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GENTRACK GROUP LIMITED AGM Information 2020

Jan 27, 2020

65024_rns_2020-01-27_a48d6787-60cd-4eca-9070-00f0fdbef42a.pdf

AGM Information

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Gentrack Group Limited Notice of Annual Meeting 2020

LETTER FROM THE CHAIRMAN

DEAR SHAREHOLDER

I invite you to the annual shareholder meeting of Gentrack Group Limited (“Gentrack”) on Wednesday, 26 February 2020 at 4:00pm (NZT) at the offices of Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand.

Gentrack CEO, Ian Black and I will speak about Gentrack’s performance during the financial year to 30 September 2019, our plans for 2020 and comment on the recent guidance provided to the markets. Shareholders will be given an opportunity to ask questions.

In the formal part of the meeting, you will be asked:

  • To vote to authorise the Board to select the auditors and to set the remuneration of the auditors;

  • To vote on the election of Darc Rasmussen as a director of Gentrack, Darc will replace James Docking who retired as a director of Gentrack in December 2019;

  • To vote on the re-election of Leigh Warren as a director of Gentrack as Leigh retires by rotation at the meeting; and

  • To vote on the amendment of Gentrack’s Constitution in the manner and form signed by the Chairman and tabled at the Annual Meeting for the purpose of identification.

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You can read about the respective backgrounds of Darc and Leigh in the Meeting Notes enclosed with this letter. The Board unanimously supports the election of Darc and re-election of Leigh as directors.

If you cannot attend the meeting, I encourage you to complete the proxy appointment and/or vote online before 4.00pm (NZT) on Monday, 24 February 2020. Alternatively, please complete the Proxy Form and return it to Link Market Services.

For shareholders attending the meeting, please bring the enclosed Proxy/Admission Form with you to help us with your registration on the day.

You are invited to meet the Board and management at the conclusion of the formalities. I look forward to seeing you then and thank you for your ongoing support.

Yours sincerely

John Clifford Chairman 28 January 2020

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NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

Notice is hereby given that the Annual Meeting of shareholders of Gentrack Group Limited will be held at 4.00pm (NZ time) on Wednesday, 26 February 2020 at the offices of Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand.

ITEMS OF BUSINESS

  • A. Chairman’s introduction

  • B. Addresses to shareholders

  • C. Shareholder discussion

  • D. Resolutions

RESOLUTIONS

To consider, and if thought fit, to pass the following ordinary resolutions:

  1. Appointment of Auditors and Auditor Remuneration : That the Board is authorised to appoint KPMG as the company auditors and fix the auditors’ remuneration.

  2. Election of Darc Rasmussen : That Darc Rasmussen, appointed by the Board on 12 December 2019, be elected as a director of Gentrack Group Limited.

  3. Re-election of Leigh Warren : That Leigh Warren be re-elected as a director of Gentrack Group Limited.

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SPECIAL RESOLUTIONS

To consider and, if thought fit, to pass the following special resolution:

  1. Revocation and Adoption of Constitution : That the existing company constitution is revoked and the new constitution, in the form presented at the Annual Meeting, is adopted as the constitution of Gentrack Group Limited with effect from the close of the meeting.

Resolutions 1, 2 and 3 are to be considered as ordinary resolutions and, to be passed, require the approval of more than 50% of the votes of those shareholders entitled to vote and voting on the resolution. Resolution 4 is to be considered as a special resolution and, to be passed, requires the approval of 75% or more of the votes of those shareholders entitled to vote and voting on the resolution.

Further information relating to these resolutions is set out in the Meeting Notes accompanying this Notice of Meeting. Please read and consider the resolutions together with the notes.

By order of the Board

John Clifford Chairman 28 January 2020

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MEETING NOTES

RESOLUTION 1: APPOINTMENT OF AUDITORS AND AUTHORISATION TO FIX AUDITORS’ REMUNERATION

KPMG is the auditor of Gentrack Group Limited and has indicated its willingness to continue in office. The Companies Act 1993 provides that a company’s auditor is automatically reappointed unless the shareholders resolve to appoint a replacement auditor or there is some other reason for the auditor not to be reappointed.

Section 207S of the Companies Act 1993 further provides that the auditors’ fees and expenses must be fixed by the company or in the manner that the company determines at a shareholders’ meeting. In this case, shareholders are being asked to resolve that the directors are authorised to fix the auditors’ remuneration.

RESOLUTIONS 2 AND 3: DIRECTORS’ ELECTION AND RE-ELECTION

Darc Rasmussen was appointed by the Board as a nonexecutive Director on 12 December 2019, following the resignation of James Docking. As he was appointed by the Board, it is a requirement that his appointment be considered by shareholders at the Annual Meeting.

Leigh Warren was appointed by the Board as a nonexecutive director in May 2012. He retires by rotation and offers himself for re-election again this year.

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You can read the respective backgrounds of Darc and Leigh in their profiles on pages 16 to 17. The Board unanimously supports the election of Darc and re-election Leigh as directors.

RESOLUTION 4: AMENDMENT TO GENTRACK’S CONSTITUTION

The former NZX Listing Rules (dated 1 October 2017) have been replaced by updated Listing Rules which took effect from 1 January 2019 (the New Rules). In accordance with the transitional arrangements for the New Rules, Gentrack transitioned to the New Rules with effect from 1 April 2019. As a consequence of the transition to the New Rules, Gentrack’s Constitution needs to be updated to ensure that it meets the requirements of, and is consistent with, the New Rules (as required by New Rule 2.18.1). Gentrack has also taken the opportunity to propose additional improvements to its Constitution to reflect recent amendments to the Companies Act 1993 and for consistency with market practice.

A summary of the significant changes to the Constitution is set out in the following table. A marked up and clean copy of the proposed changes to Gentrack’s Constitution are available online under the Reports and Presentations section of the Investor Centre at www.gentrack.com.

Unless expressly stated otherwise, references to the clause numbers below are references to the clause numbers in the

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Constitution as proposed to be amended.

CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
1.1 Defnitions Several defnitions in clause
1.1 have been amended for
consistency with the equivalent
defnitions under the New Rules
including replacing the defned
term “Securities” with the new term
“Financial Products” for consistency
with the terminology used under
the Financial Markets Conduct Act
2013.
1.4 Confrmation of Proposed new clause 1.4 clarifes
Ofce and confrms that the adoption of
an updated constitution does not
afect ofces (including director
appointments) or any acts of
authority under the previous
constitution. This clause replaces
the wording in clause 18.2 which
has been deleted.
Deletion Compliance with The ASX Listing Rules requiring the
of existing ASX Listing Rules Constitution to contain provisions
clause 2.3 to the efect of existing clause
2.3 apply to a full ASX listing
but do not apply to ASX foreign
exempt listings such as Gentrack.
Accordingly, clause 2.3 has been
deleted. Gentrack will, however,
still be required to comply with
those ASX Listing Rules which are
applicable to a foreign exempt
listed issuer.
2.4 NZX Rulings Clause 2.4 has been updated
to refect minor changes to the
language used in the New Rules.
There has been no change in
substance to this clause.

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CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
2.5 Efect of failure to Clause 2.5 has been updated
comply to refect minor changes to the
language used in the New Rules.
There has been no change in
substance to this clause.
7.1 Lien on unpaid Clause 7.1 has been updated
and partly paid to refect minor changes to the
shares language used in the New Rules.
There has been no change in
substance to this clause.
Deletion Right to set of The right to deduct amounts
of existing owed by a shareholder of the
clause 8.8 Company from any dividend or
other distribution payable to that
shareholder is covered under
clause 27.3. Accordingly, clause 8.8
has been deleted to remove the
duplication.
9.2 Right to transfer Clause 9.2 has been updated to
refect the repeal of the Securities
Transfer Act 1991 by the applicable
provisions in the Financial Markets
Conduct Act 2013 and the Reserve
Bank of New Zealand Act 1989.
There is no change to shareholders’
ability to transfer shares.
9.5 Power to refuse Clause 9.5 has been updated
to register to refect minor changes to the
language used in the New Rules.
There has been no change in
substance in this clause.
9.7 Sale of less Clause 9.7 has been updated to
than Minimum refect current market practice.
Holding There is no change to the
Company’s powers in respect of
minimum holdings.

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CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
11.1 Methods Clause 11.1 has been updated to
of holding provide more up-to-date wording
meetings in relation to holding meetings
by electronic means (i.e. “hybrid
meetings” or “virtual meetings”).
This change provides fexibility
for using technology as part of
shareholder meetings and aligns
the Constitution with changes
made to the Companies Act.
Deletion Rights of Equity Existing clause 12.2 was required
of existing Security Holders to be included in the Constitution
clause 12.2 and Directors or incorporated by reference
under former Listing Rule 6.3.1.
The corresponding New Rule, Rule
2.14.1, is no longer required to be
included in the Constitution or
incorporated by reference and,
accordingly, clause 12.2 has been
deleted.
Notwithstanding the deletion of
this clause, New Rule 2.14.1 will still
apply, meaning that equity security
holders of all classes are still entitled
to attend meetings of shareholders
and receive copies (or have access
to electronic copies) of all notices,
reports and fnancial statements
issued to holders of fnancial
products carrying voting rights.
12.2 Contents of Clause 12.2 has been updated
notice to refect changes made to the
Companies Act in 2014 and to
include a general provision which
acknowledges that the Company
must comply with any additional
requirements for notices under the
New Rules.

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CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
12.3 Irregularity in Clause 12.3 has been amended
notice to include improved wording in
relation to accidental omissions
in sending notices of meetings to
shareholders (to refect clause 2(3A)
of Schedule 1 of the Companies Act
and common market practice).
14.2 Size of quorum Clause 14.2 has been amended
to refect that shareholders
participating in a meeting by audio,
visual or electronic means form
part of the quorum.
15.2 Meetings by Clause 15.2 has been updated
audio-visual or to refect changes made to the
electronic means Companies Act in 2012 to provide
greater fexibility in relation to the
permitted methods for voting at
meetings.
15.3 Postal votes Clause 15.3 has been amended to
refect the permitted methods for
voting at meetings by electronic
means.
15.12 Declaration of Clause 15.12 has been simplifed
result to enable the chairperson to
declare the result of a poll as soon
as it is known and to remove the
outdated requirements for auditor’s
and scrutineer’s certifcates to
be provided before the result
is declared. This clause refects
current market practice.
16.1 Shareholder Proposed new clause 16.1
participation by has been added to align the
electronic means Constitution with changes made
to the Companies Act in relation
to shareholder participation in
meetings by electronic means.

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CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
16.2 Appointment Clause 16.2 has been amended to
and voting by refect the permitted methods for
electronic means voting at meetings by electronic
means.
17.1 Proxies permitted Clause 17.1 has been updated to
refect changes to the Companies
Act relating to the appointment of
proxies.
17.2 Form of Proxy Clause 17.2 has been amended
to refect current market practice
in relation to the appointment of
proxies by electronic means, to
refect changes to the language
used in the New Rules and to
remove content no longer required
to be repeated in the Constitution.
The changes do not afect the right
to appoint a proxy. The new Rules
still provide that the proxy form
must enable the shareholder to
instruct the proxy to vote for or
against all resolutions and that it
may not include any name or ofce
(e.g. chairperson) flled in as proxy
holder.
17.3 Lodging proxy Clause 17.3 has been updated to
refect changes to the Companies
Act in 2017 relating to lodging
proxies. The amendment clarifes
that a notice of meeting may
provide for diferent matters for
diferent kinds of proxies (e.g. a
diferent specifed time for receipt
of a proxy electronically).

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CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
21.2 Composition of Proposed new clause 21.2 has
the Board been added to incorporate by
reference the requirements of
the New Rules relating to Board
composition, rather than restate
the requirements in full as the
requirements may change over
time.
21.3 Appointment of Proposed new clause 21.3 refects
Directors New Rule 2.2.1 which concisely
sets out the methods by which
directors may be appointed. New
Rule 2.2.1 must be included in the
Constitution or incorporated by
reference. There is no change to the
manner in which directors may be
appointed.
21.6 Rotation of Clause 21.6 is amended to
Directors incorporate the rotation
requirements under the New
Rules by reference. Under the
New Rules, a director must not
hold ofce (without re-election)
past the third annual meeting or
three years, whichever is longer.
This rotation requirement applies
to non-executive and executive
directors including any managing
director. The former Listing Rules
required one third of directors (or
the number nearest to one third)
to retire from ofce at the annual
meeting each year, who were then
eligible for re-election

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CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
Deletion Appointment Existing clause 21.6 is no longer
of existing of directors to required to be included in the
clause 21.6 be voted on Constitution or incorporated by
individually reference and, accordingly, it has
been deleted. Notwithstanding
the deletion of this clause, the
Company remains subject to the
requirements of New Rule 2.2.3.
23.1 Appointment Clause 23.1 refected the
and removal requirement under the former
Listing Rules that the term of
appointment of a managing
director must not exceed fve
years. This has been removed from
clause 22.1 because this restriction
no longer applies under the New
Rules.
24.7 Insufcient Clause 24.7 has been updated to
number of refect the language used in the
directors New Rules. There has been no
change in substance to this clause.
24.14 Interested Proposed new clause 24.14
directors has been added to refect the
requirements in New Rules 2.10.1
and 2.10.2 relating to interested
directors. These requirements must
be included in the Constitution or
incorporated by reference.
27.1 Method of Clause 27.1 has been updated to
payment refect current market practice
in relation to the method of
distribution payments.
27.3 Deductions Clause 27.3 has been updated to
refect current market practice
in relation to deductions from
dividends or other distributions.

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CLAUSE TOPIC SUMMARY OF PROPOSED
REF CHANGE TO CONSTITUTION
Deletion Service of notice Existing clause 27.2 was included in
of existing outside of New the Constitution to comply with the
clause 28.2 Zealand requirements of the former Listing
Rules. The corresponding New Rule,
Rule 2.14.2, is no longer required
to be included in the Constitution
or incorporated by reference
and, accordingly, this clause has
been deleted. Notwithstanding
the deletion of this clause, the
requirements of New Rule 2.14.2
will still apply.
31.2 Company Clause 31.2 repeated the
may appoint requirements of section 181 of the
attorneys Companies Act. It has now been
amended to refer to that section
directly. There has been no change
in substance to this clause.

Bell Gully has provided an opinion to the NZX that it considers that all proposed amendments comply with the New Rules.

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PROFILES

DARC RASMUSSEN Non-Executive Director

Darc is a seasoned enterprise software professional with over 25 years’ experience successfully building and growing Software as a Service (SaaS) and Cloud-based

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businesses across global markets. He has spent his career working and living in Europe, the USA and Asia/Pacific, growing public and private companies including Infor, SAP, IntraPower (Trusted Cloud) and Integrated Research. He lead the SAP (NYSE:SAP) global CRM Line of Business, building it from start-up to total annual revenues of US$1.5 billion in 2007. He was also CEO at Integrated Research (ASX:IRI) where he led the company through a whole of business transformation strategy that delivered 70%+ revenue and profit growth along with a tripling of the company’s market capitalisation. Darc led the development and execution of a product and go to market strategy that won Integrated Research the distinction of Gartner “Cool Vendor” and established the company as the global market leader in Unified Communications Performance Management. Darc is also currently a Non-Executive Director at Objective Corporation (ASX:OCL).

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LEIGH WARREN Non-Executive Director

Leigh Warren has 25 years of experience in international business and has held a number of director and executive positions for large multinational software companies

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including Managing Director for Oracle in South Africa and Australia-New Zealand, Chief Operating Officer for SAP in North Asia, President of ABB Software EMEA and Vice President Asia Pacific for Symantec.

Leigh is also a director for Hong Kong based Solution Access, an early stage technology investment group and an advisor to boutique investment group Caldera Pacific also based in Hong Kong.

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IMPORTANT INFORMATION

PROXIES

Any shareholder entitled to attend and vote at the Annual Meeting can appoint a ‘proxy’ to attend and vote. If you appoint a proxy, you can either direct your proxy how to vote or let them decide on the day on your behalf. If you do not tick a box for a particular resolution, then your proxy will abstain from voting.

To appoint your proxy online, please visit: vote.linkmarketservices.com/GTK. New Zealand Register Holders will require their CSN/Holder Number and FIN. Australian Register Holders will require their Holder Number and postcode.

Note: If you have previously registered a Link Investor Centre Portfolio, log in to your portfolio and select the ‘voting’ option from the top menu.

Alternatively, please complete and return your Proxy Form in one of the methods described on the reverse of the Proxy Form.

The completed Proxy Form must be received by Link Market Services no later than 4.00pm (NZT) on Monday, 24 February 2020. Forms received after this will not be valid.

ORDINARY RESOLUTION

The meeting is held to pass the ordinary resolutions set out above. An ordinary resolution is required to be passed by 50% of the votes from shareholders entitled

to vote and voting on the resolutions in person or by proxy.

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SPECIAL RESOLUTION

Resolution 4 is a special resolution and is required to be passed by a majority of 75% of the votes of those shareholders entitled to vote and voting on the resolution in person or by proxy.

VOTING

Voting entitlements for the meeting will be determined as at 5.00pm (NZT) on Monday, 24 February 2020. Registered shareholders will be the only people entitled to vote and only the shares registered in those shareholders’ names may be voted at the meeting.

VENUE FOR ANNUAL MEETING

Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand.

Parking can be found in close proximity to the venue within Auckland’s CBD.

FURTHER QUERIES

If you have any questions, please contact Gentrack Group Limited’s Company Secretary, Jon Kershaw, on: +64 9 966 6090.

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Gentrack Group Limited 17 Hargreaves Street, St Marys Bay, Auckland 1011 PO Box 3288, Auckland 1140, New Zealand Ph: +64 9 966 6090 Email: [email protected] Web: www.gentrack.com ARBN 169 195 751

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LODGE YOUR PROXY

Online: vote.linkmarketservices.com/GTK Scan & email: [email protected] Fax: +64 9 375 5990 Deliver: Link Market Services Level 11, Deloitte Centre, 80 Queen Street, Auckland 1010 New Zealand

Mail: Use the enclosed reply paid envelope or address to: Link Market Services Limited PO Box 91976 Auckland 1142 New Zealand

Scan this QR code with your smartphone and vote online

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General Enquiries +64 9 375 5998 [email protected]

PROXY FORM/ADMISSION CARD FOR GENTRACK GROUP LIMITED ANNUAL MEETING

Notice is hereby given that the Annual Shareholder Meeting of Gentrack Group Limited will be held at 4.00pm (New Zealand time) on Wednesday, 26 February 2020 at the offices of Link Market Services, Level 11, Deloitte Centre, 80 Queen Street, Auckland, New Zealand. You can also appoint your proxy and vote on the resolutions on the reverse of this form online by going to vote.linkmarketservices.com/GTK or by scanning the QR code above with your smartphone.

Appointment of proxy

Any shareholder entitled to attend and vote at the Annual Meeting can appoint a “proxy” to attend and vote. If you appoint a proxy, you can either direct your proxy how to vote or let them decide on the day on your behalf. If you do not tick a box for a particular resolution, then your proxy will abstain from voting.

Voting of your holding

If you tick the ‘Proxy Discretion’ box for a particular resolution, you are directing your proxy to decide how to vote on that resolution on your behalf. If you tick the ‘Abstain’ box for a particular resolution, you are directing your proxy not to vote on that resolution. If a proxy does not vote on your behalf on a resolution, your votes will not be counted when calculating the majority of that resolution.

Appointing the Chairman of the Meeting as your proxy

The Chairman of the Meeting is willing to act as a proxy. “Chairman of the Meeting” should be inserted as the name of your proxy on the space provided on this proxy form if you wish the Chairman to act. If you return this form without appointing a proxy but have indicated on this form how you wish to vote, the Chairman of the meeting will vote in accordance with your express instructions.

Attending the meeting

If you wish to vote in person, you should attend the Meeting. Please bring this form with you to the Meeting to assist with your registration.

A corporation may appoint a person to attend and vote at the Meeting as its representative in the same manner as that in which it could appoint a proxy. That person need not also be a shareholder.

Signing instructions for proxy forms

Individual

Where the holding is in one name, the shareholder must sign the Proxy Form.

Joint Holding

Where the holding is in more than one name, at least one joint shareholder should sign this form (on behalf of all joint shareholders). If different joint shareholders purport to appoint different proxies, the vote of the proxy appointed by the first named joint shareholder shall apply.

Power of Attorney

If this Proxy Form has been signed under a power of attorney, a copy of the power of attorney under which it was signed (if not previously provided to the Registrar), and a signed certificate of non-revocation of the power of attorney must accompany this Proxy Form.

Corporate Shareholder

In the case of a corporate shareholder, a duly authorised officer or director must sign this Proxy Form. Persons who sign on behalf of a corporate shareholder must be acting with that corporate shareholder’s express or implied authority, or execute under the common seal of the corporate shareholder (if it has one).

PROXY/CORPORATE REPRESENTATIVE FORM

STEP 1: APPOINT A PROXY TO VOTE ON YOUR BEHALF

I/We being a shareholder/s of Gentrack Group Limited hereby appoint:

hereby appoint

of

or failing him/her

of

As my/our proxy to vote for me/us on my/our behalf at the Annual Meeting of the Company to be held at 4.00pm on Wednesday, 26 February 2020 and at any adjournment of that Meeting.

STEP 2: ITEMS OF BUSINESS – PROXY VOTING INSTRUCTIONS

Complete this part if you have appointed a proxy above and you want to direct the proxy as to how the proxy should vote. Please note: For the resolution you must tick only one box. If you mark the abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted computing the required majority, for that item. If no box is ticked for an item, your proxy will abstain from voting.

To consider and, if thought fit, pass the following resolutions:

Tick () in box to vote Tick () in box to vote
For Against Abstain Discretion
1. That the Board is authorised to appoint KPMG as the company auditors and fix
the auditors’ remuneration.
2. That Darc Rasmussen, appointed by the Board on 12 December 2019, be elected
as a director of Gentrack Group Limited.
3. That Leigh Warren be re-elected as a director of Gentrack Group Limited.
4. That the existing company constitution is revoked and the new constitution, in the
form presented at the Annual Meeting, is adopted as the constitution of Gentrack
Group Limited with effect from the close of the meeting.

And to vote on any resolutions to amend any of the resolutions, on any resolution so amended, and on any other resolution proposed at the meeting (or any adjournment thereof). Unless otherwise instructed as above, the proxy will vote on each resolution as he/she sees fit, or may abstain from voting. The proxy is appointed only in respect of the above meeting or any adjournment thereof.

STEP 3: SHAREHOLDER QUESTIONS

Shareholders present at the Annual Shareholders Meeting will have the opportunity to ask questions during the meeting. If you cannot attend the Annual Shareholders Meeting but would like to ask a question, you can submit a question online by going to vote.linkmarketservices.com/GTK and completing the online validation process or complete the question section below and return to Link Market Services in the envelope enclosed. Questions will need to be submitted by Monday 24 February 2020. The Board will address and answer questions at the Annual Shareholders Meeting.

Question:

This section must be completed

SIGNATURE OF SHAREHOL DER(S) This section must be completed
Shareholder 1 Shareholder 2
Shareholder 3
or duly authorised officer or attorney or duly authorised officer or attorney or duly authorised officer or attorney

Contact Name _______ Contact Daytime Telephone _____ Date ______

Electronic Investor Communications: If you received the Notice of Meeting and Proxy Form by mail and wish to receive your future investor communications by email please provide your email address below.