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FINBAR GROUP LIMITED — AGM Information 2014
Sep 25, 2014
64943_rns_2014-09-25_129ed41e-78d6-4fe0-abe5-338231c60713.pdf
AGM Information
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FINBAR GROUP LIMITED
ACN 009 113 473
NOTICE OF ANNUAL GENERAL MEETING
TIME : 12.00pm (WST)
DATE : Tuesday, 28 October 2014
PLACE : Finbar Group Limited Offices Level 6, 181 Adelaide Terrace East Perth WA 6004.
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on +61 8 6211 3300.
CONTENTS
| Business of the Meeting (setting out the proposed Resolutions) | 4 |
|---|---|
| Explanatory Statement (explaining the proposed Resolutions) | 7 |
| Glossary | 13 |
| Schedule 1 – Summary of Director Share Plan | 15 |
| Proxy Form | Enclosed |
IMPORTANT INFORMATION
Time and place of Meeting
Notice is given that the Meeting will be held at 12.00pm (WST) on Tuesday, 28 October 2014 at:
Finbar Group Limited Offices Level 6, 181 Adelaide Terrace East Perth WA 6004.
Your vote is important
The business of the Meeting affects your shareholding and your vote is important.
Voting eligibility
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 12:00 pm (WST) on 26 October 2014.
Voting in person
To vote in person, attend the Meeting at the time, date and place set out above.
Voting by proxy
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has a right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints 2 proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
Shareholders and their proxies should be aware that changes to the Corporations Act made in 2011 mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (ie as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on, the proxy must vote on a poll, and must vote that way (ie as directed); and
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if the proxy is not the chair, the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (ie as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting; or
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
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BUSINESS OF THE MEETING
AGENDA
ORDINARY BUSINESS
1. FINANCIAL STATEMENTS AND REPORTS
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2014 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 2014.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person (the voter ) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(c) the voter is the Chair and the appointment of the Chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – JOHN CHAN
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution, ASX Listing Rule 14.4 and for all other purposes, Mr John Chan, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
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4. RESOLUTION 3 – ADOPTION OF DIRECTOR SHARE PLAN
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of ASX Listing Rule 7.2 (Exception 9(b)) and for all other purposes, approval is given for the Company to adopt an employee incentive scheme titled Director Share Plan and for the issue of securities under that Plan, on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by any Director, other than any Directors who are ineligible to participate in any employee incentive scheme in relation to the Company, and any associates of those Directors. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Voting Prohibition Statement:
A person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
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(a) the proxy is either:
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(i) a member of the Key Management Personnel; or
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(ii) a Closely Related Party of such a member; and
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(b) the appointment does not specify the way the proxy is to vote on this Resolution.
However, the above prohibition does not apply if:
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(a) the proxy is the Chair; and
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(b) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
5. RESOLUTION 4 – ISSUE OF DIRECTOR INCENTIVE SHARES AND APPROVAL OF LOAN TO RELATED PARTY – DARREN PATEMAN
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
“That, subject to the passing of Resolution 3, for the purposes of ASX Listing Rule 10.14 and for all other purposes, approval is given for the Company to issue up to 1,000,000 Shares pursuant to the Director Share Plan to Darren Pateman (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
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Voting Exclusion : The Company will disregard any votes cast on this Resolution by any Director, other than any Directors who are ineligible to participate in any employee incentive scheme in relation to the Company, and any associates of those Directors. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Voting Prohibition Statement:
A person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
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(a) the proxy is either:
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(i) a member of the Key Management Personnel; or
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(ii) a Closely Related Party of such a member; and
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(b) the appointment does not specify the way the proxy is to vote on this Resolution.
However, the above prohibition does not apply if:
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(a) the proxy is the Chair; and
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(b) the appointment expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
Short Explanation: Shareholders will note that at the Company’s 2013 AGM, approval was obtained for the Company to grant 250,000 Options to Mr Pateman. However, due to unfavourable taxation implications to Mr Pateman, these Options have not been and will not be granted to Mr Pateman.
Dated: 24 September 2014
By order of the Board
ANTHONY HEWETT COMPANY SECRETARY
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2014 together with the declaration of the directors, the directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at http://www.finbar.com.au/.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company.
The remuneration report sets out the company’s remuneration arrangements for the directors and senior management of the company. The remuneration report is part of the directors’ report contained in the annual financial report of the company for a financial year.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
2.2 Previous voting results
At the Company’s previous annual general meetings the votes cast against the remuneration report considered at those annual general meetings were less than 25%. Accordingly, a Spill Resolution (as defined below) is not relevant for this Annual General Meeting.
2.3 Voting consequences
Under changes to the Corporations Act which came into effect on 1 July 2011, a company is required to put to its shareholders a resolution proposing the calling of another meeting of shareholders to consider the appointment of directors of the company ( Spill Resolution ) if, at consecutive annual general meetings, at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report and at the first of those annual general meetings a Spill Resolution was not put to vote. If required, the Spill Resolution must be put to vote at the second of those annual general meetings.
If more than 50% of votes cast are in favour of the Spill Resolution, the company must convene a shareholder meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
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All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the most recent financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
2.4 Proxy voting restrictions
Shareholders appointing a proxy for this Resolution should note the following:
If you appoint a member of the Key Management Personnel as your proxy
If you elect to appoint a member of Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of that member, you must direct the proxy how they are to vote . Undirected proxies granted to these persons will not be included in any vote on Resolution 1.
If you appoint the Chair or any other person as your proxy
You do not need to direct your proxy how to vote, and you do not need to tick any further acknowledgement on the proxy form.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – JOHN CHAN
ASX Listing Rule 14.4 provides that a director of an entity must not hold office (without re-election) past the third AGM following the director’s appointment or 3 years, whichever is the longer.
Clause 13.2 of the Constitution provides that:
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(a) at every annual general meeting of the Company one-third of the Directors (other than alternate Directors and the Managing Director) for the time being, or, if their number is not a multiple of 3, then such number as is appropriate to ensure that no Director other than alternate Directors and the Managing Director holds office for more than 3 years, shall retire from Office;
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(b) the Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) to be determined by drawing lots; and
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(c) a retiring Director is eligible for re-election.
The Company currently has 5 Directors (including one Managing Director) and accordingly 1 must retire.
Mr John Chan, the Director longest in office since his last election, retires by rotation and seeks re-election.
4. RESOLUTION 3 – APPROVAL OF DIRECTOR SHARE PLAN
Resolution 3 seeks Shareholders approval for the adoption of the employee incentive scheme titled Director Share Plan ( Plan ) in accordance with ASX Listing Rule 7.2 (Exception 9(b)).
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The objective of the Plan is to attract, motivate and retain Executive Directors and it is considered by the Company that the adoption of the Plan and the future issue of Shares under the Plan will provide selected Executive Directors with the opportunity to participate in the future growth of the Company.
A material feature of the Plan is the issue of Shares pursuant to the Plan may be undertaken by way of provision of a interest free loan to be used for the purposes of subscribing for the Shares based on a price that will be not less than the published closing price for Shares on the ASX market on the trading day prior to the date the eligible participant elects to apply for the Shares being offered.
Any future issues of Shares under the Plan to a related party or a person whose relation with the company or the related party is, in ASX’s opinion, such that approval should be obtained will require additional Shareholder approval under ASX Listing Rule 10.14 at the relevant time. For this reason, the Company is also seeking approval under Resolution 4 for the issue of Shares to Mr Pateman pursuant to the Plan.
A summary of the key terms and conditions of the Plan is set out in Schedule 1. In addition, a copy of the Plan is available for review by Shareholders at the registered office of the Company until the date of the Meeting. A copy of the Plan can also be sent to Shareholders upon request to the Company Secretary, Mr Anthony Hewett on [email protected]. Shareholders are invited to contact the Company if they have any queries or concerns.
ASX Listing Rule 7.1 provides that a company must not, subject to specified exceptions, issue or agree to issue more equity securities during any 12 month period than that amount which represents 15% of the number of fully paid ordinary securities on issue at the commencement of that 12 month period. ASX Listing Rule 7.2 (Exception 9(b)) sets out an exception to ASX Listing Rule 7.1 which provides that issues under an employee incentive scheme are exempt for a period of 3 years from the date on which shareholders approve the issue of securities under the scheme as an exception to ASX Listing Rule 7.1.
If Resolution 3 is passed, the Company will be able to issue Shares under the Plan to eligible participants over a period of 3 years without impacting on the Company’s ability to issue up to 15% of its total ordinary securities without Shareholder approval in any 12 month period.
Shareholders should note that no Shares have previously been issued under the Plan.
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5. RESOLUTION 4 – ISSUE OF DIRECTOR INCENTIVE SHARES AND APPROVAL OF LOANS TO RELATED PARTY
5.1 General
The Company has agreed, subject to obtaining Shareholder approval and to the adoption of the Plan (refer Resolution 3) to the provision of a interest free loans ( Loans ) to Darren Pateman pursuant to the Plan for the purpose of Mr Pateman subscribing for up to a total of 1,000,000 Shares on the terms and conditions set out below.
Subject to shareholders passing Resolution 3, the Company is able to issue Shares under the Plan ( Plan Shares ) to eligible participants over a period of 3 years without impacting on the Company’s ability to issue up to 15% of its total ordinary securities without Shareholder approval in any 12 month period.
The Company is seeking Shareholder approval to grant up to 1,000,000 Shares to Mr Pateman with 250,000 Shares to be offered for this year and the remaining 750,000 Shares to offered, at the discretion of the Board, over the 3 year period ending the date of this Meeting in 2017. In determining the number of Shares to be offered to Mr Pateman, the Board will have regard to both the circumstances of the Company and the circumstances of Mr Pateman (including the responsibilities of the position held by Mr Pateman, his performance, length of service to the Company and the necessity to attract and retain Directors of a high calibre).
The terms of the Plan are set out in Schedule 1. The purpose of the Loans for the purchase of Shares to Mr Darren Pateman (or his nominee) is to further motivate and reward his performance as Managing Director in successfully executing Finbar’s business plan and maximising value from Finbar’s assets for the benefit of all Shareholders.
Shareholders will note that at the Company’s 2013 AGM, approval was obtained for the Company to grant 250,000 Options to Mr Pateman. However, due to unfavourable taxation implications to Mr Pateman, these Options have not been and will not be granted to Mr Pateman.
5.2 Chapter 2E of the Corporations Act
Chapter 2E of the Corporations Act requires that for a public company, or an entity that the public company controls, to give a financial benefit to a related party of the public company, the public company or entity must:
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(a) obtain the approval of the public company’s members in the manner set out in sections 217 to 227 of the Corporations Act; and
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(b) give the benefit within 15 months following such approval,
unless the giving of the financial benefit falls within an exception set out in sections 210 to 216 of the Corporations Act.
The provision of the Loans to acquire the Shares constitute giving a financial benefit and Mr Pateman is a related party of the Company by virtue of being a Director.
The Directors (other than Darren Pateman, who has a material personal interest in Resolution 4) consider that Shareholder approval pursuant to Chapter 2E of the Corporations Act is not required in respect of the Loans because they constitute a financial benefit given on arm’s length terms. Accordingly, the Company will not
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seek Shareholder approval for the issue of Loans pursuant to Section 208 of the Corporations Act.
5.3 ASX Listing Rule 10.14
ASX Listing Rule 10.14 requires shareholder approval to be obtained where an entity issues, or agrees to issue, securities under an employee incentive scheme to a director of the entity, an associate of the director, or a person whose relationship with the entity, director or associate of the director is, in ASX’s opinion, such that approval should be obtained.
5.4 Technical information required by ASX Listing Rule 10.15A
Pursuant to and in accordance with ASX Listing Rule 10.15A, the following information is provided in relation to the proposed issue of Shares to Mr Pateman:
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(a) Mr Pateman is a related party by virtue of being a Director;
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(b) the maximum amount of the collective Loans (being the nature of the financial benefit) to be provided to Mr Pateman (or his nominee) can be calculated by multiplying the number of Shares to be issued (determined in accordance with paragraph (c)) by the issue price (determined in accordance with paragraph (d)).
Based on the last trading price of Shares before the finalisation of this Notice, being 17 September 2014, (ie $1.40) the amount of the Loans would be $1,400,000. Please note that as the Loan amounts will be based on the issue price of the Shares (being the published closing price for Shares on the ASX market on the trading day prior to the actual date Mr Pateman elects to apply for the Shares being offered, which may be up to 3 years in the future) this amount is likely to increase (or decrease) if the trading price of the Company’s Shares fluctuates;
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(c) the maximum number of Shares to be issued to Mr Pateman (or his nominee) is 1,000,000 Shares with 250,000 Shares to be offered for this year at the conclusion of the Meeting and up to a remaining 750,000 Shares to be offered at the discretion of the Board over the 3 year period.
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(d) the issue price of the Shares will be not less than the published closing price for Shares on the ASX market on the trading day prior to the actual date Mr Pateman elects to apply for the Shares being offered;
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(e) the funds raised from the issue of the Shares will be used for working capital purposes;
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(f) no Shares have previously been issued under the Plan nor has the Plan previously been adopted by Shareholders;
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(g) all Executive Directors being, John Chan and Darren Pateman, are entitled to participate in the Plan, however, at the current time the Company only intends to make an offer to Mr Pateman. Accordingly approval is being sought only for the offers to Mr Pateman;
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(h) details of any securities issued under the Plan and approved under ASX Listing Rule 10.14 will be published in each annual report of the Company relating to the period to which the securities have been issued. Any additional Director, associate of the Director, or a person whose relationship with the Company, Director or associates of the Director is such that
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approval should be obtained, who becomes entitled to participate in the Plan after Resolution 4 has been considered and who was not named in this Notice will not be entitled to participate in the Plan until approval is obtained under ASX Listing Rule 10.14;
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(i) the Loans will be provided on the following key terms and otherwise subject to the terms and conditions of the Plan, a summary of which is set out in Schedule 1;
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(i) ( interest free ): the Loans will be interest free unless otherwise agreed by Mr Pateman; and
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(ii) ( term ): the term of each Loan will be five (5) years from the date of issue of the Shares that relate to that Loan, subject to earlier repayment in accordance with the terms of the Plan (eg ceasing to be an employee of the Company, an event of insolvency);
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(j) the Shares will be issued to Mr Pateman no later than 3 years after the date of the Meeting (or such later date as permitted by any ASX waiver or modification of the ASX Listing Rules).
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6. GLOSSARY
- $ means Australian dollars.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities & Investments Commission.
Associated Body Corporate means:
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(a) a body corporate that is a related body corporate (as defined in the Corporations Act) of the Company;
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(b) a body corporate that has voting power in the Company of not less than 20%; and
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(c) a body corporate in which the Company has voting power of not less than 20%.
ASX means ASX Limited (ACN 008 624 691) or the financial market operated by ASX Limited, as the context requires.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of ‘closely related party’ in the Corporations Act.
Company means Finbar Group Limited (ACN 009 113 473).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Executive Director means a director of the Company or any Associated Body Corporate holding salaried employment or office.
Explanatory Statement means the explanatory statement accompanying the Notice.
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Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Notice or Notice of Meeting means this notice of meeting including the Explanatory Statement and the Proxy Form.
Plan or Director Share Plan means the Finbar Director Share Plan, the terms and conditions of which are summarised in Schedule 1.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 2014.
Resolutions means the resolutions set out in the Notice, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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SCHEDULE 1 – SUMMARY OF DIRECTOR SHARE PLAN
The key terms of the Director Share Plan are as follows:
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(a) Eligibility : Participants in the Scheme may be Executive Directors of the Company (or any of its subsidiaries) or their associates of the Eligible Participant in whose favour the Eligible Participant renounces its acceptance of an offer( Participants ).
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(b) Administration of Plan : The Board is responsible for the operation of the Plan and has a broad discretion to determine which Participants will be offered Shares under the Plan.
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(c) Offer: The Board may issue an offer to a Participant to participate in the Plan. The offer:
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(i) will invite application for the number of Shares specified in the offer;
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(ii) will specify the issue price for the Shares or the manner in which the Issue Price is to be calculated;
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(iii) may invite applications for a loan up to the amount payable in respect of the Shares accepted by the Participant in accordance with the offer;
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(iv) will specify any restriction conditions applying to the Shares;
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(v) will specify an acceptance period;
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(vi) will specify the latest date that the Participant can apply for the Shares; and
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(vii) specify any other terms and conditions attaching to the Shares.
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(d) Issue price: the issue price of each Share will be not less than the published closing price for Shares on the ASX market on the trading day prior to the actual date the Participants elects to apply for the Shares.
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(e) Restriction Conditions: Shares may be subject to restriction conditions (such as a period of employment) which must be satisfied before the Shares can be sold, transferred, or encumbered.
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(f) Loan: A Participant who is invited to subscribe for Shares may also be invited to apply for a loan up to the amount payable in respect of the Shares accepted by the Participant ( Loan ), on the following terms:
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(i) the Loan will be interest free;
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(ii) the Loan made available to a Participant shall be applied by the Company directly toward payment of the issue price of the Shares;
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(iii) the Loan repayment date and the manner for making such payments shall be determined by the Board and set out in the offer but will be no longer than 5 years;
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(iv) subject to the Board’s discretion, a Participant must repay the Loan in full by the loan repayment date but may elect to repay the Loan amount in respect of any or all of the Shares at any time prior to the loan repayment date;
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(v) the Company shall have a lien over the Shares in respect of which a Loan is outstanding and the Company shall be entitled to sell those Shares in accordance with the terms of the Plan; and
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(vi) the Board may, in its absolute discretion, agree to forgive a Loan made to a Participant.
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(g) Unfulfilled Restriction Condition: Where a restriction condition in relation to Shares is not satisfied by the due date, or becomes incapable of satisfaction in the opinion of the Board, the Company must, unless the restriction condition is waived by the Board, either:
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(i) buy back and cancel the relevant Shares within 12 months of the date the restriction condition was not satisfied (or became incapable of satisfaction) under Part 2J.1 of the Corporations Act at a price equal to the cash consideration paid by the Participant for the Plan Shares (with any Loan not being treated as cash consideration but any Loan Amount repayments by the Participant being treated as cash consideration); or
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(ii) arrange to sell the Shares as soon as reasonably practicable either on the ASX or to an investor who falls within an exemption under section 708 of the Corporations Act provided that the sale must be at a price that is no less than 80% of the volume weighted average price at which Shares were traded on the ASX on the 20 trading days before the sale date and apply the sale proceeds ( Sale Proceeds ) in the following priority:
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(A) first, to pay the Company any outstanding Loan Amount (if any) in relation to the Shares and the Company’s reasonable costs in selling the Shares;
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(B) second, to the extent the Sale Proceeds are sufficient, to repay the Participant any cash consideration paid by the Participant or Loan Amount repayments (including any cash dividends applied to the Loan Amount) made by or on behalf of the Participant; and
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(C) lastly, any remainder to the Company to cover its costs of managing the Plan.
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(h) Repayment of Loan :
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(i) A Loan shall become repayable in full on the earliest to occur of the following:
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(A) on the Loan repayment date as specified in the Offer;
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(B) the Participant (or, where the Participant is an Associate of an Executive Director, the Executive Director) ceases to be an Executive Director for any reason (including death);
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(C) the Participant suffers an event of insolvency;
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(D) the Participant breaches any condition of the Loan or the Plan; or
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(E) a Restriction Condition (if any) in relation to Shares subject to the Loan is not satisfied by the due date, or becomes incapable of satisfaction in the opinion of the Board (and is not waived).
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(ii) Where a Loan becomes repayable and at that time a Restriction Condition in relation to Shares subject to the Loan is not satisfied, or is incapable of being satisfied in the opinion of the Board (and is not waived), the Shares must be sold and the Sale Proceeds applied to repay the Loan in accordance the Plan.
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(iii) Where a Loan in relation to Shares becomes repayable and at that time Restriction Conditions in relation to the Shares have either been satisfied or are waived, the Company must give the Participant a 30 day period to repay the Loan, failing which the Company must sell the Shares and apply the Sale Proceeds in accordance with the Plan.
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(i) Power of Attorney: The Participant irrevocably appoints each of the Company and each director of the Company severally as his or her attorney to do all things necessary to give effect to the sale of the Participant’s Shares in accordance with the Plan.
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(j) Plan limit: The Company must take reasonable steps to ensure that the number of Shares offered by the Company under the Plan when aggregated with:
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(i) the number of Shares issued during the previous 5 years under the Plan (or any other employee share plan extended only to Executive Directors); and
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(ii) the number of Shares that would be issued if each outstanding offer for Shares (including options to acquire unissued Shares) under any employee incentive scheme of the Company were to be exercised or accepted,
does not exceed 5% of the total number of Shares on issue at the time of an offer (but disregarding any offer of Shares or option to acquire Shares that can be disregarded in accordance with relevant ASIC Class Orders).
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(k) Sale of Shares : Where the Participant (or, where the Participant is an Associate of an Eligible Director, the Eligible Director) sells any Shares in their name or any of the associates’ names, regardless of whether or not those Shares are Plan Shares, the Participant, must allocate the funds received from the sale to repayment of the Loan.
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(l) Restriction on transfer: Participants may not transfer, assign, mortgage, charge or otherwise encumber a Plan Share until the Loan in respect of that Plan Share has been repaid and any restriction conditions in relation to the Shares have been satisfied or waived. The Company is authorised to impose a holding lock on the Shares to implement this restriction.
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(m) Quotation on ASX: The Company will apply for each Plan Share to be admitted to trading on ASX upon issue of the Plan Share. Quotation will be subject to the ASX Listing Rules and any holding lock applying to the Shares.
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(n) Rights attaching to Shares : Each Plan Share shall be issued on the same terms and conditions as the Company’s issued Shares (other than in respect of transfer restrictions imposed by the Plan) and it will rank equally with all other issued Shares from the issue date except for entitlements which have a record date before the issue date.
17
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Finbar Group Limited ABN 97 009 113 473
Lodge your vote:
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 728 350 (outside Australia) +61 3 9946 4452
Proxy Form
For your vote to be effective it must be received by 12.00pm (WST) Sunday, 26 October 2014
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the help tab, "Printable Forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
Turn over to complete the form
View the annual report or update your securityholding, 24 hours a day, 7 days a week: www.finbar.com.au
Your secure access information is:
To view and update your securityholding:
www.investorcentre.com
SRN/HIN:
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
Samples/000001/000001/i
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ’ X ’) should advise your broker of any changes.
I 9999999999 I ND
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Proxy Form
Please mark
to indicate your directions
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Finbar Group Limited hereby appoint
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the Chairman PLEASE NOTE: Leave this box blank if OR you have selected the Chairman of the of the Meeting Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the Meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of Finbar Group Limited to be held at Finbar Group Limited, Level 6, 181 Adelaide Terrace, East Perth, Western Australia on Tuesday, 28 October 2014 at 12.00pm (WST) and at any adjournment or postponement of that Meeting.
Chairman authorised to exercise undirected proxies on remuneration related resolutions : Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Resolutions 1, 3,and 4 (except where I/we have indicated a different voting intention below) even though Resolutions 1, 3,and 4 are connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman.
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Resolutions 1, 3,and 4 by marking the appropriate box in step 2 below.
| STEP | 2 | Items | of | Business | | PLEASE NOTE:If you mark theAbstainbox for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority. |
|---|---|---|---|---|---|---|
| For Against Abstain |
| For | Again | st Abstain |
|||
|---|---|---|---|---|---|
| Resolution | 1 | Adoption of Remuneration Report | |||
| Resolution | 2 | Re-election of Director - John Chan | |||
| Resolution | 3 | Adoption of Director Share Plan | |||
| Resolution | 4 | Issue of Director Incentive Shares and Approval of Loan to Related Party - Darren Pateman |
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
SIGN
Signature of Securityholder(s) This section must be completed.
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Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Contact Daytime / /
Name Telephone Date
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F R I