
13,722 Nil Nil |
| John Buckle Director |
2019 2018 2017 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
| Robert McKnight Director |
2019 2018 2017 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
(1) The Corporation does not have any current plans for the payment of fees to Corporation directors.
(2) The Corporation does not have any share-based incentive compensation plans outstanding.
(3) The option values were estimated using the Black-Scholes option pricing model.
(4) The Corporation does not have any non-equity incentive compensation plans outstanding.
(5) The Corporation does not have any pension plans for directors.
(6) Includes fees paid by the Corporation for accounting services provided by Charlton and Company a company controlled by Mr. Charlton.
Narrative Discussion
The Company does not have any contracts, agreements, plans or arrangements that provides for payments to a NEO at, following or in connection with, any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the Company or a change in an NEO’s responsibilities other than those described below.
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Outstanding Share-Based Awards and Option-Based Awards
The following table sets forth information concerning all option-based and share-based awards for each Director and Executive Officer that were granted before, and remain outstanding as of the most recently completed fiscal year ended December 31, 2020.
| Name and Principal Position |
Option-based Awards(1) | Option-based Awards(1) | Share-based Awards | Share-based Awards | ||
|---|---|---|---|---|---|---|
| Number of securities underlying unexercised options (#) |
Option exercise price ($) |
Option expiration date |
Value of unexercised in- the-money options(2) ($) |
Number of Shares or units of Shares that have not vested (#) |
Market or payout value of share-based awards that have not vested ($)(3) |
|
| Douglas H. Unwin President and CEO |
Nil | Nil | Nil | Nil | Nil | Nil |
| Derick Sinclair Director |
Nil | Nil | Nil | Nil | Nil | Nil |
| Robert Charlton CFO |
Nil | Nil | Nil | Nil | Nil | Nil |
| Mark van der Horst Former Director |
Nil | Nil | Nil | Nil | Nil | Nil |
| Harold Forzley Former Director |
Nil | Nil | Nil | Nil | Nil | Nil |
| Tom Neumann Director |
20,000 | $0.25 | Nil | Nil | Nil | |
| John Buckle Director |
Nil | Nil | Nil | Nil | Nil | Nil |
| Bob McKnight Director |
Nil | Nil | Nil | Nil | Nil | Nil |
Notes:
(1) The option-based awards relate to those stock options awarded pursuant to the Option Plan.
(2) The Corporation does not have any unexercised in-the-money stock options as at December 31, 2020.
(3) The Corporation does not have any share-based incentive compensation plans outstanding.
Pension Plan Benefits
The Corporation does not have any pension plans that provide for payments of benefits at, following or in connection with retirement or provide for retirement or deferred compensation plans for the Named Executive Officers or directors.
Termination and Change of Control Benefits
The Company does not have any contracts, agreements, plans or arrangements that provides for payments to a NEO at, following or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the Company or a change in an NEO’s responsibilities.
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SECURITIES AUTHORIZED FOR ISSUANCE UNDER THE EQUITY COMPENSATION PLAN
EQUITY COMPENSATION PLAN INFORMATION
The following table sets forth aggregated information as at December 31, 2020 with respect to the Stock Option Plan, which is the only compensation plan under which equity securities of the Corporation are authorized for issuance to employees or nonemployees such as directors and consultants. For further information regarding the Incentive Stock Option Plan, please see "Part II – Information Concerning the Issuer – Option Plan".
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Number of securities
Number of securities to remaining available for
be issued upon exercise Weighted-average future issuance under
of outstanding options, exercise price of equity compensation plans
warrants and rights outstanding options, (excluding securities
warrants and rights reflected in column (a))
Plan Category (a) (b) (c)
Stock Option Plan 25,000 $0.25 1,232,954
Total 25,000 $0.25 1,232,954
----- End of picture text -----
CORPORATE GOVERNANCE AND OTHER MATTERS
BOARD OF DIRECTORS
There are currently five (5) directors of the Corporation and 2 which are being nominated with this information circular:
Mr. Douglas Unwin Mr. Rob Charlton Mr. John Buckle
Mr. Derick Sinclair Mr. Bob McKnight
Three of the five directors of the Corporation are independent. Mr. Derick Sinclair, Mr. John Buckle and Mr. Bob McKnight are considered to be independent directors since they are independent of management and free from any material relationship with the Corporation. Mr. Douglas Unwin, and Mr. Robert Charlton are not considered to be "independent" as a result of their current positions as officers or other material relationships with the Corporation.
To facilitate the directors of the Corporation functioning independent of management, where appropriate, during regularly scheduled meetings, non-independent directors and members of management are excluded from certain discussions.
DIRECTORSHIPS
The following directors of the Corporation are also directors of other reporting issuers (or the equivalent) as set forth below:
| Director | Other Reporting Issuers |
|---|---|
| Derick Sinclair | Valorem Resources Viscount Mining Corp. Madiera Minerals |
The Board has not adopted a formal policy on the orientation and continuing education of new and current directors. When a new director is appointed, the Board delegates individual directors the responsibility for providing an orientation and education program for any new director. This may be delivered through informal meetings between the new directors and the Board and senior management, complemented by presentations on the main areas of the Corporation’s business. When required the Board may arrange for topical seminars to be provided to members of the Board or committees of the Board. Such seminars may be provided by one or more members of the Board and management or by external professionals.
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ETHICAL BUSINESS CONDUCT
The directors encourage and promote a culture of ethical business conduct through communication and supervision as part of their overall stewardship responsibility.
In addition, some of the directors of the Corporation also serve as directors and officers of other companies, the Board must comply with the conflict of interest provisions of the Business Corporations Act (British Columbia), as well as the relevant securities regulatory instruments, in order to ensure that directors exercise independent judgment in considering transactions and agreements in respect of which a director or officer has a material interest. Each director is required to declare the nature and extent of his interest and is not entitled to vote at meetings which involve such conflict.
NOMINATION OF DIRECTORS
The Board performs the functions of a nominating committee with respect to appointment of directors. The Board believes that this is a practical approach at this stage of the Corporation's development. While there are not specific criteria for board membership, the Corporation attempts to attract and maintain directors with business knowledge, which assists in guiding management of the Corporation.
COMPENSATION
The Corporation has not established a formal compensation committee. The Board of Directors reviews, as needed, compensation to directors and to officers with respect to industry comparables and with regards to the particular circumstances of the Corporation.
BOARD COMMITTEES
Committees
Committees of the Board are an integral part of the Company’s governance structure. At the present time, the only standing committee is the Audit Committee. Please see the table under the heading “Election of Directors” in this Circular for disclosure of the membership of the committee.
The Committees of the Board of Directors is responsible for: (i) developing and recommending to the Board a set of corporate governance principles applicable to the Company to ensure that the Company’s corporate governance system is effective in discharge of its obligations to the Company’s stakeholders; (ii) identifying individuals qualified to become new Board members and to recommend to the Board new director nominees from time to time; (iii) establishing and administering a process (including a review by the full Board and discussion with management) for assessing the effectiveness of the Board as a whole and the committees of the Board; (iv) assisting the Board in overseeing the process of evaluation of the Board, its committees and individual directors; (v) establishing, administering and evaluating the compensation philosophy, policies and plans for non-employee directors and executive officers; and (vi) ensuring that the Company has in place programs to attract and develop management of the highest caliber and a process to provide for the orderly succession of management.
ASSESSMENTS
The Board does not have any formal policies to evaluate the effectiveness of the Board, the Audit Committee and the individual directors. The Board may appoint a special committee of the directors to evaluate the Board, its committees and assess the contribution of its individual directors and to recommend any modifications to the functioning and governance of the Board and its committees. To date, the Board has not appointed any such special committees of directors to perform such analysis.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No individual who is or, at any time during the most recently completed financial year, was a director or executive officer of the Corporation, and no person who is a proposed nominee for election as a director of the Corporation, and no associate of any such director, executive officer or proposed nominee is, or at any time since the beginning of the last completed financial year, was indebted to the Corporation or any of its subsidiaries.
INTERESTS OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON AND INTERESTS OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Management is not aware of any material interest, direct or indirect, of any "informed person" of the Corporation, insider of the Corporation, proposed director, or any associate or affiliate of any informed person or proposed director, in any transaction since the commencement of the Corporation's most recently completed financial year or in any proposed transaction which has materially
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affected or would materially affect the Corporation or any of its subsidiaries. An " informed person " means: (i) a director or executive officer of the Corporation or of a subsidiary of the Corporation; (ii) any person or company who beneficially owns, directly or indirectly, voting securities of the Corporation or who exercises control or direction over voting securities of the Corporation carrying more than 10% of the voting rights attached to all outstanding voting securities of the Corporation; (iii) a director or officer of a company that is itself an informed person of the Corporation or of a subsidiary of the Corporation or (iv) any person who has been a director or officer of the Corporation at any time since the beginning the Corporation's last fiscal year.
Audit Committee
The Audit Committee is responsible for the Corporation's financial reporting process and the quality of its financial reporting. The Audit Committee is charged with the mandate of providing independent review and oversight of the Corporation's financial reporting process, the system of internal control and management of financial risks, and the audit process, including the selection, oversight and compensation of the Corporation's external auditors. The Audit Committee also assists the Board in fulfilling its responsibilities in reviewing the Corporation's process for monitoring compliance with laws and regulations and its own code of business conduct. In performing its duties, the Audit Committee maintains effective working relationships with the Board, management, and the external auditors and monitors the independence of those auditors. The Audit Committee is also responsible for reviewing the Corporation's financial strategies, its financing plans and its use of the equity and debt markets.
Audit Committee Charter
The text of the Audit Committee's charter is attached as Schedule "A" to this Circular.
Composition of the Audit Committee
The Audit Committee is comprised of the following members of the Board:
| Name | Independent | Financial Literacy |
|---|---|---|
| Douglas Unwin | No(1) | Yes |
| Derick Sinclair | Yes | Yes |
| Bob McKnight |
Yes |
Yes |
(1) Mr. Unwin is the President and Chief Executive Officer of the Company and as such is not considered independent pursuant to NI 52-110. The Audit Committee does not believe that his position materially affects the Audit Committee’s independence from management of the Company.
Relevant Education and Experience
In addition to each member's general business experience, the following describes the education and experience of each Audit Committee member that is relevant to the performance of his responsibilities:
Douglas H. Unwin, B.Sc., MBA
Mr. Unwin is an experienced executive with 18 years of diverse experience. As part of his course work related to obtaining his Master of Business Administration (University of Saskatchewan, 1985) Mr. Unwin completed graduate level courses in financial accounting, cost accounting and management accounting. These courses provided him with the skills required to keep accounting records and analyze completed financial statements as well as apply accounting principles for estimates, accruals and provisions. As an employee of an international accounting firm Mr. Unwin assisted in the development of accounting systems for government, oil and gas exploration and development and mining. In order to develop these systems Mr. Unwin completed numerous in-house courses providing him with a strong understanding of the accounting principles required for a company to produce its financial statements and control its accounting records. Mr. Unwin was an Associate with Neuro Discovery Inc., a venture capital company focused on investing in development of drugs for neurological disorders. During his tenure, Mr. Unwin reviewed numerous business plans, analyzed financial statements, completed due diligence assignments and assisted in the structuring of investments. Part of the due diligence process always included an analysis of the potential investees internal controls.
Derick Sinclair
Derick began his accounting career at age 18 with a co-op program with PricewaterhouseCoopers before completing his Bachelor of Commerce (Honors) with the University of Windsor in 1982. He then joined KPMG Peat Marwick Thorne where he received his CA designation in 1985. Shortly after receiving his CA he joined BC Rail as a Treasury Analyst and worked as Manager, General Accounting and Director, Fleet Management before accepting the position as CFO of BC Rail’s start-up telecommunication subsidiary Westel. While at Westel he worked with the executive team to secure the sale of the telecommunications company twice in the volatile times of telecommunications deregulation. In 2008, he formed his own consulting business and provides senior financial services to development stage companies.
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Robert McKnight
Mr. McKnight is a Professional Engineer and MBA with over 30 years of experience in the resource business with a wealth of knowledge in project finance, mergers and acquisitions, feasibility studies and valuations. Mr. McKnight is a geological engineer with broad experience in the mining industry with Brascan Resources, Wright Engineers, Getty Resources, TOTAL S.A., Endeavour Financial, Pincock Allen & Holt Ltd., and Wood/AMEC; and senior management roles as CFO and VP with Yukon Zinc, Selwyn Resources and most recently as CFO and Executive Vice-President - Nevada Copper. Mr. McKnight is a graduate of the University of British Columbia and Simon Fraser University with degrees in Geological Engineering and Business Administration.
Reliance on Certain Exemptions
The Company is relying on the exemption provided by section 6.1 of NI 52-110 which provides that the Company, as a venture issuer, is not required to comply with Part 3 (Composition of the Audit Committee) and Part 5 (Reporting Obligations) of NI 52-110.
Audit Committee Oversight
At no time since the commencement of the Corporation's most recently completed financial period was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Board.
Pre-Approval Policies and Procedures
The audit committee has not adopted specific policies and procedures for the engagement of non-audit services. Subject to the requirements of NI 52-110, the engagement of non-audit services is considered by the Corporation’s Board, and where applicable the audit committee, on a case-by-case basis
External Auditor Service Fees
In the following table, “audit fees” are fees billed by the Corporation’s external auditor for services provided in auditing the Corporation’s annual financial statements for the subject year. “Audit-related fees” are fees not included in audit fees that are billed by the auditor for assurance and related services that are reasonably related to the performance of the audit or review of the Corporation’s financial statements. “Tax fees” are fees billed by the auditor for professional services rendered for tax compliance, tax advice and tax planning. “All other fees” are fees billed by the auditor for products and services not included in the foregoing categories.
The fees paid by the Corporation to its auditor for the last three fiscal years ended December 31, 2017 and, 2018 and 2019.
| Financial Year Ending |
Audit Fees | Audit-Related Fees |
Tax Fees | All Other Fees |
|---|---|---|---|---|
| 2019 | $12,500 | $ Nil | $ Nil | $ Nil |
| 2018 | $12,500 | $ Nil | $ Nil | $ Nil |
| 2017 | $ 5,250 | $ Nil | $ Nil | $ Nil |
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ADDITIONAL INFORMATION
Additional information relating to the Corporation may be obtained by accessing the Corporation's profile on SEDAR at www.sedar.com. Security holders may contact the Corporation at Suite 1735 – 555 Burrard Street Vancouver, B.C. V7X 1M9 to request copies of the Corporation's financial statements and management's discussion and analysis, free of charge.
Financial information is provided in the Corporation's financial statements and management's discussion and analysis for its most recently completed financial year.
APPROVAL
The contents and the sending of this Circular have been approved by the Board.
DATED at Vancouver, British Columbia this 13[th] day of January 2021.
By Order of the Board of Directors of CABBAY HOLDINGS CORP.
/s/ Doug Unwin Doug Unwin President and CEO
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Schedule "A"
Cabbay holdings corp. (the “Corporation”)
AUDIT COMMITTEE CHARTER
I PURPOSE
The Audit Committee (the "Committee") will consist of a majority of independent directors and is appointed by the Board of Directors (the "Board") of Cabbay holdings corp. (the "Corporation") to assist the Board in fulfilling its oversight responsibilities relating to financial accounting and reporting process and internal controls for the Corporation. The Committee’s primary duties and responsibilities are to:
• conduct such reviews and discussions with management and the independent auditors relating to the audit and financial reporting as are deemed appropriate by the Committee;
• assess the integrity of internal controls and financial reporting procedures of the Corporation and ensure implementation of such controls and procedures;
• ensure that there is an appropriate standard of corporate conduct including, if necessary, adopting a corporate code of ethics for senior financial personnel;
• review the quarterly and annual financial statements and management's discussion and analysis of the Corporation's financial position and operating results and report thereon to the Board for approval of same;
• select and monitor the independence and performance of the Corporation's outside auditors (the "Independent Auditors"), including attending at private meetings with the Independent Auditors and reviewing and approving all renewals or dismissals of the Independent Auditors and their remuneration; and provide oversight to related party transactions entered into by the Corporation.
The Committee has the authority to conduct any investigation appropriate to its responsibilities, and it may request the Independent Auditors as well as any officer of the Corporation, or outside counsel for the Corporation, to attend a meeting of the Committee or to meet with any members of, or advisors to, the Committee. The Committee shall have unrestricted access to the books and records of the Corporation and has the authority to retain, at the expense of the Corporation, special legal, accounting, or other consultants or experts to assist in the performance of the Committee’s duties.
The Committee shall review and assess the adequacy of this Charter annually and submit any proposed revisions to the Board for approval.
In fulfilling its responsibilities, the Committee will carry out the specific duties set out in Part IV of this Charter.
II AUTHORITY OF THE AUDIT COMMITTEE
The Committee shall have the authority to:
(a) engage independent counsel and other advisors as it determines necessary to carry out its duties;
(b) set and pay the compensation for advisors employed by the Committee; and (c) communicate directly with the internal and external auditors.
III
COMPOSITION AND MEETINGS
-
The Committee and its membership shall meet all applicable legal and listing requirements, including, without limitation, those of the Business Corporations Act (British Columbia) and all applicable securities regulatory authorities.
-
The Committee shall be composed of three or more directors as shall be designated by the Board from time to time. The members of the Committee shall appoint from among themselves a member who shall serve as Chair.
-
Each member of the Committee shall be “financially literate” (as defined by applicable securities laws and regulations).
17
-
The Committee shall meet at least quarterly, at the discretion of the Chair or a majority of its members, as circumstances dictate or as may be required by applicable legal or listing requirements. A minimum of two of the members of the Committee present either in person or by telephone shall constitute a quorum.
-
If within one hour of the time appointed for a meeting of the Committee, a quorum is not present, the meeting shall stand adjourned to the same hour on the second business day following the date of such meeting at the same place. If at the adjourned meeting a quorum as hereinbefore specified is not present within one hour of the time appointed for such adjourned meeting, such meeting shall stand adjourned to the same hour on the second business day following the date of such meeting at the same place. If at the second adjourned meeting a quorum as hereinbefore specified is not present, the quorum for the adjourned meeting shall consist of the members then present.
-
If and whenever a vacancy shall exist, the remaining members of the Committee may exercise all of its powers and responsibilities so long as a quorum remains in office.
-
The time and place at which meetings of the Committee shall be held, and procedures at such meetings, shall be determined from time to time by, the Committee. A meeting of the Committee may be called by letter, telephone, facsimile, email or other communication equipment, by giving at least 48 hours notice, provided that no notice of a meeting shall be necessary if all of the members are present either in person or by means of conference telephone or if those absent have waived notice or otherwise signified their consent to the holding of such meeting.
-
Any member of the Committee may participate in the meeting of the Committee by means of conference telephone or other communication equipment, and the member participating in a meeting pursuant to this paragraph shall be deemed, for purposes hereof, to be present in person at the meeting.
-
The Committee shall keep minutes of its meetings which shall be submitted to the Board. The Committee may, from time to time, appoint any person who need not be a member, to act as a secretary at any meeting.
-
The Committee may invite such officers, directors and employees of the Corporation and its subsidiaries as it may see fit, from time to time, to attend at meetings of the Committee.
-
The Board may at any time amend or rescind any of the provisions hereof, or cancel them entirely, with or without substitution.
-
Any matters to be determined by the Committee shall be decided by a majority of votes cast at a meeting of the Committee called for such purpose. Actions of the Committee may be taken by an instrument or instruments in writing signed by all of the members of the Committee, and such actions shall be effective as though they had been decided by a majority of votes cast at a meeting of the Committee called for such purpose. All decisions or recommendations of the Audit Committee shall require the approval of the Board prior to implementation.
IV RESPONSIBILITIES
A Financial Accounting and Reporting Process and Internal Controls
-
The Committee shall review the annual audited financial statements to satisfy itself that they are presented in accordance with applicable Canadian accounting standards and report thereon to the Board and recommend to the Board whether or not same should be approved prior to their being filed with the appropriate regulatory authorities. The Committee shall also review and approve the interim financial statements. With respect to the annual and interim financial statements, the Committee shall discuss significant issues regarding accounting principles, practices, and judgments of management with management and the Independent Auditors as and when the Committee deems it appropriate to do so. The Committee shall satisfy itself that the information contained in the annual audited financial statements is not significantly erroneous, misleading or incomplete and that the audit function has been effectively carried out.
-
The Committee shall review management's internal control report and the evaluation of such report by the Independent Auditors, together with management’s response.
-
The Committee shall review the financial statements, management’s discussion and analysis relating to annual and interim financial statements, annual and interim earnings press releases and any other public disclosure documents that are required to be reviewed by the Committee under any applicable laws before the Corporation publicly discloses this information.
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-
The Committee shall be satisfied that adequate procedures are in place for the review of the Corporation’s public disclosure of financial information extracted or derived from the Corporation’s financial statements, other than the public disclosure referred to in subsection (3), and periodically assess the adequacy of these procedures.
-
The Committee shall meet no less frequently than annually with the Independent Auditors and the Chief Financial Officer or, in the absence of a Chief Financial Officer, with the officer of the Corporation in charge of financial matters, to review accounting practices, internal controls and such other matters as the Committee, Chief Financial Officer or, in the absence of a Chief Financial Officer, with the officer of the Corporation in charge of financial matters, deems appropriate.
-
The Committee shall inquire of management and the Independent Auditors about significant risks or exposures, both internal and external, to which the Corporation may be subject, and assess the steps management has taken to minimize such risks.
-
The Committee shall review the post-audit or management letter containing the recommendations of the Independent Auditors and management’s response and subsequent follow-up to any identified weaknesses.
-
The Committee shall ensure that there is an appropriate standard of corporate conduct including, if necessary, adopting a corporate code of ethics for senior financial personnel.
-
The Committee shall establish procedures for:
(a) the receipt, retention and treatment of complaints received by the Corporation regarding accounting, internal accounting controls or auditing matters; and
(b) the confidential, anonymous submission by employees of the Corporation of concerns regarding questionable accounting or auditing matters.
- The Committee shall provide oversight to related party transactions entered into by the Corporation.
B Independent Auditors
-
The Committee shall be directly responsible for the selection, appointment, compensation and oversight of the Independent Auditors and the Independent Auditors shall report directly to the Committee.
-
The Committee shall be directly responsible for overseeing the work of the external auditors, including the resolution of disagreements between management and the external auditors regarding financial reporting.
-
The Committee shall pre-approve all audit and non-audit services (including, without limitation, the review of any interim financial statements of the Corporation by the Independent Auditors at the discretion of the Committee) not prohibited by law to be provided by the Independent Auditors.
-
The Committee shall monitor and assess the relationship between management and the Independent Auditors and monitor, confirm, support and assure the independence and objectivity of the Independent Auditors. The Committee shall establish procedures to receive and respond to complaints with respect to accounting, internal accounting controls and auditing matters.
-
The Committee shall review the Independent Auditor’s audit plan, including scope, procedures and timing of the audit.
-
The Committee shall review the results of the annual audit with the Independent Auditors, including matters related to the conduct of the audit, and receive and review the auditor’s interim review reports.
-
The Committee shall obtain timely reports from the Independent Auditors describing critical accounting policies and practices, alternative treatments of information within applicable Canadian accounting principles that were discussed with management, their ramifications, and the Independent Auditors' preferred treatment and material written communications between the Corporation and the Independent Auditors.
-
The Committee shall review fees paid by the Corporation to the Independent Auditors and other professionals in respect of audit and non-audit services on an annual basis.
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-
The Committee shall review and approve the Corporation’s hiring policies regarding partners, employees and former partners and employees of the present and former auditors of the Corporation.
-
The Committee shall monitor and assess the relationship between management and the external auditors, and monitor and support the independence and objectivity of the external auditors.
C Other Responsibilities
The Committee shall perform any other activities consistent with this Charter and governing law, as the Committee or the Board deems necessary or appropriate.
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