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GENTRACK GROUP LIMITED — AGM Information 2020
Jan 27, 2020
65024_rns_2020-01-27_a48d6787-60cd-4eca-9070-00f0fdbef42a.pdf
AGM Information
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Gentrack Group Limited Notice of Annual Meeting 2020
LETTER FROM THE CHAIRMAN
DEAR SHAREHOLDER
I invite you to the annual shareholder meeting of Gentrack Group Limited (“Gentrack”) on Wednesday, 26 February 2020 at 4:00pm (NZT) at the offices of Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand.
Gentrack CEO, Ian Black and I will speak about Gentrack’s performance during the financial year to 30 September 2019, our plans for 2020 and comment on the recent guidance provided to the markets. Shareholders will be given an opportunity to ask questions.
In the formal part of the meeting, you will be asked:
-
To vote to authorise the Board to select the auditors and to set the remuneration of the auditors;
-
To vote on the election of Darc Rasmussen as a director of Gentrack, Darc will replace James Docking who retired as a director of Gentrack in December 2019;
-
To vote on the re-election of Leigh Warren as a director of Gentrack as Leigh retires by rotation at the meeting; and
-
To vote on the amendment of Gentrack’s Constitution in the manner and form signed by the Chairman and tabled at the Annual Meeting for the purpose of identification.
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You can read about the respective backgrounds of Darc and Leigh in the Meeting Notes enclosed with this letter. The Board unanimously supports the election of Darc and re-election of Leigh as directors.
If you cannot attend the meeting, I encourage you to complete the proxy appointment and/or vote online before 4.00pm (NZT) on Monday, 24 February 2020. Alternatively, please complete the Proxy Form and return it to Link Market Services.
For shareholders attending the meeting, please bring the enclosed Proxy/Admission Form with you to help us with your registration on the day.
You are invited to meet the Board and management at the conclusion of the formalities. I look forward to seeing you then and thank you for your ongoing support.
Yours sincerely
John Clifford Chairman 28 January 2020
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NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
Notice is hereby given that the Annual Meeting of shareholders of Gentrack Group Limited will be held at 4.00pm (NZ time) on Wednesday, 26 February 2020 at the offices of Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand.
ITEMS OF BUSINESS
-
A. Chairman’s introduction
-
B. Addresses to shareholders
-
C. Shareholder discussion
-
D. Resolutions
RESOLUTIONS
To consider, and if thought fit, to pass the following ordinary resolutions:
-
Appointment of Auditors and Auditor Remuneration : That the Board is authorised to appoint KPMG as the company auditors and fix the auditors’ remuneration.
-
Election of Darc Rasmussen : That Darc Rasmussen, appointed by the Board on 12 December 2019, be elected as a director of Gentrack Group Limited.
-
Re-election of Leigh Warren : That Leigh Warren be re-elected as a director of Gentrack Group Limited.
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SPECIAL RESOLUTIONS
To consider and, if thought fit, to pass the following special resolution:
- Revocation and Adoption of Constitution : That the existing company constitution is revoked and the new constitution, in the form presented at the Annual Meeting, is adopted as the constitution of Gentrack Group Limited with effect from the close of the meeting.
Resolutions 1, 2 and 3 are to be considered as ordinary resolutions and, to be passed, require the approval of more than 50% of the votes of those shareholders entitled to vote and voting on the resolution. Resolution 4 is to be considered as a special resolution and, to be passed, requires the approval of 75% or more of the votes of those shareholders entitled to vote and voting on the resolution.
Further information relating to these resolutions is set out in the Meeting Notes accompanying this Notice of Meeting. Please read and consider the resolutions together with the notes.
By order of the Board
John Clifford Chairman 28 January 2020
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MEETING NOTES
RESOLUTION 1: APPOINTMENT OF AUDITORS AND AUTHORISATION TO FIX AUDITORS’ REMUNERATION
KPMG is the auditor of Gentrack Group Limited and has indicated its willingness to continue in office. The Companies Act 1993 provides that a company’s auditor is automatically reappointed unless the shareholders resolve to appoint a replacement auditor or there is some other reason for the auditor not to be reappointed.
Section 207S of the Companies Act 1993 further provides that the auditors’ fees and expenses must be fixed by the company or in the manner that the company determines at a shareholders’ meeting. In this case, shareholders are being asked to resolve that the directors are authorised to fix the auditors’ remuneration.
RESOLUTIONS 2 AND 3: DIRECTORS’ ELECTION AND RE-ELECTION
Darc Rasmussen was appointed by the Board as a nonexecutive Director on 12 December 2019, following the resignation of James Docking. As he was appointed by the Board, it is a requirement that his appointment be considered by shareholders at the Annual Meeting.
Leigh Warren was appointed by the Board as a nonexecutive director in May 2012. He retires by rotation and offers himself for re-election again this year.
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You can read the respective backgrounds of Darc and Leigh in their profiles on pages 16 to 17. The Board unanimously supports the election of Darc and re-election Leigh as directors.
RESOLUTION 4: AMENDMENT TO GENTRACK’S CONSTITUTION
The former NZX Listing Rules (dated 1 October 2017) have been replaced by updated Listing Rules which took effect from 1 January 2019 (the New Rules). In accordance with the transitional arrangements for the New Rules, Gentrack transitioned to the New Rules with effect from 1 April 2019. As a consequence of the transition to the New Rules, Gentrack’s Constitution needs to be updated to ensure that it meets the requirements of, and is consistent with, the New Rules (as required by New Rule 2.18.1). Gentrack has also taken the opportunity to propose additional improvements to its Constitution to reflect recent amendments to the Companies Act 1993 and for consistency with market practice.
A summary of the significant changes to the Constitution is set out in the following table. A marked up and clean copy of the proposed changes to Gentrack’s Constitution are available online under the Reports and Presentations section of the Investor Centre at www.gentrack.com.
Unless expressly stated otherwise, references to the clause numbers below are references to the clause numbers in the
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Constitution as proposed to be amended.
| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| 1.1 | Defnitions | Several defnitions in clause |
| 1.1 have been amended for | ||
| consistency with the equivalent | ||
| defnitions under the New Rules | ||
| including replacing the defned | ||
| term “Securities” with the new term | ||
| “Financial Products” for consistency | ||
| with the terminology used under | ||
| the Financial Markets Conduct Act | ||
| 2013. | ||
| 1.4 | Confrmation of | Proposed new clause 1.4 clarifes |
| Ofce | and confrms that the adoption of | |
| an updated constitution does not | ||
| afect ofces (including director | ||
| appointments) or any acts of | ||
| authority under the previous | ||
| constitution. This clause replaces | ||
| the wording in clause 18.2 which | ||
| has been deleted. | ||
| Deletion | Compliance with | The ASX Listing Rules requiring the |
| of existing | ASX Listing Rules | Constitution to contain provisions |
| clause 2.3 | to the efect of existing clause | |
| 2.3 apply to a full ASX listing | ||
| but do not apply to ASX foreign | ||
| exempt listings such as Gentrack. | ||
| Accordingly, clause 2.3 has been | ||
| deleted. Gentrack will, however, | ||
| still be required to comply with | ||
| those ASX Listing Rules which are | ||
| applicable to a foreign exempt | ||
| listed issuer. | ||
| 2.4 | NZX Rulings | Clause 2.4 has been updated |
| to refect minor changes to the | ||
| language used in the New Rules. | ||
| There has been no change in | ||
| substance to this clause. |
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| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| 2.5 | Efect of failure to | Clause 2.5 has been updated |
| comply | to refect minor changes to the | |
| language used in the New Rules. | ||
| There has been no change in | ||
| substance to this clause. | ||
| 7.1 | Lien on unpaid | Clause 7.1 has been updated |
| and partly paid | to refect minor changes to the | |
| shares | language used in the New Rules. | |
| There has been no change in | ||
| substance to this clause. | ||
| Deletion | Right to set of | The right to deduct amounts |
| of existing | owed by a shareholder of the | |
| clause 8.8 | Company from any dividend or | |
| other distribution payable to that | ||
| shareholder is covered under | ||
| clause 27.3. Accordingly, clause 8.8 | ||
| has been deleted to remove the | ||
| duplication. | ||
| 9.2 | Right to transfer | Clause 9.2 has been updated to |
| refect the repeal of the Securities | ||
| Transfer Act 1991 by the applicable | ||
| provisions in the Financial Markets | ||
| Conduct Act 2013 and the Reserve | ||
| Bank of New Zealand Act 1989. | ||
| There is no change to shareholders’ | ||
| ability to transfer shares. | ||
| 9.5 | Power to refuse | Clause 9.5 has been updated |
| to register | to refect minor changes to the | |
| language used in the New Rules. | ||
| There has been no change in | ||
| substance in this clause. | ||
| 9.7 | Sale of less | Clause 9.7 has been updated to |
| than Minimum | refect current market practice. | |
| Holding | There is no change to the | |
| Company’s powers in respect of | ||
| minimum holdings. |
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| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| 11.1 | Methods | Clause 11.1 has been updated to |
| of holding | provide more up-to-date wording | |
| meetings | in relation to holding meetings | |
| by electronic means (i.e. “hybrid | ||
| meetings” or “virtual meetings”). | ||
| This change provides fexibility | ||
| for using technology as part of | ||
| shareholder meetings and aligns | ||
| the Constitution with changes | ||
| made to the Companies Act. | ||
| Deletion | Rights of Equity | Existing clause 12.2 was required |
| of existing | Security Holders | to be included in the Constitution |
| clause 12.2 | and Directors | or incorporated by reference |
| under former Listing Rule 6.3.1. | ||
| The corresponding New Rule, Rule | ||
| 2.14.1, is no longer required to be | ||
| included in the Constitution or | ||
| incorporated by reference and, | ||
| accordingly, clause 12.2 has been | ||
| deleted. | ||
| Notwithstanding the deletion of | ||
| this clause, New Rule 2.14.1 will still | ||
| apply, meaning that equity security | ||
| holders of all classes are still entitled | ||
| to attend meetings of shareholders | ||
| and receive copies (or have access | ||
| to electronic copies) of all notices, | ||
| reports and fnancial statements | ||
| issued to holders of fnancial | ||
| products carrying voting rights. | ||
| 12.2 | Contents of | Clause 12.2 has been updated |
| notice | to refect changes made to the | |
| Companies Act in 2014 and to | ||
| include a general provision which | ||
| acknowledges that the Company | ||
| must comply with any additional | ||
| requirements for notices under the | ||
| New Rules. |
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| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| 12.3 | Irregularity in | Clause 12.3 has been amended |
| notice | to include improved wording in | |
| relation to accidental omissions | ||
| in sending notices of meetings to | ||
| shareholders (to refect clause 2(3A) | ||
| of Schedule 1 of the Companies Act | ||
| and common market practice). | ||
| 14.2 | Size of quorum | Clause 14.2 has been amended |
| to refect that shareholders | ||
| participating in a meeting by audio, | ||
| visual or electronic means form | ||
| part of the quorum. | ||
| 15.2 | Meetings by | Clause 15.2 has been updated |
| audio-visual or | to refect changes made to the | |
| electronic means | Companies Act in 2012 to provide | |
| greater fexibility in relation to the | ||
| permitted methods for voting at | ||
| meetings. | ||
| 15.3 | Postal votes | Clause 15.3 has been amended to |
| refect the permitted methods for | ||
| voting at meetings by electronic | ||
| means. | ||
| 15.12 | Declaration of | Clause 15.12 has been simplifed |
| result | to enable the chairperson to | |
| declare the result of a poll as soon | ||
| as it is known and to remove the | ||
| outdated requirements for auditor’s | ||
| and scrutineer’s certifcates to | ||
| be provided before the result | ||
| is declared. This clause refects | ||
| current market practice. | ||
| 16.1 | Shareholder | Proposed new clause 16.1 |
| participation by | has been added to align the | |
| electronic means | Constitution with changes made | |
| to the Companies Act in relation | ||
| to shareholder participation in | ||
| meetings by electronic means. |
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| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| 16.2 | Appointment | Clause 16.2 has been amended to |
| and voting by | refect the permitted methods for | |
| electronic means | voting at meetings by electronic | |
| means. | ||
| 17.1 | Proxies permitted | Clause 17.1 has been updated to |
| refect changes to the Companies | ||
| Act relating to the appointment of | ||
| proxies. | ||
| 17.2 | Form of Proxy | Clause 17.2 has been amended |
| to refect current market practice | ||
| in relation to the appointment of | ||
| proxies by electronic means, to | ||
| refect changes to the language | ||
| used in the New Rules and to | ||
| remove content no longer required | ||
| to be repeated in the Constitution. | ||
| The changes do not afect the right | ||
| to appoint a proxy. The new Rules | ||
| still provide that the proxy form | ||
| must enable the shareholder to | ||
| instruct the proxy to vote for or | ||
| against all resolutions and that it | ||
| may not include any name or ofce | ||
| (e.g. chairperson) flled in as proxy | ||
| holder. | ||
| 17.3 | Lodging proxy | Clause 17.3 has been updated to |
| refect changes to the Companies | ||
| Act in 2017 relating to lodging | ||
| proxies. The amendment clarifes | ||
| that a notice of meeting may | ||
| provide for diferent matters for | ||
| diferent kinds of proxies (e.g. a | ||
| diferent specifed time for receipt | ||
| of a proxy electronically). |
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| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| 21.2 | Composition of | Proposed new clause 21.2 has |
| the Board | been added to incorporate by | |
| reference the requirements of | ||
| the New Rules relating to Board | ||
| composition, rather than restate | ||
| the requirements in full as the | ||
| requirements may change over | ||
| time. | ||
| 21.3 | Appointment of | Proposed new clause 21.3 refects |
| Directors | New Rule 2.2.1 which concisely | |
| sets out the methods by which | ||
| directors may be appointed. New | ||
| Rule 2.2.1 must be included in the | ||
| Constitution or incorporated by | ||
| reference. There is no change to the | ||
| manner in which directors may be | ||
| appointed. | ||
| 21.6 | Rotation of | Clause 21.6 is amended to |
| Directors | incorporate the rotation | |
| requirements under the New | ||
| Rules by reference. Under the | ||
| New Rules, a director must not | ||
| hold ofce (without re-election) | ||
| past the third annual meeting or | ||
| three years, whichever is longer. | ||
| This rotation requirement applies | ||
| to non-executive and executive | ||
| directors including any managing | ||
| director. The former Listing Rules | ||
| required one third of directors (or | ||
| the number nearest to one third) | ||
| to retire from ofce at the annual | ||
| meeting each year, who were then | ||
| eligible for re-election |
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| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| Deletion | Appointment | Existing clause 21.6 is no longer |
| of existing | of directors to | required to be included in the |
| clause 21.6 | be voted on | Constitution or incorporated by |
| individually | reference and, accordingly, it has | |
| been deleted. Notwithstanding | ||
| the deletion of this clause, the | ||
| Company remains subject to the | ||
| requirements of New Rule 2.2.3. | ||
| 23.1 | Appointment | Clause 23.1 refected the |
| and removal | requirement under the former | |
| Listing Rules that the term of | ||
| appointment of a managing | ||
| director must not exceed fve | ||
| years. This has been removed from | ||
| clause 22.1 because this restriction | ||
| no longer applies under the New | ||
| Rules. | ||
| 24.7 | Insufcient | Clause 24.7 has been updated to |
| number of | refect the language used in the | |
| directors | New Rules. There has been no | |
| change in substance to this clause. | ||
| 24.14 | Interested | Proposed new clause 24.14 |
| directors | has been added to refect the | |
| requirements in New Rules 2.10.1 | ||
| and 2.10.2 relating to interested | ||
| directors. These requirements must | ||
| be included in the Constitution or | ||
| incorporated by reference. | ||
| 27.1 | Method of | Clause 27.1 has been updated to |
| payment | refect current market practice | |
| in relation to the method of | ||
| distribution payments. | ||
| 27.3 | Deductions | Clause 27.3 has been updated to |
| refect current market practice | ||
| in relation to deductions from | ||
| dividends or other distributions. |
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| CLAUSE | TOPIC | SUMMARY OF PROPOSED |
|---|---|---|
| REF | CHANGE TO CONSTITUTION | |
| Deletion | Service of notice | Existing clause 27.2 was included in |
| of existing | outside of New | the Constitution to comply with the |
| clause 28.2 | Zealand | requirements of the former Listing |
| Rules. The corresponding New Rule, | ||
| Rule 2.14.2, is no longer required | ||
| to be included in the Constitution | ||
| or incorporated by reference | ||
| and, accordingly, this clause has | ||
| been deleted. Notwithstanding | ||
| the deletion of this clause, the | ||
| requirements of New Rule 2.14.2 | ||
| will still apply. | ||
| 31.2 | Company | Clause 31.2 repeated the |
| may appoint | requirements of section 181 of the | |
| attorneys | Companies Act. It has now been | |
| amended to refer to that section | ||
| directly. There has been no change | ||
| in substance to this clause. |
Bell Gully has provided an opinion to the NZX that it considers that all proposed amendments comply with the New Rules.
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PROFILES
DARC RASMUSSEN Non-Executive Director
Darc is a seasoned enterprise software professional with over 25 years’ experience successfully building and growing Software as a Service (SaaS) and Cloud-based
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businesses across global markets. He has spent his career working and living in Europe, the USA and Asia/Pacific, growing public and private companies including Infor, SAP, IntraPower (Trusted Cloud) and Integrated Research. He lead the SAP (NYSE:SAP) global CRM Line of Business, building it from start-up to total annual revenues of US$1.5 billion in 2007. He was also CEO at Integrated Research (ASX:IRI) where he led the company through a whole of business transformation strategy that delivered 70%+ revenue and profit growth along with a tripling of the company’s market capitalisation. Darc led the development and execution of a product and go to market strategy that won Integrated Research the distinction of Gartner “Cool Vendor” and established the company as the global market leader in Unified Communications Performance Management. Darc is also currently a Non-Executive Director at Objective Corporation (ASX:OCL).
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LEIGH WARREN Non-Executive Director
Leigh Warren has 25 years of experience in international business and has held a number of director and executive positions for large multinational software companies
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including Managing Director for Oracle in South Africa and Australia-New Zealand, Chief Operating Officer for SAP in North Asia, President of ABB Software EMEA and Vice President Asia Pacific for Symantec.
Leigh is also a director for Hong Kong based Solution Access, an early stage technology investment group and an advisor to boutique investment group Caldera Pacific also based in Hong Kong.
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IMPORTANT INFORMATION
PROXIES
Any shareholder entitled to attend and vote at the Annual Meeting can appoint a ‘proxy’ to attend and vote. If you appoint a proxy, you can either direct your proxy how to vote or let them decide on the day on your behalf. If you do not tick a box for a particular resolution, then your proxy will abstain from voting.
To appoint your proxy online, please visit: vote.linkmarketservices.com/GTK. New Zealand Register Holders will require their CSN/Holder Number and FIN. Australian Register Holders will require their Holder Number and postcode.
Note: If you have previously registered a Link Investor Centre Portfolio, log in to your portfolio and select the ‘voting’ option from the top menu.
Alternatively, please complete and return your Proxy Form in one of the methods described on the reverse of the Proxy Form.
The completed Proxy Form must be received by Link Market Services no later than 4.00pm (NZT) on Monday, 24 February 2020. Forms received after this will not be valid.
ORDINARY RESOLUTION
The meeting is held to pass the ordinary resolutions set out above. An ordinary resolution is required to be passed by 50% of the votes from shareholders entitled
to vote and voting on the resolutions in person or by proxy.
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SPECIAL RESOLUTION
Resolution 4 is a special resolution and is required to be passed by a majority of 75% of the votes of those shareholders entitled to vote and voting on the resolution in person or by proxy.
VOTING
Voting entitlements for the meeting will be determined as at 5.00pm (NZT) on Monday, 24 February 2020. Registered shareholders will be the only people entitled to vote and only the shares registered in those shareholders’ names may be voted at the meeting.
VENUE FOR ANNUAL MEETING
Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand.
Parking can be found in close proximity to the venue within Auckland’s CBD.
FURTHER QUERIES
If you have any questions, please contact Gentrack Group Limited’s Company Secretary, Jon Kershaw, on: +64 9 966 6090.
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Gentrack Group Limited 17 Hargreaves Street, St Marys Bay, Auckland 1011 PO Box 3288, Auckland 1140, New Zealand Ph: +64 9 966 6090 Email: [email protected] Web: www.gentrack.com ARBN 169 195 751
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LODGE YOUR PROXY
Online: vote.linkmarketservices.com/GTK Scan & email: [email protected] Fax: +64 9 375 5990 Deliver: Link Market Services Level 11, Deloitte Centre, 80 Queen Street, Auckland 1010 New Zealand
Mail: Use the enclosed reply paid envelope or address to: Link Market Services Limited PO Box 91976 Auckland 1142 New Zealand
Scan this QR code with your smartphone and vote online
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General Enquiries +64 9 375 5998 [email protected]
PROXY FORM/ADMISSION CARD FOR GENTRACK GROUP LIMITED ANNUAL MEETING
Notice is hereby given that the Annual Shareholder Meeting of Gentrack Group Limited will be held at 4.00pm (New Zealand time) on Wednesday, 26 February 2020 at the offices of Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand. You can also appoint your proxy and vote on the resolutions on the reverse of this form online by going to vote.linkmarketservices.com/GTK or by scanning the QR code above with your smartphone.
Appointment of proxy
Any shareholder entitled to attend and vote at the Annual Meeting can appoint a “proxy” to attend and vote. If you appoint a proxy, you can either direct your proxy how to vote or let them decide on the day on your behalf. If you do not tick a box for a particular resolution, then your proxy will abstain from voting.
Voting of your holding
If you tick the ‘Proxy Discretion’ box for a particular resolution, you are directing your proxy to decide how to vote on that resolution on your behalf. If you tick the ‘Abstain’ box for a particular resolution, you are directing your proxy not to vote on that resolution. If a proxy does not vote on your behalf on a resolution, your votes will not be counted when calculating the majority of that resolution.
Appointing the Chairman of the Meeting as your proxy
The Chairman of the Meeting is willing to act as a proxy. “Chairman of the Meeting” should be inserted as the name of your proxy on the space provided on this proxy form if you wish the Chairman to act. If you return this form without appointing a proxy but have indicated on this form how you wish to vote, the Chairman of the meeting will vote in accordance with your express instructions.
Attending the meeting
If you wish to vote in person, you should attend the Meeting. Please bring this form with you to the Meeting to assist with your registration.
A corporation may appoint a person to attend and vote at the Meeting as its representative in the same manner as that in which it could appoint a proxy. That person need not also be a shareholder.
Signing instructions for proxy forms
Individual
Where the holding is in one name, the shareholder must sign the Proxy Form.
Joint Holding
Where the holding is in more than one name, at least one joint shareholder should sign this form (on behalf of all joint shareholders). If different joint shareholders purport to appoint different proxies, the vote of the proxy appointed by the first named joint shareholder shall apply.
Power of Attorney
If this Proxy Form has been signed under a power of attorney, a copy of the power of attorney under which it was signed (if not previously provided to the Registrar), and a signed certificate of non-revocation of the power of attorney must accompany this Proxy Form.
Corporate Shareholder
In the case of a corporate shareholder, a duly authorised officer or director must sign this Proxy Form. Persons who sign on behalf of a corporate shareholder must be acting with that corporate shareholder’s express or implied authority, or execute under the common seal of the corporate shareholder (if it has one).
PROXY/CORPORATE REPRESENTATIVE FORM
STEP 1: APPOINT A PROXY TO VOTE ON YOUR BEHALF
I/We being a shareholder/s of Gentrack Group Limited hereby appoint:
hereby appoint
of
or failing him/her
of
As my/our proxy to vote for me/us on my/our behalf at the Annual Meeting of the Company to be held at 4.00pm on Wednesday, 26 February 2020 and at any adjournment of that Meeting.
STEP 2: ITEMS OF BUSINESS – PROXY VOTING INSTRUCTIONS
Complete this part if you have appointed a proxy above and you want to direct the proxy as to how the proxy should vote. Please note: For the resolution you must tick only one box. If you mark the abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted computing the required majority, for that item. If no box is ticked for an item, your proxy will abstain from voting.
To consider and, if thought fit, pass the following resolutions:
| Tick () in box to vote | Tick () in box to vote | ||||
|---|---|---|---|---|---|
| For | Against | Abstain | Discretion | ||
| 1. | That the Board is authorised to appoint KPMG as the company auditors and fix the auditors’ remuneration. |
| | | |
| 2. | That Darc Rasmussen, appointed by the Board on 12 December 2019, be elected as a director of Gentrack Group Limited. |
| | | |
| 3. | That Leigh Warren be re-elected as a director of Gentrack Group Limited. | | | | |
| 4. | That the existing company constitution is revoked and the new constitution, in the form presented at the Annual Meeting, is adopted as the constitution of Gentrack Group Limited with effect from the close of the meeting. |
| | | |
And to vote on any resolutions to amend any of the resolutions, on any resolution so amended, and on any other resolution proposed at the meeting (or any adjournment thereof). Unless otherwise instructed as above, the proxy will vote on each resolution as he/she sees fit, or may abstain from voting. The proxy is appointed only in respect of the above meeting or any adjournment thereof.
STEP 3: SHAREHOLDER QUESTIONS
Shareholders present at the Annual Shareholders Meeting will have the opportunity to ask questions during the meeting. If you cannot attend the Annual Shareholders Meeting but would like to ask a question, you can submit a question online by going to vote.linkmarketservices.com/GTK and completing the online validation process or complete the question section below and return to Link Market Services in the envelope enclosed. Questions will need to be submitted by Monday 24 February 2020. The Board will address and answer questions at the Annual Shareholders Meeting.
Question:
This section must be completed
| SIGNATURE OF SHAREHOL | DER(S) This section must be completed | |
|---|---|---|
| Shareholder 1 | Shareholder 2 |
Shareholder 3 |
| or duly authorised officer or attorney | or duly authorised officer or attorney | or duly authorised officer or attorney |
Contact Name _______ Contact Daytime Telephone _____ Date ______
Electronic Investor Communications: If you received the Notice of Meeting and Proxy Form by mail and wish to receive your future investor communications by email please provide your email address below.