AGM Information • Apr 15, 2020
AGM Information
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If you are in any doubt as to what action you should take, you should consult your stockbroker, bank manager, solicitor, accountant or other professional adviser authorised under the Financial Services and Markets Act 2000 (as amended) as soon as possible. If you have sold or otherwise transferred all of your ordinary shares in Forterra plc please pass this document, together with the accompanying documents, as soon as possible to the purchaser or transferee or to the stockbroker, bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.
Notice of Annual General Meeting to be held at 12.00 p.m. on Thursday 14 May 2020
Forterra plc Registered Office: 5 Grange Park Court Roman Way Northampton NN4 5EA
8 April 2020
To the holders of ordinary shares in Forterra plc (the 'Company')
Dear Shareholder,
I am writing to give you details of the 2020 Annual General Meeting ('AGM' or 'Meeting') of the Company to be held at 12.00 p.m. on Thursday 14 May 2020 at the offices of Forterra plc, 5 Grange Park Court, Roman Way, Northampton NN4 5EA.
The following are enclosed with this letter:
The formal notice convening the AGM is set out on pages 8 to 12 of this document. The explanatory notes to accompany the formal notice are set out on pages 5 to 7 of this document.
We are closely monitoring the impact of COVID-19 (coronavirus). It is currently the intention of the Company to hold the meeting as planned. However, the Board notes the compulsory measures passed into UK law on 26 March 2020, prohibiting public gatherings of more than two people in view of the COVID-19 pandemic. For as long as these measures remain in place, shareholders will be prohibited from attending the AGM.
As a result, shareholders are not permitted to attend the AGM in person and will not be admitted. You are instead urged to appoint the chairman of the Meeting as your proxy to vote as you direct, in accordance with the instructions explained in the Notice of AGM.
While we are obliged to take these unfortunate steps to comply with UK law, the Board remains keen to encourage engagement with our shareholders. Questions can be submitted to your Board by e-mail to [email protected] and it is our intention to arrange a conference call with our Chief Executive and Chief Financial officers once the current crisis has passed. Full details will be given on our website: www.forterraplc.co.uk
If the Board believes that it becomes necessary or appropriate to make alternative arrangements for the holding of the AGM due to COVID-19, we will ensure that shareholders are given as much notice as possible. Further information will be made available through an announcement to the London Stock Exchange and through our website: www.forterraplc.co.uk
(a) If you hold your ordinary shares in certificated form, your proxy vote must be submitted at www.signalshares.com so as to have been received by the Company's registrars, not less than 48 hours (excluding weekends and public holidays) before the time appointed for the meeting or any adjournment of it. By registering on the Signal shares portal at www.signalshares.com, you can manage your shareholding, including:
(b) If you hold your ordinary shares in uncertificated form through CREST, appoint your proxy through the CREST proxy appointment service as detailed in note 3 on page 11.
Please note that the deadline for the receipt by our Registrars of all proxy appointments is 12.00 p.m. on Tuesday 12 May 2020.
The Board is unanimous in its view that all the resolutions set out in the notice of AGM are in the best interests of the Company and its shareholders as a whole. Accordingly, the Board recommends that you vote in favour of each of the resolutions. Where applicable, each Director intends to vote in favour of the resolutions in respect of their own beneficial shareholding, which in aggregate amounts to 249,273 ordinary shares at the date of this letter.
The results of the AGM will be announced through the Regulatory News Service ('RNS') and will be made available on the Company's website as soon as practicable following the closing of this year's AGM.
Thank you for your continued support.
Yours faithfully
Justin Atkinson
Chairman
The following notes give an explanation of the proposed resolutions set out in the notice of Annual General Meeting.
Resolutions 1 to 14 are proposed as ordinary resolutions meaning that for each of those resolutions to be passed more than half the votes must be cast in favour of the resolution. Resolutions 15 to 18 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
Ordinary resolution 1 proposes the receipt and adoption of the Annual Report and Accounts, together with the reports of the Directors and the independent auditor, for the year ended 31 December 2019.
The Company is required to appoint an auditor at each Annual General Meeting at which accounts are laid to hold office until the next Annual General Meeting. Ordinary resolution 2 therefore proposes that Ernst & Young LLP, the Company's existing auditor, be reappointed as auditor to the Company until the conclusion of the Annual General Meeting in 2021 at which the accounts will be laid.
The Audit Committee of the Company has responsibility for overseeing the relationship with the external auditor. This responsibility includes approving the external auditor's engagement letter and the audit fee. Ordinary resolution 3 seeks shareholder approval to authorise the Audit Committee to determine the remuneration of the auditor to the Company.
The Company's Articles of Association contain powers of removal, appointment, election and re-election of Directors and provide that each Director should retire at the Annual General Meeting if they had been a Director at each of the two preceding Annual General Meetings and was not reappointed by the Company in a general meeting at or since such meeting. A retiring Director shall be eligible for re-election. Furthermore, the Company's Articles of Association provide that any Director appointed by the Board is required to submit themselves for election at the Annual General Meeting following their appointment. Since the last Annual General Meeting, the Board has appointed Ben Guyatt as the new Chief Financial Officer, and accordingly, resolution 6 proposes the election of Ben Guyatt.
The Company supports the principles of good governance as laid out in the UK Corporate Governance Code and, accordingly, all the Executive and Non-Executive Directors will retire and put themselves forward for re-election annually at each Annual General Meeting. Ordinary resolutions 4 to 10 deal with the re-election of each Director. As described in further detail on page 51 of the 2019 Annual Report and Accounts, during 2019 the Board conducted an internal evaluation of both its own effectiveness and that of its Committees. The evaluation process included the consideration of the effectiveness of each Director. In addition, the Chairman also met with each Director during the year to discuss their contribution to the Board and their personal development. These processes allow the Board to conclude that each Director makes a positive and effective contribution to the Board and demonstrates commitment to the role. The biographies of each of the Directors can be found on pages 46 and 47 of the 2019 Annual Report and Accounts. The Board considers Divya Seshamani, Martin Sutherland, Katherine Innes Ker and Vince Niblett to be independent and there are no relationships or circumstances which are likely to affect their character or judgement.
Ordinary resolution 11 seeks shareholder approval for the Directors' remuneration policy which is set out on pages 64 to 71 of the 2019 Annual Report and Accounts. The Directors' remuneration policy sets out the Company's future policy on directors' remuneration, including the setting of the directors' pay and the granting of share awards. The policy will be subject to a binding shareholder vote and, if approved, the Company will not be able to make a remuneration payment to a current or future Director or a payment for loss of office to a current or future Director unless that payment is consistent with the remuneration policy (or unless a payment has been separately approved by a shareholder resolution).
Ordinary resolution 12 seeks shareholder approval for the Remuneration Committee Report (excluding the Remuneration Policy set out on pages 64 to 71 of the 2019 Annual Report and Accounts) for the year ended 31 December 2019 (which is set out on pages 61 to 85 of the 2019 Annual Report and Accounts). This vote is advisory in nature, with the consequence that if this resolution is not passed, payments made or promised to Directors will not have to be repaid, reduced or withheld.
Part 14 of the Companies Act 2006 (the 'Act'), amongst other things, prohibits the Company and its subsidiaries from making EU political donations or from incurring political expenditure in respect of a political party or other political organisation or an independent election candidate unless authorised by the Company's shareholders. Aggregate donations made by the Company and/or any of its subsidiaries of £5,000 or less in any 12-month period will not be covered by this prohibition. Neither the Company nor any of its subsidiaries has any intention of making any political donations or incurring any political expenditure. However, the Act defines 'political party', 'political organisation', 'political donation' and 'political expenditure' widely. For example, bodies, such as those concerned with policy review and law reform or with the representation of the business community or sections of it, which the Company and/or its subsidiaries may see benefit in supporting, may be caught. Accordingly, the Company wishes to ensure that neither it nor its subsidiaries inadvertently commits any breach of the Act through the undertaking of routine activities, which would not normally be considered to result in the making of political donations and political expenditure being incurred. As permitted under the Act, ordinary resolution 13 covers the Company and extends to all companies which are subsidiaries of the Company at any time the authority is in place. The proposed authority will expire at the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, 30 June 2021.
The Directors may only allot shares or grant rights to subscribe for, or convert any security into, shares if authorised to do so by shareholders. The previous authority granted by shareholders on 20 May 2019 in respect of the allotment of shares (which has not been exercised during the year) will expire on the holding of the 2020 AGM or, if earlier, 30 June 2020. The Directors are now seeking renewal of that authority.
Accordingly, resolution 14 will be proposed as an ordinary resolution. Part (a) of resolution 14 grants new authority to allot shares and grant rights to subscribe for, or convert any security into, shares up to an aggregate nominal amount of £668,140. This amount represents approximately one-third (33.33%) of the total issued ordinary share capital of the Company as calculated at 8 April 2020, being the latest practicable date before the publication of the notice of AGM.
In accordance with the institutional guidelines issued by the Investment Association, paragraph (b) of resolution 14 will also authorise Directors to allot, including the ordinary shares referred to in paragraph (a) of resolution 14, ordinary shares in connection with a preemptive offer by way of a rights issue to ordinary shareholders up to a maximum nominal amount of £1,336,280. This amount represents approximately two-thirds (66.67%) of the total issued ordinary share capital of the Company as calculated at 8 April 2020, the latest practicable date before the publication of the notice of AGM. The Directors have no present intention of exercising these authorities.
If given, these authorities will expire at the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, 30 June 2021.
The Directors require a power from shareholders to allot equity securities or sell treasury shares where they propose to do so for cash and otherwise than to existing shareholders pro rata to their holdings. The previous power granted by shareholders at the Company's 2019 Annual General Meeting in respect of the disapplication of pre-emption rights will expire on the holding of the 2020 AGM or, if earlier 30 June 2020.
Resolutions 15 and 16 will both be proposed as special resolutions. If passed, these resolutions would authorise the Directors to allot equity shares for cash without first being required to offer such shares to existing shareholders. The combined effect of both resolutions will provide authority to issue up to 10% of the issued ordinary share capital (excluding any treasury shares). Each resolution follows the guidance from the Pre-Emption Group's revised Statement of Principles, published in March 2015, and their further guidance and good practice template resolutions published in July 2016.
In accordance with this guidance, the Company confirms that it intends to use:
The Directors are proposing both resolutions as they consider it prudent to maintain the flexibility the resolutions provide individually and in aggregate. The Directors do not currently intend to make use of either element of the authority, and anticipate only making use of the additional authority where the specific circumstances of the Company require. The aggregated authority contained in resolutions 15 and 16 will be limited to an aggregate nominal value of £200,442 (being 10% of the total issued ordinary share capital of the Company as calculated at 8 April 2020, being the latest practicable date before the publication of the notice of AGM).
If given, these authorities will expire at the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, 30 June 2021.
Your Directors will have due regard to institutional guidelines and the Statement of Principles in relation to any exercise of this authority, in particular the requirement for advance consultation with shareholders and explanation before making any non-pre-emptive cash issue pursuant to this resolution which exceeds 7.5% of the Company's issued share capital in any rolling three-year period.
This resolution will give the Company authority to purchase its own shares in the market up to a limit of 10% of its issued ordinary share capital, being 20,044,206 ordinary shares as calculated at 8 April 2020, being the latest practicable date before the publication of the notice of AGM. The maximum and minimum prices are stated in the resolution. The Directors believe that it is advantageous for the Company to have the flexibility to make market purchases of its own shares.
It is the Directors' intention only to exercise the authority to purchase the Company's shares for the purpose of employee share schemes or where it would increase the earnings per share of those ordinary shares that are not re-purchased. This power will only be used if the Directors consider that to do so would be in the best interests of shareholders generally. Save to the extent ordinary shares are purchased for the purposes of the regulations concerning treasury shares, any ordinary shares purchased in this way will be cancelled and the number of shares in issue will be reduced accordingly. The Company may hold in treasury any of its own ordinary shares that it purchases pursuant to the relevant regulations and the authority conferred by resolution 17. This would give the Company the ability to re-issue treasury shares quickly and cost effectively and would provide the Company with greater flexibility in the management of its capital base.
As at 8 April 2020 (being the last practicable date before the publication of the notice of AGM) options to subscribe for a total of 5,780,844 ordinary shares were outstanding under the Company's employee share schemes representing 2.9 per cent of the total issued share capital of the Company at that date and 3.2 per cent of the issued share capital of the Company if the authority sought by resolution 17 were to be exercised in full.
Resolution 17 will be proposed as a special resolution and will expire at the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, 30 June 2021.
Resolution 18 seeks to renew the authority granted at the Company's 2019 Annual General Meeting to allow the Company to hold general meetings (other than the Annual General Meeting) on 14 clear days' notice. This is in order to avoid the effect of section 307A of the Act which, without such a resolution, would have the effect of requiring the Company to give not less than 21 clear days' notice of general meetings. In order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting. The Company undertakes to meet the requirements for electronic voting in the Act before calling a general meeting on 14 clear days' notice. It is intended that this flexibility will only be used for non-routine business where the flexibility is merited by the business of the meeting and it is thought to be in the best interests of shareholders as a whole. If passed, the approval will be effective until the Company's Annual General Meeting to be held in 2021.
Notice is hereby given that the Annual General Meeting of Forterra plc (the 'Company') will be held at the offices of Forterra plc, 5 Grange Park Court, Roman Way, Northampton, NN4 5EA at 12.00 p.m. on Thursday 14 May 2020 to consider and, if thought fit, to pass the following resolutions which will be proposed as to Resolutions 1 to 14 (inclusive) as ordinary resolutions and Resolutions 15 to 18 (inclusive) as special resolutions.
in each case, during the period beginning with the conclusion of this meeting and ending on the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, 30 June 2021. For the purpose of this resolution 'political donation', 'political party', 'political organisation', 'independent election candidate' and 'political expenditure' are to be construed in accordance with sections 363, 364 and 365 of the Act.
these authorisations to expire at the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, 30 June 2021, save that the Company may before such expiry make any offer or enter into any agreement which would or might require shares to be allotted or rights to be granted, after such expiry and the Directors may allot shares, or grant rights to subscribe for or to convert any security into shares, in pursuance of any such offer or agreement as if the authorisations conferred hereby had not expired.
as if section 561 of the Act did not apply to any such allotment or sale, provided that this power shall be limited to the allotment of equity securities for cash and the sale of treasury shares:
this power to expire at the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, on 30 June 2021, save that the Company may at any time before the expiry of such power make any offer or enter into any agreement that would or might require equity securities to be allotted, or treasury shares to be sold, after the expiry of such power and the Directors may allot equity securities or sell treasury shares in pursuance of any such offer or agreement as if the power conferred hereby had not expired.
as if section 561 of the Act did not apply to any such allotment or sale, provided that this power shall be:
this power to expire at the conclusion of the Annual General Meeting of the Company to be held in 2021 or, if earlier, on 30 June 2021, save that the Company may at any time before the expiry of such power make any offer or enter into any agreement that would or might require equity securities to be allotted, or treasury shares to be sold, after the expiry of such power and the Directors may allot equity securities or sell treasury shares in pursuance of any such offer or agreement as if the power conferred hereby had not expired.
Company Secretary
Forterra plc
Registered Office:
5 Grange Park Court Roman Way Northampton NN4 5EA
(Incorporated in England and Wales under number 09963666)
8 April 2020
References below to attending the Company's Annual General Meeting should be read in the context of the UK Government's prohibition on public gatherings of more than two people referred to in the Chairman's Letter on pages 3 and 4 of this document.
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