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FINDI LIMITED — AGM Information 2012
Jul 29, 2012
64934_rns_2012-07-29_c7d269e1-bc6a-4682-ae06-863a4fdbc4d9.pdf
AGM Information
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TRANSACTION SOLUTIONS INTERNATIONAL LIMITED
A B N 9 8 0 5 7 3 3 5 6 7 2
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Company will be held at The Celtic Club, 48 Ord Street, West Perth, Western Australia on 30 August 2012 at 9.00am (WST).
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
Should you wish to discuss any matter please do not hesitate to contact the Company by telephone on (08) 6500 0226.
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TIME AND PLACE OF ANNUAL GENERAL MEETING AND HOW TO VOTE
Venue
The Annual General Meeting of Transaction Solutions International Limited will be held at:
The Celtic Club Commencing 48 Ord Street at 9:00am (Western Standard Time) West Perth WA 6005 on 30 August 2012.
How to Vote
You may vote by attending the Meeting in person, by proxy or authorised representative.
Voting in Person
To vote in person, attend the Meeting on the date and at the place set out above. The Meeting will commence at 9:00am (Western Standard Time).
Voting by Proxy
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
New sections 250BB and 250BC of the Corporations Act came into effect on 1 August 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this Annual General Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting. Your proxy form is enclosed.
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TRANSACTION SOLUTIONS INTERNATIONAL LIMITED A B N 9 8 0 5 7 3 3 5 6 7 2
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the annual general meeting of Shareholders of Transaction Solutions International Limited ( Company ) will be held at The Celtic Club, 48 Ord Street, West Perth, Western Australia on 30 August 2012 at 9.00am (WST) ( Meeting ).
The Explanatory Memorandum to this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form form part of this Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on 28 August 2012 at 5pm (WST).
AGENDA
1. Annual Report
To table and consider the Annual Financial Report of the Company and its controlled entities for the period ended 31 March 2012, which includes the financial report and director’s report in relation to that financial period and the auditor’s report on the financial report.
2. Resolution 1 – Remuneration Report
To consider, and if thought fit, to pass the following resolution as an ordinary resolution:
"That, the Remuneration Report be adopted by the Shareholders on the terms and conditions in the Explanatory Memorandum accompanying this Notice.”
Voting Exclusion :
Pursuant to section 250R(4) of the Corporations Act, the Company is required to disregard any votes cast on Resolution 1 (in any capacity) by or on behalf of any of the following persons:
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(a) member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, the Company will not disregard a vote if:
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(c) the prohibited person does so as a proxy appointed by writing that specifies how the proxy is to vote on this Resolution; and
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(d) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
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3. Resolution 2 – Re-election of Director
To consider, and if thought fit, to pass as an ordinary resolution with or without amendment the following:
"That Mr Yew Seng Kwa, who retires in accordance with the Company's Constitution and, being eligible, offers himself for re-election, be re-elected as a Director of the Company.”
4. Resolution 3 – Re-election of Director
To consider, and if thought fit, to pass as an ordinary resolution with or without amendment the following:
"That Mr James Carroll, who retires in accordance with the Company's Constitution and, being eligible, offers himself for re-election, be re-elected as a Director of the Company.”
Dated 26 July 2012
BY ORDER OF THE BOARD
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MR PHILLIP MACLEOD Company Secretary
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TRANSACTION SOLUTIONS INTERNATIONAL LIMITED
A B N 9 8 0 5 7 3 3 5 6 7 2
EXPLANATORY MEMORANDUM
1. Introduction
This Explanatory Memorandum has been prepared for the information of Shareholders of the Company in connection with the business to be conducted at the Annual General Meeting to be held at The Celtic Club, 48 Ord Street, West Perth, Western Australia on 30 August 2012 at 9.00am (WST).
This Explanatory Memorandum should be read in conjunction with and forms part of the accompanying Notice. The purpose of this Explanatory Memorandum is to provide information to Shareholders in deciding whether or not to pass the Resolutions in the Notice.
A Proxy Form is located at the end of the Explanatory Memorandum.
2. Action to be taken by Shareholders
Shareholders should read the Notice and this Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a 'proxy') to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
3. Annual Financial Report
There is no requirement for Shareholders to approve the Annual Financial Report.
Shareholders will be offered the following opportunities:
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(a) Discuss the Annual Financial Report for the financial period ended 31 March 2012.
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(b) Ask questions and make comment on the management of the Company.
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(c) Ask the auditor questions about the conduct of the audit and the preparation and content of the auditor’s report.
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In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company’s auditor about:
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(a) the presentation and content of the auditors report;
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(b) the conduct of the audit;
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(c) accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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(d) the independence of the auditor in relation to the conduct of the audit.
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company’s registered office.
4. Resolution 1 – Remuneration Report
The Remuneration Report of the Company for the year ending 31 March 2012 is set out in the Director’s Report of the Company’s Annual Report. The Remuneration Report sets out the Company’s remuneration arrangements for executive and non-executive Directors and executive employees of the Company. A reasonable opportunity will be given for the discussion of the Remuneration Report at the meeting. Shareholders should note that the vote on this Resolution is advisory only and does not bind the Company or the Directors.
Under changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on Resolution 1 are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company’s 2013 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of directors of the Company (Spill Resolution).
If more than 50% of the Shareholders vote in favour of the Spill Resolution, the Company must convene the extraordinary general meeting (Spill Meeting) within 90 days of the Company’s 2013 annual general meeting. All of the Directors who were in office when the Company’s 2013 Directors Report was approved, other than the managing director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors of the Company.
Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of the Key Management Personnel or any Closely Related Party as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote . Where you do not direct the Chair, or another member of the Key Management Personnel or Closely Related Party on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to Resolution 1.
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Definitions
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those person having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Remuneration Report means the remuneration report set out in the Directors’ report section of the Company’s annual financial report for the year ended 31 March 2012.
Closely Related Party of a member of the Key Management Personnel means:
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(a) A spouse or child of the member;
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(b) A child of the members spouse;
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(c) A dependent of the member or the members spouse;
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(d) Anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) A company the member controls; or
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(f) A person prescribed by the Corporations Regulations 2001 (Cth).
5. Resolution 2 – Re-election of Director
The Constitution requires that one third of the Directors must retire at each annual general meeting (rounded down to the nearest whole number).
The Constitution provides that a Director who retires under these circumstances is eligible for re-election. Mr Yew Seng Kwa will retire by rotation and seeks re-election accordingly.
Information about Mr Kwa is available in the 2012 Annual Report of the Company.
6. Resolution 3 – Re-election of Director
Resolution 3 deals with the re-election of Mr James Carroll to the Board of the Company.
Article 6.2(b) of the Constitution gives the Directors authority to appoint other Directors.
Mr Carroll was appointed a Director on 1 June 2012.
The Constitution states any Director appointed in accordance with Article 6.3(j) must retire at the next general meeting and is eligible for re-election.
Accordingly, Mr Carroll resigns as a Director at this Meeting and being eligible seeks approval to be re-elected as a Director.
Information about Mr Carroll is available in the 2012 Annual Report of the Company.
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7. Definitions
In this Explanatory Memorandum and Notice:
ASIC means Australian Securities and Investments Commission.
ASX means ASX Limited (ACN 008 624 691) and, where the context permits, the Australian Securities Exchange operated by ASX.
Board means the board of Directors.
Business Day has the same meaning as in the ASX Listing Rules.
Chairman means the chairman of the Company.
Company means Transaction Solutions International Limited ABN 98 057 335 672.
Constitution means the Constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Explanatory Memorandum means the explanatory memorandum attached to the Notice.
Listing Rules means the listing rules of ASX.
Meeting has the meaning given in the introductory paragraph of the Notice.
Notice means this notice of meeting.
Proxy Form means the proxy form attached to the Notice.
Resolution means a resolution contained in this Notice.
Section means a section contained in this Explanatory Memorandum.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a shareholder of the Company.
WST means Western Standard Time, being the time in Perth, Western Australia.
In this Notice, words importing the singular include the plural and vice versa.
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TRANSACTION SOLUTIONS INTERNATIONAL LIMITED ACN 98 057 335 672
PROXY FORM
The Company Secretary Transaction Solutions International Limited By delivery: By post: By facsimile: 24 Colin Street PO Box 233 +61 8 9226 2235 WEST PERTH WA 6005 WEST PERTH WA 6872
I/We[1] _____________ of _________________
being a Shareholder/Shareholders of the Company and entitled to ___________
votes in the Company, hereby appoint[2 ] ______________
or failing such appointment the chairman of the Meeting as my/our proxy to vote for me/us on my/our behalf at the Meeting of the Company to be held at The Celtic Club, 48 Ord Street, West Perth, WA, on 30 August 2012 at 9.00am (WST) and at any adjournment thereof in the manner indicated below or, in the absence of indication, as he thinks fit. If 2 proxies are appointed, the proportion or number of votes that this proxy is authorised to exercise is * [ ]% of the Shareholder's votes*/ [ ] of the Shareholder's votes. (An additional Proxy Form will be supplied by the Company, on request).
Important note for Resolution 1: If the Chair of the Meeting or any member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or a Closely Related Party of that member is your proxy and you have not directed the proxy to vote on Resolution 1, the proxy will be prevented from casting your votes on Resolution 1. If the Chair, another member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or Closely Related Party of that member is your proxy, in order for your votes to be counted on Resolution 1, you must direct your proxy how to vote on Resolution 1.
Instructions as to Voting on Resolutions
If the chairman of the Meeting is to be your proxy and you have not directed your proxy how to vote on Resolution 1 please tick this box. By marking this box you acknowledge that the chairman of the Meeting may exercise your proxy even if he has an interest in the outcome of the Resolution and that votes cast by him, other than as proxy holder, would be disregarded because of that interest. If you do not mark this box, and you have not directed your proxy how to vote, the chairman of the Meeting will not cast your votes on Resolution 1 and your votes will not be counted in computing the required majority if a poll is called on these Resolutions.
The chairman of the Meeting intends to vote undirected proxies in favour of the other Resolutions.
The proxy is to vote on the Resolutions referred to in the Notice as follows:
For Against Abstain
Resolution 1 Remuneration Report Resolution 2 Re-election of Director (Yew Seng Kwa) Resolution 3 Re-election of Director (James Carroll)
Authorised signature/s
This section must be signed in accordance with the instructions overleaf to enable your voting instructions to be implemented.
Individual or Shareholder 1 Shareholder 2 Shareholder 3 Sole Director and Sole Company Director Director/Company Secretary Secretary ____ ____ _____ Contact Name Contact Daytime Telephone Date
1Insert name and address of Shareholder 2 Insert name and address of proxy *Omit if not applicable
Proxy Notes:
A Shareholder entitled to attend and vote at the Meeting may appoint a natural person as the Shareholder's proxy to attend and vote for the Shareholder at that Meeting. If the Shareholder is entitled to cast 2 or more votes at the Meeting the Shareholder may appoint not more than 2 proxies. Where the Shareholder appoints more than one proxy the Shareholder may specify the proportion or number of votes each proxy is appointed to exercise. If such proportion or number of votes is not specified each proxy may exercise half of the Shareholder's votes. A proxy may, but need not be, a Shareholder of the Company.
If a Shareholder appoints a body corporate as the Shareholder's proxy to attend and vote for the Shareholder at that Meeting, the representative of the body corporate to attend the Meeting must produce the Certificate of Appointment of Representative prior to admission. A form of the certificate may be obtained from the Company's share registry.
You must sign this form as follows in the spaces provided:
Joint Holding: where the holding is in more than one name all of the holders must sign. Power of Attorney: if signed under a Power of Attorney, you must have already lodged it with the registry, or alternatively, attach a certified photocopy of the Power of Attorney to this Proxy Form when you return it. Companies: a Director can sign jointly with another Director or a Company Secretary. A sole Director who is also a sole Company Secretary can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of the corporation is to attend the Meeting the appropriate 'Certificate of Appointment of Representative' should be produced prior to admission. A form of the certificate may be obtained from the Company's Share Registry.
Proxy Forms (and the power of attorney or other authority, if any, under which the Proxy Form is signed) or a copy or facsimile which appears on its face to be an authentic copy of the Proxy Form (and the power of attorney or other authority) must be deposited at or received by facsimile transmission at the Perth office of the Company (24 Colin Street, West Perth, WA, 6005) or Facsimile (08) 9226 2235 if faxed from within Australia or +618 9226 2235 if faxed from outside Australia) or received by post at PO Box 233, West Perth, WA, 6872 not less than 48 hours prior to the time of commencement of the Meeting (WST).