Governance Information • Mar 2, 2017
Governance Information
Open in ViewerOpens in native device viewer
APRIL 11, 2017 INFORMATION CONCERNING THE PROCEDURE FOR THE APPOINTMENT OF THE BOARD OF DIRECTORS AND THE BOARD OF STATUTORY AUDITORS OF FINECOBANK
This is an English translation of the original Italian document. The original version in Italian takes precedence.
| Contents2 | ||||
|---|---|---|---|---|
| PART A4 | ||||
| Information concerning the procedure for the appointment of the FinecoBank's Board of Directors | 4 | |||
| 1. | GENERAL INFORMATION5 | |||
| 1.1. | Number of Directors and term in office5 | |||
| 1.2. | Term and conditions for the Directors' appointment5 | |||
| 1.3. | Shareholders entitled to submit lists 5 |
|||
| 1.4. | Deadline for submitting lists 5 |
|||
| 1.5. | Method for submitting lists5 | |||
| 1.6. | Deadline for publication of the lists5 | |||
| 2. METHOD FOR SUBMITTING LISTS AND DOCUMENTS TO BE SUBMITTED THEREWITH6 |
||||
| 2.1. | Gender breakdown 6 |
|||
| 2.2. | Independent directors6 | |||
| 2.3. | Minority lists and relations between lists6 | |||
| 2.4. | Documents to be submitted with the lists8 | |||
| 3. | APPOINTMENT PROCEDURE9 | |||
| PART B 10 |
||||
| Information concerning the procedure for the appointment of the FinecoBank's Board of Statutory Auditors 10 |
||||
| 1. | GENERAL INFORMATION11 | |||
| 1.1. | Procedure for the appointment and term in office 11 |
|||
| 1.2. | Shareholders entitled to submit lists 11 |
|||
| 1.3. | Deadline for submitting lists 11 |
|||
| 1.4. | Method for submitting lists11 | |||
| 1.5. | Deadline for publication of the lists11 | |||
| 2. | PROCEDURE FOR SUBMITTING THE LISTS12 | |||
| 2.1. | Gender breakdown 12 |
|||
| 2.2. | Minority lists and relations between lists12 | |||
| 2.3. | Requirements14 | |||
| 3. | APPOINTMENT PROCEDURE17 |
The content of this document is made available to the shareholders of FinecoBank for information purposes only; as such, it is not intended to replace or supplement any legislative, regulatory or Bylaw provisions governing the procedure for the appointment of the directors and statutory auditors, to which the Shareholders should make reference.
This is an English translation of the original Italian document. The original version in Italian takes precedence
Information concerning the procedure for the appointment of the FinecoBank's Board of Directors
Pursuant to the By-laws, the Company is managed by a Board of Directors which is made up of not less than 5 and not more than 13 members.
Before the appointment, the Shareholders' Meeting shall resolve on the number of Directors. The number of Directors, therefore, shall be determined on the basis of proposals made by the shareholders at the time of submitting the lists (please see below) or at the Shareholders' Meeting, up to the time the relevant resolution is made.
The Directors shall remain in office for three years and their mandate shall expire on the date of the shareholders' meeting called to approve the financial statements relating to the last year of their office (unless a shorter term is established at the time of their appointment).
Pursuant to Article 13 of the By-laws and in compliance with applicable laws and regulations, the Directors shall be appointed on the basis of lists of candidates submitted by eligible shareholders.
Shareholders who, alone or jointly with others, hold at least 1% of the ordinary share capital are entitled to submit lists.
Ownership of the minimum number of shares required for submitting lists is calculated taking into consideration the shares registered for each individual shareholder, or for more shareholders jointly, on the day on which the lists are submitted to the Company and must be proven pursuant to the then current laws; such proof may also be submitted to the Company after the submitting of the lists, provided it is prior to the deadline within which the Company must make the lists public (i.e. within 21 days prior to the date of the Shareholders' Meeting).
No later than the 25th day prior to the date set for the Shareholders' Meeting (i.e. March 17, 2017).
The lists must be submitted to the Registered Office or the Headquarters of the Company (please note that the envelope should be marked with the following caption: "for the attention of the Corporate Law Department") or also via e-mail to [email protected] (validated with electronic format signature pursuant to Article 21, sub-paragraph 2, of the Legislative Decree no. 82/05); failure to comply with these procedures shall result in disqualification of the relevant list.
At least 21 days prior to the date set for the Shareholders' Meeting (i.e. March 21, 2017).
The lists, together with the required documentation, will be made available to the public at the Registered Office and the Headquarters of the Company, on the website of FinecoBank, as well as on the website of the authorized storage mechanism managed by Spafid Connect S.p.A. () and on the website of the market management company Borsa Italiana S.p.A. (www.borsaitaliana.it), by March 21, 2017.
Each entitled shareholder may submit or participate in the submission of one list only.
Each shareholder entitled to vote (as well as entitled persons belonging to the same group, intended as a party, which need not be a corporation, exercising control pursuant to Article 2359 of the Italian Civil Code and any subsidiary controlled by, or under the control of the said party) or Shareholders who are party to a shareholders' agreement as per Article 122 of the Legislative Decree no. 58 of 24 February 1998 (hereinafter, the "Consolidated Law on Finance"), or entitled persons who are otherwise associated with each other in a material relationship pursuant to current and applicable statutory or regulatory provisions, may submit individually or with others only one list.
Each candidate may only feature in one list, failing which he will become ineligible.
With respect to the foregoing, Shareholders are invited to take into account the content of the document named "Assessment of the qualitative and quantitative composition of the FinecoBank Board of Directors" – drawn up in accordance with the provisions of the Bank of Italy regarding corporate governance, as set out in Circular Letter no. 285 of December 17, 2013 – which contains the results of the prior analysis carried out by the Board of Directors of the Company on its qualitative and quantitative composition deemed optimal in order to ensure the proper performance of the functions assigned to it. The document, approved by the Board of Directors on February 7, 2017, is available on the website of the Company ("Governance/Shareholders' Meeting" Section). Shareholders obviously retain the right to make their own assessments of what constitutes an optimal Board composition, justifying any differences with regard to the analysis made by the latter.
For all matters not specifically indicated in this document, included the professional, integrity and independence requirements of the Directors, please refer to the Assessment of the qualitative and quantitative composition of the FinecoBank Board of Directors.
Pursuant to Article 147-ter, paragraph 1-ter, of the Consolidated Law on Finance, the less-represented gender must obtain at least one third of the directors elected.
Therefore, when submitting candidates, the above mentioned gender criterion must be taken into account and, pursuant to the By-laws, each list containing a number of candidates equal to or greater than 3 (three) must include candidates of both genders, in order to ensure at least the minimum balance between genders required by the applicable laws or regulations.
FinecoBank being an Italian listed company subject to management and coordination by another Italian company with shares listed on regulated markets, the Board of Directors must be composed of a majority of independent directors, pursuant to Article 37, paragraph 1, letter d), of the Regulation adopted by Consob in Resolution no. 16191 of October 29, 2007, as amended.
From a prospective standpoint, the lists must include candidates in such a manner as to ensure that the majority of Board members satisfies the independence requirement set out in Article 3 of the Corporate Governance Code for Listed Companies.
Pursuant to Article 147-ter, paragraph 3, of the Consolidated Law on Finance "(…) at least one member shall be elected from the minority slate that obtained the largest number of votes and is not linked in any way, even indirectly, with the shareholders who presented or voted the list which resulted first by the number of votes". Accordingly, in order to ensure full transparency of any
relations between lists, in its Communication no. DEM/9017893 of February 26, 2009, Consob made detailed recommendations to shareholders who file a minority list for the appointment of members of the board of directors. More specifically, the aforementioned Communication requires the entitled parties who submit a "minority list" to file – together with the list – a statement confirming the absence of any direct or indirect connection, as set forth in the cited Article 147-ter, paragraph 3 of the Consolidated Law on Finance and Article 144-quinquies of Consob Regulation no. 11971 of May 14, 1999, with the shareholders who hold, including jointly, a controlling or relative majority interest, where such shareholders can be identified on the basis of the significant shareholdings disclosed pursuant to Article 120 of the Consolidated Law on Finance or of the publication of shareholders' agreements pursuant to Article 122 of the same Decree. In the statement the following must also be specified:
More specifically, it is recommended that at least the following relationships be disclosed:
Consob has therefore clarified that the concept of connection is "non-technical" and "cannot be limited to the cases of control and connection as identified by law" and that "given the anti-avoidance purpose, the concept has to be given a broad meaning" must be attributed (please see Consob Communication no. DCG/11085486 of October 19, 2011).
Finally, please note that the Company will make the above statement available to the public together with the lists, within the time limits and in the manner prescribed for publication of the lists.
The following documents, duly dated and signed, must also be filed together with each list, by the submission deadline of March 17, 2017 (i.e. the 25th day prior to the date set for the Shareholders' Meeting):
In order to enable the Shareholders to read the qualifications of each applicant more easily, the Board of Directors also requires that each candidate present a signed statement briefly outlining the skills developed in the various areas specified in the document "Qualitative and quantitative composition of FinecoBank Board of Directors", according to the template "Qualitative-quantitative profile statement" attached hereto as Annex "D".
Each person entitled to vote may vote for one list only.
The appointment of the Board of Directors shall be conducted as follows, pursuant to the By-laws:
Information concerning the procedure for the appointment of the FinecoBank's Board of Statutory Auditors
Pursuant to Article 23 of the By-laws and in compliance with applicable laws and regulations, the ordinary Shareholders' Meeting appoints the permanent Statutory Auditors, electing a Chairman from among them, and the alternate Statutory Auditors.
The appointment of permanent and alternate Statutory Auditors shall be made on the basis of lists of candidates submitted by eligible parties, in which the candidates shall be listed in numerical order. More specifically, the lists are divided into two lists, respectively, including up to three candidates for the position of permanent Statutory Auditor and up to two candidates for that of alternate Statutory Auditor.
The Statutory Auditors shall remain in office for three years, until the shareholders' meeting called to approve the financial statements related to the last year of their office.
Shareholders who, alone or jointly with others, hold at least 1% of the ordinary share capital are entitled to submit lists.
Ownership of the minimum number of shares required for submitting lists is calculated taking into consideration the shares registered for each individual shareholder, or for more shareholders jointly, on the day on which the lists are submitted to the Company and must be proven pursuant to the then current laws; such proof may also be submitted to the Company after the submitting of the lists, provided it is prior to the deadline within which the Company must make the lists public (i.e. within 21 days prior to the date of the Shareholders' Meeting).
No later than the 25th day prior to the date set for the Shareholders' Meeting (i.e. March 17, 2017).
The lists must be submitted to the Registered Office or the Headquarters of the Company (please note that the envelope should be marked with the following caption: "for the attention of the Corporate Law Department") or also via e-mail to [email protected] (validated with electronic format signature pursuant to Article 21, sub-paragraph 2, of the Legislative Decree no. 82/05); failure to comply with these procedures shall result in disqualification of the relevant list.
At least 21 days prior to the date set for the Shareholders' Meeting (i.e. March 21, 2017).
The lists, together with the required documentation, will be made available to the public at the Registered Office and the Headquarters of the Company, on the website of FinecoBank, as well as on the website of the authorized storage mechanism managed by Spafid Connect S.p.A. () and on the website of the market management company Borsa Italiana S.p.A. (www.borsaitaliana.it), by March 21, 2017.
Each entitled shareholder may submit or participate in the submission of one list only.
Each shareholder entitled to vote (as well as entitled persons belonging to the same group, intended as a party, which need not be a corporation, exercising control pursuant to Article 2359 of the Italian Civil Code and any subsidiary controlled by, or under the control of the said party) or Shareholders who are party to a shareholders' agreement as per Article 122 of the Legislative Decree no. 58 of 24 February 1998 (hereinafter, the "Consolidated Law on Finance"), or entitled persons who are otherwise associated with each other in a material relationship pursuant to current and applicable statutory or regulatory provisions, may submit individually or with others only one list.
Each candidate may only feature in one list, failing which he will become ineligible.
At least the first two candidates for the office as permanent Statutory Auditor and at least the first candidate for the office as alternate Statutory Auditor included in the respective lists must be registered in the national roll of auditors and must have practiced the statutory auditing of accounts for a period of not less than three years.
Each list for the appointment of Statutory Auditor must have a number of candidates belonging to the least represented gender, so as to ensure compliance with at least the minimum requirements for gender equality prescribed by current law and regulations. Pursuant to Article 148, paragraph 1-bis, of the Consolidated Law on Finance, the methods for forming the lists and the supplementary criteria for identifying the members of the control body must therefore ensure that at least one third of the permanent Statutory Auditors is of the less represented gender.
Regarding the appointment of the Board of Statutory Auditors, Article 148, paragraph 2, of the Consolidated Law on Finance provides that "Consob establishes the rules for the election procedure by list vote of a member of the Board of Auditors by minority shareholders, that are not directly or indirectly associated with the shareholders that submitted or voted the list qualifying as first for the number of votes received".
By virtue of this regulatory delegation, by Regulation no. 11971 of May 14, 1999, as amended and supplemented (the "Issuers' Regulations"), Consob has regulated in detail the entire procedure for the appointment of the control bodies on the basis of lists, bearing in mind the purpose of ensuring the appointment of at least one permanent statutory auditor by the minority shareholders and the "absence of connection between the statutory auditors appointed by the minority shareholders and the majority shareholders". More specifically, in Article 144-quinquies of the Issuers' Regulations, Consob identified some types of relations for which the connection referred to in Article 148, paragraph 2, of the Consolidated Law on Finance is presumed to exist; Consob, however, did not provide an exhaustive list and prescribed that those submitting a "minority list" must file a statement with the registered office of the company confirming the absence of the relationships envisaged by the mentioned Article 144-quinquies with the shareholder who holds (or the shareholders jointly holding) a controlling or relative majority interest (Article 144-sexies, paragraph 4, letter b), of the Issuers' Regulation).
More specifically, Article 144-quinquies of the Issuers' Regulations has identified the following types of connections between one or more major shareholders and one or more minority shareholders:
(c) control between a company and those who jointly control it;
(d) relationships as defined by Article 2359, paragraph 3, of the Italian Civil Code, including with entities of the same group;
Consob communication no. DEM / 9017893 of February 26, 2009 specifies that, with regard to the appointment of the control bodies, subject to the obligation to file the statement as per art. 144-sexies, paragraph 4, b), of the Issuers' Regulations, it is recommended that the shareholders who submit a "minority list" provide the following information in the said statement:
More specifically, it is recommended that at least the following relationships be disclosed:
Consob has therefore clarified that the concept of connection is "non-technical" and "cannot be limited to the cases of control and connection as identified by law" and that "given the anti-avoidance purpose, the concept has to be given a broad meaning" must be attributed (please see Consob communication no. DCG/11085486 of October 19, 2011).
Finally, please note that the Company will make the above statement available to the public together with the lists, within the time limits and in the manner prescribed for publication of the lists.
In the event that, upon the deadline for submitting the lists, (i) only one list has been filed, or only (ii) lists submitted by Shareholders who, under current legislation, are related to each other, the Company shall promptly give notice by a special press release within the deadline and in the manner prescribed by law; if so, lists may be submitted until March 20, 2017 (i.e. by the third day following the deadline) by Shareholders representing, alone or jointly with others, at least 0.5% of the capital made up by the ordinary shares, subject to the other terms and conditions for submission.
The Statutory Auditors must satisfy the requirements of professional experience, integrity and independence provided by law and regulations (referred to below). The Statutory Auditors must also confirm that there are no grounds for their ineligibility, disqualification or incompatibility and that they comply with the limits on the number of positions held.
The Statutory Auditors must satisfy the professional requirements prescribed by the By-laws and by the Decree of the Ministry of Treasury, Budget and Economic Planning no. 161 of March 18, 1998 and by the Decree of the Ministry of Justice no. 162 of March 30, 2000. More specifically:
The Statutory Auditors must satisfy the integrity requirements prescribed by the By-laws, by the Decree of the Ministry of Treasury, Budget and Economic Planning no. 161 of March 18, 1998 and by the Decree of the Ministry of Justice no. 162 of March 30, 2000.
The Statutory Auditors must carry out their duties with integrity and objectivity and must not have any direct or indirect interest which might compromise their independence. More specifically, they must be chosen from among people who may qualify as independent according to the criteria set out in Article 3 of the Corporate Governance Code for Listed Companies with respect to directors.
Pursuant to Article 148, paragraph 3, of the Consolidated Law on Finance, a person cannot be appointed as Statutory Auditor, and, if appointed, shall be disqualified if:
Those who are/have been in any of the situations or have been the subject of any of the measures envisaged by the Decree of the Ministry of Treasury, Budget and Economic Planning no. 161 of March 18, 1998 and by the Decree of the Ministry of Justice no. 162 of March 30, 2000 cannot be appointed as Statutory Auditor.
Article 36 of Law no. 214 of December 22, 2011, states that "those who hold offices in management, control and supervisory bodies and the senior executives of firms or groups of firms engaged in credit, insurance and financial markets, cannot accept or exercise similar positions in competing firms or groups of firms".
Those who hold incompatible offices must notify the option exercised within 90 days of the appointment. Upon expiration of this period without any choice being made, they shall be removed from both offices.
As specified in the Issuers' Regulations in application of Article 148-bis of the Consolidated Law on Finance, those who are members of the Board of Statutory Auditors in five issuers cannot be appointed to the same position with another issuer. A member of the Board of Statutory Auditors of an issuer can accept other management and control positions with the companies described in the aforementioned legislation within the limits therein prescribed. Exempt appointments and management and control positions with small companies (as defined under the above law) are not relevant for the purpose of calculating the total number of offices. A member of the control body who exceeds the above limits for reasons not attributable to him, shall, within 90 days of becoming aware of such non-compliance, resign from one or more of the positions previously held.
The following documents, duly dated and signed, must also be filed together with each list, by the submission deadline of March 17, 2017 (i.e. the 25th day prior to the date set for the Shareholders' Meeting):
(d) the statement whereby the individual candidates irrevocably accept the office (subject to their appointment) and attest, under their own responsibility, that there are no causes of ineligibility and incompatibility for the candidacy, and that they have the required professional experience, integrity and independence prescribed by applicable laws, regulations and the By-laws, according to the template "Acceptance Statement" attached hereto as Annex "C1".
The lists for which the above provisions have not been complied with will be considered as not submitted.
Each person entitled to vote may vote for one list only.
The members of the Board of Statutory Auditors shall be appointed as follows, pursuant to the Bylaws:
Where, in accordance with the above deadlines and procedures, only one, or no lists have been submitted, or the number of candidates in the list is less than that to be appointed, the Shareholders' Meeting shall resolve on the appointment of all, or of the missing statutory auditors by relative majority. In the event of a tie between candidates, the shareholders' meeting holds a second round of voting between them.
The Chairman of the Board of Statutory Auditors is assigned to the person who is first in the minority list of the permanent Statutory Auditors that has obtained the most votes.
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.