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Genscript Biotech Corporation — Remuneration Information 2016
Mar 29, 2016
49993_rns_2016-03-28_4d09b591-90df-489b-bf79-12e8bdbdbf61.pdf
Remuneration Information
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Genscript Biotech Corporation 金斯瑞生物科技股份有限公司*
Remuneration Committee - Terms of Reference
1. Constitution
The board of directors (the “Board”) of Genscript Biotech Corporation (the "Company") has resolved to establish a committee of the Board known as the Remuneration Committee (the "Committee").
2.
Membership
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2.1. The Committee shall consist of at least three members. The members of the Committee shall be appointed by the Board. A majority of the members shall be independent non-executive directors.
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2.2. The Chairman of the Committee shall be an independent non-executive director appointed by the Board.
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2.3. Subject to 2.1, if a regular member is unable to act due to absence, illness or any other cause, the Chairman of the Committee may appoint another director of the Company to serve as an alternate member.
3.
Secretary
The Secretary of the Committee shall be the head of human resources of the Company.
4. Quorum
The quorum necessary for the transaction of the business of the Committee shall be two members (including alternate member(s) that may be appointed pursuant to Clause 2.3) of the Committee. A duly convened meeting of the Committee at which a quorum is present shall be competent to exercise all or any of the authorities, powers and discretions vested in or exercisable by the Committee.
5. Frequency of Meetings
Meetings shall be held not less than once a year and can either be in person or through other electronic means of communication.
6.
Notice of Meetings
Meetings shall be summoned by the Secretary of the Committee at the request of the Chairman of the Committee with reasonable notice given. An agenda and accompanying Committee papers shall be circulated to all members in a timely manner and at least 3 days before the intended date of a Committee meeting insofar as it is practicable. Such papers and related materials shall be in a form and quality as will enable the Committee to make an
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informed decision on the matters placed before it.
7. Attendance at Meetings
The Company's Chief Executive Officer shall attend meetings to discuss the performance of members of the Board who are executive directors and senior management members and make proposals as necessary. The head of human resources of the Company shall attend meetings for the purpose of submitting to the Committee such relevant background information as may be necessary to enable the Committee to perform its duties. As deemed necessary by the Committee, other members of the Company may also attend meetings of the Committee. However, no member of the Board or the senior management members shall be involved in any decision or present at any discussions as to his or her own individual remuneration, save for the head of human resources of the Company who shall be present and be able to speak at any discussions where he is providing such necessary background as is referred to above.
8. Authoritv
The Committee is authorised by the Board to obtain outside independent professional advice and to secure the attendance of outsiders with relevant experience and expertise if it considers this necessary provided that where the obtaining of advice or the securing of attendance involves the payment of fees or other expenses, the Committee shall first obtain the agreement of the Chairman of the Company.
9. Duties
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9.1. The Committee will take full account of the Rules Governing the Listing of Securities on the Hong Kong Stock Exchange of Hong Kong Limited (the "Listing Rules").
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9.2. The duties of the Committee shall be to:
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(a) make recommendations to the Board on the Company's policy and structure for all remuneration of members of the Board and senior management members and on the establishment of a formal and transparent procedure for developing policy on such remuneration;
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(b) make recommendations to the Board of the remuneration of members of the Board who are non-executive directors. The Committee should consider fees paid by comparable companies, time commitment, responsibilities of the non-executive directors, employment conditions elsewhere in the Company or any of its subsidiaries and desirability of performance-based remuneration if and to the extent that they are relevant;
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(c) consult with the Chairman and/or the Chief Executive Officer of the Company and, where deemed appropriate, senior management members about the Committee's proposals relating to, and have the delegated responsibility to determine, the specific remuneration packages for the employment of all members of the Board who are executive directors and all senior management members, including benefits in kind, pension rights and compensation payments, including any compensation payable for loss or termination of their office or appointment. The Committee should consider salaries paid by comparable companies, responsibilities of the
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members of the Board who are executive directors and the senior management members, employment conditions elsewhere in the Company or any of its subsidiaries and desirability of performance-based remuneration;
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(d) review and approve performance-based remuneration payable to members of the Board who are executive directors, and senior management members by reference to corporate goals and objectives resolved by the Board from time to time and other measures of performance;
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(e) review and approve any compensation additional to that provided for in the remuneration packages determined according to 9.2(c) above which is payable to members of the Board who are executive directors and senior management members in connection with any loss or termination of their office or appointment to ensure that it is consistent with contractual terms and is otherwise fair and not excessive;
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(f) review and approve compensation arrangements relating to dismissal or removal of members of the Board who are executive directors and senior management members for misconduct to ensure that such arrangements are determined in accordance with relevant contractual terms and that any compensation payment is otherwise reasonable and appropriate;
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(g) ensure that no member of the Board or the senior management members or any of his associates is involved in deciding his own individual remuneration;
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(h) determine the participation of members of the Board who are executive directors, senior management members, and other employees of the Company in any discretionary employee share or other share-based incentive schemes operated by the Company;
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(i) determine targets for any Company-wide performance-related payments for members of the Board who are executive directors and senior management members and individual incentives for members of the Board who are executive directors and senior management members including, without limitation: (i) the setting and monitoring of any performance conditions subject to which any options, shares or other long-term incentives may be granted under any remuneration schemes adopted by the Company; and (ii) the setting and monitoring of any bonus scheme performance conditions. The performance-related elements of remuneration should form a significant proportion of the total remuneration package of members of the Board who are executive directors and senior management members;
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(j) determine the provision of benefits and settlement of other provisions under the terms of the service agreements or otherwise of members of the Board who are executive directors and senior management members where these are stated as being at the discretion of the Board;
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(k) operate and administer the Company’s share option schemes or other incentive schemes (if any) as may be from time to time adopted by the Company; and
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(l) review and monitor the training record and continuous professional development of the Directors and senior management of the Company.
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9.3. Without limiting the authority of the Committee in the exercise of its powers and discretions such Committee shall have the following responsibilities:
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(a) to ensure that the Board and the senior management members remuneration policies and practice facilitate the employment and motivation of top quality personnel;
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(b) to receive evidence on internal and external movements in remuneration, cash and benefits;
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(c) to commission necessary surveys aimed at establishing market position or exploring particular aspects of remuneration;
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(d) to maintain surveillance over benefits, including pensions, consider any significant developments and make recommendations as appropriate; and
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(e) generally to ensure that the Board and the senior management members remuneration administration is consistent with the requirements of the Listing Rules and other relevant laws and regulations.
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9.4. The Chairman of the Committee shall attend annual general meetings to answer shareholders' questions relating to the remuneration and benefits of members of the Board who are executive directors and senior management members. In the Chairman's absence, another member of the Committee or failing this his duly appointed delegate should attend in his place.
10. Minutes and reporting to the Board
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10.1. The members of the Committee shall cause minutes to be made of all resolutions and proceedings of the Committee including the names of all those present and in attendance at meetings of the Committee. Minutes of Committee meetings shall record in sufficient detail the matters considered by the Committee members and decisions reached, including any concerns raised by the Committee members and dissenting views expressed.
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10.2. Except where this would violate legal or regulatory requirements, the Committee shall promptly report back to the Board all decisions and recommendations.
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This document is in English and Chinese. In case of any inconsistency, the English version shall prevail.
* For identification purposes only.
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