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FIRST LITHIUM LIMITED — AGM Information 2021
Oct 14, 2021
64921_rns_2021-10-14_ff87a656-9449-4df4-8db7-d48f2db9c4e0.pdf
AGM Information
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ENGINE COMPO
15 October 2021
Dear Shareholder,
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Level 21 459 Collins Street Melbourne VIC 3000 ACN: 009 081 770 E [email protected] P +61 3 8630 3321
Ookami.com.au
2021 ANNUAL GENERAL MEETING
Ookami Limited ( Company ) advises that a general meeting of the shareholders of the Company is scheduled to be held by virtual technology on Tuesday, 16 November 2021 at 2:00pm (AEDT) ( Meeting ).
In accordance with Treasury Laws Amendment (2021 Measures No.1) Act 2001 , the Company will not be despatching physical copies of the Notice of the 2021 Annual General Meeting ( Notice of Meeting ), unless a shareholder has requested a hard copy (after the date of this letter) by Monday 15 November 2021. Instead, the Notice of Meeting can be viewed, accessed and downloaded via the following direct link to the ASX announcements platform of the Company: https://www2.asx.com.au/markets/trade-our-cash-market/announcements.ook
The health and safety of members and personnel, and other stakeholders, is the highest priority and the Company is acutely aware of the current circumstances resulting from COVID-19, in particular in Victoria. While the COVID-19 situation remains volatile and uncertain, based on the best information available to the Board at the time of the Notice of the 2021 Annual General Meeting, the Company intends to conduct the Meeting virtually via Zoom.
Shareholders are strongly encouraged to vote by lodging a directed proxy appointing the Chairperson before 2:00pm (AEDT) on 14 November 2021. A personalised proxy form is enclosed with this letter. Proxies can be lodged in accordance with the instructions on the personalised proxy form. Shareholders who attend the meeting and have not lodged their proxy form prior to the meeting will be provided an opportunity to participate and vote at the Meeting.
Arrangements for attendance by Zoom, with the ability to vote and ask questions, can be made by contacting Justin Mouchacca, the Company Secretary, by email to [email protected] at least two business days before the meeting. Arrangements will be made for direct voting by way of a poll at the virtual Meeting by shareholders, proxies, corporate representatives and holders of powers of attorney.
In addition, the Company is happy to accept and answer questions submitted at least two business days prior to the Meeting by email to [email protected] by no later than 2.00pm (AEDT) on 14 November 2021.
Because the conditions, potential restrictions and other requirements for meetings relating to COVID-19 are rapidly changing, if it becomes necessary or appropriate to make alternative arrangements to those set out above and in the Notice of Meeting the Company will announce the alternative arrangements to ASX. Shareholders are encouraged to check for announcements of the Company at the ASX website www2.asx.com.au, using the search code “OOK”.
The Company thanks shareholders for their ongoing support.
For and on behalf of the Board:
Justin Mouchacca Company Secretary
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Ookami Limited | ABN 67 009 081 770
Proxy Voting Form
If you are attending the virtual Meeting please retain this Proxy Voting Form for online Securityholder registration.
Holder Number:
Your proxy voting instruction must be received by 2.00pm (AEDT) on Sunday, 14 November 2021, being not later than 48 hours before the commencement of the Meeting. Any Proxy Voting instructions received after that time will not be valid for the scheduled Meeting.
SUBMIT YOUR PROXY
Complete the form overleaf in accordance with the instructions set out below.
YOUR NAME AND ADDRESS
The name and address shown above is as it appears on the Company’s share register. If this information is incorrect, and you have an Issuer Sponsored holding, you can update your address through the investor portal: https://investor.automic.com.au/#/home Shareholders sponsored by a broker should advise their broker of any changes.
STEP 1 – APPOINT A PROXY
If you wish to appoint someone other than the Chair of the Meeting as your proxy, please write the name of that Individual or body corporate. A proxy need not be a Shareholder of the Company. Otherwise, if you leave this box blank, the Chair of the Meeting will be appointed as your proxy by default. DEFAULT TO THE CHAIR OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chair of the Meeting, who is required to vote these proxies as directed. Any undirected proxies that default to the Chair of the Meeting will be voted according to the instructions set out in this Proxy Voting Form, including where the Resolutions are connected directly or indirectly with the remuneration of KMP.
STEP 2 - VOTES ON ITEMS OF BUSINESS
You may direct your proxy how to vote by marking one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
APPOINTMENT OF SECOND PROXY
You may appoint up to two proxies. If you appoint two proxies, you should complete two separate Proxy Voting Forms and specify the percentage or number each proxy may exercise. If you do not specify a percentage or number, each proxy may exercise half the votes. You must return both Proxy Voting Forms together. If you require an additional Proxy Voting Form, contact Automic Registry Services.
SIGNING INSTRUCTIONS
Individual : Where the holding is in one name, the Shareholder must sign.
Joint holding : Where the holding is in more than one name, all Shareholders should sign. Power of attorney : If you have not already lodged the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Voting Form when you return it. Companies : To be signed in accordance with your Constitution. Please sign in the appropriate box which indicates the office held by you. Email Address : Please provide your email address in the space provided.
By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible) such as a Notice of Meeting, Proxy Voting Form and Annual Report via email.
Lodging your Proxy Voting Form:
Online:
Use your computer or smartphone to appoint a proxy at https://investor.automic.com.au/#/logi nsah
or scan the QR code below using your smartphone
Login & Click on ‘Meetings’. Use the Holder Number as shown at the top of this Proxy Voting Form.
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BY MAIL:
Automic GPO Box 5193 Sydney NSW 2001
IN PERSON:
Automic Level 5, 126 Phillip Street Sydney NSW 2000
BY EMAIL:
BY FACSIMILE: +61 2 8583 3040
All enquiries to Automic:
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate ‘Appointment of Corporate Representative’ should be produced prior to admission. A form may be obtained from the Company’s share registry online at https://automic.com.au.
PHONE:
1300 288 664 (Within Australia) +61 2 9698 5414 (Overseas)
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PARTICIPATION AT THE AGM:
Due to the ongoing COVID-19 pandemic, the Meeting will be held via an audio conferencing facility and Shareholders will not be able to attend the Meeting in person. If you are a Shareholder who wishes to attend and participate in the virtual meeting please send your request to [email protected].
Shareholders are strongly encouraged to lodge their completed proxy forms online in accordance with the instructions in this Notice of Annual General Meeting.
COMPLETE AND RETURN THIS FORM AS INSTRUCTED ONLY IF YOU DO NOT VOTE ONLINE I/We being a Shareholder entitled to attend and vote at the Annual General Meeting of Ookami Limited, to be held at 2.00pm (AEDT) on Tuesday, 16 November 2021 hereby:
Appoint the Chairman of the Meeting (Chair) OR if you are not appointing the Chairman of the Meeting as your proxy, please write in the box provided below the name of the person or body corporate you are appointing as your proxy or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit and at any adjournment thereof.
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote. Unless indicated otherwise by ticking the “for”, “against” or “abstain” box you will be authorising the Chair to vote in accordance with the Chair’s voting intention.
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AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
Resolutions For Against Abstain 1. Adoption of Remuneration Report 2. Election of Director – Mr John Ciganek 3. Re-election of Director – Mr Emmanuel Correia 4. Special Resolution Selective Share Buy-Back 5. Special Resolution Approval of 10% Placement Facility Please note: If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SECURITYHOLDERS – THIS MUST BE COMPLETED Individual or Securityholder 1 Securityholder 2 Securityholder 3 Sole Director and Sole Company Secretary Director Director / Company Secretary Contact Name: Email Address: Contact Daytime Telephone Date (DD/MM/YY) / / By providing your email address, you elect to receive all of your communications despatched by the Company electronically (where legally permissible).
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